8.9.4.32 · D Children's Records

Of the 14 children's records reviewed, 1 is/are missing the date the child first attended the home. See Children's Records 8.9.4.32 D(1)(e) form for the child(ren) with missing information and/or authorization. Immediate: Provider will retrieve the file for the specific child identified in the "Children's Records" form provided by the surveyor and ensure that parents fill in the appropriate sections needed. Preventative: Provider will implement a rule that the file is reviewed before the parent leaves on the child's first day. Monitoring: Provider will ensure to review the other files to ensure the date is clearly visible in all of the children's files to ensure that all requirements are met as per regulations. Finding Of the 14 children's records reviewed, 4 is/are missing the name and telephone number of a physician or emergency medical center authorized by a parent or guardian to contact in case of illness or emergency. See Children's Records 8.9.4.32 D(1)(e) form for the child(ren) with missing information. Corrective Action Plan Immediate: Contact the parents/guardians of the four identified children immediately to obtain the name and telephone number of their authorized physician or emergency medical center. Preventative: Update the emergency contact form to include dedicated fields for physician/emergency medical center information and ensure it is clearly communicated as a mandatory field during enrollment. Compliance Monitoring: Conduct an immediate audit of all children's emergency contact forms to ensure this information is present for every child.