Hopkins House - Helen Day Preschool Academy

8VAC20-780-40-M · The center is required to keep a current list of all known allergies, sensitivities, and dietary restrictions in each room or area where children are present. The list must be dated and kept confidential.

The list of children with known allergies in the two's room was posted on the wall in view of anyone entering the room.

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22.1-289.035-A · SYSTEMIC DEFICIENCY

No child day center shall hire for compensated employment or continue to employ any person who has been convicted of a barrier crime. The national criminal background check (applicant screening request) completed for Staff #3 was returned with a result that the individual was not eligible as employee. Staff #3?s employment was not immediately terminated when the not eligible result was received 26 days after the first day of employment. Staff #3 was employed by the Center for six months with the ineligible background.

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22.1-289.035-B-4 · The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

Staff 2, employed for 26 days, did not have documentation of requesting a central registry check or criminal history check from a different state.

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22.1-289.035-A · The center is required to have employees undergo background checks every five years.

The most recent criminal background check for staff #2 was overdue by two years. There is no central registry documentation available for review for same staff member.

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8VAC20-780-140-A · Each child shall have a physical examination by or under the direction of a physician:

Before the child's attendance; or within 30 days after the first day of attendance. Child B and C, both in attendance for over 6 months, have no record of a physical available for review.

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22.1-289.036-B-2 · Providers must obtain a completed national criminal background check prior to the employee's first day of employment.

Caregiver 1, did not have a completed national criminal background check until 2 days after hire date.

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8VAC20-780-340-A · REPEAT VIOLATION

When staff are supervising children, they shall always ensure their care, protection, and guidance. Child A was running on the basketball court on the local playground, when they tripped and fell, scraping their forehead over and under the left eye. Staff 1 stated that the child got up and continued to play, so no first aid was given. Staff also stated that abrasions were noted after the child woke up from naptime, and no first aid was given at that time.

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8VAC20-780-280-B · Hazardous substances such as cleaning materials, shall be kept in a locked place using a safe locking method that prevents access by children.

1. Cleaning material bottles were observed on a shelf in the hallway children's bathroom. 2. A bucket labeled "Bleach" was on the kitchen counter accessible to children, as the kitchen area is open (there is no door). 3. Air Freshener noted to be on the changing table in the two-year old classroom, accessible to children.

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22.1-289.023-A · Notice of the Superintendent's intent shall be posted in a prominent place at each public entrance of the licensed premises to advise consumers of serious or persistent violations.

The Notice of the Superintendent's intent was posted in the office, not in a prominent place at each entrance.

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63.2-1509-A · Staff employed by a child day program who have reason to suspect that a child has been hurt through the actions of an adult will report the matter immediately to the local department's toll-free child abuse hotline.

Staff were aware of the burn incident, and no one from the center reported it to CPS

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8VAC20-780-70 · Based on record review, required records were not kept for each staff person.

Evidence: 1. Staff #1's record (Date of hire-01/08/2024) did not contain documentation to demonstrate the individual possesses the education , certification, and experience required by the job position.

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8VAC20-780-60-A · Based on record review, children's records did not contain required information.

Evidence: 1. Child #1's record (Start date-10/11/2022) did not contain documentation of child's updates and confirmation of up to date information in the child's record. 2. Child #2's record (Start date-10/10/2023) did not contain the addresses of two emergency contacts and names of persons authorized to pick up the child. 3. Child #6's record did not contain a written care plan for each child with a diagnosed with a food allergy.

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8VAC20-790-600-F · Based on record review, staff who work directly with children did not complete the department's annual health and safety update course.

Evidence: 1. Staff #3's record (Start date-8/17/2022) did not contain documentation of the department's annual health and safety update course. Staff #3 completed the department's annual health and safety update course on 07/25/2022. 2. Staff #4's record (Start date-8/29/2022) did not contain documentation of the department's annual health and safety update course. Staff #4 completed the department's annual health and safety update course on 02/27/2022. 3. Staff #5's record (Start date-10/11/2022) did not contain documentation of the department's annual health and safety update course. Staff #5 completed the department's annual health and safety update course on 09/19/2022.

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22.1-289.035-B-2 · Based on record review and interview, the center did not obtain fingerprint results prior to the first day of employment.

Evidence: 1. Staff #1's record (Date of hire-03/13/2023) contained documentation of fingerprint results after the first day of employment. The fingerprint results were dated 03/16/2023. The record contained documentation of a Sworn Statement dated 03/13/2023 and staff orientation dated 03/13/2023. 2. Staff #1 confirmed that the fingerprint results were obtained after the first day of employment.

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