Montessori Academy of Virginia - Virginia Beach

22VAC40-185-60-A · Based on record review and interview, the center did not ensure that children's records contain all the required information.

1. The record for child 1 (date of enrollment: 6/21/21) does not contain documentation of viewing proof of the child's identity and age. 2. The center director confirmed that the record for child 1 is lacking documentation of proof of the child's identity.

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22VAC40-185-50-A · Based on interview and record review, the center failed to ensure that children's records are confidential.

Evidence: 1. The center director provided verbal and written documentation that the following confidential information had been released to another child day center on or about 08/18/2021: a. Birth Certificate; b. Immunization; c. Physical; d. Progress report; e. Two incident reports. 2. The parent of child 1 stated that she had not provided written or verbal authorization for her child's records to be released. a. The parent additionally stated she was not aware that her child's records had been released to another child day center.

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8VAC20-780-160-C · At least every two years from the date of the initial screening or testing staff shall obtain and submit the results of a follow-up tuberculosis screening. The most recent tuberculosis screening in the record for staff #2 was expired for approximately one month.

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8VAC20-780-60-A · Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the work phone number of each parent who has custody and the address of two designated people to call in an emergency if a parent cannot be reached.

The record for child #1 did not have the work phone number listed for both parents. The record for child #2 did not have the address listed for both emergency contacts.

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8VAC20-780-350-B-4 · The staff-to-children ratios for children 3-year-old up to school age eligible is 1:10 whenever children are in care. The staff in the 3- to 6-year-old classroom was supervising a group of 13 children alone.

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8VAC20-780-140-A · Based on observation and interview, the center did not ensure that each child shall have a physical examination by or under the direction of a physician before the child's attendance or within 30 days after the first day of attendance.

Evidence: 1. The record for child #1 (enrolled in January 2024) did not contain documentation of a completed physical. 2. The director confirmed that the record for child #1 did not contain documentation of a completed physical.

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22.1-289.035-B-2 · Based on record review and interview, the center did not ensure that the results of a national fingerprint search are received for each staff member before employment.

Evidence: 1. The record for staff 1 (date of hire: 12/1/22) contains results of a national fingerprint search dated 12/2/22, which is after her first day of employment. 2. The record for staff 2 (date of hire: 10/24/22) contains results of a national fingerprint search dated 10/25/22, which is after her first day of employment. 3. The record for staff 3 (date of hire: 12/4/23) contains results of a national fingerprint search dated 12/20/23, which is after her first day of employment. 4. The record for staff 4 (date of hire: 11/6/23) contains results of a national fingerprint search dated 11/14/23, which is after her first day of employment. 5. The record for staff 5 (date of hire: 3/1/23) contains results of a national fingerprint search dated 3/13/23, which is after her first day of employment. 6. The center director confirmed that staff 1, staff 2, staff 3, staff 4 and staff 5 began employment at the center prior to receiving the results of their national fingerprint search.

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8VAC20-780-70 · Based on record review and interview, it was determined the center did not ensure that staff records contain all the required information.

Evidence: 1. The records for staff 1 (date of hire: 8/17/21), staff 2 (date of hire: 8/11/21) and staff 3 (date of hire: 8/31/21) do not contain documentation that two or more references as to character and reputation as well as competency were checked before employment. 2. The center director confirmed that the required reference checks were not completed for staff 1, staff 2 or staff 3.

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