Doletta Learning Center, Llc

10A NCAC 09 .1703 · Violation

Name of Operation: DOLETTA LEARNING CENTER, LLC Facility ID: 34001276 Consultant: CARA MCKEOWN-STEWART Operation Type: Family CC Home Case Number: Visit Date: 10/23/2023 Number Present: 2 Completed Date: 10/23/2023 Age: From 2 To 2 Total Minutes: 135 Time In: 08:15 AM Time Out: 10:30 AM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this family childcare home to monitor compliance with applicable childcare requirements. This visit was conducted by Cara McKeown-Stewart, Childcare Consultant, with Angelia Shipp, Operator. Ms. Shipp stated she had been closed for vacation from 10/02/2023 through 10/13/2023. Your program currently operates with a 4-Star license. Restrictions include 1st, 2nd, and 3rd shift care, children in care on ground level only, and a maximum of five preschoolers at any time. The license was observed, and the restrictions were found in compliance. A walk-through of the home was completed today. Indoor and outdoor areas were observed. Upon arrival, capacity was monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed positive interactions today. I observed the children in care playing with toys, engaging in conversations and activities with Ms. Shipp, and participating in general routines during the visit. Ms. Shipp stated she uses Circle of Generations food program. I observed developmentally appropriate materials and activities were available to the children in the licensed space. Ms. Shipp stated she prepares all meals in the space designated for child care. The last annual compliance visit was conducted on 10/24/2022. A Verification of Required Information for Operator and Additional Caregivers form was completed during the visit for the operator. Ms. Shipp stated she is the only person who lives in the home, and she does not currently use an additional caregiver or substitute. A FCCH and Centers Located in a Residence Operator’s Statement of Responsibility form was provided to the operator during the visit. We discussed the owner status of this facility. Doletta Learning Center, LLC was listed on the Secretary of State Website as current and active on 10/23/2023. Program records and required postings were monitored. A fire drill was completed on 9/01/2023. A shelter in place drill was documented on 9/01/2023. An outdoor inspection was documented on 10/23/2023. The electrically operated smoke detector (with battery back-up) was tested and observed to be functioning properly during the visit. There are currently no pets at this facility. Ms. Shipp does not provide transportation, participate in aquatic activities, or off-premise activities with children enrolled at this time. Staff files and children’s records were monitored per DCDEE procedures. A physical copy of the Emergency Preparedness and Response Plan was not observed to be on file for review. Ms. Shipp stated no children enrolled take medication during operating hours. The following violations were cited during today’s visit: Violation Number Comment Rule 2056 Documentation of the operator's Emergency Preparedness and Response plan was not completed and/or maintained on the template provided by the Division of Emergency Management. A physical copy of the Emergency Preparedness and Response Plan was not on file for review. 10A NCAC 09 .1714(c) & .1721(e)(1) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before 11/06/2023. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: 353 Jonestown Road Unit 146 Winston Salem, NC 27104 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance provided during today’s visit: • You must notify your consultant 30 days prior to changing the ownership status of your facility. - The following Child Care Rule was reviewed with Ms. Shipp: 10A NCAC 09 .1703 ON-GOING REQUIREMENTS FOR FAMILY CHILD CARE HOME OPERATORS (j) Each family child care home operator shall have a record of training activities in which each staff member participates, including copies of training certificates or official documentation provided by the trainer. That record shall include the subject matter, topic area in G.S. 110-91(11), training provider, date provided, hours, and name of staff who completed the training. This documentation shall be on file and current. • Please add copies of blank incident report forms to your Ready To Go file. - Please check the boxes on your posted Safe Sleep Policy which your facility follows; please also provide an updated copy of this policy to newly enrolling parents of infants. - Please ensure all baby gates, especially those near stairs, are properly secured to the wall. - Please be reminded your facility is in cohort one. Throughout the next few months, I recommend you consider completing the following tasks and activities that will help prepare you for your reassessment year, which will be sometime between July 1, 2024 and June 30, 2025. If possible, the Division will align the reassessment with your annual compliance visit timeframe. • Have all staff update WORKS accounts to reflect all currently completed coursework (DCDEE-WORKS) • Determine whether you wish to have Environment Rating Scale (ERS) Assessments [ITERS-R, ECERS-R, SACERS-U, FCCERS-R] conducted • Request technical assistance with your child care consultant and local partners • Participate in local CCR&R and NCPC quality related training/workshops (CCRR Information) • Reach out to your local Community College to discuss educational opportunities • Review NCRLAP website ERS