Cited finding
One child did not have evidence of a current medication consent form to administer lifesaving medication
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Home › MA › Randolph › Old Colony YMCA - JFK Elementary
License #P-247917 · Center · Center-Based Care
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One child did not have evidence of a current medication consent form to administer lifesaving medication
Staff Records
A review of the injury/incident log indicated the following: -Five injury/incident reports were not documented in the injury/incident log. -Three injury/incident reports were missing information on the reports such as no date, no last name of the child, no parent signature or documentation that the parent refused to sign.
Staff meeting documentation
Children's records and checklist
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Data synced from Massachusetts Department of Early Education and Care on Jul 10, 2026 · Source records · Report an error
Record of injuries, behavior incidents, accidents, emergencies
First Aid Kit (SLGSA)
Documentation of medication administration; Current consent for medications
Current consent for administered medications
-The program did not have evidence of completing 2 hour monthly staff meetings for the following months: February 2026, September 2025-February 2025. -The program only documented one hour monthly staff meetings. The program is required to hold two hour staff meetings monthly.
A review of children's records indicated the following: -One did not have an Individual Health Care Plan for a known medical condition. All children must have a current IHCP and medication consent form for known medical conditions.
A review of staff records indicated the following: -There was minimal evidence that the program has been completing bi-monthly observations on educators. -Two educators did not have documentation of annual assessments for multiple years. Educators must have written assessments annually. -One educator had an incomplete verification of experience form. -One educator did not have evidence of a current physical examination.
The first aid kit did not have a CPR mouthguard as required.
One child did not have a current medication consent form to administer emergency medication to the child for a known allergy.
Building Inspection and Fire Inspection - R Apr 2025
A review of children's records indicated the following: -One did not have a current medication consent form completed and signed. -One did not have current medication to be administered in an emergency situation.
Staff Records - R Apr 2025
Children's Records - R Apr 2025
Emergency Evacuation - R Apr 2025
A review of Staff Records indicated the following: -The program did not have documentation of all educators having bi monthly observations by either a site coordinator or higher on a bi monthly basis. -The program administrator did not have documentation of completing yearly evaluations of every staff member caring for children.
The program did not have posted a current building inspection certificate from the local building department.
This investigation inspection recorded no violations or advisories.
A review of educator records indicated the following: -The staff do not have documentation of bi monthly observations by the supervisor. -The staff did not have current documentation of staff evaluations as required. -The staff did not have documentation of completing professional development trainings as required.
Staff Records - R Apr 2025
Written Materials
Emergency Evacuation - R Apr 2025
A review of injury reports indicated that the injury/Incident reports were not being documented in the injury/incident log. There were two injury reports without a signature from parents.
A review of fire drills at the program indicated the following: -The 10/2/23 fire drill did not have documentation of the amount of time it took to evacuate all the children from the program. -There was no documentation of a fire drill being completed in June of 2023.
A review of staff records indicated the following: -Four did not have documentation of having a complete physical exam prior to working with children. -One did not have documentation of having immunity to Mumps, Measles, and Rubella. -Four did not have documentation of completing a certified First Aid Course in the first three months of working with children. -None of the educators assigned to supervise the children had documentation of completing a First Aid and CPR Course. -One did not have documentation of an interview.
Medication
Staff orientation, training and meetings
Building Inspection and Fire Inspection - R Apr 2025
Staff Records
Evacuation procedures posted at each exit
Emergency Evacuation - R Apr 2025
The current staff schedule was not posted at the program.
Building Inspection and Fire Inspection - R Apr 2025
Staff Schedule/Qualifications - R Sep 2025
Emergency Preparedness
The licensee did not have documentation of completing evacuation drills for June 2021, September 2021, November 2021, and January 2022. Additionally, the evacuation drill for December 2021 did not have documented number of children present and the day it occurred.
The Licensee did not have a current building and fire inspection from the local building and fire department.
Garbage kept in lined and covered containers, emptied daily
A review of the snack menu indicated the following: The licensee provided fruit punch and rice cakes for snack. The licensee must design and implement a nutrition program that meets the U.S.D.A. guidelines for the nutritional and dietary needs and feeding requirements of each child, including those of children with disabilities.
Food is nutritious, adequate amount, with variety/meets USDA requirements
During the visit, a complete and current staff records checklist was not available.
A review of four staff records indicated the following: -One did not have documentation of an interview. -One did not have a completed staff information form. -Three did not register annually with the Department of Early Education and Care. -Two did not have documentation of a current physical examination at the time of each license renewal or more often if, in the Department’s or licensee’s judgment, a medical condition requires a greater frequency. -Two did not have evidence that the educator has been immunized in accordance with the recommendations of the Department of Public Health. -One did not have within six months of employment, and must maintain thereafter, current certification of training in basic first aid appropriate to the population served.
Individual Health Care Plan (IHCP) - R Apr 2025
Children's Records - R Apr 2025
Medication
The site coordinator could not find the emergency evacuation log.
Staff CPR Training - R Apr 2025
Staff First Aid Training - R Apr 2025
Staff Records - R Apr 2025
Staff BRC - R Sep 2025
A review of the emergency evacuations indicated the following: -The program did not have documentation of completing an evacuation in the months of June and December 2024.
Two educators did not sign and date their orientation procedures.
The program did not have a current building and fire inspection from the local building and fire department as required.
The program did not have evacuation postings in the science room and cafeteria.
The licensee did not have documentation of completing an evacuation drill in January 2023.
A review of medications at the program indicated the following: -Two did not have current and completed medication consent forms. -One did not have a current and completed Individual Health Care Plan.
Staff Schedule current and posted
Health Care Consultant Agreement
Staff Records - R Apr 2025
Record of injuries, behavior incidents, accidents, emergencies
Staff records checklist
BRC Policies
Indoor Space
First Aid Kit (SLGSA)
Individual Health Care Plan (IHCP) - R Apr 2025
The written parental consent and the licensed health care practitioner authorization shall be valid for one year,
-One injury/incident report had the child's first name, date of injury and type of injury. The rest of the information was not completed. The licensee must maintain a record of any unusual or serious incidents including but not limited to behavioral incidents, injuries, property destruction or emergencies. These reports must be reviewed by the licensee or Program Administrator on a monthly basis.
-One did not have evidence of a completed background record check.
In the cafeteria the trash was not covered.
In the cafeteria, on the stage, there were approximately 30 large boxes stacked on top of each other.
The license did not have a current written schedule listing all persons on duty, including volunteers. The schedule must show compliance with at least the minimum educator ratios at all times, including during breaks and planning time. The Licensee must keep the schedule current and posted in an area easily visible to educators, parents and visitors.
The first aid kit did not include a CPR mouth guard.
A review of five Individual Health Care Plans (IHCP) indicated the following: -One did not have documented consequences of not administering the medication. -One did not have documented parent and doctor signature and date. -One did not have an IHCP with possible known (REDACTED). -One did not have a current written IHCP with parental consent and the licensed health care practitioner authorization shall be valid for one year.
Emergency Evacuation - R Apr 2025
Staff files were not available on the day of the visit. The site coordinator did not have the key to open the files.
The children’s records were not available on the day of the visit. The Site Coordinator did not have the key to unlock the files.
One medication (REDACTED) expired on 4/18. Licensees must make sure medications are appropriately stored, labeled, not expired and correctly administered.
Educators stated on the day of the visit there was one child present with an (REDACTED) and Individual Health Care Plan (IHCP). Two children were present at the program with (REDACTED) and an IHCP. All educators must be aware of the contents and requirements of the child's individual health care plan .