Background record checks shall be completed in accordance with this section.

The center director informed the licensing coordinator via phone that Staff A and Staff B worked during the summer. The licensing coordinator subsequently confirmed that neither staff member had received clearance to work at the program. Corrective action: The action the program has taken or will take to correct the citation(s) Staff A and B have been removed from the roster. The steps the program will take to ensure compliance with these rules and the applicable statutes in the future; Staff A and B (and any others) will complete both the fingerprinting application and the application on the NHCIS portal. I will be sure to check our staff roster and allow them to work only if they show up on your staff roster as Eligible.  The date by which each of the citations was corrected or will be corrected; For Staff A and B: Removed from roster 9/24, if return in July, by the end of June The interim measures the program has implemented to protect the health and safety of children, when the citations cannot be corrected immediately. At no point was the health and safety of the children compromised by this citation. Neither Staff A or Staff B were alone with children. Staff A and Staff B did work during the summer under supervision, but without "eligible". I read through the documentation that "pending" is not actually pending, it's ineligible. Staff C had a background check kicked back--which is what prompted the phone call with the inquiries. During the phone call I learned that there's an application to submit on the portal, but it only is obvious once a staff person is connected to your program (which Staff A and B had not done). When completing the process with Staff D, I discovered that the application for background checks in the portal is nearly identical to the application that's completed to schedule fingerprints. I now know to follow up and make sure that both applications are complete and that "pending" does not mean pending. If Staff A and B return next summer, we'll go through the complete process. Staff C (a long-time employee) and Staff D (a new hire) were both completed after learning the works of the new system. It took 13 days to access the portal because my email was not considered valid.

Child care staff shall ensure that for each child, upon the child’s first day in attendance in the program, there is a “Child Care Registration and Emergency Information” (April 2022) form or an equivalent form provided by the child care program completed and signed by the parent, on file, which contains: 1) Full legal name of the child; (2) Child’s date of birth; (3) Child’s physical address and mailing address; (4) Child’s home telephone number; (5) Date of enrollment in the program; (6) The name, physical address, and mailing address of the parent(s) responsible for the child, if different from the child’s address; (7) Telephone numbers for the child’s parents and instructions as to how the parents can be contacted during the hours that the child is at the program; (8) Email addresses for the parents, if available; (9) Names and telephone numbers of at least one person who will assume responsibility for the child, if for any reason, the parents cannot be reached immediately in an emergency; (10) Any chronic conditions, allergies, or medications in case of sudden illness or injury; (11) Written parental permission for first aid treatment; (12) Written parental permission for emergency medical transportation and treatment; (13) The name and telephone number of each child’s physician or health care provider; and (14) Names and telephone numbers of any person(s) other than parents who are authorized to remove the child from the program.

The licensing coordinator's review of ten children's records revealed there was no written parental permission for emergency medical transportation and treatment for eight children. Corrective action: The form was sent out to all enrolled families via Brightwheel and all families completed the form within the hour during the licensing visit. The form is now a part of the packet of forms that go out to all new enrollments and will be updated annually so that each and every student will have it on file.

He-C 4002.10(a) · Correction status not published