Violation

Staff 0520-12-01-.07 (5) Prior to assuming duties, each new employee shall receive two (2) hours of orientation, and be able to explain the program philosophy, emergency procedures, policies regarding discipline of children, policies regarding the reporting of child abuse, Sudden Infant Death Syndrome (SIDS), and policies for receiving and dismissing children. (6) Within the first two (2) weeks on the job and annually thereafter, each employee, including directors, teachers, substitutes, volunteers, and practicum students, shall receive annual instruction in: (a) Child abuse detection, reporting, and prevention; (b) Parent-center communication; (c) Disease control and health promotion (d) An overview of certificate of approval requirements; (e) Information on risks of infection to female employees of childbearing age; (f) Food allergies; (g) Supervision during high risk activities such as eating and outdoor play; (h) Meal service and safe food preparation policies; (i) Shaken baby syndrome; (j) Abusive head trauma; (k) Safe sleep procedures; (l) Developmentally appropriate practices; and (m) Policies regarding discipline and supervision of children. (7) All training shall be documented in the program’s records and be available for review by the Department’s staff at any time. (8) The program must maintain written documentation that each employee has read the full set of all applicable rules. In addition, a copy of these rules shall be maintained in an area that is readily accessible to all staff. Health and Safety 0520-12-01-.10 (1) No first aid kit available for staff to use. If there is one there, the director did not know where. (2) No one on premises has a current certification in first aid. (3) No one on premises has a current certification in CPR. (23) Staff has not completed “Before You Begin” training including mandatory DCS Child Abuse Training.

Corrected Corrected by Apr 1, 2022

Category: supervision. Marked corrected in the state record.

Violation

Staff 0520-12-01-.07 (5) Prior to assuming duties, each new employee shall receive two (2) hours of orientation, and be able to explain the program philosophy, emergency procedures, policies regarding discipline of children, policies regarding the reporting of child abuse, Sudden Infant Death Syndrome (SIDS), and policies for receiving and dismissing children. (6) Within the first two (2) weeks on the job and annually thereafter, each employee, including directors, teachers, substitutes, volunteers, and practicum students, shall receive annual instruction in: (a) Child abuse detection, reporting, and prevention; (b) Parent-center communication; (c) Disease control and health promotion (d) An overview of certificate of approval requirements; (e) Information on risks of infection to female employees of childbearing age; (f) Food allergies; (g) Supervision during high risk activities such as eating and outdoor play; (h) Meal service and safe food preparation policies; (i) Shaken baby syndrome; (j) Abusive head trauma; (k) Safe sleep procedures; (l) Developmentally appropriate practices; and (m) Policies regarding discipline and supervision of children. (7) All training shall be documented in the program’s records and be available for review by the Department’s staff at any time. (8) The program must maintain written documentation that each employee has read the full set of all applicable rules. In addition, a copy of these rules shall be maintained in an area that is readily accessible to all staff.

Corrected Corrected by Apr 6, 2022

Category: supervision. Marked corrected in the state record.

Violation

0520-12-01.05 Program Organization and Administration This was a follow-up visit to assess POCA from 10/20/2021 regarding Children's Files. After reviewing all files given to me, there were 5 children in attendance on 11/12/2021 and 3 children did not have any information on them. Upon my asking, one child's paperwork was misfiled and was found at the back of the files, leaving 2 files missing. 0520-12-01-05, Program Organization and Administration (7) All programs must comply with the following record requirements for children and staff: (a) All records shall be maintained in an organized manner and shall be made available to the Department upon request. (b) Children’s Records shall include: 1. A current information form, which shall be updated annually and as changes occur and which shall include: (i) The child’s name and date of birth; (ii) Name of parent(s); (iii) Child’s and parents’ home address (or addresses) and phone numbers; (iv) Parents’ business addresses, phone numbers, and approximate work hours; (v) Any special needs or relevant history of the child or the child’s family; and (vi) The name and address (home and business or school) of a responsible person to contact in an emergency if parent(s) cannot be located promptly. 2. Name, address, and telephone number of a physician to call in case of an emergency. 3. Written consent of parent(s) regarding emergency medical care. 4. A written plan stating to whom the child shall be released. 5. Written transportation agreement between parent and the program regarding daily transportation between home and the program and the program and school. If parents have a third party transportation arrangement, verification and details of the arrangement shall be maintained in the child’s file. 6. A copy of the child’s health history provided by the child’s parent or other caretaker, which need not be signed or certified by a health care provider, shall be on file in the program and shall be available to appropriate staff. 7. Daily attendance records for each child to include time in and time out. 8. Prior written permission of parent for each off-site activity.

Corrected Corrected by Dec 2, 2021

Category: ratio. Marked corrected in the state record.

Violation

0520-12-01-.05-(1) (2) (3) (4) (5) (6) (7) & (9): Program Organization and Administration. On 11/03/21, I visited the Midtown Elementary School – ESP afterschool program. This was a follow-up visit from a previous POCA that was issued for a visit on 10/20/21 for the same issue. What I observed: •Upon request a notebook of children’s files was given to me, however, out of the 14 children in attendance only 3 children had files/records. •Parent information board incomplete, the only things posted were emergency numbers and a no smoking sign.

Corrected Corrected by Dec 2, 2021

Category: ratio. Marked corrected in the state record.

Violation

0520-12-01-.10-(12) & (16) Health and Safety. •Staff has no ability to contact parents in case of an emergency. •Children didn’t watch hands before eating. •Children ate at dirty tables.

Corrected Corrected by Nov 12, 2021

Category: health medication. Marked corrected in the state record.

Violation

0520-12-01-.06 PROGRAM OPERATION (1) Each program shall maintain a system that enables all children in the program’s care to receive a level of supervision that is appropriate to their age and their development, physical and mental status so as to ensure their health and safety and that allows program personnel to know the whereabouts of each child. (i)Staff shall position themselves strategically for adequate supervision and quick response.

Corrected Corrected by May 18, 2021

Category: supervision. Marked corrected in the state record.

Violation

0520-12-01-.05 PROGRAM ORGANIZATION AND ADMINISTRATION (6) Incidents, accidents and injuries shall be reported to the parent as soon as possible, but no later than the child’s release to the parent or authorized representative. (a) Incidents, accidents and injuries to children shall be documented immediately as follows: 1. Date and time of occurrence; 2. Description of circumstances; and 3. Action(s) taken by the program. (b) Documentation of incidents, accidents and injuries to children shall be filed in the child’s record no later than one (1) business day immediately following the occurrence.

Corrected Corrected by May 18, 2021

Category: ratio. Marked corrected in the state record.

Violation

0520-12-01-.15 SCHOOL AGE BEFORE AND AFTER SCHOOL PROGRAMS (9) Each grouping of children shall have adult supervision and shall meet the following minimum staffing requirements: (a) Minimum staffing requirements per group: Age Max. Group Size Adult:Child Ratio Elementary School No Max 1:20 Middle School No Max 1:30 High School No Max 1:30

Corrected Corrected by May 18, 2021

Category: supervision. Marked corrected in the state record.

Violation

I made a mistake and put this in the wrong place. It should have been included in the 10/20/21 visit.

Corrected Corrected by Oct 21, 2021

Category: other. Marked corrected in the state record.

Violation

0520-12-01-.11 FOOD (1) The following rules shall be followed for meal service: (a) Teachers and children shall wash their hands with soap and water. (b) High chairs and tables on which food is prepared and served shall be washed with soap and water and sanitized prior to and after snacks and meals.

Corrected Corrected by May 18, 2021

Category: nutrition. Marked corrected in the state record.