Hazel Avenue School Before and After Care

3A:52-4.10(a) · As a condition of securing a new or renewal license or Certificate of Life/Safety Approval, the sponsor or sponsor representative shall provide for himself or herself, and shall obtain from all staff members who are or will be working at the center on a regularly scheduled basis, written consent for the Department to conduct a Child Abuse Record Information (CARI) background check to determine whether an incident of child abuse or neglect has been substantiated against any such person. If a staff member refused to consent to a CARI background check, the sponsor or sponsor representative shall immediately terminate the staff member's employment at the center.

Ensure that CARI background checks are completed as required for the sponsor/sponsor representative and all regularly scheduled staff for the center's license renewal.

Corrected by Nov 19, 2025

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3A:52-4.6(a) · The center shall maintain on file a Staff Records Checklist designated by the Office of Licensing, as specified in N.J.A.C. 3A:52-4.1(b), indicating that the center has obtained documentation of the applicable staff education and experience, as specified in 3A:52-4.6(b) through (d).

Ensure that the center completes and maintains on file a Staff Records Checklist designated by OOL, including a proof of Mantoux test and health exam.

Corrected by May 30, 2024

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3A:52-5.3(l)(1) · Emergency procedure requirements are as follows: the center shall prepare written emergency procedures delineating

Ensure that the center has written emergency plans in a readily accessible location that includes evacuation, disaster and lockdown procedures.

Corrected by Jun 20, 2024

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3A:52-5.3(l)(1)(iii) · Emergency procedure requirements are as follows: the center shall prepare written emergency procedures delineating an alternate indoor location that operates during the same operating hours as the center. The center shall

Ensure that the center's evacuation procedures include an alternate indoor location that operates during the same operating hours as the center.

Corrected by Jun 20, 2024

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3A:52-4.1(d)(1) · The staff records specified in 3A:52-4.1(a) through (c) shall be maintained on file as follows: the Staff Records Checklist for the current director and all staff members currently working at the center shall be maintained on file at the center.

Ensure that the information on the Staff Records Checklist is current and that it is maintained on file at the center, including the staff's CARI and CHRI background checks. Provide for 2 staff members.

Corrected by May 30, 2024

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3A:52-6.6(e)(3) · The center shall maintain on file a written policy on the disciplining of children by staff members. The policy shall be posted in a prominent location within the center.

Post the center's discipline policy in a prominent location.

Corrected by Nov 14, 2022

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3A:52-2.2(e) · The license shall be posted in a prominent location within the center and in each building associated with the center.

Post the center's license in a prominent location in each building associated with the center.

Corrected by Nov 14, 2022

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3A:52-3.6(b)(1) · The center shall distribute a copy of the Information to Parents document to each child’s parent(s) upon enrollment and to every person upon becoming a staff member and secure and maintain on file a record of each parent’s and staff member’s signature attesting to receipt of the document. The center shall maintain on file a copy of the Information to Parents document.

Ensure that the center maintains and distributes to all families and staff a copy of the Information to Parents document and maintains on file signatures of all staff and families attesting to the receipt of the policy.

Corrected by Nov 14, 2022

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3A:52-4.3(a)(1) · The center shall develop and implement an Office of Licensing-approved method to keep track of the location and ensure the safety of all children at all times when under the center’s supervision, including the transfer of supervision from and to parents during arrival and departure and the utilization of off-site locations, including playgrounds and field trips.

Ensure that adequate procedures for tracking children are adhered to at all times throughout the center. At the time of the inspection, staff stated there were 28 children outside when 32 were present. Staff inside were unable to say how many children were present in the program.

Corrected by Nov 14, 2022

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3A:52-4.11(a)(1) · As a condition of securing a license or Certificate of Life/Safety Approval, the sponsor or sponsor representative shall ensure that a Criminal History Record Information (CHRI) fingerprint background check is completed for himself or herself, and for all staff members at least 18 years of age who are or will be working at the center on a regularly- scheduled basis, to determine whether any such person has been convicted of a crime, as specified in P.L. 2000, c. 77 (N.J.S.A. 30:5B-6.10 to 6.17). The sponsor or sponsor representative and each staff member shall complete the electronic fingerprinting process through the vendor authorized by the State to conduct CHRI background checks through the Division of State Police in the Department of Law and Public Safety and the Federal Bureau of Investigation.

Ensure that all staff, the sponsor and/or the sponsor representative complete a CHRI background check as required for license renewal. Provide renewal CHRI clearances for 7 staff. 11/2/2022 Provide renewal CHRI clearances for 3 staff. 11/14/2022 Provide renewal CHRI clearance for 1 staff.

