Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

Four staff members who have been employed for more than 6 months were missing required documents in their BFIS Quality and Credential accounts. Those documents included required trainings and transcripts.

18.77 · Not corrected

Within six months of hire, all paid Staff counted in the staff/child ratios shall have obtained CDD-approved training in infant/child CPR and basic first aid for children, injury prevention and emergency readiness. All Staff shall receive retraining in first aid prior to the expiration date on each Staff person's first aid card.

Staff C's First Aid and CPR certification expired on 02/27/2024 and had not been renewed. Staff C is scheduled to complete an in person First Aid and CPR training.

5.39 · Not corrected

The licensee shall ensure that all new staff prior to working with children in the Afterschool Child Care Program; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

Staff A was required to submit to fingerprinting by 01/14/2024 when they turned 18 and did not do so. Staff B was working the day of the visit and a Record Check Authorization form had not been received by the Child Development Division. Staff B has worked at the program since January of 2024. Since the visit the program sent the Record Check Authorization form for Staff B and has scheduled fingeprint appointments.

All records, reports, and documentation required by these regulations related to the Afterschool Child Care Program shall be maintained in an up-to-date manner by the Licensee and are subject to inspection by and/or surrender to the Department during regular program hours or upon request by a Department representative. All documentation shall be maintained for one year.

BFIS staff qualification and credential accounts were reviewed and reflected that four staff members were missing Vermont Orienation training documents. While on site the Director stated that they would send copies to this licensor after the visit, as the documents were not on site.The Director did state that the staff did complete the training. This Licensor sent several reminder emails, to the Program Administrator and Director asking that the documentation be sent to her by 2pm on 4/7/2023. The documents have not yet been received.

4.1 · Not corrected

Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

The licensee shall ensure that any new individuals regularly present at the Afterschool Child Care Program submit a Records Check Authorization form to the Division prior to working with children in the Afterschool Child Care Program.

It was determined that sixteen (16) out of twenty (20) staff at the summer program did not have an approved background check sent to the Child Development Division. The program conducted private background checks on employees, which does not meet the requirement. This is a violation because a background check must be sent to the Child Development Division for each employee for a thorough background check, that may include fingerprinting.

5.11 · Not corrected