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Home › VT › Montpelier › Family Center of Washington County Early Childhood Program
383 Sherwood Drive, Montpelier VT 05602 · License #35940 · Center · Cbccpp
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5.2.1.1 · CBCCPP staff shall ensure that adults and children wash their hands: * Upon arrival at the CBCCPP; * Before they eat, prepare or handle food; * Before and after handling raw meat; * Before feeding children; * After toileting or diapering; * After cleaning; * After taking out the garbage; * After handling animals; and * After outdoor play.
One of the classrooms transitioned from outdoor play into the classroom. Upon arrival into the room Staff A helped children take their outdoor gear off, some children went to change out of wet clothes and others started setting up bedding on their nap mats, Staff A and the children did not wash their hands when they entered the room. Compliance with this regulation was noted in the other two classrooms.
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3.4.7.4 · The licensee shall provide up-to-date program information in the program's BFIS account.
This licensor reviewed the BFIS associated parties list with the director and determined the following. There are two individuals on the assoicated parties list that do not directly work with the children and would not fit under the staff titles that they were listed as. One staff person was listed as a teacher associate but qualifies as an assitant. Based on conversation with the director another employee at the Family Center of Washington County has added indivduals to the BFIS associated parties list and titled them incorrectly. Licensing regulations require that the director monitors the associated parties list to ensure it is correct and up to date.
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Generated from this facility's specific inspection record
Data synced from Vermont's child care licensing agency on Jul 10, 2026 · Report an error
7.5.1 · The licensee shall obtain written documentation that staff have received and fully understand the CBCCPP program philosophy and all written CBCCPP policies and procedures as required in the rule 7.1.3 of these regulations.
Upon review of the staff handbook it was found to have incomplete or missing components. The program was provided a checklist post visit identifying the incomplete/missing areas.
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7.1.2.2 · Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.
Nine (9) staff employed for over six (6) months of longer did not have a current CPR/First Aid certification at the time of the visit. Post visit some staff have provided documenation of obtaining the certification. This was previously cited in September 2019.
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3.4.7.3 · Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.
Upon review of staff BFIS accounts and consultation with Northern Lights at CCV, nine (9) staff who have been employed at the program six (6) months or longer are missing one (1) or more documents in their BFIS accounts. This was previously cited in September and December 2019.
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3.7.2.2 · The licensee shall ensure that evacuation drills are conducted at least once a month, and children and staff are evacuated in under three (3) minutes. Licensees of a CBCCPP located within a public or independent school building may count a lock-down drill performed while the CBCCPP is in operation in place of a monthly evacuation drill with the CBCCPP children and staff and at least three (3) of the monthly drills conducted within 365 days shall be evacuation drills.
A review of the evacuation drills completed found that a drill was not documented in January 2024, April 2024, June 2024, and two (2) drills were completed in September for the missed drill in August 2024. Post visit the Director identified that the April drill was done after looking back at a calendar. Upon discussion with the Director they confirmed the other drills had not been done. This was previously cited in September 2019.
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5.10.3.3 · Safe Use Zones For all play equipment that is thirty (30) inches or higher from the ground, including climbing equipment, slides, swings and other similar equipment, the licensee shall ensure that the surface under and around the equipment, including recommended use zones, is of approved resilient material that protects children if they fall. * Materials in the use zone shall consist of wood chips, pea stone, mulch, engineered wood fibers, sand, safety-tested shredded or rubber like material or rubber mats designed for protective cushioning; * Materials used in the use zone shall follow the recommendations listed in the most recent publication of U.S. Consumer Product Safety Commission's Public Playground Safety Handbook regarding critical depth of tested materials determined by the height of the highest climbing surface of the equipment; * Materials used in the use zone shall be installed and maintained according to the manufacturer's instructions; * If the loose material such as sand, mulch, or shredded rubber is used in use zones, the licensee shall ensure that the material is raked regularly and replenished to maintain depth and resilience; and * If the resilient material in use zones freezes, staff shall ensure that children will not play on the equipment until the resilient material has thawed and is once again resilient.
The cushioning material under the geo dome climbing structure has disintegrated and no longer meets requirements. Weeds were also starting to grow in the area directly next to the dome in the fall zone.
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5.10.2.1.3 · The kitchen and all food preparation, storage and serving areas, and utensils shall be kept clean, sanitary, and free of insects, rodents, dust, and other contaminants.
