Circle Of Friends

3270.27(a)(3)/3270.27(a)(4) · The facility shall have an emergency plan that provides for a method for facility persons to contact parents as soon as reasonably possible when an emergency situation arises. The facility shall have an emergency plan that provides for a method for facility persons to inform parents that the emergency has ended and to provide instruction as to how parents can safely be reunited with their children.

The facility's written Emergency Plan and Parent letter summarizing the emergency plan procedures, did not include a method for facility persons to contact parents when an emergency situation arises, or the method for facility persons to informs parents that the emergency has ended and to provide instructions as to how parents can be safely reunited with their children.

Corrected by May 28, 2026

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3270.27(b) · The operator shall review the emergency plan at least annually and update the plan as needed. The operator shall document in writing each review and update of the emergency plan and kept on file at the facility.

There was no documentation showing that the facility's Emergency Plan had been reviewed by the Operator annually as the last review was documented on 3/5/25.

Corrected by May 28, 2026

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3270.27(e) · The operator shall provide to the parent of each enrolled child a letter explaining the emergency procedures. The operator shall also provide to the parent of each enrolled child a letter explaining any subsequent update to the plan.

The facility's Parent letter summarizing the emergency plan procedures, did not include all of the emergency procedure info required, which includes: * Method to contact parents of the emergency and method to contact parents to notify them that the emergency has ended and how to be reunited with their children * Accommodations for infants, toddlers, children with disabilities, and children with chronic medical conditions.

Corrected by May 28, 2026

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3270.124(b)(3) · Emergency contact information must include the home and work addresses and telephone numbers of the enrolling parent.

The Emergency Contact Form for Child #1 did not include the work addresses and phone numbers for the parents.

Corrected by May 7, 2026

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3270.76 · Floors, walls, ceilings and other surfaces, including the facility's outdoor play space surfaces shall be kept clean, in good repair and free from visible hazards.

Building surfaces throughout the facility, were found to be dirty and in poor repair as follows: School Age/Nap Room: * Several ceiling tiles that were stained and in need of replacement * The room divider had areas with peeling vinyl. Preschool Room: * Wooden art shelf unit had a peeling, broken corner on the lower area. * Baseboard near the sink was separating from the wall. PreKDG Room: * Ceiling vents were dirty with an accumulation of dust.

Corrected by Mar 25, 2026

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3270.77(a) · Peeled or damaged paint or damaged plaster is not permitted on indoor or outdoor surfaces in the child care facility.

The walls in the Preschool Room had areas with peeling paint.

Corrected by Mar 25, 2026

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3270.101(a)/3270.104(b) · Play equipment and materials appropriate to the developmental needs, individual interests and ages of the children shall be provided in sufficient amount and variety to preclude long waits for use. Study space, tables, chairs, paper and pencils shall be provided for school-age children in care, if necessary for the program offered by the facility.

The School Age classroom was not set up with age-appropriate equipment and materials. The room had a large, adult-sized table and chairs, but did not have any materials for the school age children to use, nor did it have paper and pencils available in the room for the children to use.

Corrected by May 28, 2026

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3270.102(c) · Outdoor equipment that requires embedded mounting must be mounted over a loose-fill or unitary playground protective surface covering that meets the recommendations of the United States Consumer Product Safety Commission. The equipment must be anchored firmly and be in good repair.

The preschool playground did not have the required minimum of 6" of compressed shredded rubber loose fill, under the embedded play equipment around the fall zones. The shredded rubber was only 1" thick around the equipment fall zones.

Corrected by Jun 11, 2026

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3270.111(a)/3270.111(b) · A written plan of daily activities and routines, including a time for free play shall be established for each group. The plan shall be flexible to accommodate the needs of individual children and the dynamics of the group. The written plan of daily activities shall be posted in the group space.

The SA/Nap classroom did not have a written plan/schedule of activities and routines for the School Age children. The only posted schedule was for the nap schedule.

Corrected by May 28, 2026

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3270.131(e)(1)/3270.131(e)(2)(i) · The facility shall require the parent to provide updated written verification from a physician, physician's assistant, CRNP, the Department of Health or a local health department of ongoing vaccines administered to an infant, toddler or preschool child in accordance with the schedule recommended by the ACIP. Exemption from immunization for religious belief or strong personal objection equated to a religious belief shall be documented by a written, signed and dated statement from the child's parent or guardian. The statement shall be kept in the child's record.

Child #1's did not have documentation of current, ongoing vaccines administered with the schedule recommended by the ACIP. There was no documentation of any of the doses having been administered for the Hep-A, Hep-B, Rotavirus, DTAP/DTP/TD, Pneumococcal, MMR, or Varicella vaccines. There was no written, signed and dated statement from the child's parent, exempting Child #1 from immunizations due to religious belief or strong personal objection.

