Garfield YMCA - GPPA #1

3A:52-3.6(b) · The center shall distribute a copy of the Information to Parents document to each child’s parent(s) upon enrollment and to every person upon becoming a staff member and secure and maintain on file a record of each parent’s and staff member’s signature attesting to receipt of the document.

Maintain at the center and distribute to all families and staff, a copy of the Information to Parents document designated by the OOL; maintain on file a record of parental and staff receipt of the policy. Maintain documentation onsite for review.

Corrected by Sep 18, 2025

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3A:52-6.5(b) · The center shall distribute a copy of the release policy to the parent of each enrolled child and each staff member and secure and maintain on file a record of each parent’s and staff member’s signature attesting to receipt of the policy.

Maintain on file a record of parental receipt of the center's release policy.

Corrected by Sep 18, 2025

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3A:52-6.6(f) · The center shall secure and maintain on file each staff member's signature, attesting to receipt of the policy on the disciplining of children by staff members.

Maintain on file a record of staff receipt of the center's discipline policy.

Corrected by Sep 18, 2025

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3A:52-6.8(l) · The center shall distribute a copy of the social media policy to the parent of each enrolled child and to each staff member and secure and maintain on file a record of each parent’s signature and each staff member’s signature attesting to the receipt of the policy.

Maintain on file a record of parental receipt of the center's social media policy.

Corrected by Sep 18, 2025

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3A:52-7.11(b) · The center shall distribute a copy of the communicable disease policy to the parent of each enrolled child and secure and maintain on file a record of each parent’s signature attesting to receipt of the policy.

Maintain on file a record of parental receipt of the communicable disease policy.

Corrected by Sep 18, 2025

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3A:52-6.8(j)(3) · The center shall distribute a copy of the expulsion policy to the parent of each enrolled child and secure and maintain on file a record of each parent’s signature attesting to receipt of the policy.

Maintain on file a record of parental receipt of the center's expulsion policy.

Corrected by Sep 18, 2025

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3A:52-6.8(k) · The center shall develop and follow a written policy on the use of social media including, but not limited to the use of social networking sites and other websites; the use of e-mail, text messages, and other electronic means of communication with staff and parents; the types of social media that the center uses, the methods and devices the staff use to communicate with the parent, the guidelines for appropriate conduct by staff members, and the guidelines for parents, including but not limited to, prohibiting the posting of photographs or videos of any child other than their own. The center shall distribute a copy of the social media policy to the parent of each enrolled child and to each staff member and secure and maintain on file a record of each parent’s signature and each staff member’s signature attesting to the receipt of the policy.

Maintain on file a record of staff receipt of the center's social media policy.

Corrected by Sep 18, 2025

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3A:52-6.5(a) · (a) The center shall maintain on file and follow a written policy on the release of children, which shall include: 1. The provision that each child may be released only to the child's parent(s) or person(s) authorized by the parent(s), as specified in N.J.A.C. 3A:52-6.8(a)3, to take the child from the center and to assume responsibility for the child in an emergency if the parent(s) cannot be reached; 61 2. The provision that, if a particular non-custodial parent has been denied access, or granted limited access, to the child by a court order, the center shall secure documentation to this effect, maintain a copy on file, and comply with the terms of the court order; 3. Written procedures to be followed by staff member(s) if the parent(s) or person(s) authorized by the parent(s), as specified in (a)1 above, fails to pick up a child at the time of the center's daily closing. The procedures shall require that: i. The child is supervised at all times; ii. Staff members attempt to contact the parent(s) or person(s) authorized by the parents; and iii. An hour or more after closing time, and provided that other arrangements for releasing the child to his or her parent(s) or authorized person(s) have failed and the staff member(s) cannot continue to supervise the child at the center, the staff member shall call the Department's State Central Registry Hotline (1-877 NJ ABUSE/1-877-652-2873) to seek assistance in caring for the child until the parent(s) or person(s) authorized by the child's parent(s) is able to pick up the child; and 4. Written procedures to be followed by a staff member(s) if the parent(s) or person(s) authorized by the parent(s), as specified in (a)1 above, appear to be physically or emotionally impaired to the extent that, in the judgment of the director or staff member, the child would be placed at risk of harm if released to such an individual. The procedures shall require that: i. The child shall not be released to such an impaired individual; ii. Staff members attempt to contact the child's other parent or an alternative person(s) authorized by the parent(s); and iii. If the center is unable to make alternative arrangements, as noted in (a)3ii above, a staff member shall call the Department's State Central Registry Hotline (1-877 NJ ABUSE/1-877-652-2873) to seek assistance in caring for the child.

Maintain at the center and distribute to all families, a written policy on the release of children that includes all required components.

Corrected by Sep 18, 2025

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3A:52-6.1(f) · Prepare and maintain on file a written outline of the center's daily activities

Ensure that a written outline of daily activities is maintained on file.

