Chester Family YMCA

8VAC20-780-510-B · Medication shall be given to a child only with written authorization from the parent. The authorization on file did not have written parental authorization for the center to administer one emergency medication.

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8VAC20-780-340-A · When staff are supervising children, they shall always ensure their care, protection, and guidance. On July 18, 2025, Child 1 (age 5) inappropriately touched Child 2 (age 4). A third child witnessed the inappropriate touch and reported it to Staff 1. Staff 1 stated that Child 1 admitted that he inappropriately touched Child 2; Child 2 confirmed that it occurred.

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8VAC20-780-340-D · Repeat violation: Each grouping of children shall have at least one staff who meets lead teacher qualifications. Staff 3 and Staff 4 were alone with groupings of children; there was no documentation to support that Staff 2 or Staff 3 meet the qualifications of a program lead.

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8VAC20-780-240-B · Orientation must be documented for each staff prior to working alone with children and no later than seven days of the date of assuming job responsibilities. Staff 3 had orientation for the unlicensed program 7/11/2024. Staff 3 did not have documentation of orientation for the licensed program when hired 9/25/2024.

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8VAC20-790-600-D-2 · Staff shall have first aid certification within 90 days of employment. Staff 2 and Staff 3 employed for over 90 days, did not have documentation of first aid certification.

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8VAC20-780-80-A · For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. During the inspection on 7/31/2024, the attendance records were as follows:

In Huddle 6, there were 17 children physically present, but only 15 were marked present on the attendance record. In Huddle 2, staff were not sure how many children were present; the inspector asked them to do face to name roll call. Thirty three children were physically present, but only 31 were marked present on the attendance record. In Huddle 3, there were 16 children physically present, but 18 were marked present on the attendance record.

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8VAC20-780-240-B · Orientation must be completed for each staff member no later than seven days of the date of assuming job responsibilities. Staff 1 did not have documentation of orientation on file until after 23 days of employment.

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8VAC20-770-60-B · Based on review of six staff records, the facility failed to have a completed sworn disclosure statement for each staff at the first day of employment. Evidence: Staff 1 (date of hire 6/8/2022 signed a sworn disclosure statement form on 6/2/2022, but did not mark an answer to the four questions on the form.

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8VAC20-780-40-E · Based on interviews with staff and review of supervision policies, the facility failed to follow the center's own policies and procedures that are required by these standards. Evidence:

1. The center's ?supervision? policy states ?Staff may never leave a child unsupervised! Staff are expected to maintain sight and sound supervision of all children in their care at all times, and to have an accurate count of the number of students in their group?. 2. The ?attendance? policy states to ?Complete a FACE count before leaving a room, while in the hallway, upon arrival in a location and every 5-7 minutes?. 3. The ?lost/missing child? policy states ?After 10 minutes, the director will notify parents and police if child is not found.? 4. On 1/2/2024, a child was out of sight and sound supervision for over an hour. Staff stated they did not conduct headcounts every 5 to 7 minutes, per policy. The police were not notified for 33 minutes after site management knew the child could not be located. The parent was notified an hour later.

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8VAC20-780-140-A · Based on record review, and interview, the center failed to ensure that each child shall have a physical examination by or under the direction of a physician within 30 days after the first day of attendance.

Evidence: The record for child #3, date of enrollment 06/12/23, did not contain evidence of a physical examination. Interview with the Director confirmed that the child's record did not contain evidence of a physical.

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8VAC20-780-70 · Based on records review, the center failed to keep at the center the required staff records to include the name, address, and telephone number of a person to be notified in an emergency and any health problems that may interfere with fulfilling the job responsibilities. Evidence: The record for staff #2, date of employment 1/14/23, could not be located.

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