Corrected by May 7, 2026

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3270.133(1)/3270.133(2) · A prescription or nonprescription medication may be accepted only in an original container. The medication shall remain in the container in which it was received. A staff person shall administer a prescription medication only if written instructions are provided from the individual who prescribed the medicine. Instructions for administration contained on a prescription label are acceptable.

Child #3 had medication that was not in its original container with a prescription label indicating when to administer the medication. The medication log had instructions from the parent, to give the medication at 10:00am and 2:00pm, but the staff had administered the medication at different times.

Corrected by Mar 25, 2026

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3270.133(6)/3270.133(7) · A parent shall provide written consent for administration of medication or a special diet. An operator is responsible to establish and maintain a medication log if prescription or nonprescription medication is administered.

There was no Medication Log for Child #2's medication at the facility, that had been completed by the parent, including parent permission to administer the medication.

Corrected by Mar 30, 2026

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3270.27(a)(5) · The facility shall have an emergency plan that provides for accommodations for infants, toddlers, children with disabilities, and children with chronic medical conditions.

The facility's written Emergency Plan and Parent letter summarizing the emergency plan procedures, did not include accommodations for infants, toddlers, children with disabilities, and children with chronic medical conditions. The full Emergency Plan had accommodations for children with special needs, but not for infants and toddlers. The Parent Letter did not address any of the accommodations required.

Corrected by May 28, 2026

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3270.76 · Floors, walls, ceilings and other surfaces, including the facility's outdoor play space surfaces shall be kept clean, in good repair and free from visible hazards.

At the time of the inspection, it was observed on the toddler playground that there was a broken playhouse laying along the fence; part of a roof from another playhouse laying along the fence; and a blue circle with jagged edges on the treehouse. It was observed that the changing pad in the 1's classroom had an excessive build-up of dirt on it.

Corrected by Dec 26, 2025

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3270.32(a) · The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). LACKING REQUIRED HIRING DOCUMENTS: Facility Person #7 may not work in a child care position at the facility.

The facility record for the following staff persons included documentation of state police clearances that were not updated within the required 60-month timeframe: Staff #1, #2, #3, #5 (previous clearances dated 12/12/2020 with updates on 2/17/2025), Staff #4 (previous clearance dated 12/12/2020 with update on 2/21/2025). The facility record for Staff #7 (see code sheet for date of hire) included documentation that the state police clearance and NSOR verification was not request or on file when the person began working at the facility. The child abuse clearance on file for Staff #7 was for volunteer purposes and is not acceptable.

Corrected by Mar 25, 2025

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3270.33(a)/3270.36(b)(5) · A staff person or a substitute staff person shall meet one of the applicable staff qualifications for the position in which the person is performing. An assistant group supervisor shall have a high school diploma or a general educational development certificate and 2 years experience with children.

Staff #7 was designated as an assistant group supervisor and the facility record did not include documentation of 2 years (2500 hours) of experience working with children. The facility record for staff #7 included documentation of a high school diploma and 2422.63 hours of experience working with children.

Corrected by Apr 9, 2025

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3270.75(a) · A first-aid kit shall be in a child care space.

The school-age/nap room did not have a first-aid kit.

Corrected by Mar 25, 2025

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3270.102(a) · Toys, play equipment and other indoor and outdoor equipment used by the children shall be clean, in good repair and free from rough edges, sharp corners, pinch and crush points, splinters and exposed bolts.

In the outdoor Preschool/Pre-K play space the wooden sand box cover had peeling paint and was in need of repair. In the outdoor Younger/Older Toddler play space the wooden sand box cover had peeling paint and splintered/broken wood and was in need of repair. In the 9-passenger white bus, a seat on the driver's side 2nd row back was ripped an in need of repair.

Corrected by Jun 1, 2025

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3270.151(a) · A facility person providing direct care who comes into contact with the children or who works with food preparation shall have a health assessment conducted within 12 months prior to providing initial service in a child care setting and every 24 months thereafter. A health assessment is valid for 24 months following the date of signature, if the person does not contract a communicable disease or develop a medical problem.

The health assessment for staff person #6 was not updated within the 24-month timeframe. The facility record for staff person #6 included documentation of health assessments conducted on 11/30/2022 with an update on 1/9/2025.

Corrected by Mar 25, 2025

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3270.95(a)/3270.95(b) · Fire detection devices or systems must be in compliance with standards established under section 1016(c) of the act (62 P.S. §  1016(c)). The Director or designated staff person who is responsible for compliance with this chapter shall ensure the requirements under subsection (a) are met.

The fire drill log documented fire system testing on the following dates that were beyond the 30-day testing requirement: 4/18/2024 to 5/20/2024 (35-days), 7/12/2024 to 8/16/2024 (35-days), 11/15/2024 to 12/20/2024 (35-days), 2/14/2025 to 3/18/2025 (33-days).

Corrected by Mar 26, 2025

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3270.34(a)(6) · A director is responsible for written evaluation of staff persons on a regular basis, a minimum of one evaluation every 12 months as required.

