Mae's Learning Academy

8VAC20-780-60-A-8 · The center shall maintain a written care plan for each child with a diagnosed food allergy, to

include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. The record of child #1, with a diagnosed food allergy, did not contain an allergy care plan.

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8VAC20-780-40-M · The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions documented in the allergy plan. This list shall be dated and kept confidential in each room or area where children are present. The allergies, sensitivities, and dietary restriction list was not dated. Child #6 and child #7, both with allergy care plans, were not included on the list.

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8VAC20-780-560-F-4 · When centers choose to provide meals or snacks, children three years of age or younger may not be offered foods that are considered to be potential choking hazards. Staff #3 was observed handing out gobstopper candy to the nine children in the classroom as a treat. The nine children in the class were three years and four years in age.

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8VAC20-780-350-B-1 · The required ratio for children ages birth to 16 months is one staff per four children.

Staff #3 was observed supervising eight children (youngest child 6 months old) at 7:56 am. A ninth child arrived and at 8 am along with the second staff, staff #2. Staff #2 and staff #3 supervised nine children from approximately 8:00 am until 8:20 am.

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8VAC20-790-600-D-1 · All staff who work directly with children are required to have current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care within 90 days of the date of employment. The training shall include an in-person competency demonstration.

1. The record of staff #2 contained documentation of CPR certification that expired in August of 2024. 2. The record of staff #4 did not contain documentation of current CPR certification that include an in-person competency demonstration. 3. The record of staff #5 did not contain documentation of current CPR certification that include an in-person competency demonstration. 4. The record of staff #7 did not contain documentation of current CPR certification that include an in-person competency demonstration. 5. The record of staff #8 did not contain documentation of current CPR certification that include an in-person competency demonstration.

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22.1-289.035-B-4 · The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

The center did not have documentation of having requested a search of the child abuse and neglect registry from one state for Staff #5, who has been employed for more than three months and was working with children at the time of the inspection.

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8VAC20-790-600-F · Based on review of eight staff records, the center did not ensure two staff members completed the department?s health & safety update course annually in addition to preservice, orientation and at least 16 hours of training.

Evidence: 1. The record of staff #5 contained documentation of the completion of the department?s annual health & safety update training dated 12/09/2022. The record did not contain documentation of the annual update for the 2023 year. 2. The record of staff #7 contained documentation of the completion of the department?s annual health & safety update training dated 12/04/2022. The record did not contain documentation of the annual update for the 2023 year. 3. The director stated staff #5 and staff #7 had not completed the updated health & safety training for 2023.

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8VAC20-790-600-F · Based on review of seven staff records, the center did not ensure two staff members completed the

department?s health & safety update course annually in addition to preservice, orientation and at least 16 hours of training. Evidence: The record of staff #7 contained documentation of the completion of the department?s annual health & safety update training dated 08/05/2021. The record did not contain documentation of the annual update for the 2023 year.

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8VAC20-780-70 · Based on review of seven staff records and interview, the center did not obtain all required information for one staff record.

Evidence: 1. The record of staff #3, employed 01/09/2023 and identified as a program leader, did not have documentation to demonstrate that the individual possesses the education as required by the job position. 2. The record of staff #3 did not contain documentation of a high school program completion or the equivalent as required for a program leader.

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8VAC20-780-40-E · Based on review of documentation and interview, the facility did not ensure that the center?s activities, services, and facilities were maintained in compliance with these standards, the center?s own policies and procedures that are required by the standards, and the terms of the current license issued by the department.

Evidence: 1. The center?s parent handbook and parent contract states, ?This contract may be terminated by either you or Mae?s Learning Academy, by giving a written two week notice in advance. Should Mae?s Learning Academy terminate care: You are responsible for payment for all days your child is scheduled for care during this time, regardless of whether or not your child is actually present.? 2. The record of child #1, contained documentation of a signed contract dated 06/10/2022. Enrollment for child #1 was terminated by Mae?s Learning Academy on February 16, 2023. A written letter notifying the parents of child #1?s termination was dated February 16, 2023 and given to the parents on February 16, 2023. The center did not follow their own policies and procedures and did not afford the family of child #1 two weeks written notice of termination.

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