Cadence Academy Preschool

8VAC20-780-160-C · (Repeat Violation) A tuberculosis (TB) screening is required every two years from the last screening.

The repeat TB for Staff #1 was due 2 months ago. The updated screening had not yet been completed.

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8VAC20-780-160-C · A tuberculosis (TB) screening is required every two years from the last screening.

The repeat TB for Staff #8 was due 24 days ago. The updated screening had not yet been completed.

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8VAC20-780-340-A · (Repeat Violation) When staff are supervising children, they shall always ensure their care, protection, and guidance.

On 12/01/25 during morning snack, Child #1 (2-years-old) was sitting at a table with another child where an allergen was served. The child put her hands in the allergen and grabbed her cup. Child #1 touched the child?s cup and later touched his face. As a result, Child #1 suffered an allergic reaction, which included red, swollen eyes, lips, and itchiness. The child was administered emergency medications and was transported to a local emergency hospital. Staff in the classroom were aware that Child #1 had a diagnosed food allergy, and no additional measures were taken to prevent cross contamination to ensure Child #1 was not near the allergen when it was served.

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8VAC20-780-40-E · The center is required to ensure the center's own policies and procedures that are required by these standards are in compliance.

The center's policy on discipline/positive behavior management states, "We utilize discipline, not punishment, providing positive modeling, guidance and encouragement. Appropriate discipline involves teaching children what is and is not acceptable behavior, keeping in mind children's abilities and developmental levels. Classrooms are designed to eliminate frustration and encourage success. When a child displays inappropriate behavior, teachers will attempt to redirect the behavior by providing an alternative activity." The center's policy on discipline/positive behavior management was not followed on 10/20/25 when Staff #1 grabbed Child #1 (3-years-old) by the wrist, lifted him, pulled him toward her, and then set him down. Staff #1 stated Child #1 was not listening to her and she kept telling the child to sit down so she could talk to him.

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22.1-289.035-B-1 · The center is required to obtain a completed sworn statement prior to the employee's first day of employment.

The sworn statement for Staff #4 was dated ten days after their first day of employment.

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63.2-1509-A · Staff employed by a child day program who have reason to suspect that a child is abused or neglected shall report the matter immediately to the local department's toll-free child abuse and neglect hotline.

Staff became aware of a reportable offense on 04/11/25, and did not report it to the local department until 04/14/25.

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8VAC20-780-70 · Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment, if a reference is taken over the telephone it shall include the required information.

The two references in the record of Staff #2 were checked after the staff started employment. One reference was checked two days after employment and the second reference was checked 18 days after employment. Two references for Staff #5 , who has been actively working at the center for the past three months, were checked over the telephone, but the documentation did not include the signature of the person making the call. Staff #7, who has been actively working at the center for two days, did not have any completed reference verifications on file.

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8VAC20-780-340-F · Children under 10 years of age always shall be within actual sight and sound supervision of staff.

On August 26, 2024, at approximately 8:00am, Staff #1 left nine, four-year-old, children out of sight and sound supervision for less than one minute to walk Child #1 into another classroom.

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8VAC20-790-600-B · Based on a review of 33 staff records, the vendor did not ensure one staff member who works directly with children shall complete the Virginia Preservice Training for Child Care Staff within 90 days of employment.

Evidence: Staff #27, date of employment 05/30/19, completed the Virginia Preservice Training for Child Care Staff on 07/17/24. For staff employed prior to October 13, 2021, and approved as subsidy vendors, the Virginia Preservice Training for Child Care Staff was required to be completed within the first 90 days of employment.

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22.1-289.035-A · Based on a review of 33 staff records and interviews, the center did not ensure that two staff members shall undergo background checks every five years.

Evidence: 1. The most recent national fingerprint-based criminal background check in the record of Staff #11 was obtained on 07/19/24. The previous national fingerprint-based criminal background check was obtained on 10/09/18 and should have been repeated no later than 10/09/23. 2. The most recent central registry finding in the record of Staff #11 was obtained on 06/20/24. The previous central registry finding was obtained on 12/02/18 and should have been repeated no later than 12/02/23. 3. The most recent central registry finding in the record of Staff #25 was obtained on 07/24/24. The previous central registry finding was obtained on 05/17/19 and should have been repeated no later than 05/17/24. 4. During interviews, management acknowledged the background checks were not obtained every five years as required.

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8VAC20-780-160-A · (REPEAT VIOLATION) Each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with the children. The documentation shall have been completed within the last 30 calendar days of the date of employment.

The screening for Staff #1 was completed seven months after employment and the screening for Staff #2 was completed three months prior to the date of employment.

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