Violation

A completed and signed WV CARES self-disclosure application and consent form. A copy of the form shall be on file and uploaded to the WV CARES system no later than the date of hire; (Outcome: Achieved)

Corrected Corrected by Jun 25, 2026

Marked corrected in the state record.

Violation

A search shall be done of the state-based child and adult abuse and neglect registries and protective services databases in each state where the staff member or volunteer resided during the preceding five years. The same search shall be done in the state where the staff member or volunteer currently resides, and shall be repeated every five years. (Outcome: Not Achieved)

Corrected Corrected by Jun 25, 2026

Marked corrected in the state record.

Violation

A center shall secure from the employee a recent health assessment performed not more than 90 days prior to the date hired for the employee and signed by a licensed health care provider. The health assessment shall be on file no later than 30 days from the first date of employment. A health assessment for a volunteer shall be on file if the volunteer is scheduled to work at least 40 hours per month in the center. The health assessment shall include: (Outcome: Achieved)

Corrected Corrected by Jun 25, 2026

Marked corrected in the state record.

Violation

A center shall conduct a fire drill at least two times a month during its regular hours of operation, keeping a written record of the dates and times when fire drills are conducted. (Outcome: Not Achieved)

Corrected Corrected by Jun 21, 2026

Marked corrected in the state record.

Violation

A fitness determination of eligibility from the WV CARES unit; and (Outcome: Not Achieved)

Corrected Corrected by Jun 25, 2026

Marked corrected in the state record.

Violation

Cardiopulmonary Resuscitation (CPR) and First Aid. Within three months of employment or use staff members shall have current CPR certification appropriate to the age of the children in care and current first aid training. Except in the first year of employment or use, training in CPR and First Aid is in addition to the requirement for annual professional development. (Outcome: Not Achieved)

Corrected Corrected by Jun 25, 2026

Marked corrected in the state record.

Violation

Abuse Recognition and Prevention. Within three months of employment or use, staff members shall have training in child abuse recognition and prevention. Training in child abuse recognition and prevention may be used to meet the requirement for annual professional development described in this section. (Outcome: Not Achieved)

Corrected Corrected by Jun 25, 2026

Marked corrected in the state record.

Violation

A center shall document that preservice training and orientation training was provided by having the staff member and center director sign a statement acknowledging receiving both preservice and orientation training and shall keep the statement in the staff member's file. (Outcome: Not Achieved)

Corrected Corrected by Jun 25, 2026

Marked corrected in the state record.

Violation

Prior to caring for children, all current and potential staff are required to complete approved pre-service training. Prior to or during the first week of employment and prior to having sole responsibility for a group of children, a center shall provide orientation to the staff member that includes a review of: (Outcome: Not Achieved)

Corrected Corrected by Jun 25, 2026

Marked corrected in the state record.

Violation

A tuberculosis risk assessment that is repeated annually or a tuberculosis screening by the Mantoux method, if a screening is indicated by the tuberculosis risk assessment. (Outcome: Achieved)

Corrected Corrected by Jun 25, 2026

Marked corrected in the state record.

Violation

A verification of the staff member's education and qualifications. (Outcome: Not Achieved)

Corrected Corrected by Jun 25, 2026

Marked corrected in the state record.

Violation

Abuse Recognition and Prevention. Within three months of employment or use, staff members shall have training in child abuse recognition and prevention. Training in child abuse recognition and prevention may be used to meet the requirement for annual professional development described in this section. (Outcome: Not Achieved)

Corrected Corrected by Mar 6, 2026

Marked corrected in the state record.

Violation

A center shall provide each new staff member with a notification letter that includes his or her effective date of hire, position title, qualifications, duties and responsibilities at the time of hiring. (Outcome: Achieved)

Corrected Corrected by Mar 6, 2026

Marked corrected in the state record.

Violation

For individuals over 13 and under 18 years of age, prior to permitting them direct contact with the children on a regular basis, a center shall have on file a signed affidavit from the individual's parent stating that his or her child has never been arrested or convicted of an offense against a person. (Outcome: Achieved)

Corrected Corrected by Mar 6, 2026

Marked corrected in the state record.

Violation

Other than the exceptions cited in subdivision 8.4.e., a center shall ensure that a state and federal fingerprint-based criminal background investigation is performed on each staff member and volunteer pursuant to the provisions of the West Virginia Clearance for Access: Registry and Employment Screening Act (WV CARES), W. Va. Code §16-49-1 et seq., and W. Va. Code R. §69-10-1, et seq., and shall keep the following information on file: (Outcome: Achieved)

Corrected Corrected by Mar 6, 2026

Marked corrected in the state record.

