Child care staff shall ensure that for each child, upon the child’s first day in attendance in the program, there is a “Child Care Registration and Emergency Information” (April 2022) form or an equivalent form provided by the child care program completed and signed by the parent, on file, which contains: 1) Full legal name of the child; (2) Child’s date of birth; (3) Child’s physical address and mailing address; (4) Child’s home telephone number; (5) Date of enrollment in the program; (6) The name, physical address, and mailing address of the parent(s) responsible for the child, if different from the child’s address; (7) Telephone numbers for the child’s parents and instructions as to how the parents can be contacted during the hours that the child is at the program; (8) Email addresses for the parents, if available; (9) Names and telephone numbers of at least one person who will assume responsibility for the child, if for any reason, the parents cannot be reached immediately in an emergency; (10) Any chronic conditions, allergies, or medications in case of sudden illness or injury; (11) Written parental permission for first aid treatment; (12) Written parental permission for emergency medical transportation and treatment; (13) The name and telephone number of each child’s physician or health care provider; and (14) Names and telephone numbers of any person(s) other than parents who are authorized to remove the child from the program.

REPEAT CITATION PREVIOUSLY CITED ON NOVEMBER 29, 2023.The licensing coordinator's review of 10 child files revealed that none contained the required licensing statement under He-C 4002.10(c). This constitutes one repeat citation and failure to comply with one approved corrective action plan. Corrective action: All child forms have been updated and signed off by parents. This has been confirmed in-person by the Director of Child Care Services. Next year, the correct forms will be sent out to parents to ensure this doesn't happen again.

He-C 4002.10(a) · Correction status not published

Programs shall comply with approved corrective action plans and corrective action plans issued in accordance with (i) and (j) above.

The program shall post in a prominent location: (1) The current license or permit, visible to parents, staff, and visitors; (2) The most recent statement of findings and corrective action plan approved by the department, where it is visible to parents, staff, and visitors; (3) A written plan for emergency procedures and managing injuries, which shall include: a. The location of first aid supplies; b. The location of child care registration and emergency information forms; c. The name, address, and telephone number of the hospital to which children will be taken in case of acute emergency when parents cannot be contacted or delay of treatment appears dangerous; d. Instructions to dial 911 to access emergency responders; e. The Northern New England Poison Center at 1-800-222-1222; and f. The names and telephone numbers of emergency substitute staff; (4) Emergency and evacuation procedures, posted next to each exit; (5) With permission of the parent, each child’s allergy care plan and treatment plan, in the kitchen or food preparation area, the child’s classroom, and wherever the child may have contact with the allergen(s); and (6) For programs that provide meals or snacks to children ages one year and older, the weekly written menus which reflect all meals and snacks served to children in a location where it is accessible to parents.

The licensing coordinator's observation that the most recent statement of findings was not posted in a prominent location. Corrective action: The most recent statement of findings has been posted in a prominent location. We have held an additional training with our site directors regarding the required components of their licensing documents.

He-C 4002.14(a) · Correction status not published

In order to assure that staff and children are familiar with all of the EOP drills, programs shall: (1) Practice evacuation off-site and bomb threats once per year with all child care staff; (2) Practice at least 2 other components of their EOP with all child care staff and children each calendar year; and (3) Review all EOP response actions with all staff at least 4 times each calendar year.