Home › PA › Lancaster › Circle Of Friends Academy
Circle Of Friends Academy
625 Community Way, Lancaster PA 17603 · License #CER-00242855 · Child Care Center
Contact
- Phone
- (717) 393-0425
- Website
- Add via profile claim
- Address
- 625 Community Way, Lancaster PA 17603 · Directions
Hours
Not published by the state. Owners can add hours via profile claim.
Care & schedule
When they operate
Schedule type not published.
Ages served
- 4-Star quality rating
- Accepts Child Care Works subsidy
- Licensed for 72 children
How this facility compares
Violations per inspection, 3-yrInspection history & violations
Source: Pennsylvania DHS, Office of Child Development and Early Learning- Violation
3270.32(a) · The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services).
The operator is not in compliance with the CPSL as facility person #7 (DOH see LIS code sheet) did not update their mandated reporter training within 60 months. This is evidenced by mandated reporter training certificates dated 12/31/2019 and 2/21/2025.
Corrected by Aug 7, 2025
- Violation
3270.32(a) · The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). Facility Person #1 may not work in a child care position at the facility until NSOR results are returned.
The file for facility person #1 contained a NSOR clearance that was dated 1/20/2019 and did not have an update within the 60-month timeframe required under CPSL.
Corrected by Feb 26, 2025
- Violation
3270.27(a)(4) · The facility shall have an emergency plan that provides for a method for facility persons to inform parents that the emergency has ended and to provide instruction as to how parents can safely be reunited with their children.
The facility's emergency plan did not include a method to inform parents that an emergency has ended and instructions for how to safety be reunited with their children.
Corrected by Jul 30, 2024
- Violation
3270.123(a)(3) · The services to be provided to the family and the child, including the Department's approved form to provide information to the family about the child's growth and development in the context of the services being provided. The operator shall complete and update the form and provide a copy to the family in accordance with the updates regarding emergency contact information in § 3270.124(f) (relating to emergency contact information).
The CSR on file for child # 4 and child #5 did not include a date.
Corrected by Jul 30, 2024
- Violation
3270.123(a)(4) · An agreement shall specify the child's arrival and departure times.
The agreement forms on file for children # 1, #3, #4, and #5 were missing the agreed arrival time and departure time for each child.
Corrected by Jul 30, 2024
- Violation
3270.124(f)/3270.181(c) · The parent shall update in writing emergency contact information once in a 6-month period or as soon as there is a change in the information. A parent is required to review and update the emergency contact information and the financial agreement at least once in a 6-month period or as soon as there is a change in the information.
It was observed that the emergency contact form and financial agreement forms for child #3, child #4, child # 5 and child #6 were updated by the parent beyond a 6-month period. This was evidenced for child #3 as dates on the financial agreement were 6/26/23 with an update on 1/11/24. This was evidenced for child #3 as dates on the Emergency Contact form were 6/26/23 with an update on 1/4/24. This was evidenced for child #4 as dates on the financial agreement were 6/27/23 with an update on 1/2/24. This was evidenced for child #4 as date on the Emergency Contact form was last updated on 2.5.23. This was evidenced for child #5 as dates on the financial agreement were 6/26/23 with an update on 1/2/24. This was evidenced for child #5 as dates on the Emergency Contact form were 1/23/23 with an update on 1/11/24. This was evidenced for child # 6 as dates on the financial agreements were 10/11/22 with an update on 6/28/23.
Corrected by Jul 30, 2024
- Violation
3270.27(a)(5) · The facility shall have an emergency plan that provides for accommodations for infants, toddlers, children with disabilities, and children with chronic medical conditions.
The facility's emergency plan did not include specific accommodations for infants, toddlers, children with disabilities and children with chronic medical conditions.
Corrected by Jul 30, 2024
- Violation
3270.124(b)(7) · Emergency contact information must include the name, address and telephone number of the individual designated by the parent to whom the child may be released.
It was observed that the Emergency contact forms on file for child #1, and #2, did not include a release person's complete address.
Corrected by Jun 19, 2023
- Violation
3270.124(f) · The parent shall update in writing emergency contact information once in a 6-month period or as soon as there is a change in the information.
The emergency contact form for Child #1 was last reviewed by an enrolling parent on 6.13.22. The emergency contact form for Child #2 was last reviewed by an enrolling parent on 6.7.22. The emergency contact form for Child #6 was last reviewed by an enrolling parent on 10.1.22. The emergency contact form for child #4 was reviewed on 6.8.22 and updated on 2.5.23 which was beyond a six-month period. The emergency contact form for child #5 was reviewed on 3.14.22 and updated on 1.23.23 which was beyond a six-month period.