Corrected by Mar 27, 2023

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3A:52-5.3(n)(1) · Fire prevention requirements are as follows: the center shall conduct fire drills at least once a month, as specified in the NJUFC. The center shall ensure that fire drills are conducted during each session provided at the center and that one fire drill per year is conducted during nap time, if applicable.

Ensure that the center conducts fire drills at least once per month during each session provided at the center, including the morning session.

Corrected by Nov 14, 2022

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3A:52-5.3(o)(1) · First aid requirements are as follows: at least two staff members who have current certified basic knowledge of first aid principles and cardiopulmonary resuscitation (CPR), as defined by a recognized health organization (such as the American Red Cross), shall be in the center at all times when enrolled children are present.

Ensure that there are at least two staff members present at the center at all times who have current first aid and CPR certifications. Provide documentation for a second staff.

Corrected by Mar 27, 2023

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3A:52-4.5(a)(3)(i)(1) · The sponsor or sponsor representative shall designate individuals with the authority and responsibility to develop and implement written policies and procedures for the operation of the center, including a table of organization that illustrates lines of authority, responsibility and communication.

Ensure that the center has a table of organization that illustrates lines of authority, responsibility, and communication.

Corrected by Nov 14, 2022

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3A:52-4.10(b)(1) · When the center applies for a new or renewal license or Certificate of Life/Safety Approval, the sponsor or sponsor representative shall submit to the Department the completed CARI consent forms for all staff members who are or will be working at the center on a regularly scheduled basis. Within two weeks after a new staff member begins working at the center, the sponsor or sponsor representative shall submit to the Department a completed CARI consent form for the new staff member.

Ensure that all staff submit a CARI background check upon renewal. Provide renewal CARI clearances for 4 staff. 11/2/2022 Provide renewal CARI clearances for 3 staff. 11/14/2022 Provide renewal CARI clearances for 2 staff. 12/1/2022 Provide CARI clearance for 1 staff.

Corrected by Mar 27, 2023

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3A:52-4.6(a) · The center shall maintain on file a Staff Records Checklist designated by the Office of Licensing, as specified in N.J.A.C. 3A:52-4.1(b), indicating that the center has obtained documentation of the applicable staff education and experience, as specified in 3A:52-4.6(b) through (d).

Ensure that the center completes and maintains on file a Staff Records Checklist designated by OOL.

Corrected by Nov 2, 2022

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3A:52-5.3(q)(3)(v) · Space and room requirements are as follows: Indoor space requirements for play rooms and sleep rooms are as follows the center shall identify all rooms of the center that have been approved by the Office of Licensing. This identification shall consist of numbers, letters, names or any other means of identification and shall be located either inside or directly outside each room.

Post a diagram of all approved areas and ensure that all rooms approved for use by the children are labeled. Provide a copy to OOL.

Corrected by Apr 6, 2023

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3A:52-6.5(b) · The center shall distribute a copy of the release policy to the parent of each enrolled child and each staff member and secure and maintain on file a record of each parent’s and staff member’s signature attesting to receipt of the policy.

Ensure that the center maintains and distributes to all families and staff the center's policy on the release of children and will maintain on file signatures from all parents and staff attesting to the receipt of the policy.

Corrected by Nov 14, 2022

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3A:52-6.8(a)(1) · The center shall complete and maintain on file for each enrolled child a Children’s Records Checklist, signed by the director, sponsor, or sponsor representative and designated by the Office of Licensing, indicating that the center has obtained documentation of the child's name, address, birth date, and date of enrollment.

Ensure that the center completes and maintains on file a children's records checklist, including the child's name, address, birth date, and date of enrollment.

Corrected by Nov 14, 2022

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3A:52-6.8(j)(3) · The center shall develop and follow a written policy on the expulsion of children from enrollment at the center. The center shall distribute a copy of the expulsion policy to the parent of each enrolled child and secure and maintain on file a record of each parent’s signature attesting to receipt of the policy.

Develop and maintain on file an expulsion policy and maintain on file signatures from all families attesting to the receipt of the policy.

Corrected by Nov 14, 2022

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3A:52-6.8(l) · The center shall distribute a copy of the social media policy to the parent of each enrolled child and to each staff member and secure and maintain on file a record of each parent’s signature and each staff member’s signature attesting to the receipt of the policy.

Develop and distribute to all families and staff a social media policy and maintain on file signatures from all families and staff attesting to the receipt of the policy.

Corrected by Nov 14, 2022

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3A:52-7.11(b) · The center shall distribute a copy of the communicable disease policy to the parent of each enrolled child and secure and maintain on file a record of each parent’s signature attesting to receipt of the policy.

Ensure that the center maintains and distributes to all families the center's communicable disease policy and maintains on file the signatures of the parents attesting to their receipt of the policy.

