Ywca York Conewago Elementary

3270.32(a)/3270.192(4) · The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services).

It was observed that the file for staff person #1 contained a signed disclosure statement, but it was not the most current required disclosure statement.

Corrected by May 8, 2026

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3270.192(2)(iv) · A facility person's record shall include acceptable verification of experience, education or training is a transcript or a diploma or a letter signed by a representative of the experiential, educational or training entity.

It was observed that the file for staff person #1 did not contain verification of education.

Corrected by May 8, 2026

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3270.192(2)(iv) · A facility person's record shall include acceptable verification of experience, education or training is a transcript or a diploma or a letter signed by a representative of the experiential, educational or training entity.

It was observed that the file for staff person #1 did not contain verification of experience. The letter stated that staff person #1had 2500 hours, but the hours were not calculated.

Corrected by May 8, 2026

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3270.192(5) · A facility person's record shall include two written, nonfamily references from individuals attesting to the person's suitability to serve as a facility person.

It was observed that the file of staff person #1 did not contain two written, non-family references. It contained two written by family members.

Corrected by May 8, 2026

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3270.27(f) · The operator shall send a copy of the emergency plan and subsequent plan updates to the local municipality and to the county emergency management agency.

At the time of the inspection there was no evidence that a copy of the emergency plan had been sent to the local municipality.

Corrected by Apr 13, 2026

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3270.18(a) · The legal entity shall have comprehensive general liability insurance to cover the persons who are on the premises. A current copy of the insurance policy shall be on file at the facility.

At the time of the inspection there was not a copy of the current comprehensive general liability insurance.

Corrected by Apr 6, 2026

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3270.181(a) · An operator shall establish and maintain an individual record for each child enrolled in the facility.

During the inspection the provider did not have child files on-site and only four child files were furnished.

Corrected by Apr 20, 2026

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3270.191 · An individual record is required for each facility person.

There was not a staff file for staff person #1 on-site.

Corrected by Apr 20, 2026

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3270.32(a) · The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services).Staff employee #2 must be removed from childcare position by close of business [effective 4.29.25]. All required clearances must be obtained before staff person#2 may resume a childcare position.

The file for staff person # 2 contained a DHS FBI clearance that was dated 3.06.2020 [expired on 3.06.2025]. The facility had no record of an application for the updated clearance on file at time of the on-site renewal inspection.

Corrected by May 6, 2025

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3270.124(f)/3270.181(c) · The parent shall update in writing emergency contact information once in a 6-month period or as soon as there is a change in the information. A parent is required to review and update the emergency contact information and the financial agreement at least once in a 6-month period or as soon as there is a change in the information.

Upon inspection of children's files, it was found that for Child #1, the agreement and emergency contact forms had both been last reviewed/signed on 2.4.25 and 7.22.24.

Corrected by May 23, 2025

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3270.111(a)/3270.111(b) · A written plan of daily activities and routines, including a time for free play shall be established for each group. The plan shall be flexible to accommodate the needs of individual children and the dynamics of the group. The written plan of daily activities shall be posted in the group space.

There was no written plan of daily activities and routines posted at the facility.

Corrected by Jun 14, 2024

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3270.181(c) · A parent is required to review and update the emergency contact information and the financial agreement at least once in a 6-month period or as soon as there is a change in the information.

The Emergency Contact form and Financial Agreement for Child #1, had not been updated by the parent within 6 months of the last signed, dated update on 7/5/23.

Corrected by Jun 14, 2024

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3270.31(e) · A staff person shall obtain an annual minimum of 12 clock hours of child care training.

The file for Staff Person #1 did not include documentation of 12 hours of childcare training in the past year. Documentation verified that 3 of the 12 hours of training had been completed.

Corrected by Jun 14, 2024

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3270.27(e) · The operator shall provide to the parent of each enrolled child a letter explaining the emergency procedures. The operator shall also provide to the parent of each enrolled child a letter explaining any subsequent update to the plan.

The parent letter explaining emergency procedures, did not include lockdown procedures, accommodations for children with special needs, or a plan for continuity of care.

