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Home › VT › Randolph › OSSD Randolph Elementary After School Program
40 Ayers Brook Road, Randolph VT 05060 · License #90687 · Center · Afterschool Child Care Program
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5.40 · Before the expiration date on the card, training for First Aid and CPR shall be validated by the American Red Cross, American Heart Association or other equivalent, state- recognized organization, and the specific certification documentation maintained in the appropriate Afterschool Child Care Program Staff file.
On 02/20/2025 a violation was cited for this regulation. The program was required to submit the following corrective action by 03/26/2025, the corrective action was not received.Submit a First Aid and CPR certificate of completion for each of the six (6) identified staff to Northern Lights at CCV with cover sheets by 03/26/2025. Copy Licensor Stannard on the submission email. In addition, develop a system to ensure that compliance with this rule will be maintained moving forward. Provide details of the system developed in the corrective action email. On 06/19/2025 an email was sent to program administrator, Heather Lawler, notifying that there was overdue corrective action. The program was given until 06/25/2025 to submit the overdue corrective action. Heather did not respond to the email and the corrective action has not been received. It should be noted that three(3) of the six(6) staff member's now have First Aid and CPR certificates in BFIS, the email sent on 06/19/2025 listed the three(3) staff who still do not have certificates in BFIS.
Open Not marked corrected in the state record
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Generated from this facility's specific inspection record
Data synced from Vermont's child care licensing agency on Jul 10, 2026 · Report an error
4.2 · A complete file for each enrolled child including youth Volunteers or leaders-in-training who are 13, 14, or 15 year olds shall be available on site, be updated annually, and, contain the following documentation in either hard copy or accessible and printable electronic format: * completed child's registration form which is signed and dated by the parent or legal guardian * child's complete name and birth date * full name of parent(s), address(es) and home and daytime (if applicable) telephone numbers * any legal documents necessary to define custodial rights or legal guardianship of the child * name, address, and home and daytime telephone numbers of two persons to contact in an emergency if a parent cannot be reached * name and telephone number of child's health care providers, including dentist, if any * description of child's health history, current medications, allergies, special dietary requirements and other identified special need(s) * dated copies of any accident, illness or injury reports * signed permission by parent to authorize: i. emergency medical care ii. field trips and associated transportation (if provided) iii. persons who can remove child from program, including telephone numbers
On 02/20/2025 a violation for this regulation was cited and corrective action was due by 03/26/2025. The following corrective action was not received.Immediately review all children's files to ensure that all lacking required components are obtained. Review and revise enrollment documentation to ensure that all required components of this rule are included. Once revised, submit a copy of the enrollment documentation to Licensor Stannard for review. On 06/19/2025 Program Administrator Heather Lawler was sent an overdue corrective action email, the program was notified that they must submit overdue corrective action by 06/25/2025 or this violation would be cited again. Heather did not respond to the email and corrective action was not received.
Open Not marked corrected in the state record
Open / not marked corrected.
4.14 · The Licensee shall ensure that they and all Staff receive training and demonstrate understanding of their legal responsibilities regarding preventing and reporting suspected child abuse and neglect.
Upon review of staff BFIS Quality and Credential accounts and on-site staff files, eight (8) staff were lacking evidence they had completed training in preventing and reporting suspected child abuse and neglect.
Open Not marked corrected in the state record
Open / not marked corrected.
4.3 · A child shall be admitted in an Afterschool Child Care Program when there is on file on the premises, either in hard copy or accessible and printable electronic format documentation in the child's file of each child's current immunization status. * Immunization records shall include the immunization administered and the date of each immunization. * If an enrolled child is in the process of complying with immunization requirements in accordance with the Vermont recommended immunization schedule, documentation in the child's file shall include the required Vermont Department of Health form. * If a child has not had a required immunization due to a Vermont allowed exemption, documentation in the child's file shall include the required Vermont Department of Health form.
Upon review of children's files it was identified that no immunization records were present for enrolled children. Staff reported that the school nurse has access to such records, but that the school nurse is not present during afterschool program hours.