Corrected by Jun 19, 2023
- Violation
3270.14/3270.21 · A facility shall be operated in conformity with applicable Federal and State laws and regulations.State agencies whose regulations may relate to the operation of a facility include the Department of Environmental Resources, the Department of Labor and Industry, the Department of Health, the Department of Education and the Department of Transportation. Conditions at the facility may not pose a threat to the health or safety of the children.
It was observed that the facility did not have a Prevention of Shaken Baby Syndrome, Abusive Head Trauma, Strategies for Coping with Crying, and Child Maltreatment policy at the time of inspection. Facility person #2 did not complete the required training update within the prescribed frame of December 30, 2022, as outlined in Announcement C-22-06.
Corrected by Jun 9, 2023
- Violation
3270.21 · Conditions at the facility may not pose a threat to the health or safety of the children.
It was observed that the facility's Emergency Plan did not contain or address a Continuity Of Operations.
Corrected by Jun 9, 2023
- Violation
3270.32(a) · The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). LACKING REQUIRED HIRING DOCUMENTS: Facility Person # 7 may not work in a childcare position at the facility until FBI or Child Abuse Clearance are obtained.
The file for facility person #7 does not contain a child abuse clearance or FBI clearance prior to working in a childcare position. The file for facility person #8 contained a Mandated reporter training dated 6.5.2023 and was not completed within 90 days of hire. The file for facility person # 2 contained clearances with updates greater than the 60 months. The current FBI clearance is dated 1.19.23 and the previous one is dated 10.04.17. The current State Police clearance is dated 12.8.22 and the previous one is dated 9.27.17. The current Child abuse clearance is dated 1.26.23 and the previous one is dated 10.5.17. The current clearance is dated 1.26.23 and the previous one is dated 10.5.17.
Corrected by Jun 12, 2023
- Violation
3270.34(a)(6) · A director is responsible for written evaluation of staff persons on a regular basis, a minimum of one evaluation every 12 months.
The file for facility person # 10 contained evaluations dated 7.9.21 and 11.8.22 which were not completed annually.
Corrected by Jun 9, 2023
- Violation
3270.123(a)(3) · The services to be provided to the family and the child, including the Department's approved form to provide information to the family about the child's growth and development in the context of the services being provided. The operator shall complete and update the form and provide a copy to the family in accordance with the updates regarding emergency contact information in § 3270.124(f) (relating to emergency contact information).
The files for child #1-#6 did not contain child service reports (CSR) within the 6 month period.
Corrected by Jun 9, 2023
- Violation
3270.124(b)(6) · Emergency contact information must include health insurance coverage and policy number for a child under a family policy or Medical Assistance benefits, if applicable.
The emergency contact form for child #6 did not contain Health Insurance information and policy number.
Corrected by Jul 14, 2023
- Violation
3270.131(b)(2) · The operator shall require the parent to provide an updated health report at least every 12 months for an older toddler or preschool child.
The files for Child #1 and Child #2 did not include an updated health report within the last 12 months. Child #1 had a health assessment dated 8.3.20, and Child #2 had a health assessment dated 2.29..22.
Corrected by Jun 19, 2023
- Violation
3270.131(d)(1) · A health report shall include a review of the child's health history.
The file for child #1 did not a health report that includes a review of the child's health history.
Corrected by Jun 19, 2023
- Violation
3270.131(d)(2) · A health report shall include a list of the child's allergies.
Child #1's health report did not include information regarding the child's allergies.
Corrected by Jun 19, 2023
- Violation
3270.131(d)(4) · A health report shall include an assessment of an acute or chronic health problem or special need and recommendations for treatment or services, including information regarding abnormal results of screening tests for vision, hearing or lead poisoning.
The file for child #1 health report did not include assessment of an acute or chronic health problem or special need and recommendations for treatment or services, including information regarding abnormal results of screening tests for vision, hearing or lead poisoning.
Corrected by Jun 19, 2023
- Violation
3270.131(d)(7) · A health report shall include a statement that the child is able to participate in child care and appears to be free from contagious or communicable disease.
The file for child #1 did not contain a health report that includes a statement that the child is able to participate in child care and appears to be free from contagious or communicable disease.