Corrected by Sep 18, 2025

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3A:52-4.8(d) · The director, head teacher(s), group teacher(s), and program supervisor(s) shall each complete 20 hours of staff development each year. Recommended topics of training for these staff include educational and physical activity; special needs programming and program development; social-emotional and behavioral development for young children; legal issues, including ADA guidelines and leadership and advocacy.

Ensure that all credentialed staff complete 20 hours of staff development annually.

Corrected by Sep 18, 2025

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3A:52-4.8(c) · The center shall ensure that all staff members who work at the center complete 12 hours of continuing staff development each year. Orientation training as specified in N.J.A.C. 3A:52-4.8(a) may be included for six of the required hours of staff development specified in N.J.A.C. 3A:52-4.8(c) and (d).

Ensure that all staff complete 12 hours of staff development annually.

Corrected by Sep 18, 2025

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3A:52-4.8(a) · (a) Topics of orientation training shall include all of the following: 1. Supervising and tracking all children, as specified in N.J.A.C. 3A:52-4.3(a); 2. Understanding center operations, policies and procedures, as specified in N.J.A.C. 3A:52-4.5(b)3; 3. Implementing group size limits and primary caregiver responsibilities, as applicable, as specified in N.J.A.C. 3A:52-4.4; 4. Recognizing and reporting child abuse or neglect, as specified in N.J.A.C. 3A:52-4.9; 5. Evacuating the center and using the fire alarms, as specified in N.J.A.C. 3A:52-5.3(l); 6.Implementing the center’s release policy, as specified in N.J.A.C. 3A:52-6.5; 7. Implementing the center's statement of policy on the disciplining of children, as specified in N.J.A.C. 3A:52-6.6; 8. Implementing health practices, including medication administration and responding to symptoms of illness, as specified in N.J.A.C. 3A:52-7.1 through 7.11; 9. Implementing safe sleep practices to prevent Sudden Infant Death Syndrome; 10. Preventing Shaken Baby Syndrome and Abusive Head Trauma; 11. Recognizing and responding to injuries and emergencies, including the prevention of and response to emergencies due to food-related allergies and other allergic reactions; and 12. Including children with special needs in the center’s program.

Ensure that all staff complete orientation training within two weeks of hire and annually.

Corrected by Sep 18, 2025

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3A:52-4.11(a) · As a condition of securing a license or Certificate of Life/Safety Approval, the sponsor or sponsor representative shall ensure that a Criminal History Record Information (CHRI) fingerprint background check is completed for himself or herself, and for all staff members at least 18 years of age who are or will be working at the center on a regularly- scheduled basis, to determine whether any such person has been convicted of a crime, as specified in P.L. 2000, c. 77 (N.J.S.A. 30:5B-6.10 to 6.17). If a staff member refuses to consent to a CHRI background check, the sponsor or sponsor representative shall immediately terminate the staff member’s employment at the center.

Ensure that CHRI background checks are completed as required for the sponsor/sponsor representative and all regularly scheduled staff. Maintain documentation onsite for review.

Corrected by Oct 22, 2025

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3A:52-4.10(a) · As a condition of securing a new or renewal license or Certificate of Life/Safety Approval, the sponsor or sponsor representative shall provide for himself or herself, and shall obtain from all staff members who are or will be working at the center on a regularly scheduled basis, written consent for the Department to conduct a Child Abuse Record Information (CARI) background check to determine whether an incident of child abuse or neglect has been substantiated against any such person. If a staff member refused to consent to a CARI background check, the sponsor or sponsor representative shall immediately terminate the staff member's employment at the center.

Ensure that CARI background checks are completed as required for the sponsor/sponsor representative and all regularly scheduled staff. Maintain documentation onsite for review.

Corrected by Oct 22, 2025

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3A:52-4.1(d) · the Staff Records Checklist for the current director and all staff members currently working at the center shall be maintained on file at the center.

Complete and maintain on file, a current Staff Records Checklist designated by OOL. Maintain documentation onsite for review.

Corrected by Sep 18, 2025

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3A:52-7.9(a)(1) · The center shall maintain on file a log of the initial illnesses, symptoms of illness, or diseases that are exhibited by each child while in the center’s care, as specified in N.J.A.C. 3A:52-7.1(c) and (d). This illness log shall include: the child's name; the date and time the illness, symptoms of illness or diseases were observed at the center; a description of the symptoms of illness manifested by the child; the action taken by the center to assist: the child who is demonstrating symptoms of illness; and the director in determining if exclusion of the child from the center is necessary; any significant change in the child's symptoms of illness; the date, if applicable, that: the child was removed from the center; the child returned to the center with a note from a health care provider attesting to the child's admissibility to the center and recovery from a reportable disease, as specified in N.J.A.C. 8:57; the child returned to the center with a parent’s note attesting that six days have elapsed since the onset of chicken pox, or that all chicken pox sores have dried and crusted; or the child returned to the center symptom-free.