Violation

Teen aides used in school-age programs shall be at least 16 years of age. (Outcome: Achieved)

Corrected Corrected by May 14, 2026

Marked corrected in the state record.

Violation

A center shall conduct a fire drill at least two times a month during its regular hours of operation, keeping a written record of the dates and times when fire drills are conducted. (Outcome: Not Achieved)

Corrected Corrected by Feb 1, 2026

Marked corrected in the state record.

Violation

A center shall secure from the employee a recent health assessment performed not more than 90 days prior to the date hired for the employee and signed by a licensed health care provider. The health assessment shall be on file no later than 30 days from the first date of employment. A health assessment for a volunteer shall be on file if the volunteer is scheduled to work at least 40 hours per month in the center. The health assessment shall include: (Outcome: Not Achieved)

Corrected Corrected by Mar 6, 2026

Marked corrected in the state record.

Violation

A tuberculosis risk assessment that is repeated annually or a tuberculosis screening by the Mantoux method, if a screening is indicated by the tuberculosis risk assessment. (Outcome: Not Achieved)

Corrected Corrected by Mar 6, 2026

Marked corrected in the state record.

Violation

Prior to caring for children, all current and potential staff are required to complete approved pre-service training. Prior to or during the first week of employment and prior to having sole responsibility for a group of children, a center shall provide orientation to the staff member that includes a review of: (Outcome: Not Achieved)

Corrected Corrected by Mar 6, 2026

Marked corrected in the state record.

Violation

A fitness determination of eligibility from the WV CARES unit; and (Outcome: Not Achieved)

Corrected Corrected by May 14, 2026

Marked corrected in the state record.

Violation

A search shall be done of the state-based child and adult abuse and neglect registries and protective services databases in each state where the staff member or volunteer resided during the preceding five years. The same search shall be done in the state where the staff member or volunteer currently resides, and shall be repeated every five years. (Outcome: Not Achieved)

Corrected Corrected by May 14, 2026

Marked corrected in the state record.

Violation

For individuals over 13 and under 18 years of age, prior to permitting them direct contact with the children on a regular basis, a center shall have on file a signed affidavit from the individual's parent stating that his or her child has never been arrested or convicted of an offense against a person. (Outcome: Not Achieved)

Corrected Corrected by Feb 6, 2026

Marked corrected in the state record.

Violation

A center shall secure from the employee a recent health assessment performed not more than 90 days prior to the date hired for the employee and signed by a licensed health care provider. The health assessment shall be on file no later than 30 days from the first date of employment. A health assessment for a volunteer shall be on file if the volunteer is scheduled to work at least 40 hours per month in the center. The health assessment shall include: (Outcome: Not Achieved)

Corrected Corrected by Feb 6, 2026

Marked corrected in the state record.

Violation

A center shall provide each new staff member with a notification letter that includes his or her effective date of hire, position title, qualifications, duties and responsibilities at the time of hiring. (Outcome: Not Achieved)

Corrected Corrected by Feb 6, 2026

Marked corrected in the state record.

Violation

A tuberculosis risk assessment that is repeated annually or a tuberculosis screening by the Mantoux method, if a screening is indicated by the tuberculosis risk assessment. (Outcome: Not Achieved)

Corrected Corrected by Feb 6, 2026

Marked corrected in the state record.

Violation

A current job description; (Outcome: Achieved)

Corrected Corrected by Feb 6, 2026

Marked corrected in the state record.

Violation

Training in child abuse recognition and prevention; (Outcome: Not Achieved)

Corrected Corrected by Feb 6, 2026

Marked corrected in the state record.

Violation

A center shall require all staff to meet approved pre-service training requirements and pre-service education qualifications other than that noted in subdivision 8.6.c. Provided: Staff persons who have remained employed by the center since July 1, 2003 and have been in continuous employment in that position or one requiring greater qualifications in a child care setting since July 1, 1998, shall be considered to meet the qualification of their position except the requirement of approved pre-service training. (Outcome: Not Achieved)

Corrected Corrected by Feb 6, 2026

Marked corrected in the state record.

Violation

Prior to caring for children, all current and potential staff are required to complete approved pre-service training. Prior to or during the first week of employment and prior to having sole responsibility for a group of children, a center shall provide orientation to the staff member that includes a review of: (Outcome: Not Achieved)

Corrected Corrected by Feb 6, 2026

Marked corrected in the state record.

