Children'S Academy ON Trade

10A NCAC 09 .0601 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 4/17/2026 Number Present: 13 Completed Date: 4/17/2026 Age: From 0 To 4 Total Minutes: 236 Time In: 10:15 AM Time Out: 02:11 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable childcare requirements for a routine unannounced visit. This visit was conducted with Kimberly Marshall, Director. Your program currently operates with a 3-Star license effective 4/21/2018. Restrictions include 1st and 2nd shift care and meets enhanced space. The program’s compliance history was 86% prior to today’s visit. All programs are required to maintain at least 75% compliance. Today, the following items were monitored: • Supervision • Staff / Child Ratio • CPR / First Aid • Special Training • CBC Qualification • ITS – SIDS • Emergency Medical Care Plan • Administration of Medication • Storage of Hazardous Products • Storage of Medication • General Safety • Discipline • Adequate / Approved Space • Program Records • License Posted • Permit Restrictions The license was observed, and the restrictions were found in compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. Staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed staff/child interactions today. I observed children engaging in conversations and activities with their teachers in group time and in centers, as well as participating in general routines and eating lunch. No new staff members were reported at this program. Limited monitoring of staff files was conducted for the purpose of reviewing training regarding CPR/First Aid, EPR, Playground Safety, ITS-SIDS, Special Training including Criminal Background Checks. Storage and administration of medication and medication authorization were monitored. Storage of hazardous items was monitored today. The most recent playground inspection was recorded 4/06/2026. A fire drill was recorded on 4/06/2026. The most recent lockdown and shelter-in-place drill for the facility were conducted on 3/16/2026. The most recent fire inspection was completed on 7/08/2025. I observed a sanitation inspection was last conducted on 9/04/2025 earning an Approved classification. The program does not participate in aquatic activities at this time. The following violations were cited during today’s visit: Violation Number Comment Rule 315 When combining age groups, the staff/child ratios for the youngest child in the group was not maintained for the entire group. One staff member was observed with eleven (11) children in Space 1 (three (3) children two years of age, three (3) children three years of age, and five (5) children four years of age. .0713(a)(1) 603 All floors and floor coverings were not constructed of nonabsorbent material and/or were not kept clean and in good repair. The flooring at the entrance to Space 1 (at the place where the hallway crosses into the classroom) was missing a transition strip; the flooring in this section was not observed to be in good repair. 15A NCAC 18A .2824(a)&(b) 807 A safe indoor and outdoor environment was not provided for the children. In Space 4, one plastic bin holding foam blocks was observed to be cracked and sharp to the touch. An unopened bag of Ricola cough drops labeled Keep Out of Reach of Children was observed stored in a plastic drawer less than five feet from the ground in Space 2. 10A NCAC 09 .0601(a) 858 Plastic bags, materials that could be torn apart and toy parts small enough to be swallowed were accessible to children under three years of age. The door of the changing table in Space 2 was observed unlatched with a pack of diaper wipes inside labeled with a choking hazard warning. A thin, plastic wrapper was observed stored less than five feet from the ground on top of a shelf in Space 1, a classroom designated for children two and three years of age, accessible to children. .0604(q) 1812 The center did not complete an EPR Plan within four months of completing the EPR in Child Care training and/or the Plan was not completed on a template provided by the Division. The Emergency Preparedness and Response (EPR) Plan was observed to be last updated on 10/29/2024. .0607(c) 1823 The EPR Plan did not include the location of the Ready to Go File and or the required information. The Ready to Go file did not include the application for one child enrolled. .0607(d)(10) Compliance documentation: You must correct the violations found during today's visit immediately and send me documentation verifying compliance on or before 5/01/2026. The following information must be included in your compliance letter: • each violation number, • how you corrected each violation, • what plan will be implemented to prevent each violation from occurring again, • the name of your center, • facility ID number, • date, • title of the person who signs the letter If you state in your Compliance Letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 4948 Martin View Lane, Unit #146 Winston Salem, NC 27104 Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. An unannounced follow-up visit will be conducted to monitor staff: child ratio requirements. Technical Assistance Provided During Visit: One staff member was observed with eleven (11) children in Space 1 (three (3) children two years of age, three (3) children three years of age, and five (5) children four years of age. Ms. Marshall stated the regular teacher for this classroom did not come in to work today and that she had to prepare lunch for the children, and then I arrived for my visit. It is imperative for staff: child ratios to be maintained in the classroom at all times to ensure the safety and supervision of children enrolled. Ms. Marshall remained in the classroom with the staff member until all children were down for nap, and she stated she will return to the classroom to relieve the staff member for lunch and then again once children are awake until staff/ child ratios permit one staff member to remain in the classroom. I shared with Ms. Marshall she may consider potential substitute staff