8.9.4.22 · F PERSONNEL RECORDS

From the review of staff records, it was determined that 9 out of 14 staff records does/do not include the staff's position. See Staff Records 8.9.4.22 form for staff with this missing information. 06/11/2025 http://www.nmececd.org 2 of 8 Summit Child Development Center 4000972 Personnel (continued) Immediate Action: On 6/13/25 Director will have gone through all staff files to figure out what all is missing and have staff ensure that all missing documents are in the files. Preventative Action: On 6/30/25 Director will have had all staff complete their files and ensure all missing documents are in them. Will create a checklist of everything that needs to be in files. Ongoing: Director will conduct annual reviews of files to ensure they are all up to date. 8.9.4.22.F.1.:A licensee will keep a complete file for each staff member, including substitutes and volunteers working more than six hours of any week and having direct contact with the children. A center will keep the file for one year after the staff member’s last day of employment. Records will contain at least the following: Finding From the review of staff records, it was determined that 5 out of 14 staff records does/do not include an emergency contact number. See Staff Records 8.9.4.22 form for staff with this missing information. Corrective Action Plan Immediate Action: On 6/13/25 Director will have gone through all staff files to figure out what all is missing and have staff ensure that all missing documents are in the files. Preventative Action: On 6/30/25 Director will have had all staff complete their files and ensure all missing documents are in them. Will create a checklist of everything that needs to be in files. Ongoing: Director will conduct annual reviews of files to ensure they are all up to date. 8.9.4.22.F.1.:A licensee will keep a complete file for each staff member, including substitutes and volunteers working more than six hours of any week and having direct contact with the children. A center will keep the file for one year after the staff member’s last day of employment. Records will contain at least the following: Finding From the review of staff records, it was determined that 1 out of 14 staff records does/do not include a background check. See Staff Records 8.9.4.22 form for staff with this missing information. Corrective Action Plan Immediate Action: On 6/13/25 Director will have gone through all staff files to figure out what all is missing and have staff ensure that all missing documents are in the files. Preventative Action: 06/11/2025 http://www.nmececd.org 3 of 8 Summit Child Development Center 4000972 Personnel (continued) On 6/30/25 Director will have had all staff complete their files and ensure all missing documents are in them. Will create a checklist of everything that needs to be in files. Ongoing: Director will conduct annual reviews of files to ensure they are all up to date. 8.9.4.22.F.1.:A licensee will keep a complete file for each staff member, including substitutes and volunteers working more than six hours of any week and having direct contact with the children. A center will keep the file for one year after the staff member’s last day of employment. Records will contain at least the following: Finding The center failed to have 14 out of 14 person(s) providing care to sign an annual statement that they have, or have never had, an arrest or substantiated referral to a child protective services agency. See Staff Records 8.9.4.22 form for staff with this missing information. Corrective Action Plan Immediate Action: On 6/13/25 Director will have gone through all staff files to figure out what all is missing and have staff ensure that all missing documents are in the files. Preventative Action: On 6/30/25 Director will have had all staff complete their files and ensure all missing documents are in them. Will create a checklist of everything that needs to be in files. Ongoing: Director will conduct annual reviews of files to ensure they are all up to date. 8.9.4.22.F.1.:A licensee will keep a complete file for each staff member, including substitutes and volunteers working more than six hours of any week and having direct contact with the children. A center will keep the file for one year after the staff member’s last day of employment. Records will contain at least the following: Finding From the review of staff records, it was determined that 6 out of 14 staff records does/do not include signed acknowledgement that the personnel handbook had been read and understood. See Staff Records 8.9.4.22 form for staff who need to complete the acknowledgement. Corrective Action Plan Immediate Action: On 6/13/25 Director will have gone through all staff files to figure out what all is missing and have staff ensure that all missing documents are in the files. Preventative Action: On 6/30/25 Director will have had all staff complete their files and ensure all missing documents are in them. Will create a checklist of everything that needs to be in files. Ongoing: Director will conduct annual reviews of files to ensure they are all up to date. 06/11/2025 http://www.nmececd.org 4 of 8 Summit Child Development Center 4000972 Personnel (continued) 8.9.4.22.F.1.:A licensee will keep a complete file for each staff member, including substitutes and volunteers working more than six hours of any week and having direct contact with the children. A center will keep the file for one year after the staff member’s last day of employment. Records will contain at least the following: Finding From the review of staff records, it was determined that 6 out of 14 staff records does/do not include a signed confidentiality form. See Staff Records 8.9.4.22 form for staff who need to complete a signed confidentiality form. Corrective Action Plan Immediate Action: On 6/13/25 Director will have gone through all staff files to figure out what all is missing and have staff ensure that all missing documents are in the files. Preventa