Maintain an illness log on file at the center that includes: the child's name; symptoms of illness; actions taken by the center; and dates of exclusion and return. Maintain documentation onsite for review.

Corrected by Sep 18, 2025

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3A:52-7.6(b)(6) · (b) The center shall maintain on file a written record of each incident resulting in an injury as specified in (a) above. These records shall include the following: 1. The name of the injured child; 2. The date, time and location of the incident; 3. The name and address of the center; 4. The name of the person completing the report; 5. The date the report was completed; and 6. A written description of the following: i. The incident; ii. The injury to the child; iii. The names of witnesses to the incident; and iv. The follow-up action taken by the center, including: (1) Application of first aid; and (2) Consultation or treatment by a licensed physician or other health care provider, if applicable. (d) Upon request of the child's parent, the center shall provide a written description of the incident by the end of the next operating day.

Ensure accident reports are completed as required including all required components and a written description is provided by the next operating day upon parental request. Maintain documentation onsite for review.

Corrected by Sep 18, 2025

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3A:52-6.8(a)(1) · The center shall complete and maintain on file for each enrolled child a Children’s Records Checklist, signed by the director, sponsor, or sponsor representative and designated by the Office of Licensing, indicating that the center has obtained documentation of the child's name, address, birth date, and date of enrollment; the name(s), home and work address(es), home and work telephone number(s) and signature(s) of the parent(s); the name(s), address(es), and telephone number(s) of any person(s) authorized by the parent(s) to visit the child at the center and/or take the child from the center, as specified in N.J.A.C. 3A:52-6.5(a)1; and the name, address, and telephone number of the child's health care provider; signed authorization from the parent(s) for emergency medical treatment; the parent’s signature attesting to the receipt of the Information to Parents document, as specified in N.J.A.C. 3A:52-3.6(b); the parent’s signature attesting to the receipt of the Information to Parents document, as specified in N.J.A.C. 3A:52-3.6(b).; health information for each child, as follows: for early childhood programs, a record of the child’s health examination and immunizations, as specified in N.J.A.C. 3A:52-7.3(a); and for school-age child care programs, a record of the parent’s statement concerning the child’s health, as specified in N.J.A.C. 3A:52-7.3(b).

Complete and maintain on file, a current Children's Records Checklist designated by OOL.

Corrected by Sep 18, 2025

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3A:52-5.3(q)(1) · Space and room requirements are as follows: all space and rooms within the center to be used by children shall be inspected and approved by the Office of Licensing prior to their use. In making its determination, the Office of Licensing shall consider whether the space is too far removed, remote, or isolated from other areas of the center to be used by children. Rooms or areas of the center that are not Office of Licensing-approved for use by children shall be made inaccessible to children.

Ensure all rooms are approved by the OOL prior to use; make unapproved space inaccessible to children. The center is using classroom 9 and it is unapproved. Submit a new space request in NJCCIS. Cease using room 9 until it is approved.

Corrected by Aug 26, 2025

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3A:52-5.3(o)(1) · First aid requirements are as follows: at least two staff members who have current certified basic knowledge of first aid principles and cardiopulmonary resuscitation (CPR), as defined by a recognized health organization (such as the American Red Cross), shall be in the center at all times when enrolled children are present. The first aid and CPR training shall include a hands-on training component in addition to any online training coursework.

Ensure that at least two staff members who have current pediatric first aid and CPR certifications are present at the center at all times and that the training includes a hands-on component in addition to any online training. Maintain documentation onsite for review.

Corrected by Sep 18, 2025

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3A:52-5.3(n)(3) · Fire prevention requirements are as follows: the center shall maintain on file a record of each fire drill, as specified in the NJUFC, which record shall include: the date and time of day of the drill; the weather condition at the time of evacuation; the number of participating children and staff members; and the total amount of time taken to evacuate the center.

Ensure the center maintains on file, a record of each fire drill which includes all required components. Maintain documentation onsite for review.

Corrected by Sep 18, 2025

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3A:52-4.5(a)(3) · The sponsor or sponsor representative shall designate individuals with the authority and responsibility to develop and implement written policies and procedures for the operation of the center, including a table of organization that illustrates lines of authority, responsibility and communication; and job descriptions, titles and qualifications for all center staff.

Ensure that the center has a table of organization that illustrates lines of authority, responsibility, and job descriptions. Maintain documentation onsite for review.

Corrected by Sep 18, 2025

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3A:52-6.1(b)(7)(ii) · ii. Centers shall develop a written policy regarding the use of television, computers, and other equipment for children over the age of two and maintain on file written plans for such use and the length of time for their use. In addition, centers shall develop a written policy for the use of such equipment as it pertains to children in care less than four hours and children in care more than four hours. iii. Centers shall develop written plans for children with special needs who may benefit from the educational or instruction use of a television, computer, or other video equipment.

Develop a written policy for the use of television, computers and other technology.

Corrected by Sep 18, 2025

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