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Home › NM › Farmington › San Juan College Child & Family Development Center
4601 College Blvd, Farmington NM 87402 · License #4000967 · Center · Licensed Center
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8.9.4.21 · B (4)C CAPACITY OF CENTERS (continued)
Open Not marked corrected in the state record
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8.9.4.22 · F PERSONNEL RECORDS
From the review of staff records, it was determined that 3 out of 24 staff records does/do not include employment history verification. See Staff Records 8.9.4.22 form for staff with this missing information. Room(s): Personnel : Accepted 05/04/2026 Immediate Corrective Action: The employment records for the staff members identified as missing employment history verification will be reviewed immediately. The required employment history verification documentation will be obtained, completed, and added to each employee's personnel file no later than April 30. All updated records will be reviewed to ensure they fully meet licensing requirements. Preventative Action: A standardized onboarding checklist will be implemented to ensure all required documentation, including employment history verification, is completed before any new employee's file is finalized. Administrative staff will receive additional training on personnel file requirements and documentation standards. A secondary review 05/31/2026 http://www.nmececd.org 3 of 11 San Juan College CFDC 4000967
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8.9.4.22 · F PERSONNEL RECORDS (continued)
From the review of staff records, it was determined that 1 out of 24 staff records does/do not include a background check. See Staff Records 8.9.4.22 form for staff with this missing information. Room(s): Personnel : Accepted 05/04/2026 Immediate Corrective Action: The missing background check documentation was identified and immediately addressed. The employees immediately went and completed their background. The file was reviewed to ensure all required documentation is now complete and compliant with licensing regulations. Preventative Action: To prevent future occurrences, all staff files will be reviewed using a standardized personnel file checklist upon hire and during regular internal audits. Administrative staff responsible for maintaining personnel records will receive additional training on file documentation requirements, including the verification and placement of background check documentation prior to an employee's start date. 05/31/2026 http://www.nmececd.org 4 of 11 San Juan College CFDC 4000967
Generated from this facility's specific inspection record
Data synced from New Mexico Early Childhood Education and Care Department (ECECD) on Jul 11, 2026 · Source records · Report an error
Open Not marked corrected in the state record
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8.9.4.22 · F PERSONNEL RECORDS (continued)
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8.9.4.23 · B STAFF QUALIFICATIONS AND TRAINING
Educators did not complete the following training within 3-months: Health and Safety Training ( 4 out of 24 Staff) Room(s): Personnel : Accepted 05/04/2026 Immediate Corrective Action: Upon discovering that the required Health and Safety Training was not completed within the mandated three-month timeframe, all affected educators were immediately identified and notified. Each educator was promptly enrolled in the next available Health and Safety Training session, with clear deadlines established for completion. Documentation of enrollment and training completion will be maintained in each employee's personnel file. Leadership will also review the status of all newly hired staff to ensure no additional training requirements have been overlooked. Preventative Action: To prevent future occurrences, a comprehensive onboarding checklist will be implemented for all new employees, clearly outlining all required trainings and their respective deadlines. Administrative staff will track training requirements using a centralized system, with automatic reminders sent to both employees and supervisors at regular intervals prior to each deadline. Supervisors will review training progress during regular check-ins with new staff to ensure timely completion and to provide support as needed. Compliance Monitoring: The Director or designated administrator will conduct quarterly audits of all staff training records to verify compliance with licensing and organizational requirements. A tracking log will be maintained and reviewed regularly to identify upcoming deadlines and ensure all mandatory trainings are completed on time. Any instances of noncompliance will be addressed immediately, and corrective action will be taken as necessary. Ongoing 05/31/2026 http://www.nmececd.org 5 of 11 San Juan College CFDC 4000967
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8.9.4.23 · B STAFF QUALIFICATIONS AND TRAINING (continued)
Open Not marked corrected in the state record
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8.9.4.24 · J OUTDOOR PLAY AREAS