Violation

A verification of the staff member's education and qualifications. (Outcome: Achieved)

Corrected Corrected by Feb 6, 2026

Marked corrected in the state record.

Violation

Documentation that references have been verified including three references for the center director and two references for other staff members; (Outcome: Achieved)

Corrected Corrected by Feb 6, 2026

Marked corrected in the state record.

Violation

Teen aides used in school-age programs shall be at least 16 years of age. (Outcome: Not Achieved)

Corrected Corrected by Sep 4, 2025

Marked corrected in the state record.

Violation

A search shall be done of the state-based child and adult abuse and neglect registries and protective services databases in each state where the staff member or volunteer resided during the preceding five years. The same search shall be done in the state where the staff member or volunteer currently resides, and shall be repeated every five years. (Outcome: Not Achieved)

Corrected Corrected by Feb 6, 2026

Marked corrected in the state record.

Violation

A fitness determination of eligibility from the WV CARES unit; and (Outcome: Not Achieved)

Corrected Corrected by Feb 6, 2026

Marked corrected in the state record.

Violation

Other than the exceptions cited in subdivision 8.4.e., a center shall ensure that a state and federal fingerprint-based criminal background investigation is performed on each staff member and volunteer pursuant to the provisions of the West Virginia Clearance for Access: Registry and Employment Screening Act (WV CARES), W. Va. Code §16-49-1 et seq., and W. Va. Code R. §69-10-1, et seq., and shall keep the following information on file: (Outcome: Not Achieved)

Corrected Corrected by Feb 6, 2026

Marked corrected in the state record.

Violation

Prior to receiving the WV CARES fitness determination required under this rule on any staff member, a center shall have in place a safety plan that ensures that the staff member works under direct supervision and is not left alone with a child. (Outcome: Achieved)

Corrected Corrected by Feb 6, 2026

Marked corrected in the state record.

Violation

Cardiopulmonary Resuscitation (CPR) and First Aid. Within three months of employment or use staff members shall have current CPR certification appropriate to the age of the children in care and current first aid training. Except in the first year of employment or use, training in CPR and First Aid is in addition to the requirement for annual professional development. (Outcome: Achieved)

Corrected Corrected by Feb 6, 2026

Marked corrected in the state record.

Violation

Current CPR certification appropriate to the age of the children in care; (Outcome: Not Achieved)

Corrected Corrected by Feb 6, 2026

Marked corrected in the state record.

Violation

A center shall conduct a fire drill at least two times a month during its regular hours of operation, keeping a written record of the dates and times when fire drills are conducted. (Outcome: Not Achieved)

Corrected Corrected by Feb 6, 2026

Marked corrected in the state record.

11.7.b · Violation

Obtaining a signed and dated acknowledgement that the staff member has read and understands the policies or revised policies (Outcome: Pending)

Corrected Corrected by May 30, 2024

Marked corrected in the state record.

8.6.b · Violation

A center shall require all staff to meet training requirements and pre-service education qualifications other than that noted in requirement 8.6.c. of this subsection. Provided: Staff persons who have remained employed by the center since July 1, 2003 and have been in continuous employment in that position or one requiring greater qualifications in a child care setting since July 1, 1998, shall be considered to meet the qualification of their position (Outcome: Achieved)

Corrected Corrected by May 30, 2024

Marked corrected in the state record.

9.1.h.1 · Violation

Be at least twenty-one (21) years of age, provide evidence of at least one (1) year of relevant work experience; and have a minimum of a high school diploma or equivalent and (Outcome: Achieved)

Corrected Corrected by May 30, 2024

Marked corrected in the state record.

8.4.i.1 · Violation

The statement of Criminal Records completed every two (2) years (Outcome: Achieved)

Corrected Corrected by May 30, 2024

Marked corrected in the state record.

10.3.b · Violation

When only one (1) qualified staff person is required to meet ratios at the beginning and end of the day, the second staff member may be a support staff member who is readily available in case of emergencies. A center shall ensure that while children are on the premises, the qualified staff member has completed a course in child first aid and has current certification in CPR appropriate to the age of the children I care (Outcome: Achieved)

Corrected Corrected by May 30, 2024

Marked corrected in the state record.

8.5.g.3 · Violation

A statement that the prospective staff member has no known condition or disease which would interfere with the proper care of children (Outcome: Achieved)

Corrected Corrected by May 30, 2024

Marked corrected in the state record.