resources (www.NCRLAP.org). To help review ERS requirements and think carefully about the current characteristics and practices in your program and classrooms, check out the Thinking More worksheets. A worksheet is available for each subscale of each rating scale. • Family child care home providers consider the FCCERS-R self-study process and timeline for completion since it must occur over a 3-month time period prior to your rated license reassessment • Consider requesting an ERS assessment (free of charge) during the preparation year. Remember the scores can be used in a variety of ways o ERS assessments can be requested during the preparation year and scores can be used as guidance to enhance program quality o If desired, assessment scores can be used during the preparation year if the operator wants to move forward with a rated license reassessment o Assessment scores can be saved to use during the reassessment year o Facilities can request another ERS assessment (free of charge) in your reassessment year for any ERS assessment scoring less than a 5.0 At the completion of the visit, you requested I not review visit summary documentation with you. I provided you a paper copy of all visit documentation to sign following the visit. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown-Stewart, Child Care Consultant (336) 408-4849 cara.mckeown@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1714 · Violation

Name of Operation: DOLETTA LEARNING CENTER, LLC Facility ID: 34001276 Consultant: CARA MCKEOWN-STEWART Operation Type: Family CC Home Case Number: Visit Date: 10/23/2023 Number Present: 2 Completed Date: 10/23/2023 Age: From 2 To 2 Total Minutes: 135 Time In: 08:15 AM Time Out: 10:30 AM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this family childcare home to monitor compliance with applicable childcare requirements. This visit was conducted by Cara McKeown-Stewart, Childcare Consultant, with Angelia Shipp, Operator. Ms. Shipp stated she had been closed for vacation from 10/02/2023 through 10/13/2023. Your program currently operates with a 4-Star license. Restrictions include 1st, 2nd, and 3rd shift care, children in care on ground level only, and a maximum of five preschoolers at any time. The license was observed, and the restrictions were found in compliance. A walk-through of the home was completed today. Indoor and outdoor areas were observed. Upon arrival, capacity was monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed positive interactions today. I observed the children in care playing with toys, engaging in conversations and activities with Ms. Shipp, and participating in general routines during the visit. Ms. Shipp stated she uses Circle of Generations food program. I observed developmentally appropriate materials and activities were available to the children in the licensed space. Ms. Shipp stated she prepares all meals in the space designated for child care. The last annual compliance visit was conducted on 10/24/2022. A Verification of Required Information for Operator and Additional Caregivers form was completed during the visit for the operator. Ms. Shipp stated she is the only person who lives in the home, and she does not currently use an additional caregiver or substitute. A FCCH and Centers Located in a Residence Operator’s Statement of Responsibility form was provided to the operator during the visit. We discussed the owner status of this facility. Doletta Learning Center, LLC was listed on the Secretary of State Website as current and active on 10/23/2023. Program records and required postings were monitored. A fire drill was completed on 9/01/2023. A shelter in place drill was documented on 9/01/2023. An outdoor inspection was documented on 10/23/2023. The electrically operated smoke detector (with battery back-up) was tested and observed to be functioning properly during the visit. There are currently no pets at this facility. Ms. Shipp does not provide transportation, participate in aquatic activities, or off-premise activities with children enrolled at this time. Staff files and children’s records were monitored per DCDEE procedures. A physical copy of the Emergency Preparedness and Response Plan was not observed to be on file for review. Ms. Shipp stated no children enrolled take medication during operating hours. The following violations were cited during today’s visit: Violation Number Comment Rule 2056 Documentation of the operator's Emergency Preparedness and Response plan was not completed and/or maintained on the template provided by the Division of Emergency Management. A physical copy of the Emergency Preparedness and Response Plan was not on file for review. 10A NCAC 09 .1714(c) & .1721(e)(1) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before 11/06/2023. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: 353 Jonestown Road Unit 146 Winston Salem, NC 27104 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance provided during today’s visit: • You must notify your consultant 30 days prior to changing the ownership status of your facility. - The following Child Care Rule was reviewed with Ms. Shipp: 10A NCAC 09 .1703 ON-GOING REQUIREMENTS FOR FAMILY CHILD CARE HOME OPERATORS (j) Each family child care home operator shall have a record of training activities in which each staff member participates, including copies of training certificates or official documentation provided by the trainer. That record shall include the subject matter, topic area in G.S. 110-91(11), training provider, date provided, hours, and name of staff who completed the training. This documentation shall be on file and current. • Please add copies of blank incident report forms to your Ready To Go file. - Please check the boxes on your posted Safe Sleep Policy which your facility follows; please also provide an updated copy of this policy to newly enrolling parents of infants. - Please ensure all baby gates, especially those near stairs, are properly secured to the wall. - Please be reminded your facility is in cohort one. Throughout the next few months, I recommend you consider completing the following tasks and activities that will help prepare you for your reassessment year, which will be sometime between July 1, 2024 and June 30, 2025. If possible, the Division will align the reassessment with your annual compliance visit timeframe. • Have all staff update WORKS accounts to reflect all currently completed coursework (DCDEE-WORKS) • Determine whether you wish to have Environment Rating Scale (ERS) Assessments [ITERS-R, ECERS-R, SACERS-U, FCCERS-R] conducted • Request technical assistance with your child care consultant and local partners • Participate in local CCR&R and NCPC quality related training/workshops (CCRR Information) • Reach out to your local Community College to discuss educational opportunities • Review NCRLAP website ERS resources (www.NCRLAP.org). To help review ERS requirements and think carefully about the current characteristics and practices in your program and classrooms, check out the Thinking More worksheets. A worksheet is available for each subscale of each rating scale. • Family child care home providers consider the FCCERS-R self-study process and timeline for completion since it must occur over a 3-month time period prior to your rated license reassessment • Consider requesting an ERS assessment (free of charge) during the preparation year. Remember the scores can be used in a variety of ways o ERS assessments can be requested during the preparation year and scores can be used as guidance to enhance program quality o If desired, assessment scores can be used during the preparation year if the operator wants to move forward with a rated license reassessment o Assessment scores can be saved to use during the reassessment year o Facilities can request another ERS assessment (free of charge) in your reassessment year for any ERS assessment scoring less than a 5.0 At the completion of the visit, you requested I not review visit summary documentation with you. I provided you a paper copy of all visit documentation to sign following the visit. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown-Stewart, Child Care Consultant (336) 408-4849 cara.mckeown@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-91 · Violation

Name of Operation: DOLETTA LEARNING CENTER, LLC Facility ID: 34001276 Consultant: CARA MCKEOWN-STEWART Operation Type: Family CC Home Case Number: Visit Date: 10/23/2023 Number Present: 2 Completed Date: 10/23/2023 Age: From 2 To 2 Total Minutes: 135 Time In: 08:15 AM Time Out: 10:30 AM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this family childcare home to monitor compliance with applicable childcare requirements. This visit was conducted by Cara McKeown-Stewart, Childcare Consultant, with Angelia Shipp, Operator. Ms. Shipp stated she had been closed for vacation from 10/02/2023 through 10/13/2023. Your program currently operates with a 4-Star license. Restrictions include 1st, 2nd, and 3rd shift care, children in care on ground level only, and a maximum of five preschoolers at any time. The license was observed, and the restrictions were found in compliance. A walk-through of the home was completed today. Indoor and outdoor areas were observed. Upon arrival, capacity was monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed positive interactions today. I observed the children in care playing with toys, engaging in conversations and activities with Ms. Shipp, and participating in general routines during the visit. Ms. Shipp stated she uses Circle of Generations food program. I observed developmentally appropriate materials and activities were available to the children in the licensed space. Ms. Shipp stated she prepares all meals in the space designated for child care. The last annual compliance visit was conducted on 10/24/2022. A Verification of Required Information for Operator and Additional Caregivers form was completed during the visit for the operator. Ms. Shipp stated she is the only person who lives in the home, and she does not currently use an additional caregiver or substitute. A FCCH and Centers Located in a Residence Operator’s Statement of Responsibility form was provided to the operator during the visit. We discussed the owner status of this facility. Doletta Learning Center, LLC was listed on the Secretary of State Website as current and active on 10/23/2023. Program records and required postings were monitored. A fire drill was completed on 9/01/2023. A shelter in place drill was documented on 9/01/2023. An outdoor inspection was documented on 10/23/2023. The electrically operated smoke detector (with battery back-up) was tested and observed to be functioning properly during the visit. There are currently no pets at this facility. Ms. Shipp does not provide transportation, participate in aquatic activities, or off-premise activities with children enrolled at this time. Staff files and children’s records were monitored per DCDEE procedures. A physical copy of the Emergency Preparedness and Response Plan was not observed to be on file for review. Ms. Shipp stated no children enrolled take medication during operating hours. The following violations were cited during today’s visit: Violation Number Comment Rule 2056 Documentation of the operator's Emergency Preparedness and Response plan was not completed and/or maintained on the template provided by the Division of Emergency Management. A physical copy of the Emergency Preparedness and Response Plan was not on file for review. 