It was observed at the time of inspection staff evaluations were last completed in April of 2022 and then again in November of 2023.

Corrected by Nov 2, 2023

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3270.76/3270.77(a) · Floors, walls, ceilings and other surfaces, including the facility's outdoor play space surfaces shall be kept clean, in good repair and free from visible hazards. Peeled or damaged paint or damaged plaster is not permitted on indoor or outdoor surfaces in the child care facility.

It was observed at the time of inspection a piece of trim on a shed in the pre-school playground had pulled away from the building and nails were exposed. A diaper pad in the young toddler classroom was cracked and the foam was exposed. (corrected at inspection)

Corrected by Apr 1, 2024

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3270.102(a) · Toys, play equipment and other indoor and outdoor equipment used by the children shall be clean, in good repair and free from rough edges, sharp corners, pinch and crush points, splinters and exposed bolts.

It was observed at the time of inspection the side of a shed in the pre-school playground had peeling paint and rotting wood. The sandbox cover in the preschool playground had peeling paint. A piece of molding in the pre-k classroom bathroom had pulled away from the wall.

Corrected by Apr 5, 2024

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3270.32(a)/3270.192(4) · The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). LACKING REQUIRED HIRING DOCUMENTS: Facility Person #1 may not work in a child care position at the facility. for the criminal history record and child abuse registry clearance information, a copy of the disclosure statement and a copy of the completed clearance information required under the CPSL. Facility Person #1- may not work in a child care position at the facility.

It was observed at the time of inspection staff #1's Pennsylvania State Police Clearance was not the required certificate as outline in the Child Protective Services Law.

Corrected by Mar 15, 2023

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3270.102(a) · Toys, play equipment and other indoor and outdoor equipment used by the children shall be clean, in good repair and free from rough edges, sharp corners, pinch and crush points, splinters and exposed bolts.

It was observed at the time of inspection a plastic slide was cracked in the older children's playground area, a bushes branches were cut with sharp edges and were protruding into the older children's playground area. A picnic table in the toddler playground was cracked and had sharp edges.

Corrected by Mar 23, 2023

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3270.123(a)(6) · An agreement shall specify the date of the child's admission.

It was observed at the time of inspection child #1, #2, #3, #4 and #7's financial agreement did not have a date of admission.

Corrected by Mar 23, 2023

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3270.131(a)(4)/3270.182(1) · The initial health report for a school-age child must be dated in accordance with the requirements for medical examinations for school attendance in 28 Pa. Code § 23.2 (relating to medical examinations). A child's record shall contain initial and subsequent health reports.

It was observed at the time of inspection child #5 and #6 did not have an initial or subsequent health assessments on file.

Corrected by May 11, 2023

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3270.131(d)(5)/3270.131(e)(2)(i) · A health report shall include a review of the child's immunized status according to recommendations of the ACIP. Exemption from immunization for religious belief or strong personal objection equated to a religious belief shall be documented by a written, signed and dated statement from the child's parent or guardian. The statement shall be kept in the child's record.

It was observed at the time of inspection child #3, #4 and #7's health assessments did not contain verification of an annual influenza vaccine, or an exemption letter provided by the parent or a physician.

Corrected by May 11, 2023

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3270.27(a)(5)/3270.27(e) · The facility shall have an emergency plan that provides for accommodations for infants, toddlers, children with disabilities, and children with chronic medical conditions. The operator shall provide to the parent of each enrolled child a letter explaining the emergency procedures. The operator shall also provide to the parent of each enrolled child a letter explaining any subsequent update to the plan.

It was observed at the time of inspection the letter to parents explaining the emergency procedures did not contain the plan that provides for accommodations for infants, toddlers children with disabilities and chronic medical conditions.

Corrected by Apr 6, 2023

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3270.102(a) · Toys, play equipment and other indoor and outdoor equipment used by the children shall be clean, in good repair and free from rough edges, sharp corners, pinch and crush points, splinters and exposed bolts.

It was observed at the time of inspection the chain link fences around the outdoor play area had exposed bolts.

Corrected by Mar 22, 2022

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3270.151(c)(1)/3270.192(3) · An adult health assessment must include a physical examination. A facility person's record shall include a written report of initial and subsequent health assessments, including the results of initial and subsequent tuberculin skin tests, x-rays or other medical documentation necessary to confirm freedom from communicable tuberculosis.

It was observed at the time of inspection staff #1's health assessment did not include documentation of a physical examination.

Corrected by Mar 14, 2022

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3270.95(a)/3270.95(b) · Fire detection devices or systems must be in compliance with standards established under section 1016(c) of the act (62 P.S. §  1016(c)).The Director or designated staff person who is responsible for compliance with this chapter shall ensure the requirements under subsection (a) are met.

It was observed at the time of inspection testing of fires detection system was not documented monthly.

Corrected by Mar 16, 2022

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