The playground equipment isn't inspected weekly. Room(s): Outdoor Play : Accepted 05/04/2026 Immediate Action: Effective immediately, a full inspection of all playground equipment will be conducted to ensure that it is safe, clean, and in good working condition. Any hazards, damage, or maintenance concerns identified during the inspection will be addressed promptly, and equipment posing a safety risk will be removed from use until repairs are completed. Staff responsible for playground supervision will be reminded of the importance of regular inspections and proper documentation. Preventative Action: A weekly playground inspection schedule will be established and incorporated into the center's routine operations. A designated staff member will be assigned responsibility for completing and documenting each inspection using a standardized checklist. To ensure consistency, additional staff will be cross-trained to perform inspections when the primary staff member is unavailable. Inspection requirements and expectations will also be reviewed during staff 05/31/2026 http://www.nmececd.org 6 of 11 San Juan College CFDC 4000967
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8.9.4.24 · J OUTDOOR PLAY AREAS (continued)
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8.9.4.27 · A-E ILLNESS REQUIREMENTS FOR CENTERS
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8.9.4.27 · A-E ILLNESS REQUIREMENTS FOR CENTERS (continued)
The center did not perform daily health check/screenings of all children in care. Room(s): I/T Classroom #2 Young Toddlers, I/T Classroom #3 Toddlers, I/T Classroom #4 Two's, Preschool Classroom #1 PKI, Preschool Classroom #2 PKII, Preschool Classroom #3 PKIII, Preschool Classroom #4 PK4 : Accepted 05/04/2026 Immediate Action: Effective immediately, all staff will resume conducting and documenting daily health screenings for every child upon arrival at the center. This includes observing each child for signs of illness, injury, or other health concerns, and speaking briefly with the parent or guardian regarding the child's health status. Staff members have been reminded that no child may be admitted into care until a health screening has been completed. Any child exhibiting symptoms of illness will be handled in accordance with the center's illness exclusion policy. Preventative Action: All teaching and administrative staff will receive refresher training on daily health screening requirements, including the importance of consistent implementation and proper documentation. Written procedures will be reviewed during the next staff meeting and incorporated into new employee orientation. To support compliance, a daily health screening log will be placed at each classroom entrance, and designated staff will be assigned responsibility for ensuring screenings are completed each morning. Leadership will also establish a backup plan to ensure screenings are conducted even during staff absences or busy arrival periods. Compliance Monitoring: The Director or designated administrator will conduct random weekly audits of health screening logs to verify that screenings are being completed for all children in attendance. Classroom observations will also be conducted periodically during morning drop-off times to ensure proper procedures are being followed. Any missed screenings or documentation errors will be addressed immediately through coaching and corrective action, if necessary. Ongoing compliance will be reviewed monthly, and findings will be discussed with staff to reinforce accountability and maintain adherence to licensing requirements. Document Submission: Not Compliant 05/27/2026 A daily health-screening and attendance checklist has been implemented in all classrooms and is posted near each classroom’s dining area. Update: 05/27/2026 Please send over completed health checks for each classroom. Document Submission: Compliant 05/31/2026 See attached. The first attachment shows how we quickly corrected it for the remainder of the year. The second attachment shows how we will be correcting it moving forward. Transportation Requirements for Centers: 8.9.4.28 A-J TRANSPORTATION REQUIREMENTS FOR CENTERS N/A 05/31/2026 http://www.nmececd.org 8 of 11 San Juan College CFDC 4000967 Building, Ground and Safety Requirements for Centers:
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8.9.4.29 · A HOUSEKEEPING
A picnic table with splintering wood was observed, creating a potential hazard to children. Room(s): Outdoor Play A.1: A center shall keep the premises, including furniture, fixtures, floors, drinking fountains, toys and equipment clean, safe, and in good repair. The center and premises shall be free of debris and potential hazards. Finding A plastic coating surrounding chain on the climbing structure on the Pre-K playground was observed to be cracked, creating a potential pinching hazard. Room(s): Outdoor Play : Accepted 05/04/2026 Immediate Action: Physical Plant was immediately notified and removed the splintering picnic table from the outdoor area. The table will remain out of service until it has been properly sanded, repaired, or replaced. In addition, the climbing structure on the Pre-K playground with the cracked plastic coating