who can cover a classroom if another staff member must be out of work, even if this substitute only helps to prepare meals for the children, and Ms. Marshall remains in the classroom. The flooring at the entrance to Space 1 (at the place where the hallway crosses into the classroom) was missing a transition strip; the flooring in this section was not observed to be in good repair. It is important for flooring to be in good repair at all times for children enrolled. Ms. Marshall stated she would have this repaired as soon as possible. The Emergency Preparedness and Response (EPR) Plan was observed to be last updated on 10/29/2024, and the Ready to Go file did not include the application for one child enrolled. Ms. Marshall stated this plan had been updated in the Risk Management Portal, but she had not printed out a physical copy of the updated plan. She also stated one child enrolled does not attend on a regular basis. It is critical for an updated physical copy of the EPR Plan and Ready to Go file to be on file at all times in the event an emergency evacuation had to occur; emergency responders and facility staff would need the most current version of this plan and Ready to Go file to ensure the safety of children enrolled. You may consider creating a calendar reminder to physically print the sections of this plan which are updated each year, in case you are unable to print these sections at the time you update the plan. You may also consider adding the child’s application to the Ready to Go file as an enrollment task when completing enrollment for a new child. An unopened bag of Riccola cough drops labeled Keep Out of Reach of Children was observed stored in a plastic drawer less than five feet from the ground in Space 2; this bag was made inaccessible to children during the visit. The door of the changing table in Space 2 was observed unlatched with a pack of diaper wipes inside labeled with a choking hazard warning; this cabinet was latched during the visit. A thin, plastic wrapper was observed stored less than five feet from the ground on top of a shelf in Space 1, a classroom designated for children two and three years of age, accessible to children; this wrapper was disposed of during the visit. In Space 4, one plastic bin holding foam blocks was observed to be cracked and sharp to the touch; this bin was removed from the space during the visit. You may conducting a walkthrough of each classroom prior to children arriving each morning to ensure the space is free of any potential hazards. Consultation Provided During Visit: The following Child Care Rules were reviewed with Ms. Marshall during the visit: 15A NCAC 18A .2820 STORAGE (d) regarding storage of prescription medication; The medication authorization form and log for prescription medications can be accessed at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/M/Medication_Administration_Permission_and_Log.pdf?ver=ZpDmOdNKFFPSHZ98kjLrvA%3d%3d Please monitor foam blocks for missing pieces and teeth marks; also monitor cardboard blocks for wear and tear. You may consider covering these cardboard blocks fully with colored duct tape to increase their durability. New QRIS Modernization information was briefly discussed during today's visit. Per Ms. Marshall, the facility will be choosing the Program Assessment Pathway, and an Outreach Assessment has already been conducted. Ms. Marshall provided me a copy of the assessment, and I shared she can request a Technical Assistance visit or phone call to discuss this report in detail. You may also consider reaching out to Smart Start of Forsyth County for additional support and guidance in preparing for your ERS assessments. Ms. Marshall stated the facility plans to formally apply for the QRIS in August of this year. On-Going Professional Development In addition to the required Health and Safety Trainings, staff can access professional development training on the DCDEE website in Moodle under Early Childhood Professional Development in the categories of Child Care and Development Fund (CCDF), Orientation and Regulatory. Updated training modules are being added, including a Child Care Rule Rollout with new rules effective July 1, 2025, found under the Regulatory tab. Specifically, under the Orientation tab, I would encourage all staff to complete the training for “Child Development Module.” This training module provides a basic overview about child development and is designed to help early educators support infants, toddlers, and preschool children to reach their next developmental milestone. In addition to gaining introductory knowledge about child development, early educators will learn about the many resources and professional agencies available in North Carolina to help with promoting a responsive and engaging learning environment to support all children served. Upon completion, participants will receive one (1) contact hour credit (CHC). An individual NCID username and password is needed to access the DCDEE Moodle. If you experience problems with Moodle, contact dcdee_moodle_support@dhhs.nc.gov for assistance. For other training-related questions, please contact the Training and Program Development Consultant, Amia Eaton by calling (919) 814-6365 or emailing her at Amia.Eaton@dhhs.nc.gov At the completion of the visit, this visit was printed and reviewed with and provided to you, and you were given the opportunity to ask questions. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown-Stewart, Child Care Consultant (336) 408-4849 cara.mckeown-stewart@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov (336) 317-5003 For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0701 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 10/1/2025 Number Present: 9 Completed Date: 10/1/2025 Age: From 2 To 5 Total Minutes: 320 Time In: 09:55 AM Time Out: 03:15 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. Kimberly Marshall, Center Director, assisted me with the visit. Your program currently operates with a three-star license, issued April 21, 2018. Restriction include 1st and 2nd shift care and meets enhanced space requirements. The license was posted, and restrictions were observed in compliance. The Secretary of State website was monitored on 10/01/2025, and Beulah Baptist Church was listed as Current/ Active. The sanitation inspection was completed 9/04/2025 with an “Approved” classification. The last fire inspection was conducted 7/08/2025, and your facility was approved for daytime care only. Ms. Marshall provided me a copy of the fire inspection during the visit. The center's compliance history was reviewed with the operator. The program’s compliance history was 89% percent as of 10/01/25. All programs are required to maintain 75% compliance. Upon arrival, the license was posted. Three classrooms were observed during this visit. All indoor and outdoor areas were observed during the visit. Upon arrival staff/child ratio was observed and recorded on the attached worksheet. Supervision was adequate during the visit. I observed developmentally appropriate materials and activities were available to the children in the classrooms. I observed children playing in activity areas, participating in general routines, engaging in conversations and activities with their teachers, playing outdoors, eating lunch, and napping during the visit. I observed interactions between staff and children. An allergy list was posted in each classroom and in the kitchen. Storage of hazardous items was monitored. Medication storage, emergency medication, action plans and parent authorization to administer medications were monitored and found to be in compliance. This program does not currently provide transportation or participate in off-premise or aquatic activities. Staff and Training Worksheets were submitted prior to the visit. Staff files and children’s records were monitored per DCDEE procedures. Three new staff members were reported at the program. The files for one existing staff member and the three new staff members were monitored during the visit. The files for two children enrolled were monitored during the visit. Playground inspections, lockdown/ shelter-in-place drills and fire drill logs were monitored and observed to be in compliance for one year. A fire drill was conducted on 9/10/2025. A lockdown and shelter-in-place drill were completed on 9/10/2025. A playground inspection was completed on 9/10/2025. The following violations were cited during today's visit: Violation Number Comment Rule 428 A current activity plan was not posted for each group of children for reference. The most recent activity plan posted in Space 2 was for the week of 9/22/25. GS 110-91(12); .0508(a) 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. The reading center in Space 2, a classroom designated for children two and three years of age, only contained books. .0510(d)(1) 526 Menus for all meals and snacks were not current or posted where easily seen by parents and cook. The posted breakfast, lunch, and snack menus observed were for the month of September. 10A NCAC 09 .0901(b) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. One container of Vaseline was observed less than five feet from the ground in Space 3, a room designated for infant care. .2820(b) 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. A staff medical report for two new employees beginning work on 9/10/2025 and 9/22/2025, respectively, was not on file for review. 10A NCAC 09 .0701(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. The TB test/screening for one new employee was observed to be greater than 12 months old. .0701(a) 1445 All group leaders were not at least 18 years of age, have a high school diploma, and/or had not completed Basic School Age Care (BSAC) training. One new employee responsible for supervising school age children began employment on 5/19/25 and was not observed to have training certification for BSAC on file for review. .2510(c) 1805 A child care operator did not notify the Division of any new child care providers, as defined in G.S. 110-90.2(a)(2), who were hired or moved into the child care facility within five business days. A facility profile for Criminal Background Checks has been created, but the CBC for one new staff member employed on 5/19/25 was not yet linked to this profile. G.S. 110-90.2 & .2703(r) 1899 Health and safety training topics were not included as part of on-going training within five years of completing the previous health and safety training topics. The certification for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment for the administrator was observed to have expired on 10/11/2017. .1103(b) 9995 A violation was found for which there is no item number. In Space 1B, a baseboard was observed to be missing from one section of the wall toward the back right side of the room, and peeling paint in this area was observed. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. If additional violations are found in staff and children’s records during the follow-up visit, they will be added to today's visit summary. You must correct the violations found during today's visit immediately and send me documentation verifying compliance on or before 10/15/2025. The following information must be included in your compliance letter: • each violation number, • how you corrected each violation, • what plan will be implemented to prevent each violation from occurring again, • the name of your center, • facility ID number, • date, • title of the person who signs the letter If you state in your Compliance Letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical Assistance Provided During Visit: In Space 1B, a baseboard was observed to be missing from one section of the wall toward the back right side of the room, and peeling paint in this area was observed. It is important for the learning environment to remain in good repair at all times. Ms. Marshall stated she would have the baseboard replaced as soon as possible. One new employee responsible for supervising school age children began employment