Corrected by Jun 19, 2023
- Violation
3270.151(a) · A facility person providing direct care who comes into contact with the children or who works with food preparation shall have a health assessment conducted within 12 months prior to providing initial service in a child care setting and every 24 months thereafter. A health assessment is valid for 24 months following the date of signature, if the person does not contract a communicable disease or develop a medical problem.
The file for facility person #1 included a health assessment dated 10.21.20 and did not contain an updated health assessment completed within 24 months of their prior assessment. The file for facility person #3 included a health assessment dated 11.16.20 and did not contain an updated health assessment completed within 24 months of their prior assessment. The file for facility person #2 included a health assessment dated 11.5.19 and an updated health assessment dated 7.6.22. The file for facility person #9 included a health assessment dated 11.16.20 and an updated health assessment dated 2.21.23. The file for facility person #10 included a health assessment dated 10.30.20 and an updated health assessment dated 12.1.22. Facility persons #2 , # 9 , and #10 did not have an updated health assessment completed within 24 months of their prior assessment.
Corrected by Jun 15, 2023
- Violation
3270.181(c) · A parent is required to review and update the emergency contact information and the financial agreement at least once in a 6-month period or as soon as there is a change in the information.
The financial agreement on file for child #1-#6 were not reviewed every 6 months are when changes occurred respectively Child #1 - 6.13.22 , Child #2 - 1.24.22, Child #3 - 6.17.22 , Child #4 6.8.22 , Child #5 - 6.8.22, and Child #6 - 9.15.22. The emergency contact form for Child #1 was last reviewed by an enrolling parent on 6.13.22. The emergency contact form for Child #2 was last reviewed by an enrolling parent on 6.7.22. The emergency contact form for Child #6 was last reviewed by an enrolling parent on 10.1.22. The emergency contact form for child #4 was reviewed on 6.8.22 and updated on 2.5.23 which was beyond a six-month period. The emergency contact form for child #5 was reviewed on 3.14.22 and updated on 1.23.23 which was beyond a six-month period.
Corrected by Jun 9, 2023
- Violation
3270.192(5) · A facility person's record shall include two written, nonfamily references from individuals attesting to the person's suitability to serve as a facility person.
The file for facility person # 8 did not contain written non-family references.
Corrected by Jun 19, 2023
- Violation
3270.27(a)(5) · The facility shall have an emergency plan that provides for accommodations for infants, toddlers, children with disabilities, and children with chronic medical conditions.
It was observed that the emergency plan on file did not include accommodations for infants, toddler, children with disabilities and children with chronic conditions.
Corrected by Jun 9, 2023
- Violation
3270.27(f) · The operator shall send a copy of the emergency plan and subsequent plan updates to the local municipality and to the county emergency management agency.
There was no evidence on file indicating that the facility's emergency plan was sent to the local municipality and EMA.
Corrected by Jul 11, 2023
- Violation
3270.31(e) · A staff person shall obtain an annual minimum of 12 clock hours of child care training.
The file for facility person # 2 contained 5 hours of professional development training during the course of a year timeframe.
Corrected by Jul 14, 2023
- Violation
3270.106(f) · At least 2 feet of space is required on three sides of a bed, cot, crib or other rest equipment while the equipment is in use.
Cert rep observed cribs in the infant room had less than 2 feet of space on three sides of while the rest equipment was in use.
Corrected by Sep 7, 2022
- Violation
3270.31(e)(4)(ii) · Staff persons shall participate, at least annually, in firesafety training conducted by a fire protection professional. Staff persons and volunteers shall receive training in maintenance of smoke detectors, the duties of facility persons during a fire drill and during a fire and the use of the facility's fire extinguishers, not including discharge of the fire suppressant agent.
Staff fire safety training was not conducted annually. The file for staff person #2, #3, #5, #6, #7, and #8 did not include documentation of annual fire safety training.
Corrected by Jul 14, 2022
- Violation
3270.31(f) · Staff person(s) shall complete professional development in the topics of 3270.31(f)(1 -- 10), 3280.31(f) (1-10), or 3290.31(g) (1-10) within 90 days of hire. Staff person #8 will have until 7/28/2022 (actual date- 15 days from POC requested date) to complete the required training. Until such time as the required training has been completed, staff person #8 must be supervised, when interacting with children, by an (AGS, primary staff person, or family child care home staff person) who has completed the required training related to this citation. If there are no staff available to supervise staff person #8, staff person #8 may not work in a child-care position at the facility.
Staff person #8 does not have current pediatric first-aid/CPR training. This is evidenced by the previously documented pediatric first-aid/CPR training expiration date of 12/2021.
