8.3.e.2 · Violation

Written references, including three (3) references for the center director and two (2) references for other staff members (Outcome: Achieved)

Corrected Corrected by Sep 13, 2006

Marked corrected in the state record.

11.6.a · Violation

The definition of child abuse and neglect

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

11.6.b · Violation

The requirement to report immediately, in accordance with W. Va. Code 49-6A-1 et seq., any suspected incident of child abuse and neglect to the director or designated person-in-charge, and to Child Protective Services; or when the staff member believes that the director or designated person-in-charge would not or has failed to report the suspected incident, to the Child Abuse Hotline, 1-800-352-6513; and

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

11.6.c · Violation

A statement posted at the center in clear public view stating that the center reports suspected child abuse and neglect to Child Protective Services.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

11.7.a · Violation

Providing each staff member a copy of its policies on behavior management and the reporting of child abuse and neglect, and providing revised policies when changes occur

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

11.7.b · Violation

Obtaining a signed and dated acknowledgment that the staff member has read and understands the policies or revised policies; and11.7.c. Placing the signed acknowledgment statement in the staff member's file.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

11.8.a · Violation

Providing to each child's parent written copies and an oral explanation of a center's policies on behavior management and the reporting of child abuse and neglect, and updating parents on policy changes when they occur;11.8.b. Obtaining a signed and dated acknowledgment that the center has explained the policies and provided the parent with a copy. The statement shall bear the child's name, the date of enrollment, and, if different, the date the parent signs the statement; and11.8.c. Placing the signed statement in the child's file for as long as the child is enrolled.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

11.8.a · Violation

Providing to each child's parent written copies and an oral explanation of a center's policies on behavior management and the reporting of child abuse and neglect, and updating parents on policy changes when they occur;11.8.b. Obtaining a signed and dated acknowledgment that the center has explained the policies and provided the parent with a copy. The statement shall bear the child's name, the date of enrollment, and, if different, the date the parent signs the statement; and

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

13.5.h · Violation

Maximize safety by ensuring that:13.5.h.4. Plastic bags and Styrofoam objects are not accessible to children under 4. Balloons are prohibited.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.10 · Violation

First Aid Kit. A center shall provide a first aid kit for every twenty (20) children that is stored in clear view where it is accessible to staff members, but out of reach of the children. The kit shall be:

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.10.a · Violation

Equipped with band aids, a non mercury thermometer, gauze, tape, scissors, tweezers, disposable nonporous gloves, a first aid guide, the telephone number of a poison control center, coins for a pay telephone, and pencil and paper; and

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.6 · Violation

Emergency Policies, Procedures and Plan. A center shall develop, implement and maintain policies and procedures for responding to an emergency, including a plan:

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.6.a · Violation

For medical and non medical emergencies and for situations that could pose a hazard to staff and children, including, a fire, storm, flood, chemical spill, power failure, bomb threat or kidnaping;

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.6.b · Violation

For evacuation from the center in the event of an emergency that could cause damage to the center or pose a hazard to the staff and children and evacuation from a vehicle used to transport children. Policies and procedures shall consider the age and physical and mental abilities of the enrolled children, types of emergencies that are likely to affect the area, the requirements of the State Fire Marshal; and advice from the Red Cross or other health and emergency professionals;

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.6.c · Violation

For documenting the review of its emergency plans with new staff during orientation and with all staff at least once a year

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.6.d · Violation

For a medical emergency that identifies staff responsible for implementing the plan and includes:19.6.d.1. The procedures to be followed

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.6.d · Violation

For a medical emergency that identifies staff responsible for implementing the plan and includes:19.6.d.2. The location of a center's first aid kit and other emergency supplies

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.6.d · Violation

For a medical emergency that identifies staff responsible for implementing the plan and includes:19.6.d.3. The location of the child's emergency information;

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.6.d · Violation

For a medical emergency that identifies staff responsible for implementing the plan and includes:19.6.d.4. The name, address and telephone number of a health professional or facility available to provide medical consultation to the center;