surrounding the chain was immediately taken out of use. Staff blocked access to the affected area using appropriate barriers and clearly communicated to both staff and children that the equipment was not to be used. Both hazards were documented and reported to administration and maintenance to ensure prompt corrective action. Preventative Action: A comprehensive inspection of all outdoor furniture and playground equipment will be conducted to identify any additional wear, damage, or safety concerns. The center will review and strengthen its preventative maintenance schedule to ensure regular inspections, sanding, sealing, and repairs of all wooden and playground equipment. Staff responsible for safety inspections will also receive refresher training on identifying early signs of deterioration, such as splintering, cracking, fraying, exposed metal, and pinch points, and on the importance of immediate reporting. Compliance Monitoring: To ensure ongoing compliance, designated staff will complete and document weekly outdoor safety inspections using a comprehensive checklist covering all playground equipment and outdoor furnishings. Inspection logs will be reviewed regularly by administration to verify that hazards are identified promptly and corrective actions are completed in a timely manner. Any concerns will be tracked from identification through resolution to ensure accountability. Additionally, periodic administrative audits will be conducted to confirm that inspection protocols are being followed consistently and that all outdoor environments remain safe, well-maintained, and fully compliant for children's use. Document Submission: Compliant 05/27/2026 A work order was submitted on April 27, 2026, at 1:45 PM to repair damaged tables and a worn swing-chain cover. The tables were determined to be non-repairable and have been removed. New tables will be purchased for the FA26 semester. 05/31/2026 http://www.nmececd.org 9 of 11 San Juan College CFDC 4000967 Building, Ground and Safety Requirements for Centers: (continued)
Open Not marked corrected in the state record
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8.9.4.29 · H SAFETY COMPLIANCE
The center failed to conduct an emergency preparedness practice drills for at least once a quarter. There was no documentation that an emergency preparedness drill was done for the first quarter of 2026. Room(s): Admin/Licensure : Accepted 05/04/2026 Immediate Action: The center will immediately review emergency preparedness requirements to ensure full understanding of the quarterly drill mandate. Leadership will conduct and document an emergency preparedness drill as soon as possible to correct the missed first-quarter 2026 requirement, ensuring all staff participate and are debriefed afterward. Any existing documentation gaps will be identified, and a corrective record will be created noting the missed drill, the reason for noncompliance, and the date of the make-up drill. Staff will also receive a brief refresher on emergency procedures and expectations for participation and documentation. Preventative Action: To prevent future lapses, the center will implement a structured annual emergency drill calendar at the beginning of each year, clearly outlining required quarterly drills and assigned dates. Responsibility for scheduling, conducting, and documenting drills will be assigned to a designated administrator to ensure accountability. A standardized drill checklist and documentation form will be used for every drill to ensure consistency and completeness. Additionally, emergency preparedness requirements will be reviewed during staff meetings to reinforce expectations and ensure that all team members are aware of procedures. Compliance Monitoring: Ongoing compliance will be monitored through monthly administrative audits of safety documentation, including verification that emergency drills are completed and properly recorded each quarter. The director or designee will review drill logs against the annual calendar to ensure deadlines are met. Any missed or incomplete documentation will be flagged immediately and corrected within a defined timeframe. Quarterly compliance summaries will be maintained on file and reviewed during internal quality assurance checks to ensure continued adherence to licensing requirements and state regulations. Document Submission: Not Compliant 05/27/2026 An emergency preparedness drill was conducted on May 13, 2026, as a makeup for the drill missed in February. 05/31/2026 http://www.nmececd.org 10 of 11 San Juan College CFDC 4000967
Open Not marked corrected in the state record
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8.9.4.29 · H SAFETY COMPLIANCE (continued)
Open Not marked corrected in the state record
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8.9.4.21 · B (4)C CAPACITY OF CENTERS
The center failed to post classroom capacities, and ratios and group sizes in an area of the room that is easily visible to parents, staff and visitors. During the inspection, ratios were not posted for the classroom. Room(s): Preschool Classroom #4 PK4
Open Not marked corrected in the state record
Open / not marked corrected.
