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Staff orientation, training and meetings
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Home › MA › Avon › Old Colony Y - Butler School-Avon
Avon MA 02322-1736 · License #P-177723 · Center · Center-Based Care
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When they operate
Schedule type not published.
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Complaint outcomes are not published by Massachusetts EEC.
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Staff orientation, training and meetings
Staff Schedule/Qualifications
Staff Records
Supervision of Children
Emergency Evacuation
Building Inspection and Fire Inspection
A review of staff records indicated the following: -One did not have a valid form of identification. Every staff person must have a valid form of identification.
Data synced from Massachusetts Department of Early Education and Care on Jul 10, 2026 · Source records · Report an error
Children's Records
A review of staff meetings indicated the following: -The program did not have documentation of completing staff meetings from September 2024 to August 2025. All licensees must hold monthly two-hour staff meetings with all members of the education team.
A review of children's records indicated the following: -One did not have a current child custody agreement in their file.
A child left the licensed space and walked into the adjoining hallway near exit. None of the educators were aware the child left the space. The child briefly looked around for something. The Site Coordinator then noticed the child. The child then went back into the licensed space on their own.
Although the staff schedule was posted at the program it did not have documentation of the current staff working at the program. The staff schedule must be current and posted at all times.
The program did not have a current building inspection certificate from the local Building Department as required.
A review of the emergency evacuation drills indicated the following: -The licensee did not have documentation of completing evacuation drills during the months of November and December 2025. Evacuation drills must be completed monthly with all groups of children.
This investigation inspection recorded no violations or advisories.
A written progress report must be done periodically
The injury/incident log was not available on the day of the visit.
Staff Records - R Apr 2025
The evacuation drill log was not available on the day of the visit.
Although the emergency medication was available to the child, the medication consent form had expired. The medication can not be administered until a current medication consent form is current. (signed and dated).
Staff meeting documentation was not available on the day of the visit.
The staff records checklist was not available on the day of the visit.
Children's records and checklist - R Apr 2025
Staff meeting documentation
Record of injuries, behavior incidents, accidents, emergencies
Staff records checklist
Evacuation drill log, all groups
Emergency medications readily available
The program did not have access to the children's files on the day of the visit.
The program did not have children's records available on the day of the visit.
The licensee did not have any staff records at the program on the day of the visit.
A review of the incident and injury logs indicated the following: -One injury documented in the log did not have a date in which the injury took place.
Staff Records
The licensee does not have documentation of a current Building and Fire Inspection from the local building and fire department.
The licensor arrived and an Assistant Group Leader was alone in the cafeteria with one child. The Site Coordinator was alone at the bathrooms with 20 children.
Building Inspection and Fire Inspection - R Apr 2025
The licensee did not have documentation of a staff meeting being held in the month of December 2023. -The licensee did not have documentation of any educator trainings for school year 2023-2024.
Staff Observations
Staff orientation, training and meetings
Emergency Evacuation - R Apr 2025
Children's Records
Current consent for administered medications - R Apr 2025
There were no children's records available during the visit. The Site Coordinator stated that they were not able to get on UP UP(computer program for files).
A review of educator's files indicated the following: -One did not register annually with the Department of Early Education and Care. -One did not have a current physical examination.
Attendance Recording and Group Sizes/Ratios
Health and Safety
The licensee did not have observation of educators while working with children at least every two months by a staff with lead teacher, site coordinator or higher qualifications; 2. consultation with educators regarding children’s individual needs and communication with families; and 3. documentation of all observations and consultations.
A review of the emergency evacuation drills indicated the following: -The licensee did not have documentation of an emergency drill being completed in December 2023, January 2023-June 2023 no drills, November 2022 and December 2022 -The emergency evacuation drill for January 2024 did not have documentation of the length of the drill.
A review of medications at the program indicated the following: -Two children had current epi pens at the program however there was no paperwork attached.
Current consent for administered medications - R Apr 2025
Two children with EpiPens did not have current consent for administering medications.
-The September 2023 staff meeting was only one hour in length. Staff meetings held monthly for at least two hours, with documentation of attendance, dates and times.
Individual Health Care Plan (IHCP) - R Apr 2025
A review of two staff records indicated the following: -Two did not register annually with the Department of Early Education and Care. -One did not have documentation of completing First Aid Training.
Although the Site Coordinator was aware of all the allergies at the program; they did not have two Individual Health Care Plans with Medication Authorization signed and dated by the doctor and parent.
The licensee did not have a current staff schedule posted at the program.
The licensee did not have current inspections from both the Building and Fire Department. Please upload current building and fire inspections in the Document Library.
Building Inspection and Fire Inspection - R Apr 2025
Staff orientation, training and meetings
Staff Schedule/Qualifications - R Sep 2025
Staff Records
This monitoring outside differential licensing cycle visit inspection recorded no violations or advisories.
Staff Records - R Apr 2025
Staff Schedule/Qualifications - R Sep 2025
The licensee did not have staff records on site for the three educators assigned to supervise the children.
the program did not have posted a current staff schedule.
Building Inspection and Fire Inspection - R Apr 2025
The program did not have a current building inspection certificate posted.
Staff orientation, training and meetings
A review of four educator files indicated the following: -Two did not have documentation of completing the EEC Essentials Trainings. -Three did not have documentation of bi-monthly observations of educators. -One did not have documentation of completing the orientation to the program.
The licensee did not have a current building and fire inspection certificate from the local building and fire department.
Building Inspection and Fire Inspection - R Apr 2025
This monitoring outside differential licensing cycle visit inspection recorded no violations or advisories.
This monitoring outside differential licensing cycle visit inspection recorded no violations or advisories.
This provisional license renewal visit inspection recorded no violations or advisories.
Staff Records
Although educators were knowledgeable about the children's IHCP's; a review of the children/'s IHCP's indicated that one did not have documentation of the side effects of the medication, consequences of medication not given, and directions for storage of the medication.
Individual Health Care Plan (IHCP) - R Apr 2025
A review of educator records indicated the following: -One did not have a current annual physical examination within one year prior to employment. -One did not have evidence of having been immunized in accordance with the recommendations of the Department of Public Health.
On the day of the visit, a child left the gym/cafeteria, unsupervised to an entryway area with an open exit door to the outside. The child was unsupervised for approximately 3 minutes. The Licensor informed the Site Coordinator of the unsupervised child in the entryway of the school.
The program did not have a current Building and Fire Inspection Certificate. Every program must provide a certificate of inspection from the local building and fire inspector certifying the facility is in compliance with all codes.
Supervision of Children
Staff First Aid Training - R Apr 2025
On the day of the visit the licensee had a Site Coordinator and three Group Leader Assistants assigned to school age children. According to EEC regulations a Site Coordinator, Group Leader, and Assistant Group Leader.
A review of five educators records indicated the following: -Two did not have evidence of having had a physical examination within one year. -Two did not have evidence of having been immunized in accordance with the recommendations of the Department of Public Health. -One did not have a signature and date on the staff orientation training form.
Staff BRC - R Sep 2025
Staff Records - R Apr 2025
Staff Schedule/Qualifications - R Sep 2025
Building Inspection and Fire Inspection - R Apr 2025
A review of staff first aid training documentation indicated the following: -Three educators assigned to supervise children did not have evidence of completing first aid training.
On the day of the visit; three of the four educators did not have evidence of completed Background Record Checks as required.
This investigation inspection recorded no violations or advisories.