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.6.d · Violation

For a medical emergency that identifies staff responsible for implementing the plan and includes:19.6.d.5. The name, address, telephone number and location of the emergency facility to be used when a center cannot reach the child's parent or licensed health care provider, or when transporting the ill or injured child to the preferred hospital could result in a serious delay in obtaining medical attention

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.6.d · Violation

For a medical emergency that identifies staff responsible for implementing the plan and includes:19.6.d.6. Identification of a means of transportation that is always available in case of an emergency, and telephone numbers for an ambulance or other transportation that might be required

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.6.d · Violation

For a medical emergency that identifies staff responsible for implementing the plan and includes:19.6.d.7. Other emergency telephone numbers as required in this rule.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.6.e · Violation

For a non medical emergency that identifies staff members responsible for implementing the plan and includes:

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.6.e · Violation

For a non medical emergency that identifies staff members responsible for implementing the plan and includes:19.6.e.1. The procedures to be followed

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.6.e · Violation

For a non medical emergency that identifies staff members responsible for implementing the plan and includes:19.6.e.2. The location of the center's first aid kit and other emergency supplies

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.6.e · Violation

For a non medical emergency that identifies staff members responsible for implementing the plan and includes:19.6.e.3. The location of the child's attendance records and emergency information;

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.6.e · Violation

For a non medical emergency that identifies staff members responsible for implementing the plan and includes:19.6.e.4. The identification of a safe location within a center where a children and staff members can stay until the threat of danger passes

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.6.e · Violation

For a non medical emergency that identifies staff members responsible for implementing the plan and includes:19.6.e.5. A diagram of the routes to be used by the child and staff members to reach the safe location and a copy of the plan for moving to the safe location that the center shall post by the telephone and in each room of the center.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.6.e · Violation

For a non medical emergency that identifies staff members responsible for implementing the plan and includes:19.6.e.7. A procedure for practicing moving to the safe location within a center at least two (2) times a year, or when the center operates a summer recreation camp program, at least every two (2) weeks and, within the first two (2) days of each enrollment cycle;

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.6.e · Violation

For a non medical emergency that identifies staff members responsible for implementing the plan and includes:19.6.e.8. A procedure for maintaining a written record of the dates and times when the practice sessions are conducted

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.6.e · Violation

For a non medical emergency that identifies staff members responsible for implementing the plan and includes:19.6.e.9. A procedure for ensuring that a staff member determines that all of the children attending at the time of the non medical emergency are safe during an emergency or practice.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.7.a · Violation

A center shall have a plan for evacuating the center in an emergency posted by the telephone in each room of the center that identifies staff members responsible for implementing the plan that includes:

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.7.a · Violation

A center shall have a plan for evacuating the center in an emergency posted by the telephone in each room of the center that identifies staff members responsible for implementing the plan that includes:19.7.a.1. The procedures to be followed;

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.7.a · Violation

A center shall have a plan for evacuating the center in an emergency posted by the telephone in each room of the center that identifies staff members responsible for implementing the plan that includes:19.7.a.2. The location of the child's attendance records and emergency information;

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.7.a · Violation

A center shall have a plan for evacuating the center in an emergency posted by the telephone in each room of the center that identifies staff members responsible for implementing the plan that includes:19.7.a.3. A diagram of safe routes by which the child and staff members may exit each area of the center used by the child; and

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.7.a · Violation

A center shall have a plan for evacuating the center in an emergency posted by the telephone in each room of the center that identifies staff members responsible for implementing the plan that includes:19.7.a.4. The name and address of a location with a telephone, such as another center, school or public building, that is available for a child and staff members to use until the center can contact the child's parent.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.8.a · Violation

A center shall have a plan for evacuating from a vehicle that is posted in each vehicle regularly used by the center to transport a child that includes:

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.8.a · Violation

A center shall have a plan for evacuating from a vehicle that is posted in each vehicle regularly used by the center to transport a child that includes:19.8.a.1. The procedures to be followed

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.8.a · Violation

A center shall have a plan for evacuating from a vehicle that is posted in each vehicle regularly used by the center to transport a child that includes:19.8.a.2. The location of the vehicle's first aid kit and other emergency supplies;

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.8.a · Violation

A center shall have a plan for evacuating from a vehicle that is posted in each vehicle regularly used by the center to transport a child that includes:19.8.a.3. The location of the vehicle's transportation passenger log and the children's emergency information

