Cited finding
The program did not have current written parental consent from administration of medication required for a child with an IHCP.
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Home › MA › Ludlow › Ludlow Boys & Girls Club Child Care
Ludlow MA 01056-3101 · License #P-170913 · Center · Center-Based Care
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The program did not have current written parental consent from administration of medication required for a child with an IHCP.
The program did not have a current IHCP for a child diagnosed with a chronic medical condition. The IHCP form for another child with a chronic medical condition was missing required information.
Drinking water available; Drinking water offered frequently
Individual Health Care Plan (IHCP)
Current consent for administered medications
Children in the School Age were drinking water directly from water fountains without using cups to prevent cross contamination.
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Data synced from Massachusetts Department of Early Education and Care on Jul 10, 2026 · Source records · Report an error
The program has moved to electronic files for Staff records. On the day of the visit Administrators were unable to provide EEC Licensor complete staff records for review. Licensor allowed the program to email records for review. During the review EEC Licensor was not able to assess full compliance with Staff records.
Staff Records
Building Inspection and Fire Inspection
Children's Records
Evacuation procedures posted at each exit
Play area accessible to children with disabilities
The program has moved to electronic files for Children's records. On the day of the visit Administrators were unable to provide EEC Licensor complete Childrens records for review. Licensor allowed the program to email records for review. During the review EEC Licensor was not able to assess full compliance with Children's records.
The SACC program did not have supplies nutritious foods to provide a meal to a child whose parent may have forgotten to bring lunch dung.
The preschool program did not have Transportation plans on file for any of the children enrolled. The Preschool Director did not have a current children’s records checklist on the day of the visit.
Children's Records - R Apr 2025
Supervision of Children
Nutritious substitute if child misses or parent fails to send meal/snack1
Licensor observed a couple of educators talking to each other, for a few minutes, while their backs were to the children on the playground.
One gate, at field used by children as outdoor space, was not operating properly preventing the ability to close the gate to prevent children access to the parking lot. The other gate has broken fencing with sharp fencing that could pose risk of injury to children.
Outdoor Space - R Apr 2025
Building Inspection;Fire Inspection;Environment free of pests;Date of IPM-RApr25
An inspection of the Playground revealed that there was an insufficient depth of impact absorbing material in some of the fall zones for climbers.
Fall zones adequate depth of impact absorbing material
Playground free from hazards; fenced if applicable
Inspection of the playground revealed that the gate leading to the parking lot, next to the playground, was not secured and allowed children easy access to the parking lot.
The program did not have a current Building Inspection Certificate on the day of the visit.
This monitoring outside differential licensing cycle visit inspection recorded no violations or advisories.
During playground inspection licensor dug down into the much and learned that there was an inadequate depth of absorbing material within fall zone of large climber.
Emergency medications readily available
In the preschool program an Educator states that the program does not supply any snacks for children if parents fail to send in meals or snacks from home. The licensee must have a method of providing nutritious meals and snacks to children whose parents fail to send meals and/or snacks from home.
Program uses two different forms of attendance. One form included parent sign in and out. The other is an attendance list maintained by the educators. On the day of the visit, one educator states that she uses her attendance list to ensure that all children are safely evacuated during an a fire drill. At the time of the visit the attendance list did not accurately reflect the number of children in the classroom.
Outdoor Space - R Apr 2025
Evacuation procedures posted at each exit
This change of space visit inspection recorded no violations or advisories.
This enhanced monitoring visit inspection recorded no violations or advisories.
This renewal - monitoring visit inspection recorded no violations or advisories.
This investigation inspection recorded no violations or advisories.
The Administration reported that a building inspection was recently conducted but they are still waiting for the Building Inspection certificate.
On the day of the visit the program had diagrams with primary and secondary evacuation routs outlined but they did not have written evacuation procedures posted near each exits.
The program was in the process of expanding the sandbox. They reported they will be ordering new mulch once the sand box expansion is completed.
Fall zones adequate depth of impact absorbing material
The program's Building Inspection was expired on date of the visit.
Inspection of the playground revealed that there was a head entrapment hazard on the side of one of the playground gates.
Written emergency/evacuation procedures were not posted at each exit.
While on the playground Licensor asked to see children's emergency medication and learned that it was not readily available and with child at all times. Staff went back inside from the playground into the building to gather emergency medications and bring them out.
Attendance Recording and Group Sizes/Ratios
Meals
Building Inspection and Fire Inspection - R Apr 2025