10A NCAC 09 .1714(c) & .1721(e)(1) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before 11/06/2023. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: 353 Jonestown Road Unit 146 Winston Salem, NC 27104 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance provided during today’s visit: • You must notify your consultant 30 days prior to changing the ownership status of your facility. - The following Child Care Rule was reviewed with Ms. Shipp: 10A NCAC 09 .1703 ON-GOING REQUIREMENTS FOR FAMILY CHILD CARE HOME OPERATORS (j) Each family child care home operator shall have a record of training activities in which each staff member participates, including copies of training certificates or official documentation provided by the trainer. That record shall include the subject matter, topic area in G.S. 110-91(11), training provider, date provided, hours, and name of staff who completed the training. This documentation shall be on file and current. • Please add copies of blank incident report forms to your Ready To Go file. - Please check the boxes on your posted Safe Sleep Policy which your facility follows; please also provide an updated copy of this policy to newly enrolling parents of infants. - Please ensure all baby gates, especially those near stairs, are properly secured to the wall. - Please be reminded your facility is in cohort one. Throughout the next few months, I recommend you consider completing the following tasks and activities that will help prepare you for your reassessment year, which will be sometime between July 1, 2024 and June 30, 2025. If possible, the Division will align the reassessment with your annual compliance visit timeframe. • Have all staff update WORKS accounts to reflect all currently completed coursework (DCDEE-WORKS) • Determine whether you wish to have Environment Rating Scale (ERS) Assessments [ITERS-R, ECERS-R, SACERS-U, FCCERS-R] conducted • Request technical assistance with your child care consultant and local partners • Participate in local CCR&R and NCPC quality related training/workshops (CCRR Information) • Reach out to your local Community College to discuss educational opportunities • Review NCRLAP website ERS resources (www.NCRLAP.org). To help review ERS requirements and think carefully about the current characteristics and practices in your program and classrooms, check out the Thinking More worksheets. A worksheet is available for each subscale of each rating scale. • Family child care home providers consider the FCCERS-R self-study process and timeline for completion since it must occur over a 3-month time period prior to your rated license reassessment • Consider requesting an ERS assessment (free of charge) during the preparation year. Remember the scores can be used in a variety of ways o ERS assessments can be requested during the preparation year and scores can be used as guidance to enhance program quality o If desired, assessment scores can be used during the preparation year if the operator wants to move forward with a rated license reassessment o Assessment scores can be saved to use during the reassessment year o Facilities can request another ERS assessment (free of charge) in your reassessment year for any ERS assessment scoring less than a 5.0 At the completion of the visit, you requested I not review visit summary documentation with you. I provided you a paper copy of all visit documentation to sign following the visit. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown-Stewart, Child Care Consultant (336) 408-4849 cara.mckeown@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: DOLETTA LEARNING CENTER, LLC Facility ID: 34001276 Consultant: CARA MCKEOWN-STEWART Operation Type: Family CC Home Case Number: Visit Date: 10/23/2023 Number Present: 2 Completed Date: 10/23/2023 Age: From 2 To 2 Total Minutes: 135 Time In: 08:15 AM Time Out: 10:30 AM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this family childcare home to monitor compliance with applicable childcare requirements. This visit was conducted by Cara McKeown-Stewart, Childcare Consultant, with Angelia Shipp, Operator. Ms. Shipp stated she had been closed for vacation from 10/02/2023 through 10/13/2023. Your program currently operates with a 4-Star license. Restrictions include 1st, 2nd, and 3rd shift care, children in care on ground level only, and a maximum of five preschoolers at any time. The license was observed, and the restrictions were found in compliance. A walk-through of the home was completed today. Indoor and outdoor areas were observed. Upon arrival, capacity was monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed positive interactions today. I observed the children in care playing with toys, engaging in conversations and activities with Ms. Shipp, and participating in general routines during the visit. Ms. Shipp stated she uses Circle of Generations food program. I observed developmentally appropriate materials and