8.9.4.22 · F PERSONNEL RECORDS
From the review of staff records, it was determined that 3 out of 24 staff records does/do not include employment history verification. See Staff Records 8.9.4.22 form for staff with this missing information. Room(s): Personnel F.1: A licensee shall keep and maintain a complete up-to-date file in ECECD’s professional development information system (PDIS), for each staff member, including substitutes and volunteers working more than six hours of any week and having direct contact with the children. If the center chooses to retain duplicate physical copies of these records, these records shall be stored in a secure location for the privacy of the staff members. New information shall be updated in a timely manner in PDIS. Providers will have six months to comply from the date these regulations are promulgated. Records shall contain at a minimum the following: e: documentation of a background check and employment history verification; if background check is in process then documentation of the notice of provisional employment showing that it is in process, must be placed in file. A background check must be conducted at least once per five year interval on all required individuals; Finding From the review of staff records, it was determined that 1 out of 24 staff records does/do not include a background check. See Staff Records 8.9.4.22 form for staff with this missing information. Room(s): Personnel
Open Not marked corrected in the state record
Open / not marked corrected.
8.9.4.23 · B STAFF QUALIFICATIONS AND TRAINING
Educators did not complete the following training within 3-months: Health and Safety Training ( 4 out of 24 Staff) Room(s): Personnel 04/21/2026 http://www.nmececd.org 3 of 6 San Juan College CFDC 4000967 Personnel and Staffing Requirements for Centers: (continued)
Open Not marked corrected in the state record
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8.9.4.24 · J OUTDOOR PLAY AREAS
The playground equipment isn't inspected weekly. Room(s): Outdoor Play 8.9.4.24 K SWIMMING, WADING AND WATER N/A
Open Not marked corrected in the state record
Open / not marked corrected.
8.9.4.27 · A-E ILLNESS REQUIREMENTS FOR CENTERS
The center did not perform daily health check/screenings of all children in care. Room(s): I/T Classroom #2 Young Toddlers, I/T Classroom #3 Toddlers, I/T Classroom #4 Two's, Preschool Classroom #1 PKI, Preschool Classroom #2 PKII, Preschool Classroom #3 PKIII, Preschool Classroom #4 PK4 Transportation Requirements for Centers: 8.9.4.28 A-J TRANSPORTATION REQUIREMENTS FOR CENTERS N/A Building, Ground and Safety Requirements for Centers:
Open Not marked corrected in the state record
Open / not marked corrected.
8.9.4.29 · A HOUSEKEEPING
A picnic table with splintering wood was observed, creating a potential hazard to children. Room(s): Outdoor Play A.1: A center shall keep the premises, including furniture, fixtures, floors, drinking fountains, toys and equipment clean, safe, and in good repair. The center and premises shall be free of debris and potential hazards. Finding A plastic coating surrounding chain on the climbing structure on the Pre-K playground was observed to be cracked, creating a potential pinching hazard. Room(s): Outdoor Play
Open Not marked corrected in the state record
Open / not marked corrected.
8.9.4.29 · H SAFETY COMPLIANCE
The center failed to conduct an emergency preparedness practice drills for at least once a quarter. There was no documentation that an emergency preparedness drill was done for the first quarter of 2026. Room(s): Admin/Licensure
Open Not marked corrected in the state record
Open / not marked corrected.