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.8.a · Violation

A center shall have a plan for evacuating from a vehicle that is posted in each vehicle regularly used by the center to transport a child that includes:19.8.a.4. The name and address of the emergency medical facilities closest to the vehicle's route.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.8.b · Violation

When it provides transportation according to a regular schedule, a center shall conduct a vehicle evacuation drill at least two (2) times a year.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.8.c · Violation

A center shall maintain a written record of the dates and times when vehicle evacuation drills are conducted.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

19.8.d · Violation

A center shall ensure that a staff member is responsible for determining that all of the children have been evacuated safely during an emergency evacuation or practice.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

20.3.e · Violation

Microwave Oven. If a center uses a microwave oven, the center shall train staff members in the correct use and potential dangers of the oven and post a warning on or near the oven to check the temperature of food heated in the oven before feeding it to a child.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

20.3.g.2 · Violation

All clear glass doors are clearly marked at the children's eye level.`

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

22.1.d · Violation

The vehicle is equipped with emergency supplies, including a first-aid kit and fire extinguisher.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

4.2.a.10 · Violation

A plan for the ongoing training, supervision, and evaluation of staff members

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

4.2.a.12 · Violation

Proof of liability insurance

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

4.2.a.16 · Violation

A menu review and certificate of approval as evidenced by a copy of the Day Care Center Menu Checklist or a written statement from Child and Adult Care Food Program administered by the Office of Child Nutrition in the Department of Education; and

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

4.2.a.2 · Violation

Positive Fire Safety Inspection by State Fire Marshal

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

4.2.a.3 · Violation

A positive inspection from the county Department of Health, including the Department of Health Child Care Center Inspection Report and the Department of Health Inspection Report for Food Service Establishments

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

4.2.a.4 · Violation

A Pest Management Report as required by the WV Department of Agriculture

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

4.2.a.7 · Violation

Job descriptions and the center's plan for meeting staff/child ratios

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

4.2.a.8 · Violation

The qualifications of the director and staff

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

4.2.a.9 · Violation

A plan for orientation training for new staff members

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

4.9 · Violation

Grievance Procedure

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

4.9.a · Violation

A center shall develop and implement a written grievance procedure for families and employees. The procedure shall be written in clear and simple language and shall include at least the following provisions:4.9.a.1. A center shall ensure that families and employees can express concerns or make complaints without fear of retaliation;4.9.a.2. The grievance procedure shall ensure due process; and4.9.a.3. The center shall explain the procedure to parents and employees and obtain written acknowledgment that an explanation of the procedure has been provided.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

6.1.b.1 · Violation

The governing body shall be comprised of at least one (1) parent of a child currently served by the center, or when no parent is available for the governing body, a parent advisory committee shall be established as described in this section

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

6.1.b.3 · Violation

The governing body shall meet at least four (4) times a year and preserve in writing the minutes of each meeting, including but not limited to, the meeting's date and time, members in attendance, issues considered, and decisions made.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

6.3.a.5 · Violation

Reporting of abuse and neglect

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

6.3.a.6 · Violation

Health, including, at a minimum, immunization, any parental objection to treatment, exclusion and readmittance of the child with a communicable illness, and medication administration

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

6.3.a.8 · Violation

Emergencies

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

7.1.a.4 · Violation

A center provides information about its liability insurance coverage

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

7.1.a.5.C.1 · Violation

Behavior management and the reporting of child abuse and neglect

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

7.5 · Violation

Information for emergency purposes. A center shall keep two (2) copies of the information in Subdivision 7.4.a. through 7.4.j of this rule, with a parent's original signature on both copies, and shall keep: 7.5.a. One (1) copy in the center's files to be easily accessible at all times; and 7.5.b. The other copy in the center's emergency file, described in this rule, where it is available to accompany the child when the child is off-site.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

8.3.c.1 · Violation

On all staff at least once a year

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

8.3.c.2 · Violation

On all newly employed staff members and staff members new to their positions, initially, at three (3) months, six (6) months, and twelve (12) months.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