activities were available to the children in the licensed space. Ms. Shipp stated she prepares all meals in the space designated for child care. The last annual compliance visit was conducted on 10/24/2022. A Verification of Required Information for Operator and Additional Caregivers form was completed during the visit for the operator. Ms. Shipp stated she is the only person who lives in the home, and she does not currently use an additional caregiver or substitute. A FCCH and Centers Located in a Residence Operator’s Statement of Responsibility form was provided to the operator during the visit. We discussed the owner status of this facility. Doletta Learning Center, LLC was listed on the Secretary of State Website as current and active on 10/23/2023. Program records and required postings were monitored. A fire drill was completed on 9/01/2023. A shelter in place drill was documented on 9/01/2023. An outdoor inspection was documented on 10/23/2023. The electrically operated smoke detector (with battery back-up) was tested and observed to be functioning properly during the visit. There are currently no pets at this facility. Ms. Shipp does not provide transportation, participate in aquatic activities, or off-premise activities with children enrolled at this time. Staff files and children’s records were monitored per DCDEE procedures. A physical copy of the Emergency Preparedness and Response Plan was not observed to be on file for review. Ms. Shipp stated no children enrolled take medication during operating hours. The following violations were cited during today’s visit: Violation Number Comment Rule 2056 Documentation of the operator's Emergency Preparedness and Response plan was not completed and/or maintained on the template provided by the Division of Emergency Management. A physical copy of the Emergency Preparedness and Response Plan was not on file for review. 10A NCAC 09 .1714(c) & .1721(e)(1) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before 11/06/2023. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: 353 Jonestown Road Unit 146 Winston Salem, NC 27104 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance provided during today’s visit: • You must notify your consultant 30 days prior to changing the ownership status of your facility. - The following Child Care Rule was reviewed with Ms. Shipp: 10A NCAC 09 .1703 ON-GOING REQUIREMENTS FOR FAMILY CHILD CARE HOME OPERATORS (j) Each family child care home operator shall have a record of training activities in which each staff member participates, including copies of training certificates or official documentation provided by the trainer. That record shall include the subject matter, topic area in G.S. 110-91(11), training provider, date provided, hours, and name of staff who completed the training. This documentation shall be on file and current. • Please add copies of blank incident report forms to your Ready To Go file. - Please check the boxes on your posted Safe Sleep Policy which your facility follows; please also provide an updated copy of this policy to newly enrolling parents of infants. - Please ensure all baby gates, especially those near stairs, are properly secured to the wall. - Please be reminded your facility is in cohort one. Throughout the next few months, I recommend you consider completing the following tasks and activities that will help prepare you for your reassessment year, which will be sometime between July 1, 2024 and June 30, 2025. If possible, the Division will align the reassessment with your annual compliance visit timeframe. • Have all staff update WORKS accounts to reflect all currently completed coursework (DCDEE-WORKS) • Determine whether you wish to have Environment Rating Scale (ERS) Assessments [ITERS-R, ECERS-R, SACERS-U, FCCERS-R] conducted • Request technical assistance with your child care consultant and local partners • Participate in local CCR&R and NCPC quality related training/workshops (CCRR Information) • Reach out to your local Community College to discuss educational opportunities • Review NCRLAP website ERS resources (www.NCRLAP.org). To help review ERS requirements and think carefully about the current characteristics and practices in your program and classrooms, check out the Thinking More worksheets. A worksheet is available for each subscale of each rating scale. • Family child care home providers consider the FCCERS-R self-study process and timeline for completion since it must occur over a 3-month time period prior to your rated license reassessment • Consider requesting an ERS assessment (free of charge) during the preparation year. Remember the scores can be used in a variety of ways o ERS assessments can be requested during the preparation year and scores can be used as guidance to enhance program quality o If desired, assessment scores can be used during the preparation year if the operator wants to move forward with a rated license reassessment o Assessment scores can be saved to use during the reassessment year o Facilities can request another ERS assessment (free of charge) in your reassessment year for any ERS assessment scoring less than a 5.0 At the completion of the visit, you requested I not review visit summary documentation with you. I provided you a paper copy of all visit documentation to sign following the visit. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown-Stewart, Child Care Consultant (336) 408-4849 cara.mckeown@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times