Open Not marked corrected in the state record
Open / not marked corrected.
5.40 · Before the expiration date on the card, training for First Aid and CPR shall be validated by the American Red Cross, American Heart Association or other equivalent, state- recognized organization, and the specific certification documentation maintained in the appropriate Afterschool Child Care Program Staff file.
Upon review of staff BFIS Quality and Credential accounts on in-site staff files, six (6) staff were lacking evidence they had completed First Aid and CPR training.
Open Not marked corrected in the state record
Open / not marked corrected.
10.9 · Emergency evacuations shall be practiced with the children each month. A record of practice drills for the previous and current year shall be maintained and available onsite. Practice drills may be pre-announced. There shall be: * a system in place to assure that all children are accounted for at a predetermined safe place; * a safety plan that may include additional lock down practices and procedures.
No record of evacuation drills were available, as the Director confired evacuation drills had not been conducted.
Open Not marked corrected in the state record
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5.11 · The licensee shall ensure that any new individuals regularly present at the Afterschool Child Care Program submit a Records Check Authorization form to the Division prior to working with children in the Afterschool Child Care Program.
During the visit it was identified that Record Check Authorization forms had not been submitted to the Division for Staff A and Staff B, who were both present and working with children.
Open Not marked corrected in the state record
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5.31 · Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.
Upon review of staff BFIS Quality and Credential accounts and on-site staff files, eight (8) staff were lacking evidence that they had completed an approved orientation training.
Open Not marked corrected in the state record
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5.14 · The licensee shall ensure that no person shall be left alone with children without approval from the Division which shall be based on the results of the background check to include fingerprinting.
During the visit staff members were observed alone with children when not permitted to do so as a result of the background clearance process not being complete.
Open Not marked corrected in the state record
Open / not marked corrected.
4.2 · A complete file for each enrolled child including youth Volunteers or leaders-in-training who are 13, 14, or 15 year olds shall be available on site, be updated annually, and, contain the following documentation in either hard copy or accessible and printable electronic format: * completed child's registration form which is signed and dated by the parent or legal guardian * child's complete name and birth date * full name of parent(s), address(es) and home and daytime (if applicable) telephone numbers * any legal documents necessary to define custodial rights or legal guardianship of the child * name, address, and home and daytime telephone numbers of two persons to contact in an emergency if a parent cannot be reached * name and telephone number of child's health care providers, including dentist, if any * description of child's health history, current medications, allergies, special dietary requirements and other identified special need(s) * dated copies of any accident, illness or injury reports * signed permission by parent to authorize: i. emergency medical care ii. field trips and associated transportation (if provided) iii. persons who can remove child from program, including telephone numbers
Upon review of a random sampling of ten (10) children's files it was observed that all files were lacking permissions to authorize emergency medical care. In addition two (2) files were lacking a second emergency contact as required, two (2) files were missing all emergency contacts, and one (1) file was missing name and telephone number of the child's health care providers.
Open Not marked corrected in the state record
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10.10 · The Licensee shall assure that a written Emergency Response Plan (ERP) is developed and maintained at the facility. For Afterschool Child Care Programs located in public schools the Emergency Response Plan shall be in concert with the school's preparedness or safety plan. * All Afterschool Child Care Program Staff shall be aware of the location of the plan. * The plan shall be reviewed and updated annually. * Copies of the plan shall be sent to the Vermont Division of Emergency Management upon their request. * For programs located in public schools, the Emergency Response Plan shall reflect relevant physical spaces of the school's preparedness or safety plan.
No Emergency Response Plan was observed on site. Staff statements confirmed that the emergency response plan was not maintained on site.
Open Not marked corrected in the state record
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15.5 · Monthly snack menus shall be posted or sent home. Monthly snack menus shall be kept on file for the preceding three months.
No monthly snack menu was observed on site. Staff statements reflected that no monthly snack menu has been developed, nor posted or sent home.
Open Not marked corrected in the state record
Open / not marked corrected.