8.3.d · Violation

A center shall provide staff members a written copy of their evaluation, signed by the center director and the evaluated staff member, and a continuing education plan based on the evaluation.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

8.3.e.1 · Violation

A current job description

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

8.3.e.2 · Violation

Written references, including three (3) references for the center director and two (2) references for other staff members

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

8.3.e.3 · Violation

Written references, including three (3) references for the center director and two (2) references for other staff members

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

8.4.c · Violation

Other than the exceptions cited in Subdivision 8.4.d. of this Subsection, a center shall ensure that each staff member has a criminal background investigation check submitted through the West Virginia Department of Military Affairs and Public Safety, Criminal Identification Bureau (CIB), and an authorized agency in a previous state of residence, if applicable, and shall keep the following information on file:8.4.c.1. A completed, signed and witnessed Statement of Criminal Record;8.4.c.2. A CIB records check, except as described in this section; and8.4.c.3. A report of a Federal Bureau of Investigation (FBI) records check, for any staff member who has lived outside West Virginia within the past five (5) years, or has established residence outside West Virginia for more than one (1) year since turning eighteen (18) years of age; and8.4.c.4. A completed, signed, and dated Child Maltreatment Record Search Release.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

8.5.f · Violation

Prior to employing staff, a center shall have on file a recent health assessment signed by a licensed health care provider that includes: 8.5.f.1. A health history; 8.5.f.2. A physical examination; 8.5.f.3. A statement that the prospective staff member is physically and emotionally capable of caring for children; and 8.5.f.4. A tuberculosis screening by the Mantoux method that is repeated annually.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

8.6.d · Violation

Prior to or during the first week of employment and prior to having sole responsibility for a group of children, a center shall provide orientation to the staff member that includes a review of:

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

8.6.d.1 · Violation

Licensing, other regulatory requirements, and a center's administrative manual

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

8.6.d.2 · Violation

Policies and staff duties

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

8.6.d.3 · Violation

Policies and procedures for confidentiality and information disclosure, behavior management, reporting child abuse and neglect, and emergencies

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

8.6.d.4 · Violation

Policies and procedures for basic sanitation and infection control

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

8.6.d.5 · Violation

Policies and procedures for safety, including prevention of injury both indoors and outdoors, and fire safety, including the use of fire extinguishers

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

8.6.d.6 · Violation

The statement of purpose and daily schedule, including the planned program of activities, routines and transitions

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

8.6.d.7 · Violation

Communication at a center, including procedures to inform staff of any special dietary or other needs of the children for whom they will be responsible.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

8.6.e · Violation

A center shall document that orientation training was provided by having the staff member and center director sign a statement acknowledging receiving orientation training and shall keep the statement in the staff member's file.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

8.6.f.3 · Violation

Abuse Recognition and Prevention. Prior to working in a summer recreation camp program and within six (6) months of employment or use in all other center programs, staff members shall have training in child abuse recognition and prevention. Training in child abuse recognition and prevention may be used to meet the requirement for annual professional development described in this section.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

8.6.f.4 · Violation

Annual Professional Development. Except when employed or used for a summer recreation camp only, staff members shall have fifteen (15) hours of professional development training annually.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

9.1.b · Violation

Supervise the teaching staff and the daily activities of support staff who provide services to the center and conduct a staff meeting at least once a month

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

9.3.d.1 · Violation

A West Virginia Training Certificate in Early Care and Education (WVTCECE) or its equivalent

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

9.4.d · Violation

Have the following qualifications:9.4.d.3. Have a West Virginia Training Certificate in Early Care and Education (WVTCECE) or its equivalent.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

9.5.c · Violation

Have the following qualifications:9.5.c.3. Be enrolled in the WVTCECE program or its equivalent.

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

Violation

Please send me the dates that the following employees left the employment of the center: Michelle Haga_______________________________________ Amy Stackpole___________________________________________Sherri Wong__________________________________________Judy Perry_______________________________________________________

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.

Violation

Please send me the following information with regard to Karen Vaughn: Race___________________________________Education________________________________, Date that C.I.B. was submitted_____________________________________Returned____________________________Findings______________________________________

Corrected Corrected by Jan 1, 1753

Marked corrected in the state record.