8.9.4.22 · F PERSONNEL RECORDS

From the review of staff records, it was determined that 9 out of 9 staff records does/do not include a signed confidentiality form. See Staff Records 8.9.4.22 form for staff who need to complete a signed confidentiality form. 06/05/2025 http://www.nmececd.org 2 of 5 PMS - Busy Bugs Early Head Start 4000752 Personnel (continued) Immediate Action: Today, 6/5/25, Director will have all staff sign the confidentiality form. Preventative actions: Starting today, 6/6/25, Director will have staff put in all missing documents in their files. Compliance monitoring: Ongoing director will review the files monthly to ensure all documents are signed. 8.9.4.22.F.1.:A licensee will keep a complete file for each staff member, including substitutes and volunteers working more than six hours of any week and having direct contact with the children. A center will keep the file for one year after the staff member’s last day of employment. Records will contain at least the following: Finding From the review of staff records, it was determined that 4 out of 9 staff records does/do not include signed acknowledgement that the personnel handbook had been read and understood. See Staff Records 8.9.4.22 form for staff who need to complete the acknowledgement. Corrective Action Plan Immediate Action: Today, 6/5/25, Director will have all staff sign the personnel handbooks. Preventative actions: Starting today, 6/6/25, Director will have staff put in all missing documents in their files. Compliance monitoring: Ongoing director will review the files monthly to ensure all documents are signed.