SACC at Willow Springs

8VAC20-780-340-A · REPEAT VIOLATION:

When staff are supervising children, they must always ensure their care, protection, and guidance. On July 8, 2025, during a field trip, Child A's prescription medication was stored unlocked in a backpack under Staff #1's seat. The backpack was left unattended by Staff #1 at times while they assisted other children and was accessible to children in the group. Staff #3 did not count or verify that all children's medications, including Child A's medication, were returned and placed back into the locked medication storage box at the center upon returning from the field trip. On July 9, when Staff #2 attempted to administer the medication, it was discovered to be missing and was reported lost.

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8VAC20-780-340-A · When staff are supervising children, they shall always ensure their care, protection, and guidance.

On 7/1/2025, Child #1 (age 7) left the cafeteria alone during meal time, walked up the ramp, proceeded down the hallway, and entered the administrative offive without the awareness of staff. Staff #1 and 2, who were the assigned staff to supervise the children in their care, did not notice the child exiting the room unsupervised.

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8VAC20-790-600-F · Based on a review of staff records, the center did not ensure annually training requirements were met.

Evidence: Staff #3 did not have an updated health and safety course. The safety course available was dated 06/12/2022.

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8VAC20-780-550-G · Based on a review of emergency evacuation drills, the center did not ensure documentation was maintained.

Evidence: There was not an emergency evacuation drill documented for January 2024.

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8VAC20-780-60-A · Based on a review of child records, the CDC did not maintain a record for each child containing the required information.

Evidence: Child #4 was missing an emergency contact address.

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8VAC20-790-600-B · Based on record review, all staff who work directly with children shall complete Virginia Preservice Training for Child Care Staff.

Evidence: Staff #1 (date of hire 10/1/2018) did not have the 10 hour Preservice Training for Child Care Staff on file during the inspection.

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8VAC20-780-60-A · Based on file review, the center did not have the number of two designated people to call in an

emergency if a parent cannot be reached, as well as the work phone number and place of employment of each parent who has custody and documentation of health information as required by 8VAC20-780-130, 8VAC20-780- 140, and 8VAC20-780-150. Evidence: 1. Child #2 had one emergency contact list. 2. Child #3 was missing mom's employer and employer phone number as well has dad's employer and address. 3. Child #5 did not have documentation of a physical or immunizations during the inspection.

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8VAC20-780-245-J-3 · Based on a review of records, a child with an emergency medication on site is not always in the care of a staff member or independent contractor who meets the requirements for administering medication.

Evidence: There is no staff member present at the center that has current certification in Medication Administration Training (MAT). There is one Epi-Pen medication at the center.

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