on 5/19/25 and was not observed to have training certification for BSAC on file for review. A staff medical report for two new employees beginning work on 9/10/2025 and 9/22/2025, respectively, was not on file for review. The TB test/screening for one new employee was observed to be greater than 12 months old. The certification for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment for the administrator was observed to have expired on 10/11/2017. It is imperative for all required records to be current and on file at all times to ensure the health, safety, and quality of care for children enrolled. Ms. Marshall stated each staff member has a doctor’s appointment already scheduled for 10/6/25 and 10/23/25, respectively. You may consider creating a routine system for reviewing new and existing staff files to ensure all documentation on file is complete, accurate, and up to date. Consultation Provided During Visit: • Monitor all classrooms designated for children three years of age and older to ensure each classroom has at least three types of blocks accessible to children. • Monitor the plastic weed block emerging from around the base of the gardening troughs located on Playground 2 for tearing or shredding if children under three years of age will use the playground at any time. • Please submit all current and/or updated education information for both new, and existing employees to DCDEE Works. • Please review all job descriptions on file to ensure they reflect the name of your facility. As the Hold Harmless period has ended, and preparations for the new QRIS Modernization process are underway, I have included the link below to DCDEE’s NC Child Care Commission’s QRIS Modernization Plan (QRIS Reform) website link: https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization • Consider participating in an outreach assessment: https://ncrlap.org/Resources/pages/outreachassessments/ • Visit the NCRLAP website: Get Ready for the 3s (ECERS-3, ITERS-3, FCCERS-3) https://ncrlap.org/Resources/pages/get-ready-for-3s/ Additionally, you may consider reaching out to local partners at Child Care Resource Center and/or Smart Start of Forsyth County. Their teams are working diligently to support programs with training and more detailed information on the ERS-3 at this time. Beginning in October, child care consultants will begin discussing the new rules in Section .3200; Standards for Two through Five Star Rated Licenses during licensing visits. Consultants will review the pathway options, identify facility needs, answer questions, and work with the facility operator to establish an individualized timeline for transition to a new rated license. Thank you for your time and assistance during this visit. At the completion of the visit, this visit summary, enrollment worksheet, and monitoring checklist were provided to you. Thank you for your time and assistance during this visit. At the completion of the visit, this visit summary and enrollment worksheet were provided to you. Contact me at Cara McKeown, Child Care Consultant, (336) 408-4849 or cara.mckeown@dhhs.nc.gov or Pamela Hauser, Licensing Supervisor, pamela.hauser@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0901 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 10/1/2025 Number Present: 9 Completed Date: 10/1/2025 Age: From 2 To 5 Total Minutes: 320 Time In: 09:55 AM Time Out: 03:15 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. Kimberly Marshall, Center Director, assisted me with the visit. Your program currently operates with a three-star license, issued April 21, 2018. Restriction include 1st and 2nd shift care and meets enhanced space requirements. The license was posted, and restrictions were observed in compliance. The Secretary of State website was monitored on 10/01/2025, and Beulah Baptist Church was listed as Current/ Active. The sanitation inspection was completed 9/04/2025 with an “Approved” classification. The last fire inspection was conducted 7/08/2025, and your facility was approved for daytime care only. Ms. Marshall provided me a copy of the fire inspection during the visit. The center's compliance history was reviewed with the operator. The program’s compliance history was 89% percent as of 10/01/25. All programs are required to maintain 75% compliance. Upon arrival, the license was posted. Three classrooms were observed during this visit. All indoor and outdoor areas were observed during the visit. Upon arrival staff/child ratio was observed and recorded on the attached worksheet. Supervision was adequate during the visit. I observed developmentally appropriate materials and activities were available to the children in the classrooms. I observed children playing in activity areas, participating in general routines, engaging in conversations and activities with their teachers, playing outdoors, eating lunch, and napping during the visit. I observed interactions between staff and children. An allergy list was posted in each classroom and in the kitchen. Storage of hazardous items was monitored. Medication storage, emergency medication, action plans and parent authorization to administer medications were monitored and found to be in compliance. This program does not currently provide transportation or participate in off-premise or aquatic activities. Staff and Training Worksheets were submitted prior to the visit. Staff files and children’s records were monitored per DCDEE procedures. Three new staff members were reported at the program. The files for one existing staff member and the three new staff members were monitored during the visit. The files for two children enrolled were monitored during the visit. Playground inspections, lockdown/ shelter-in-place drills and fire drill logs were monitored and observed to be in compliance for one year. A fire drill was conducted on 9/10/2025. A lockdown and shelter-in-place drill were completed on 9/10/2025. A playground inspection was completed on 9/10/2025. The following violations were cited during today's visit: Violation Number Comment Rule 428 A current activity plan was not posted for each group of children for reference. The most recent activity plan posted in Space 2 was for the week of 9/22/25. GS 110-91(12); .0508(a) 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. The reading center in Space 2, a classroom designated for children two and three years of age, only contained books. .0510(d)(1) 526 Menus for all meals and snacks were not current or posted where easily seen by parents and cook. The posted breakfast, lunch, and snack menus observed were for the month of September. 