8.9.4.22 · F PERSONNEL RECORDS
The center failed to have 15 out of 15 person(s) providing care to sign an annual statement that they have, or have never had, an arrest or substantiated referral to a child protective services agency. See Staff Records 8.9.4.22 form for staff with this missing information. Immediate Action: On 03/07/2025, the director instructed administrative personnel to locate the missing conviction statements that all staff had signed on 08/23/2024. The administrative staff successfully located these documents. Preventative Action: After locating the signed conviction statements, the administrative staff filed them in the respective staff files. To prevent similar issues in the future, staff will adhere to improved filing procedures, ensuring all documents are promptly and accurately stored in their designated locations. Compliance Monitoring: As of 04/01/2025, the director will implement routing reviews of staff files to confirm that all required documents are present and properly filed. Moving forward, any new documents requiring filing will be addressed in a timely manner to ensure compliance and accuracy. 8.9.4.22.F.1.:A licensee will keep a complete file for each staff member, including substitutes and volunteers working more than six hours of any week and having direct contact with the children. A center will keep the file for one year after the staff member’s last day of employment. Records will contain at least the following: Finding From the review of staff records, it was determined that 2 out of 15 staff records does/do not include documentation of current first-aid and cardiopulmonary resuscitation training. See Staff Records 8.9.4.22 form for staff without verification of training. Corrective Action Plan Immediate Action: On 3/7/2025, the director immediately began searching for the missing documents. The Director verified that she will send the receipt for payment and continue searching her email for the completed CPR card. Preventative Action: For the second educator who is current on maternity leave and may remain out until her contract ends, the director will ensure that this educator is scheduled for First Aid/CPR training in August 2025 before children return. Compliance Monitoring: As of 4/1/2025, the director will implement a system to track staff certification expiration dates and ensure timely renewals. Staff files will be reviewed quarterly to confirm that all required certifications and documents are up to date and properly filed. 03/20/2025 http://www.nmececd.org 2 of 3 San Juan College CFDC 4000967 Administrative Requirements for Centers: (continued)
Corrected Corrected by Apr 7, 2025
Marked corrected in the state record.
8.9.4.22 · F PERSONNEL RECORDS
The center failed to have 15 out of 15 person(s) providing care to sign an annual statement that they have, or have never had, an arrest or substantiated referral to a child protective services agency. See Staff Records 8.9.4.22 form for staff with this missing information. The Center does not have on file a signed copy from staff for this year. The last one's observed are from 2023. The Director will have 10 days to submit a corrective action plan to licensing for review. 03/11/2025 http://www.nmececd.org 2 of 5 San Juan College CFDC 4000967 Personnel (continued) 8.9.4.22.F.1.:A licensee will keep a complete file for each staff member, including substitutes and volunteers working more than six hours of any week and having direct contact with the children. A center will keep the file for one year after the staff member’s last day of employment. Records will contain at least the following: Finding From the review of staff records, it was determined that 2 out of 15 staff records does/do not include documentation of current first-aid and cardiopulmonary resuscitation training. See Staff Records 8.9.4.22 form for staff without verification of training. Corrective Action Plan The Director will have 10 days to submit a corrective action plan to licensing for review.
Corrected Corrected by Mar 21, 2025
Marked corrected in the state record.
8.9.4.22 · E CHILDREN'S RECORDS
Of the 10 children's records reviewed, 4 is/are missing a copy of an up-to-date immunization record or public health division approved exemption. See Children's Records 8.9.4.22 form for the child(ren) with no immunization/exemption. 1. On 10/8/2024, the administrator will reach out to families if the Center does not have an updated immunization record on hand. 2. As of 10/8/2024, the administrator will check files every semester for completeness and accuracy and will update all records as necessary. 3. The Center uses ProCare which does give a heads up to staff when an updated immunization record is needed. The administrator will continue to monitor and update as needed. This will be an ongoing effort. 10/08/2024 http://www.nmececd.org 2 of 6 San Juan College CFDC 4000967 Administrative Requirements for Centers: (continued)
Corrected Corrected by Nov 8, 2024
Marked corrected in the state record.
8.9.4.24 · I EQUIPMENT AND PROGRAM
Toys and equipment on the Preschool playground room(s) are not safe in that there is exposed metal pipe with sharp edges attached to a dividing fence. The extended metal legs could be a potential tripping hazard to the children. 1. The Director will have the temporary fence removed from the playground on 10/8/2024.
Corrected Corrected by Nov 8, 2024
Marked corrected in the state record.