Multiple surfaces throughout the kitchen were contaminated with mouse feces. Mouse feces was noted on counters, shelves, in the oven storage drawers and in a box containing sealed food. Mouse feces was also found in a storage closet and on a shelf in the infant room where grease had leaked off of a dirty sandwich press. Although the program took steps to mitigate a mouse issue over the summer through professional extermination, the program has failed to monitor that the mice have not returned. The amount of feces observed during the visit suggests that mice have been present for more than a few days. It was also noted that on the day of the visit the floor and tables in the dining room had not been santized and swept after breakfast, compost buckets were not covered and a popcorn maker in the kitchen had not been recently cleaned and contained corn kernels and leftover popcorn. This visit was the result of a concern that a child had mouse feces in their cereal the week prior to the visit. As a result the program did move all cereal to sealed storage container the day of the incident.
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7.1.3 · The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.
Staff A has not completed the required Vermont Orientation training.
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2.3.11.5 · The licensee shall be responsible for compliance with all applicable state and federal laws even when they are more stringent than the rules in this set of CBCCPP regulations.
Three (3) substitutes who have been employed with this program for more than 3 months do not have documentation of current first aid and CPR certification available. A violation was previously cited on 9/9/2019 when four (4) staff who had been employed more than 6 months, and who were present and working with children were found not to have up-to-date first aid and CPR certification. At the of that visit a memo from CDD to child care providers dated July 30, 2019 that explained the up-dated federal requirements for ensuring all staff have first-aid and CPR certification within the first 3 months of employment was reviewed.
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3.4.7.3 · Within six (6) months of the initial date of employment, staff working with children and the program director shall maintain an up- to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.
On 9/9/2019 a violation was cited when a review of staff's BFIS Quality and Credential accounts showed that several staff members who had been with the program more than six (6) months did not have required documentation including verification of qualifications, professional development, and current first aid and CPR certification. On 12/2/2019, two (2) staff members accounts do not have the following required documentation.
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5.8.3 · Staff shall create and file an incident report for each accident, injury or medical emergency that leaves a visible mark or first aid has been administered, even when medical treatment is not required. An incident report shall include the name of the child, date, description of the injury or medical emergency, how it occurred, adult witnesses, first aid provided and medical care required. The child's parent shall be provided a copy of the report at pick up that day. Serious injuries, animal bites and death must be reported to the Division as specified in the rules in section 3.2 of these regulations.
A parent reported that she had not been given an incident report after her child was injured when poked in the eye by another child on 9/23/2019. A staff person confirmed that she had completed an incident report at the time, but she left before the parent picked up and the incident report was not shared with the parent as required by this rule.
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5.8.2 · Staff shall ensure that if an accident or injury occurs to a child, while in attendance, immediate action is taken to protect the child from further harm and notification of the child's parents as quickly as possible.
Staff confirmed that a child was unintentionally poked in the eye by another child while on the playground at approximately 4:40PM on 9/23/2019. Staff person A brought the child inside to examine the eye and give the child a wet paper towel to sooth it. Staff did not attempt to contact the parent at the time of injury, and the parent did not learn of it until she picked up approximately 20 minutes later.
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3.2.1 · Serious injury or death of a child: The licensee shall make a timely report to the Division of any injury or accident involving an enrolled child resulting in in-patient or out-patient medical or dental treatment or death. In the event of a death, a verbal report shall be made immediately followed by a written report within twenty-four (24) hours. In the event of an injury or accident resulting in in-patient or out-patient medical treatment, a verbal report shall be made within forty-eight (48) hours and the written report shall be made within five (5) business days.
A 3-year old child sustained an eye injury while in care on 9/23/2019, resulting in outpatient medical care on the 23rd and a follow up visit with an ophthalmologist on the 24th. Statements from both the parent and staff confirm that the program was made aware on 9/24 that the child had received medical care. The Child Development Division was not notified within 48 hours and a written incident report was not submitted within 5 days as required by this rule.
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7.5.4 · The program director shall establish and implement a system of communication among staff to ensure that any staff member assuming responsibility for a child or group is informed of significant information related to the care and education of the child or children.
A parent reported that staff could not provide information about how or when her child recieved an injury to her eye when she arrived to pick up the child on 9/23/2019. Staff person A stated that she completed an incident report at the time, but she did not communicate relevant information about the incident to other staff before she left for the day.