10A NCAC 09 .0901(b) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. One container of Vaseline was observed less than five feet from the ground in Space 3, a room designated for infant care. .2820(b) 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. A staff medical report for two new employees beginning work on 9/10/2025 and 9/22/2025, respectively, was not on file for review. 10A NCAC 09 .0701(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. The TB test/screening for one new employee was observed to be greater than 12 months old. .0701(a) 1445 All group leaders were not at least 18 years of age, have a high school diploma, and/or had not completed Basic School Age Care (BSAC) training. One new employee responsible for supervising school age children began employment on 5/19/25 and was not observed to have training certification for BSAC on file for review. .2510(c) 1805 A child care operator did not notify the Division of any new child care providers, as defined in G.S. 110-90.2(a)(2), who were hired or moved into the child care facility within five business days. A facility profile for Criminal Background Checks has been created, but the CBC for one new staff member employed on 5/19/25 was not yet linked to this profile. G.S. 110-90.2 & .2703(r) 1899 Health and safety training topics were not included as part of on-going training within five years of completing the previous health and safety training topics. The certification for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment for the administrator was observed to have expired on 10/11/2017. .1103(b) 9995 A violation was found for which there is no item number. In Space 1B, a baseboard was observed to be missing from one section of the wall toward the back right side of the room, and peeling paint in this area was observed. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. If additional violations are found in staff and children’s records during the follow-up visit, they will be added to today's visit summary. You must correct the violations found during today's visit immediately and send me documentation verifying compliance on or before 10/15/2025. The following information must be included in your compliance letter: • each violation number, • how you corrected each violation, • what plan will be implemented to prevent each violation from occurring again, • the name of your center, • facility ID number, • date, • title of the person who signs the letter If you state in your Compliance Letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical Assistance Provided During Visit: In Space 1B, a baseboard was observed to be missing from one section of the wall toward the back right side of the room, and peeling paint in this area was observed. It is important for the learning environment to remain in good repair at all times. Ms. Marshall stated she would have the baseboard replaced as soon as possible. One new employee responsible for supervising school age children began employment on 5/19/25 and was not observed to have training certification for BSAC on file for review. A staff medical report for two new employees beginning work on 9/10/2025 and 9/22/2025, respectively, was not on file for review. The TB test/screening for one new employee was observed to be greater than 12 months old. The certification for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment for the administrator was observed to have expired on 10/11/2017. It is imperative for all required records to be current and on file at all times to ensure the health, safety, and quality of care for children enrolled. Ms. Marshall stated each staff member has a doctor’s appointment already scheduled for 10/6/25 and 10/23/25, respectively. You may consider creating a routine system for reviewing new and existing staff files to ensure all documentation on file is complete, accurate, and up to date. Consultation Provided During Visit: • Monitor all classrooms designated for children three years of age and older to ensure each classroom has at least three types of blocks accessible to children. • Monitor the plastic weed block emerging from around the base of the gardening troughs located on Playground 2 for tearing or shredding if children under three years of age will use the playground at any time. • Please submit all current and/or updated education information for both new, and existing employees to DCDEE Works. • Please review all job descriptions on file to ensure they reflect the name of your facility. As the Hold Harmless period has ended, and preparations for the new QRIS Modernization process are underway, I have included the link below to DCDEE’s NC Child Care Commission’s QRIS Modernization Plan (QRIS Reform) website link: https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization • Consider participating in an outreach assessment: https://ncrlap.org/Resources/pages/outreachassessments/ • Visit the NCRLAP website: Get Ready for the 3s (ECERS-3, ITERS-3, FCCERS-3) https://ncrlap.org/Resources/pages/get-ready-for-3s/ Additionally, you may consider reaching out to local partners at Child Care Resource Center and/or Smart Start of Forsyth County. Their teams are working diligently to support programs with training and more detailed information on the ERS-3 at this time. Beginning in October, child care consultants will begin discussing the new rules in Section .3200; Standards for Two through Five Star Rated Licenses