The program shall maintain on file for each staff member: (1) Documentation of the staff’s qualifications, including a resume, transcripts, diplomas, or any other documentation, which demonstrates their qualifications; (2) Documentation of a completed background check in accordance with He-C 4002.41; (3) A record of health screening, in accordance with (b) below; (4) Documentation of orientation, certifications, training, and professional development, as applicable; (5) Documentation verifying the staff reviewed the program’s emergency operations plan in accordance with He-C 4002.16(j); (6) Documentation verifying the staff reviewed their job description required in He-C 4002.16(e); and (7) Documentation of supervision regarding disciplinary actions or investigations specific to the staff member.

The licensing coordinator's review of five staff files revealed that one staff member did not have a health screening on file within 60 days of beginning employment at the program. Corrective action: Staff member had not printed proof of health screening at time of licensing visit but has since submitted it and we will be sure to have all health screenings placed in staff folders from now on.

He-C 4002.09(a) · Correction status not published

All center directors, agency administrators, site coordinators, or site directors, and all other child care staff who are responsible for the supervision of children, or who are necessary for the staff to child ratios, shall keep on file documentation of completion of a minimum of 6 hours of professional development, which shall be completed in accordance with the following: (1)  Within 90 days of the first date of employment; (2) Within 2 weeks for programs operating 3 months of the year or less; or (3) By providing documentation of previous completion.

The licensing coordinator's review of five staff files revealed that one staff, who began employment in July 2024, did not complete the required Health and Safety trainings within 90 days of their first date of employment, and one staff member completed only five of the 18 required hours of annual professional development training in 2024. Corrective action: New staff member has now completed required trainings. Going forward, center director will more closely monitor individual staff's necessary trainings to make sure they are all completed by the appropriate deadlines.

Except for nature-based programs that operate solely outside, programs shall conduct fire drills in accordance with the following: (1) Programs that operate continuously throughout the year shall conduct at least one drill each month of operation; (2) Programs that operate only during the school year shall conduct a drill within 14 days of opening each year and monthly thereafter; (3) Programs that operate only during the summer months shall conduct one fire drill in each month of operation; (4) Child care personnel shall conduct fire drills at varying times during operating hours, including night time hours, if applicable, to ensure that each child attending the program experiences fire drills; (5) Child care staff shall activate the actual fire alarm system for the building for at least 2 of the required monthly fire drills required each year and use a fire alarm or smoke detector to signal all other fire drills; (6) All children and child care staff shall evacuate the building during each fire drill; and (7) Child care staff shall check daily attendance records to ensure that all children and staff are accounted for, after the building is evacuated.

The licensing coordinator's review of the monthly fire drills revealed the program did not complete a drill in August of 2024 when monthly drills are required. Corrective action: In the future, we will not miss a monthly fire drill. We have set reminders to complete by the third week of the month.

He-C 4002.17(a) · Correction status not published

No less than 3 months prior to the expiration date of the current license, each licensee shall submit to the department the following through the “NH Connections” portal at https://nhpublichealth.force.com/nhccis/s/login/?ec=302&startURL=%2Fnhccis%2Fs%2F or by using the forms below: A signed and completed application “Application for Family Child Care Program” (April 2022) or “Application for Child Care Center” (April 2022) for license renewal, in accordance with He-C 4002.02; The application attachments specified in (d)(2), (3), and (6) above; A completed “Staff and Household List” (9/2018); The application attachments specified in (d)(1) and (f) above, if there has been a new center director, agency administrator, site coordinator or site director since the previous application was filed and the department has not received the required information regarding the change in director; and A diagram of the indoor and outdoor space if changed since the previous application.