The FCCP shall submit a Records Check Authorization form to the Division for any new individuals, sixteen (16) years of age or older, residing in the FCCH or present more than five (5) times in 365 days during the FCCH's hours of operation as required in the rule 2.3.7.2 of these regulations.

A household member who turned sixteen (16) on 2/19/2025 had not submitted a record check authorization form to the Child Development Division. The Annual Assurance letter submitted through BFIS on 5/26/2025 noted that this household member is required to submit a record check authorization form to the Child Development Division.

7.2.2 · Not corrected

The FCCP shall have successfully completed pediatric first aid and CPR prior to being licensed and must remain currently certified.

A review of the staff member's BFIS Quality and Credential account, review of the staff member's file and the provider's statement that their staff member's First Aid and CPR certificate had expired.

7.1.2.1 · Not corrected

Within six (6) months of initial date of employment, the FCCP and all staff shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

A review of the provider's BFIS Quality and Credential account and the staff member's BFIS Quality and Credential account and confirmation from the provider that training certificates and education documentation had not been sent to Northern Lights to be uploaded into their BFIS Quality and Credential account. This rule was discussed during a licensing visit on 7/17/2024 and requested all documents to be sent to Northern Lights with the required cover sheet.

Safe Use Zones For all play equipment that is thirty (30) inches or higher from the ground, including climbing equipment, slides, swings and other similar equipment, the FCCP shall ensure that the surface under and around the equipment, included recommended use zones, is of approved resilient material that protects children if they fall. * Materials in the use zone shall consist of wood chips, pea stone, mulch, engineered wood fibers, sand, safety-tested shredded or rubber like material or rubber mats designed for protective cushioning; * Materials used in the use zone shall follow the recommendations listed in the most recent publication of U.S. Consumer Product Safety Commission's Public Playground Safety Handbook regarding critical depth of tested materials determined by the height of the highest climbing surface of the equipment; * Materials used in the use zone shall be installed and maintained according to the manufacturer's instructions; * If the loose material such as sand, mulch, or shredded rubber is used in use zones, the FCCP shall ensure that the material is raked regularly and replenished to maintain depth and resilience; and * If the resilient material in use zones freezes, the FCCP shall ensure that the children will not play on the equipment until the resilient material has thawed and is once again resilient.

The climbing structure had a ladder and slide that was approximately over three (3) feet off the ground with no cushioning material. Children in care were using the climbing structure during this licensing visit. This rule was cited previously on 11/4/2021 and 10/20/22.

5.10.3.3 · Not corrected

The Division may attach terms and conditions to the approval of a license when unique circumstances warrant. The FCCP shall maintain compliance with all terms and conditions on the license certificate.

The condition on the license certificate indicated that the provider needed to complete a Lead water test by 9/1/2023. The provider stated that they have not completed the lead water test as required in the condition on the license certificate.

The FCCP shall develop and maintain a written Emergency Response Plan to respond to a full range of emergencies both natural and man-made. A complete plan shall include how the FCCP will address and manage the following situations and responsibilities: * Evacuations or other emergencies such as leaving the premises and lockdown situations; * Specific concerns related to the location of the program, such as proximity to a nuclear reactor, an area prone to flooding or power loss; * Notifying the local authorities of the emergency; * A system for notifying the parents of the emergency; * Notifying the local emergency planning committee regarding the location of the FCCH and using the committee as a resource in emergency planning for the program; * A system of identifying the children and staff present at the time of the emergency and maintaining knowledge of their whereabouts; * A system for handling infants, toddlers, and children with special needs; * An established evacuation meeting location within walking distance of the FCCH; * A system to account for all children and staff at evacuation meeting place; * An process for relocation if necessary including safe transportation; * A system for sheltering in place if the FCCP and children present need to remain in the FCCH for an extended period; and * Staff chain of command and individual staff roles and responsibilities, (if applicable) during emergencies.

The Provider had not completed a written Emergency Response Plan as required in this rule. The Child Development Division website was provided for support on how to write an Emergency Response Plan during this licensing visit.

3.6.1.1 · Not corrected

Immunizations: The FCCP shall maintain documentation in the child's file of each child's current immunization status. * Immunization records shall include the immunization administered and the date of each immunization. The immunization record should be updated after each additional immunization has been received. * If an enrolled child is in the process of complying with immunization requirements in accordance with the Vermont recommended immunization schedule, documentation in the child's file shall include the required Vermont Department of Health form. * If a child has not had a required immunization due to a Vermont allowed exemption, documentation in the child's file shall include the required Vermont Department of Health form.

Within six (6) months of initial date of employment, the FCCP and all staff shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

After a review of the individuals BFIS Quality and Credential account, it was determined the provider did not have an up to date BFIS Quality and Credential account and has been a provider longer than six (6) months. The provider is missing required training certificates and qualification documentation.

3.3.7.3 · Not corrected

General Health Examinations: Within forty-five (45) days of enrollment the FCCP shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.

The children's files were audited, and the required well care exam was missing for two (2) children who have been in care for more than 45 days.

5.1.2 · Not corrected

Safe Use Zones For all play equipment that is thirty (30) inches or higher from the ground, including climbing equipment, slides, swings and other similar equipment, the FCCP shall ensure that the surface under and around the equipment, included recommended use zones, is of approved resilient material that protects children if they fall. * Materials in the use zone shall consist of wood chips, pea stone, mulch, engineered wood fibers, sand, safety-tested shredded or rubber like material or rubber mats designed for protective cushioning; * Materials used in the use zone shall follow the recommendations listed in the most recent publication of U.S. Consumer Product Safety Commission's Public Playground Safety Handbook regarding critical depth of tested materials determined by the height of the highest climbing surface of the equipment; * Materials used in the use zone shall be installed and maintained according to the manufacturer's instructions; * If the loose material such as sand, mulch, or shredded rubber is used in use zones, the FCCP shall ensure that the material is raked regularly and replenished to maintain depth and resilience; and * If the resilient material in use zones freezes, the FCCP shall ensure that the children will not play on the equipment until the resilient material has thawed and is once again resilient.

The FCCP shall maintain a record of the date of each evacuation drill as required in the rules in section 3.6.2 of these regulations that includes the number of children, staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years.

The fire drill documentation was missing for February, March and June. The provider stated she did the fire drill but did not document that she completed the drill in the months listed.

3.3.6.1 · Not corrected