during licensing visits. Consultants will review the pathway options, identify facility needs, answer questions, and work with the facility operator to establish an individualized timeline for transition to a new rated license. Thank you for your time and assistance during this visit. At the completion of the visit, this visit summary, enrollment worksheet, and monitoring checklist were provided to you. Thank you for your time and assistance during this visit. At the completion of the visit, this visit summary and enrollment worksheet were provided to you. Contact me at Cara McKeown, Child Care Consultant, (336) 408-4849 or cara.mckeown@dhhs.nc.gov or Pamela Hauser, Licensing Supervisor, pamela.hauser@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 10/1/2025 Number Present: 9 Completed Date: 10/1/2025 Age: From 2 To 5 Total Minutes: 320 Time In: 09:55 AM Time Out: 03:15 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. Kimberly Marshall, Center Director, assisted me with the visit. Your program currently operates with a three-star license, issued April 21, 2018. Restriction include 1st and 2nd shift care and meets enhanced space requirements. The license was posted, and restrictions were observed in compliance. The Secretary of State website was monitored on 10/01/2025, and Beulah Baptist Church was listed as Current/ Active. The sanitation inspection was completed 9/04/2025 with an “Approved” classification. The last fire inspection was conducted 7/08/2025, and your facility was approved for daytime care only. Ms. Marshall provided me a copy of the fire inspection during the visit. The center's compliance history was reviewed with the operator. The program’s compliance history was 89% percent as of 10/01/25. All programs are required to maintain 75% compliance. Upon arrival, the license was posted. Three classrooms were observed during this visit. All indoor and outdoor areas were observed during the visit. Upon arrival staff/child ratio was observed and recorded on the attached worksheet. Supervision was adequate during the visit. I observed developmentally appropriate materials and activities were available to the children in the classrooms. I observed children playing in activity areas, participating in general routines, engaging in conversations and activities with their teachers, playing outdoors, eating lunch, and napping during the visit. I observed interactions between staff and children. An allergy list was posted in each classroom and in the kitchen. Storage of hazardous items was monitored. Medication storage, emergency medication, action plans and parent authorization to administer medications were monitored and found to be in compliance. This program does not currently provide transportation or participate in off-premise or aquatic activities. Staff and Training Worksheets were submitted prior to the visit. Staff files and children’s records were monitored per DCDEE procedures. Three new staff members were reported at the program. The files for one existing staff member and the three new staff members were monitored during the visit. The files for two children enrolled were monitored during the visit. Playground inspections, lockdown/ shelter-in-place drills and fire drill logs were monitored and observed to be in compliance for one year. A fire drill was conducted on 9/10/2025. A lockdown and shelter-in-place drill were completed on 9/10/2025. A playground inspection was completed on 9/10/2025. The following violations were cited during today's visit: Violation Number Comment Rule 428 A current activity plan was not posted for each group of children for reference. The most recent activity plan posted in Space 2 was for the week of 9/22/25. GS 110-91(12); .0508(a) 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. The reading center in Space 2, a classroom designated for children two and three years of age, only contained books. .0510(d)(1) 526 Menus for all meals and snacks were not current or posted where easily seen by parents and cook. The posted breakfast, lunch, and snack menus observed were for the month of September. 10A NCAC 09 .0901(b) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. One container of Vaseline was observed less than five feet from the ground in Space 3, a room designated for infant care. .2820(b) 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. A staff medical report for two new employees beginning work on 9/10/2025 and 9/22/2025, respectively, was not on file for review. 10A NCAC 09 .0701(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. The TB test/screening for one new employee was observed to be greater than 12 months old. .0701(a) 1445 All group leaders were not at least 18 years of age, have a high school diploma, and/or had not completed Basic School Age Care (BSAC) training. One new employee responsible for supervising school age children began employment on 5/19/25 and was not observed to have training certification for BSAC on file for review. .2510(c) 1805 A child care operator did not notify the Division of any new child care providers, as defined in G.S. 110-90.2(a)(2), who were hired or moved into the child care facility within five business days. A facility profile for Criminal Background Checks has been created, but the CBC for one new staff member employed on 5/19/25 was not yet linked to this profile. G.S. 110-90.2 & .2703(r) 1899 Health and safety training topics were not included as part of on-going training within five years of completing the previous health and safety training topics. The certification for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment for the administrator was observed to have expired on 10/11/2017. .1103(b) 9995 A violation was found for which there is no item number. In Space 1B, a baseboard was observed to be missing from one section of the wall toward the back right side of the room, and peeling paint in this area was observed. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. If additional violations are found in staff and children’s records during the follow-up visit, they will be added to today's visit summary. You must correct the violations found during today's visit immediately and send me documentation verifying compliance on or before 10/15/2025. The following information must be included in your compliance letter: • each violation number, • how you corrected each violation, • what plan will be implemented to prevent each violation from occurring again, • the name of your center, • facility ID number, • date, • title of the person who signs the letter If you state in your Compliance Letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical Assistance Provided During Visit: In Space 1B, a baseboard was observed to be missing from one section of the wall toward the back right side of the room, and peeling paint in this area was observed. It is important for the learning environment to remain in good repair at all times. Ms. Marshall stated she would have the baseboard replaced as soon as possible. One new employee responsible for supervising school age children began employment on 5/19/25 and was not observed to have training certification for BSAC on file for review. A staff medical report for two new employees beginning work on 9/10/2025 and 9/22/2025, respectively, was not on file for review. The TB test/screening for one new employee was observed to be greater than 12 months old. The certification for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment for the administrator was observed to have expired on 10/11/2017. It is imperative for all required records to be current and on file at all times to ensure the health, safety, and quality of care for children enrolled. Ms. Marshall stated each staff member has a doctor’s appointment already scheduled for 10/6/25 and 10/23/25, respectively. You may consider creating a routine system for reviewing new and existing staff files to ensure all documentation on file is complete, accurate, and up to date. Consultation Provided During Visit: • Monitor all classrooms designated for children three years of age and older to ensure each classroom has at least three types of blocks accessible to children. • Monitor the plastic weed block emerging from around the base of the gardening troughs located on Playground 2 for tearing or shredding if children under three years of age will use the playground at any time. • Please submit all current and/or updated education information for both new, and existing employees to DCDEE Works. • Please review all job descriptions on file to ensure they reflect the name of your facility. As the Hold Harmless period has ended, and preparations for the new QRIS Modernization process are underway, I have included the link below to DCDEE’s NC Child Care Commission’s QRIS Modernization Plan (QRIS Reform) website link: https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization • Consider participating in an outreach assessment: https://ncrlap.org/Resources/pages/outreachassessments/ • Visit the NCRLAP website: Get Ready for the 3s (ECERS-3, ITERS-3, FCCERS-3) https://ncrlap.org/Resources/pages/get-ready-for-3s/ Additionally, you may consider reaching out to local partners at Child Care Resource Center and/or Smart Start of Forsyth County. Their teams are working diligently to support programs with training and more detailed information on the ERS-3 at this time. Beginning in October, child care consultants will begin discussing the new rules in Section .3200; Standards for Two through Five Star Rated Licenses during licensing visits. Consultants will review the pathway options, identify facility needs, answer questions, and work with the facility operator to establish an individualized timeline for transition to a new rated license. Thank you for your time and assistance during this visit. At the completion of the visit, this visit summary, enrollment worksheet, and monitoring checklist were provided to you. Thank you for your time and assistance during this visit. At the completion of the visit, this visit summary and enrollment worksheet were provided to you. Contact me at Cara McKeown, Child Care Consultant, (336) 408-4849 or cara.mckeown@dhhs.nc.gov or Pamela Hauser, Licensing Supervisor, pamela.hauser@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

GS 110-91 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 10/1/2025 Number Present: 9 Completed Date: 10/1/2025 Age: From 2 To 5 Total Minutes: 320 Time In: 09:55 AM Time Out: 03:15 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. Kimberly Marshall, Center Director, assisted me with the visit. Your program currently operates with a three-star license, issued April 21, 2018. Restriction include 1st and 2nd shift care and meets enhanced space requirements. The license was posted, and restrictions were observed in compliance. The Secretary of State website was monitored on 10/01/2025, and Beulah Baptist Church was listed as Current/ Active. The sanitation inspection was completed 9/04/2025 with an “Approved” classification. The last fire inspection was conducted 7/08/2025, and your facility was approved for daytime care only. Ms. Marshall provided me a copy of the fire inspection during the visit. The center's compliance history was reviewed with the operator. The program’s compliance history was 89% percent as of 10/01/25. All programs are required to maintain 75% compliance. Upon arrival, the license was posted. Three classrooms were observed during this visit. All indoor and outdoor areas were observed during the visit. Upon arrival staff/child ratio was observed and recorded on the attached worksheet. Supervision was adequate during the visit. I observed developmentally appropriate materials and activities were available to the children in the classrooms. I observed children playing in activity areas, participating in general routines, engaging in conversations and activities with their teachers, playing outdoors, eating lunch, and napping during the visit. I observed interactions between staff and children. An