Corrected by Jul 6, 2023

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3270.111(a)/3270.111(b) · A written plan of daily activities and routines, including a time for free play shall be established for each group. The plan shall be flexible to accommodate the needs of individual children and the dynamics of the group. The written plan of daily activities shall be posted in the group space.

There was no written plan of daily activities and routines posted at the facility.

Corrected by Jul 5, 2023

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3270.123(a)(4) · An agreement shall specify the child's arrival and departure times.

The financial agreement for Child #1 did not include the child's arrival time.

Corrected by Jul 5, 2023

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3270.124(f) · The parent shall update in writing emergency contact information once in a 6-month period or as soon as there is a change in the information.

The emergency contact forms at the facility had not been updated by the parents in a 6-month period as required.

Corrected by Jul 6, 2023

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3270.151(a) · A facility person providing direct care who comes into contact with the children or who works with food preparation shall have a health assessment conducted within 12 months prior to providing initial service in a child care setting and every 24 months thereafter. A health assessment is valid for 24 months following the date of signature, if the person does not contract a communicable disease or develop a medical problem.

The file for Staff Person #1 did not include a health assessment conducted every 12 months. The last completed physical form was dated 5/4/21. There was documentation of a Dr. visit on 1/2/22, however it did not indicate that a physical has been completed. The file for Staff Person #3 included a health assessment (8/3/21) and TB test (1/29/21) that had been conducted more than 12 months prior to working at the facility.

Corrected by Jul 6, 2023

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3270.192(4) · A facility person's record shall include a copy of requests for the criminal history record and child abuse registry clearance information, a copy of the disclosure statement and a copy of the completed clearance information required under the CPSL. Staff Persons #3 and #4 may not work in a child care position at the facility until the signed, dated and witnessed disclosure statements are in their files.

The file for Staff Person #3 did not include a completed disclosure statement. The file for Staff Person #4 did not include a disclosure statement that was dated (the date was not legible).

Corrected by Jul 6, 2023

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3270.25(a) · The facility's current certificate of compliance shall be posted in a conspicuous location used by parents. The operator shall provide the parent of each child enrolled with information on how to access the regulations in this chapter electronically and with instructions for contacting the appropriate regional child care office.

Information on how to contact the central region child care office and how to access the regulations, was not posted for the parents (corrected during the inspection).

Corrected by Jul 6, 2023

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3270.27(a)(1) · The facility shall have an emergency plan that provides for accommodations for shelter of children during an emergency including lock-down, shelter in place at the facility and shelter at locations away from the facility premises.

The Emergency Plan did not include lockdown procedures or a plan for continuity of care.

Corrected by Jul 6, 2023

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3270.31(e) · A staff person shall obtain an annual minimum of 12 clock hours of child care training.

The file for Staff Persons #1 and #2 did not include documentation of 12 clock hours of annual childcare training. Staff Person #1 had 4 hours of training documented and Staff Person #2 had 2 hours of training documented.

Corrected by Jul 20, 2023

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3270.111(a)/3270.111(b) · A written plan of daily activities and routines, including a time for free play shall be established for each group. The plan shall be flexible to accommodate the needs of individual children and the dynamics of the group. The written plan of daily activities shall be posted in the group space.

There was no written, posted plan of daily activities at the afterschool facility during the inspection.

Corrected by Sep 12, 2022

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3270.171(c) · Written notification of safe routes shall be posted by the operator at a conspicuous location in the child care facility.

There was no posted notification of safe routes for picking up and dropping off children at the facility at the time of teh inspection.

Corrected by Sep 12, 2022

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3270.94(a)(1)/3270.94(a)(9) · The Director or designated staff person who is responsible for compliance with this chapter shall conduct fire drills and ensure that fire drills are conducted at least once every 60 days.The Director or designated staff person who is responsible for compliance with this chapter shall conduct fire drills and ensure that a written record is maintained on file at the facility indicating the specific time of day of the drill, the hypothetical location of the fire, the evacuation time, and the names of the facility persons and the number of children who participate in the fire drill.

There were no completed fire drill logs for the past school year on file at the facility during the inspection.

Corrected by Sep 12, 2022

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