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Staff records checklist
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Home › MA › West Newbury › Koinonia Early Childhood Center
West Newbury MA 01985-1420 · License #P-170486 · Center · Center-Based Care
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Staff records checklist
Several water bottles were not labeled with the name of the child for whom they are intended.
At the time of the visit, the staff record checklist was not current, as several staff members had no physical date or annual evaluation dates recorded. Please ensure the staff record checklist is up to date.
Two staff records contained insufficient evidence of teacher qualifications. All educators must possess the qualifications required for their positions in accordance with EEC regulations.
A review of three staff records found insufficient evidence of ongoing bi-monthly observations. Additionally, one record lacked documentation of a current physical and adequate proof of MMR immunity.
Data synced from Massachusetts Department of Early Education and Care on Jul 10, 2026 · Source records · Report an error
Staff orientation, training and meetings
Children's Records
Staff First Aid Training
Staff Records
Staff Schedule/Qualifications
Bottles/pacifiers/toothbrushes/sleeping materials labeled with child's name
The program was unable to produce documentation for monthly staff meetings.
The children's record review reflected the following: 1) Two records contained no evidence of lead screening. 2) A record contained insufficient evidence of periodic progress report.
A staff record contained no documentation of current first aid training.
The children's record checklist reflected the following: 1) A record contained no evidence of annual update including CPR/FA parental consent. 2) A record contained no evidence of progress reports and annual updates including CPR/FA parental consent. 3) A record contained no evidence of annual updates, annual lead screening and insufficient evidence of periodic progress reports. 4) A record contained no evidence of annual updates and annual lead screening.
Fall zones adequate depth of impact absorbing material
Emergency Evacuation - R Apr 2025
The staff record checklist reflected the following: 1) A record contained insufficient evidence of bi-monthly observations and annual evaluations. 2) A record contained no evidence of staff orientation documentation, physical, MMR immunity, documentation of interview, and bi-monthly observations. 3) A record contained no evidence of staff orientation, documentation of interview, physical, MMR immunity and staff information form. 4) A record contained no evidence of MMR immunity, references, documentation of interview, staff orientation, annual evaluations and bi-monthly observations.
Staff Records - R Apr 2025
Children's Records - R Apr 2025
Indoor Space
The insulation covering of a heating pole in the {REDACTED} classroom was broken, exposing the insulation material.
A review of the evacuation drill log reflected no evidence of fire drills conducted for the months of January, July, August and December of 2024.
The use zones under and around swings and the slides structures were not covered with an adequate depth of impact absorbing material.
Indoor Space
The floor heat register in the {REDACTED} classroom was exposed in several areas presenting a health and safety concern. This item has been addressed with the program on multiple occasions.
Children's Records - R Apr 2025
Staff First Aid Training - R Apr 2025
Staff Records - R Apr 2025
A child’s record did not contained evidence of annual lead screening.
a record containing no evidence of current first aid certificate.
The staff record review reflected the following: 1) a record containing no evidence of MMR immunity, bi-monthly observations and ongoing professional development. 2) a record containing no evidence of ongoing bi-monthly observations. 3) a record containing insufficient evidence of teacher qualification, bi-monthly observations and ongoing professional development.
At the time of the visit, the children's record checklist was not available for review. The EEC licensor requested to review two records; the child with a medical condition and an {REDACTED} that was present during the visit. One record did not contain evidence of current physical and {REDACTED}, while the other record did not contain evidence of periodic progress reports.
There was no evidence of current first aid certificate for four staff members.
At the time of the visit, the staff record checklist was not available for review. The licensor requested to review the records of the staff that was present during the visit. The staff record review reflected the following: 1) the record of a staff member was not available for review. 2) a record containing no evidence of current physical and {REDACTED} immunity. 3) a record containing no evidence of {REDACTED} immunity, bi-monthly observations, resume, EEC Essentials, ongoing professional development, and evidence of teacher qualification. 4) the record of a staff member did not contain evidence of current physical, {REDACTED} immunity, bi-monthly observations, first aid certificate, and EEC Essential Modules. 5) a record containing no evidence of current physical, first aid certificate, bi-monthly observations, and ongoing professional development.
Staff First Aid Training - R Apr 2025
Staff Schedule/Qualifications - R Sep 2025
Staff Records - R Apr 2025
Emergency Evacuation - R Apr 2025
Attendance Recording and Group Sizes/Ratios
Individual Health Care Plan (IHCP) - R Apr 2025
Children's Records - R Apr 2025
Heating source protected; Portable heaters, portable radiators prohibited.
On 3/23/22, EEC observed: "in the {REDACTED} room, the floor heat register was exposed in several areas, a health and safety concern." On 4/6/22, the program submitted a corrective action plan to EEC stating, "the heat register is no longer exposed. It has been temporarily covered. A permanent covering is on order." During today's visit, EEC observed that the floor heat register is still exposed, presenting a health and safety concern. The program did not adhere to the corrective action plan submitted on 4/6/22.
At the time of the visit, five children were in the {REDACTED} classroom; however, the daily attendance record did not indicate their arrival time.
The staff schedule was not posted nor available for review at the time of the visit.
The documentation of the monthly fire drills was inconsistent. A few fire drills were documented but did not include the year it was completed.
The individual health care plan for a childcare child was not available for review.
This investigation inspection recorded no violations or advisories.
Staff Records - R Apr 2025
In the {REDACTED} room, the floor heat register was exposed in several areas, a health and safety concern.
Heating source protected; Portable heaters, portable radiators prohibited.
One staff member's file (teacher) did not contain evidence of teacher qualification, a physical exam or {REDACTED} immunity.
Medication Storage; Medication Container/Label
One {REDACTED} was expired.
In the [REDACTED] classroom, a portion of the floor heat register was in disrepair.
Indoor Space