Corrected by Jul 14, 2022
- Violation
3270.32(a) · The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). LACKING REQUIRED HIRING DOCUMENTS: Staff Person # 9 & Staff Person #11-- may not work in a child care position at the facility until complete clearances are obtained.
The file for staff person # 9 and #11 did not contain FBI clearance results within the 45 day provisional employment timeframe.
Corrected by Jul 14, 2022
- Violation
3270.76 · Floors, walls, ceilings and other surfaces, including the facility's outdoor play space surfaces shall be kept clean, in good repair and free from visible hazards.
It was observed that walls and bathroom areas in the preschool classrooms contained plaster in preparation to be repaired. Floor molding along the entire classroom was also removed. It was observed children were temporarily placed in a different facility space.
Corrected by Jul 14, 2022
- Violation
3270.102(c) · Outdoor equipment that requires embedded mounting must be mounted over a loose-fill or unitary playground protective surface covering that meets the recommendations of the United States Consumer Product Safety Commission. The equipment must be anchored firmly and be in good repair.
It was observed that only 4 inches of mulch was present under the embedded outdoor preschool slide, swing, and twirler equipment. United States Consumer Product Safety Commission requires 9 inches of mulch under embedded equipment.
Corrected by Jul 14, 2022
- Violation
3270.131(b)(2) · The operator shall require the parent to provide an updated health report at least every 12 months for an older toddler or preschool child.
The file for child #5 included a health report dated 6/22/20 with an updated report dated 10/26/21. The file did not include an updated health report at least every 12 months.
Corrected by Jul 14, 2022
- Violation
3270.151(a) · A facility person providing direct care who comes into contact with the children or who works with food preparation shall have a health assessment conducted within 12 months prior to providing initial service in a child care setting and every 24 months thereafter. A health assessment is valid for 24 months following the date of signature, if the person does not contract a communicable disease or develop a medical problem.
The file for staff person #13 did not include documentation of an initial adult health assessment prior to providing initial service in a childcare setting. The file for staff person #3 included a health assessment dated 11/5/19 and did not contain an updated health assessment completed within 24 months of their prior assessment.
Corrected by Jul 14, 2022
- Violation
3270.151(c)(2) · An adult health assessment must include tuberculosis screening by the Mantoux method at initial employment. Subsequent tuberculosis screening is not required unless directed by a physician, physician's assistant, CRNP, the Department of Health or a local health department.
The file for facility person #9 included an initial adult health assessment with date 4/18/22 and did not include a Tuberculosis screening by the Mantoux method.
Corrected by Jul 14, 2022
- Violation
3270.192(2)(ii) · A facility person's record shall include verification of child care experience, education and training prior to service at the facility.
The file for staff person #9, #11 and #12 did not contain verification of education and training prior to service at the facility in the form of a transcript or a diploma or a letter signed by a representative of the educational entity. The file for staff person #9, #10, #11, #12, and #13 did not contain verification of childcare experience.
Corrected by Jul 14, 2022
- Violation
3270.27(a)(5) · The facility shall have an emergency plan that provides for accommodations for infants, toddlers, children with disabilities, and children with chronic medical conditions.
It was observed that the emergency plan on file did not include accommodations for infants, toddler, children with disabilities and children with chronic medical conditions.
Corrected by Jul 14, 2022
- Violation
3270.31(e) · A staff person shall obtain an annual minimum of 12 clock hours of child care training.
It was observed that staff did not complete an annual minimum of 12 hours of professional development childcare training. The file for staff person #1 included 4 hours of training. The file for staff person #2 included 3 hours of training. The file for staff person #5 included 11 hours of training.
Corrected by Jul 14, 2022
Questions to ask on your tour
Generated from this facility's specific inspection record
- 1The May 8, 2025 inspection noted: “The operator is not in compliance with the CPSL as facility person #7 (DOH see LIS code sheet) did not update their mandated reporter training within 60 months.…” — what has changed since then?
- 2The Feb 21, 2025 inspection noted: “The file for facility person #1 contained a NSOR clearance that was dated 1/20/2019 and did not have an update within the 60-month timeframe required under CPSL…” — what has changed since then?
- 3The Jul 22, 2024 inspection noted: “The facility's emergency plan did not include a method to inform parents that an emergency has ended and instructions for how to safety be reunited with their c…” — what has changed since then?
Data synced from Pennsylvania DHS, Office of Child Development and Early Learning · Source records · Report an error