Charlottesville Waldorf School

8VAC20-780-240-A · Repeat Violation

Staff are to complete the VDOE sponsored online orientation course within 90 days of hire. Staff #2, who is working with children, has not yet completed this course which is overdue by two weeks.

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22.1-289.057-B · The program is required to submit results of potable water testing to VDH.

The program did not have evidence of submitting test results to VDH.

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8VAC20-780-280-B · Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. Cleaning solutions and dishwasher packs were on a shelf unlocked in the two and three year old classrooms.

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22.1-289.035-B-4 · Based on a review of records and interview, the center failed to obtain results of a check of the out-of-state sex offender check prior to hire and failed to request an out-of-state search of the child abuse and neglect registry or equivalent by the end of the 30th day of employment for each employee who has resided in any other state in the preceding five years.

Evidence: 1. The record of staff #5, hired July 1, 2024, contained documentation of an out-of-state sex offender dated 8/8/24. 2. The record of staff #5, hired July 1, 2024, contained documentation of an out-of-state central registry check dated 8/26/2024. 3. Staff #5 indicated on the sworn disclosure statement that staff #5 lived in another state in the previous five years. 4. The record of staff #2, hired July 1, 2022, did not contain documentation of an out-of-state central registry check. Staff #2 indicated on the sworn disclosure living out-of-state in the previous five years. 5. Staff #6 confirmed the out-of-state checks were late.

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22.1-289.036-B-2 · Based on a review of records and interview, the center failed to obtain a fingerprint based national criminal record check within 30 days of appointment of an officer of the board.

Evidence: 1. The record of officer #3, took office 10/6/2022, contained documentation of fingerprints dated 4/7/2023. 2. The record of officer #5, took office 10/6/2022, did not contain documentation of fingerprints. 3. Staff #1 confirmed there were no results of fingerprints for officer #5.

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8VAC20-780-40-C · Based on interview and email correspondence, the licensee failed to ensure to afford the superintendent or his agents the right at all reasonable times to inspect facilities.

Evidence: 1. During an inspection on 12/12/23, the center was cited for not obtaining background checks for three staff and the licensing inspector requested that within 10 days the center provide documentary evidence that the background checks had been requested. 2. The licensing inspector sent an email on January 8, 2024, requesting the documentary evidence be sent by close of business on January 9, 2024. Another email was sent on January 23, 2024, requesting the documentary evident be sent immediately. 3. As of January 25, 2024, the documentary evidence has not been received.

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22.1-289.035-B-4 · Repeat Violation

Systemic Violation Based on a review of staff records and interview, the center failed to obtain the results of an out-of-state search of the sex offender registry and criminal history check prior to employment and did not request an out-of-state search of the child abuse and neglect registry or equivalent by the end of the 30th day of employment for each employee who has resided in any other state in the preceding five years. Evidence: 1. The record of staff #3, hired 12/11/2023, did not contain documentation of an out-of-state sex offender registry check. Staff #3 indicated on the staff's sworn statement of living out-of-state in the previous five years. Staff #6 confirmed the sex offender check was not complete. 2. The records of staff #4, hired 08/15/2023, and staff #6, hired 08/22/2023, did not contain documentation of a criminal history check, sex offender registry check or the child abuse and neglect registry. Staff #4 and staff #5 both indicated on their sworn statements of having lived out-of-state in the previous five years. Staff #6 confirmed the background checks were not completed.

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22.1-289.011-F · Based on observation and interview on June 1, 2023, the center failed to ensure the findings of the most recent inspection were posted in the facility.

Evidence: The findings from the most recent inspection conducted 10/24/22 were not posted in the facility on the date of inspection. Staff #6 confirmed the inspection was not posted.

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22.1-289.035-B-4 · Based on a review of staff records, the center failed to obtain the results of an out-of-state search of the sex offender registry prior to employment and did not request an out-of-state search of the child abuse and neglect registry or equivalent by the end of the 30th day of employment for each employee who has resided in any other state in the preceding five years.

Evidence: The record of staff #1, hired 09/01/2022, did not contain documentation of the results of an out-of-state sex offender check. The record of staff #1 contained documentation of the results of an out-of-state child abuse and neglect registry dated 11/21/2022. Staff #1 indicated living in another state on the staff's sworn disclosure statement.

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22.1-289.035-B-4 · Based on a review of staff records and interview on October 24, 2022, the center failed to obtain the results of an out-of-state child abuse and neglect registry for each employee who has resided in any other state in the preceding five years.

Evidence: The record of staff #4, hired 7/1/22, did not contain documentation of an out-of-state child abuse and neglect registry check. Staff #4 indicated living out-of-state in the previous five years on staff #4's sworn disclosure statement. Staff #5 confirmed the check was not complete.

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8VAC20-770-40-D-1-a · Based on record review and interview, the center failed to obtain the findings of central registry background checks for board officers before the 30th day after becoming a board officer.

Evidence: 1. Board Officer 1 does not have a completed central registry background check on file. The director stated board officer 1 started on the board as an officer 8/21. 2. Board Officer 2 does not have a completed central registry background check on file. The director stated board officer 1 started on the board as an officer 10/21.

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22VAC40-185-70-A · Based on record review and interview, the center failed to ensure new staff hired prior to 10/13/21 submitted all required documentation for the records.

Evidence: 1. Staff 1's date of hire was documented as 3/8/21 and start date was 7/1/21. The TB results are dated 8/27/21. 2. Staff 2's date of hire was documented as 7/8/21. The TB results are dated 8/27/21. 3. Documentation of a negative tuberculosis (TB) screening is required no later than 21 days after employment for staff hired prior to 10/13/21.

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