Corrected by Nov 14, 2022

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3A:52-7.5(b)(10) · The center shall develop and follow a policy on the administration of medication and health care procedures to children, which shall include the following provisions: the center shall store prescribed epinephrine pens in their original boxes with the child’s name and prescription. A special care plan or other documentation from a health care provider shall accompany the epinephrine pen. If two epinephrine pens are required, both shall be available. Each center under the jurisdiction of N.J.S.A. 18A:40-12.5 shall store back-up epinephrine pens on site consistent with the requirements stated at N.J.S.A. 18A:40-12.5.e(1).

Ensure staff have access to needed medication for children or that medication is provided for the licensed program. At the time of the inspection staff indicated that all medication is stored in the nurse's office and the program has access to it. The medication was locked away and staff did not have access. 11/14/2022 Ensure medication is present for all children who require it. Medication present for one child. 3/27/2023 Medication/Epi-pens stored in a cabinet accessible to program staff.

Corrected by Mar 27, 2023

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3A:52-3.4(a) · The sponsor or sponsor representative shall secure comprehensive general liability insurance coverage for the center and shall maintain on file a copy of the insurance policy or documentation of current insurance coverage.

Ensure that the center has a current comprehensive general liability insurance policy and maintains the documentation on file.

Corrected by Mar 29, 2023

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3A:52-7.5(b)(10) · The center shall develop and follow a policy on the administration of medication and health care procedures to children, which shall include the following provisions: the center shall store prescribed epinephrine pens in their original boxes with the child’s name and prescription. A special care plan or other documentation from a health care provider shall accompany the epinephrine pen. If two epinephrine pens are required, both shall be available. Each center under the jurisdiction of N.J.S.A. 18A:40-12.5 shall store back-up epinephrine pens on site consistent with the requirements stated at N.J.S.A. 18A:40-12.5.e(1).

Ensure that all Epi-pens are accompanied by a special care plan.

Corrected by May 25, 2023

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3A:52-2.2(e) · The license shall be posted in a prominent location within the center and in each building associated with the center.

Post the center's license in a prominent location in each building associated with the center.

Corrected by May 7, 2021

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3A:52-4.3(a) · The children shall be supervised directly by a staff member at all times, including during outdoor activities, rest and sleep, and walking through hallways. Toileting procedures shall be supervised by a staff member as appropriate for the ages and developmental needs of the children.

Ensure children do not go to the restroom without staff being aware .

Corrected by Nov 18, 2019

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3A:52-4.3(a)(1) · The center shall develop and implement an Office of Licensing-approved method to keep track of the location and ensure the safety of all children at all times when under the center’s supervision, including the transfer of supervision from and to parents during arrival and departure and the utilization of off-site locations, including playgrounds and field trips.

Ensure the staff knows the correct number of children in their care. When the staff were asked, they needed to recount.

Corrected by Nov 18, 2019

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3A:52-5.3(i)(5)(i) · Environmental condition precautions are as follows: at the time of the initial application, any renewal application, relocation of an existing licensed center and, in the discretion of the Office of Licensing, any other time, the applicant or facility operator shall certify in writing that the center provides a potable water supply provided by a public community water system. If the facility is supplied by a public community water system, the applicant or facility operator shall provide documentation of water testing conducted by a laboratory certified by the Department of Environmental Protection for water testing for lead and copper from all faucets and other sources used for drinking water or food preparation and at least 50 percent of all indoor water faucets utilized by the center.

Provide OOL a copy of the school's drinking water test results.

Corrected by Nov 18, 2019

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3A:52-5.3(q)(1)(ii) · Space and room requirements are as follows: all space and rooms within the center to be used by children shall be inspected and approved by the Office of Licensing prior to their use. In making its determination, the Office of Licensing shall consider whether the space is too far removed, remote, or isolated from other areas of the center to be used by children. rooms or areas of the center that are not Office of Licensing-approved for use by children shall be made inaccessible to children.

Ensure only areas are utilized which are approved by OOL. the children were utilizing the stage which in not approved space.

Corrected by Nov 18, 2019

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3A:52-5.3(q)(2)(i) · Space and room requirements are as follows: at no time shall a center allow more children in attendance than the licensed capacity as specified on the license or the Certificate of Life/Safety Approval.

Ensure the number of children present does not exceed the licensed capacity. There were 65 children present and the center is licensed for 60.

Corrected by Nov 18, 2019

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3A:52-4.10(b)(1) · When the center applies for a new or renewal license or Certificate of Life/Safety Approval, the sponsor or sponsor representative shall submit to the Department the completed CARI consent forms for all staff members who are or will be working at the center on a regularly scheduled basis. Within two weeks after a new staff member begins working at the center, the sponsor or sponsor representative shall submit to the Department a completed CARI consent form for the new staff member.

Provide 1 outstanding CARI clearance.

Corrected by Jun 17, 2019

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