Program managers shall ensure that for each child there is a “Child Care Registration and Emergency Information” (August 2025) form, completed by the parent or guardian, or an equivalent form on file on the child’s first day in attendance.

The licensing coordinator's review of eight children's records revealed that there were no emergency contacts listed, as required in He-C 4002.10(b)(9), for any of the children. Additionally, the licensing coordinator's review of eight children's files revealed that the Child Registration and Emergency Information forms all eight children were not the equivalent of the September 2025 form, as the forms were missing the required statement under He-C 4002.10(c). Corrective action: All eight children’s files will be updated with complete emergency contact information and the current September 2025 Child Registration and Emergency Information form, including the required statement under He-C 4002.10(c). The regional director has reviewed all enrollment packets, and will implement a standardized intake process to ensure all future files contain the correct, up-to-date forms.

He-C 4002.10(a) · Correction status not published

A written record of a health screening for all child care staff, household members, and other individuals who work with children in the classroom and who have 5 or more hours per week of contact with children shall: Be on file at the program and available for review by the department within 60 days of the date of hire or the date the household member or individual begins working with children in the classroom for 5 or more hours per week.