Open Not marked corrected in the state record
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7.1.2 · First Aid and CPR Staff who are counted in the staff/child ratios shall obtain training in pediatric first aid and infant and child CPR within six (6) months of beginning work in the CBCCPP and remain currently certified.
Four (4) staff members who have been employed longer than 6 months and who were present and working with children at the time of this visit do not have current first aid and CPR certification.
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5.1.2 · General Health Examinations: Within forty-five (45) days of enrollment, the licensee shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.
A review of 10 randomly selected files for children who have been enrolled more than 45 days showed that 9 files did not include documentation of a General Health Exam signed by a pediatrician.
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3.4.7.3 · Within six (6) months of the initial date of employment, staff working with children and the program director shall maintain an up- to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.
A review of the BFIS Quality and Credential accounts of staff who have been with the program more that 6 months reflected that several staff accounts do not have the following required documentation; verification of qualifications, annual professional development, and current first aid and CPR certification.
Open Not marked corrected in the state record
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3.7.2.2 · The licensee shall ensure that evacuation drills are conducted at least once a month, and children and staff are evacuated in under three (3) minutes.
A review of the fire drill logs indicates that 9 evacuation drills were practiced between the beginning of August 2018 and the end of August 2019. Daniela confirmed that drills were not practiced in August 2018, December 2018, and August 2019. She shared that she is unsure if a drill was practiced in October 2018 or if it was practiced and not documented on the log.
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6.2.6.1 · Staff shall be able to hear all children of pre-kindergarten age and younger at all times, shall be able to see the children with a quick glance, and shall be able to physically respond immediately.
On 8/16/2019, a child's family member told Staff X that there had been an incident on 8/15/2019 involving Child A and Child B in which there was sexualized play that included physical contact during outside playtime. The family member also said that Child A reported a previous incident of sexualized play involving physical contact among Child A, Child B, Child C and Child D also during outside playtime. Staff X spoke with Child A and Child B who both admitted to the reported behavior on 8/15/2019 and to the previous incident as reported. Staff X also spoke with Child C who confirmed the previous incident occurred as reported. Staff were not aware of either of these incidents. The incident on 8/15/2019 occurred between 10 am and 12 pm behind a tree on the upper part of the playground while there were four (4) staff with twenty-two (22) preschool age children. On the upper part of the playground there is a large tree and a climbing structure that is referred to as the pirate ship. The program's practice is to instruct children not to go to the upper part of the playground unless the children ask for permission to use this space. The tree is large enough that staff are not able to see behind it unless they are positioned near it. Staff shared that they regularly redirect children away from this area. It is a violation of this regulation when staff fail to provide supervision to an area that draws children's interests and results in an opportunity for this incident to occur. This is a serious violation due to staff not intervening in these incidents and due to the sexualized play involving physical contact. This license will be reviewed for further regulatory action.
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6.2.7.3 · Staff shall use positive methods of guidance and behavior management that encourage self-control, self-direction, self-esteem and cooperation.
Staff persons A, B, and C engaged with a 3-year-old child who was running away from them, sticking her tongue out at them, and taunting them saying you can't catch me. They followed the child and repeatedly told the child to stop, used the sign language sign for stop, and called to the child to come to them. Staff Person A shared that she felt frustrated when she reached out to physically stop the child, and inadvertently pulled the child's hair. Staff confirmed that the child was not engaging in unsafe behaviors at the time and did not need to be physically stopped in the moment. This is not positive guidance practices that promote self-control, self‐direction, self‐esteem and cooperation.
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6.2.7.4.2 · No form of inappropriate discipline or corporal punishment shall be used with children such as but not limited to: Restricting a child's movements through binding, tying, or use of any other mechanical restraint;
Over the last few months as child x engaged in negative attention seeking behaviors, staff said their response was not to engage with child x when this occurred. Staff reported that this would result in child x's behavior escalating. Then staff would place child x in a chair and buckle her until she calmed down. Teacher x said she buckled child x multiple times over the last few months typically when she was alone with child x and with up to 3 additional two to three-year-old children. Buckling a child into a chair is a form of restraint not allowed by this regulation.
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5.10.4.5.5 · Hard surfaces accessible to children shall be smooth, non-porous, and easy to clean. See the rules in section 5.2.6 of these regulations for a schedule for cleaning, disinfecting and sanitizing of specific surfaces and items.
Surfaces throughout the facility have become worn. Surfaces include yet are not limited to shelves, tables, cubbies, dramatic play equipment. window sills and door frames.
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