3.7.3 · Emergency Preparedness Training: Within 365 days of opening a CBCCPP, the licensee shall attend emergency preparedness training which shall include content specifically related to sheltering in place in the event of an emergency in which the licensee and children present need to remain in the CBCCPP for an extended period.

It was determined that the Director of the program, as representative of the licensee, had not completed the required Emergency Response training and had been employed as Director for more than 365 days. A review of other staff person's BFIS quality and credential accounts confirms that no other person has completed the required training.

Open Not marked corrected in the state record

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3.4.7.3 · Within six (6) months of the initial date of employment, staff working with children and the program director shall maintain an up- to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

The Quality and Credential account for Staff person A has no documentation of education/qualifications for her role(teacher) and is missing documentation of current CPR/1st aid, training on reporting abuse and neglect, and completed professional development training hours for the 2018-2019 year. This staff person was hired in 2014 and is currently employed by the program. The Program Director's quality and credential account does not contain the required approved coursework to meet the requirements of rule 7.3.1.3 & 7.3.1.5. The Program director has been employed more than one year and this information is required within 12 months of employment as director.

Open Not marked corrected in the state record

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3.7.1.1 · The licensee shall develop and maintain a written Emergency Response Plan to respond to a full range of emergencies both natural and man-made. A complete plan shall include how the licensee will address and manage the following situations and responsibilities: * Evacuations or other emergencies such as leaving the premise and lockdown situations; * Specific concerns related to the location of the program, such as proximity to a nuclear reactor, an area prone to flooding or power loss; * Notifying the local authorities of the emergency; * A system for notifying the parents of the emergency; * Notifying the local emergency planning committee regarding the location of the CBCCPP and using the committee as a resource in emergency planning for the program; * A system of identifying the children and staff present at the time of the emergency and maintaining knowledge of their whereabouts; * A system for handling infants, toddlers and children with special needs; * An established evacuation meeting location within walking distance of the CBCCPP; * A system to account for all children and staff at the evacuation meeting place; * A process for relocation if necessary including safe transportation; * A system for shelter in place if the staff and children present need to remain in the CBCCPP for an extended period; and * Staff chain of command and individual staff roles and responsibilities, (if applicable) during emergencies.

The written Emergency Reponse Plan presented on site is missing the required items: notifying the local authorities of an emergency, notifying the local emergency planning committee regarding the location of the CBCPP and using this committee as a resource in emergency planning for the program, a system of identifying the children and staff present at the time of the emergency and maintaining knowledge of their whereabouts, a system for handling children with special needs, an established evacuation route within walking distance of the CBCPP, a process for relocation if necessary, including safe transportation, a system for shelter in place if the staff and children present need to remain in the CBCPP for an extended period of time and staff chain of command and individual roles and responsiblities (if applicable) during an emergency.

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3.4.4.1 · The program director shall maintain a complete and up-to-date enrollment file on-site for each child enrolled in the CBCCPP. A complete file shall contain, at minimum, the following information: * A completed child's admission form signed and dated by the parent that includes the first date the child attended the CBCCPP and the days and hours the child is regularly scheduled to attend the CBCCPP; * The child's name, current home address and current home telephone number; * The child's date of birth; * Name, address and all applicable current telephone numbers for parents; * Name, address and all applicable current telephone numbers for at least two (2) other people designated by the parents as emergency contacts; * Names for all persons authorized to pick the child up from the CBCCPP; * Record of an annual physical and health history as required in the rule 5.1.2 of these regulations that includes the name and telephone number of the child's primary health care and dental care providers (if the child has a dental care provider); * A description of any special medical, developmental, emotional or educational needs of the child including allergies, existing illnesses or injuries, previous serious illnesses or injuries and any prescribed medication including those for emergency situations; * Written authorization from the parent for the CBCCPP to be able to obtain emergency medical care and transportation; * Child's immunization record or Vermont Department of Health approved exemption document as required in the rules in section 5.1.3 of these regulations; * Written permission from parents for the CBCCPP to transport the child, if transportation is provided, as required in the rule 5.10.6.6.1 of the regulations; * Written permission from parents for the child to participate in swimming activities, if swimming activities are a part of the program, as required in the rule 5.10.5.1 of these regulations; * If applicable, a copy of court orders on custody and visitation arrangements as required in the rule 3.6.4 of these regulations; and * If applicable, any obvious injuries discovered and documented on daily health check as required in the rule 5.3.2 of these regulations.

Two of the five randonly sampled children's files were missing the required wellness exam. Both children have been in care for more than 45 days.

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3.4.6.1 · The licensee shall maintain a record of the date of each evacuation drill as required in the rules in section 3.7.2 of these regulations that includes the number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years.

The emergency evacuation (fire drill) records for the 2018-2019 school year did not list the number of children present during a drill nor the time needed to complete the drill. For 2018-2019 and 2019-2020 school years, three months had other types of emergency drills in place of an evacuation (fire) drill.

Open Not marked corrected in the state record

Open / not marked corrected.