Phases Prep Academy School House

8VAC20-780-40-E · The operational responsibilities of the licensee shall include ensuring that the center's activities and services are maintained in compliance with these standards, the center's own policies and procedures that are required by these standards, and the terms of the current license issued by the department.

On 4/22/2026, Child #5 was left on the center's bus for approximately 1-2 minutes. The center's policy for supervision during transportation states that both the driver and aide (if applicable) will perform a complete vehicle check before exiting to ensure no child is left inside. Administration acknowledged that a complete vehicle check was not conducted.

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22.1-289.035-B-4 · The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

The center did not request a criminal background check from one state for Staff #1, who has been employed for over 3 months. Staff #1 has supervised children alone.

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8VAC20-780-560-J · Tables and high chair trays shall be: Sanitized before and after each use for feeding. "Sanitized" means treated in such a way to remove bacteria and viruses from inanimate surfaces through using a disinfectant solution (i.e., bleach solution or commercial chemical disinfectant) or physical agent (e.g., heat). The surface of the item is sprayed or dipped into the disinfectant solution and allowed to air dry on the surface for a minimum of two minutes or according to the disinfectant solution instructions.

Staff stated that they were not sanitizing the tables before and after feeding.

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8VAC20-780-70 · Based on a review of five staff records and interview, the center did not ensure that two staff records were complete.

Evidence: 1. Administration identified staff #2 (date of employment: 4/25/24) and staff #3 (date of employment: 4/26/24) as program leaders. The records did not contain documentation to demonstrate that the individuals possessed the education and experience required by the job position. 2. Administration stated that the staff were qualified but the education documentation and resumes were not in the record.

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8VAC20-780-160-A · Based on record review and interview, the center did not ensure to obtain documentation of a tuberculosis (TB) screening for one staff at the time of employment and prior to coming into contact with children. The documentation shall have been completed within the last 30 calendar days of the date of employment and be signed by a physician, physician's designee, or an official of the local health department.

Evidence: 1. The record of staff #1 (date of employment: 11/9/2023) contained a TB screening dated 10/6/23. 2. Administration acknowledged that the TB screening had not been completed within the last 30 calendar days of the date of employment.

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22.1-289.035-B-2 · Based on a review of five staff records and interview, the center did not ensure to obtain a fingerprint background check for two staff prior to employment as required.

Evidence: 1. The record of staff #1 (date of employment: 10/30/2023) contained a fingerprint background check dated 11/15/2023. The record of staff #5 (date of employment: 11/1/2023) contained a fingerprint background check dated 11/3/2023. 2. Administration acknowledged that the fingerprint background checks were received after the start of employment.

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8VAC20-780-70 · REPEAT VIOLATION

Based on a review of staff records and interview, the center did not ensure one staff record was kept that contained the required information. Evidence: 1. The record of staff #1 (date of employment: 8/29/2023) did not contain documentation that two or more references as to character and reputation as well as competency were checked before employment. 2. Administration acknowledged that the references were not documented in the record.

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8VAC20-770-60-B · Based on a review of five staff records and interview, the center did not ensure that one staff completed a sworn statement prior to the first date of employment as required.

Evidence: 1. The record of staff #2 (date of employment: 8/1/2023) contained a sworn statement dated 8/3/2023. 2. Administration acknowledged the sworn statement had not been completed prior to the first day of employment.

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