8.9.4.25 · D KITCHENS
The milk stored in a separate small container in the PK-III room was not labeled or dated. It is undetermined if the milk is still useable or expired. Likewise, there was a half full gallon of whole milk in the infant refrigerator that had expired on 10/07/2024. 1. On 10/8/2024, the educators will label and date the milk that is poured from a small pitcher. The milk is put into a small container to enable the children to pour it themselves. 2. As of 10/8/2024, the educators will be reminded to label and date all milk that is placed into a separate container from the original. 3. As of 10/8/2024 the support teacher will ensure that the milk is labeled and dated each day.
Corrected Corrected by Nov 8, 2024
Marked corrected in the state record.
8.9.4.29 · A HOUSEKEEPING
The floors/toilets in the toddler classrooms are not clean as evidenced by toilet paper on the floors and dried urine spots on the toilet seat. 1. On 10/8/2024, The Director will have all staff check their restrooms to ensure they are clean. 2. As of 10/8/2024, the Director will pull the NAEYC cleaning table and review with staff. After children use the restroom staff will ensure that is clean after. The Director will have Swiffer mops and pads available for all restrooms as well as some Clorox wipes. 3. As of 10/8/2024, the educators in each classroom will conduct random spot checks on bathrooms through the day to make sure they are staying clean. Food Service 8.9.4.29.A.1.:A center will keep the premises, including furniture, fixtures, floors, drinking fountains, toys and equipment clean, safe, and in good repair. The center and premises will be free of debris and potential hazards. Finding There is evidence of spilled/standing liquid on the second shelf of the refrigerator in the PK-III classroom. Corrective Action Plan 1. On 10/8/2024 the educator will clean the spilled liquid from the refrigerator shelf. 2. As of 10/8/2024 the support staff will be reminded to check the cleanliness of the fridge and ensure that it is clean. 3. As of 10/8/2024 the support staff will monitor the cleanliness of the refrigerator on a daily basis.
Corrected Corrected by Nov 8, 2024
Marked corrected in the state record.
8.9.4.22 · E CHILDREN'S RECORDS
Of the 10 children's records reviewed, 1 is/are missing a copy of an up-to-date immunization record or public health division approved exemption. See Children's Records 8.9.4.22 form for the child(ren) with no immunization/exemption. On 03/08/2024, Office administration will make a phone to the parents to acquire an updated immunization record when the child returns on 03/18/2024. As of 03/08/2024 Office administration will come up with a system to check when the last immunization was and when the next one is due. There will be a new spreadsheet made as soon as possible. There are notifications in the Pro Care system that will help the office administration to be reminded when new shots records are due. The Director will look into upgrading the ProCare system to maintain quality improvement. 03/08/2024 http://www.nmececd.org 2 of 5 San Juan College CFDC 4000967 Administrative Requirements for Centers: (continued)
Corrected Corrected by Apr 8, 2024
Marked corrected in the state record.
8.9.4.29 · A HOUSEKEEPING
The boy's bathroom in the Pre-K II are not clean as evidenced by toilet paper on the floors. On 03/08/2024 the Director will ask the educators to clean the restroom. As of 03/11/2024 the Director will have the educators check the bathrooms multiple times per day in all classrooms. The educators will check the bathrooms three times a day: after morning snack, after lunch, and after snack around 3:00pm. The Director will talk to the Pre-K Coordinator who will talk to the educators about this issue. There will also be an email sent to the educators to remind them to clean the restrooms. As of 03/11/2024 the Pre-K coordinator will make sure that all classrooms are following the requirement to check the bathrooms three times per day to ensure cleanliness. This will continue until the end of the semester on 05/10/2024. The Director will revisit this issue when school resumes.
Corrected Corrected by Apr 8, 2024
Marked corrected in the state record.
8.9.4.22 · E CHILDREN'S RECORDS
Of the 10 children's records reviewed, 1 is/are missing a copy of an up-to-date immunization record or public health division approved exemption. See Children's Records 8.9.4.22 form for the child(ren) with no immunization/exemption. The director will get with the family and get that in the file right away. 09/01/2023 http://www.nmececd.org 2 of 4 San Juan College CFDC 4000967 Administrative Requirements for Centers: (continued)
Corrected Corrected by Oct 1, 2023
Marked corrected in the state record.