allergy list was posted in each classroom and in the kitchen. Storage of hazardous items was monitored. Medication storage, emergency medication, action plans and parent authorization to administer medications were monitored and found to be in compliance. This program does not currently provide transportation or participate in off-premise or aquatic activities. Staff and Training Worksheets were submitted prior to the visit. Staff files and children’s records were monitored per DCDEE procedures. Three new staff members were reported at the program. The files for one existing staff member and the three new staff members were monitored during the visit. The files for two children enrolled were monitored during the visit. Playground inspections, lockdown/ shelter-in-place drills and fire drill logs were monitored and observed to be in compliance for one year. A fire drill was conducted on 9/10/2025. A lockdown and shelter-in-place drill were completed on 9/10/2025. A playground inspection was completed on 9/10/2025. The following violations were cited during today's visit: Violation Number Comment Rule 428 A current activity plan was not posted for each group of children for reference. The most recent activity plan posted in Space 2 was for the week of 9/22/25. GS 110-91(12); .0508(a) 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. The reading center in Space 2, a classroom designated for children two and three years of age, only contained books. .0510(d)(1) 526 Menus for all meals and snacks were not current or posted where easily seen by parents and cook. The posted breakfast, lunch, and snack menus observed were for the month of September. 10A NCAC 09 .0901(b) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. One container of Vaseline was observed less than five feet from the ground in Space 3, a room designated for infant care. .2820(b) 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. A staff medical report for two new employees beginning work on 9/10/2025 and 9/22/2025, respectively, was not on file for review. 10A NCAC 09 .0701(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. The TB test/screening for one new employee was observed to be greater than 12 months old. .0701(a) 1445 All group leaders were not at least 18 years of age, have a high school diploma, and/or had not completed Basic School Age Care (BSAC) training. One new employee responsible for supervising school age children began employment on 5/19/25 and was not observed to have training certification for BSAC on file for review. .2510(c) 1805 A child care operator did not notify the Division of any new child care providers, as defined in G.S. 110-90.2(a)(2), who were hired or moved into the child care facility within five business days. A facility profile for Criminal Background Checks has been created, but the CBC for one new staff member employed on 5/19/25 was not yet linked to this profile. G.S. 110-90.2 & .2703(r) 1899 Health and safety training topics were not included as part of on-going training within five years of completing the previous health and safety training topics. The certification for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment for the administrator was observed to have expired on 10/11/2017. .1103(b) 9995 A violation was found for which there is no item number. In Space 1B, a baseboard was observed to be missing from one section of the wall toward the back right side of the room, and peeling paint in this area was observed. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. If additional violations are found in staff and children’s records during the follow-up visit, they will be added to today's visit summary. You must correct the violations found during today's visit immediately and send me documentation verifying compliance on or before 10/15/2025. The following information must be included in your compliance letter: • each violation number, • how you corrected each violation, • what plan will be implemented to prevent each violation from occurring again, • the name of your center, • facility ID number, • date, • title of the person who signs the letter If you state in your Compliance Letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical Assistance Provided During Visit: In Space 1B, a baseboard was observed to be missing from one section of the wall toward the back right side of the room, and peeling paint in this area was observed. It is important for the learning environment to remain in good repair at all times. Ms. Marshall stated she would have the baseboard replaced as soon as possible. One new employee responsible for supervising school age children began employment on 5/19/25 and was not observed to have training certification for BSAC on file for review. A staff medical report for two new employees beginning work on 9/10/2025 and 9/22/2025, respectively, was not on file for review. The TB test/screening for one new employee was observed to be greater than 12 months old. The certification for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment for the administrator was observed to have expired on 10/11/2017. It is imperative for all required records to be current and on file at all times to ensure the health, safety, and quality of care for children enrolled. Ms. Marshall stated each staff member has a doctor’s appointment already scheduled for 10/6/25 and 10/23/25, respectively. You may consider creating a routine system for reviewing new and existing staff files to ensure all documentation on file is complete, accurate, and up to date. Consultation Provided During Visit: • Monitor all classrooms designated for children three years of age and older to ensure each classroom has at least three types of blocks accessible to children. • Monitor the plastic weed block emerging from around the base of the gardening troughs located on Playground 2 for tearing or shredding if children under three years of age will use the playground at any time. • Please submit all current and/or updated education information for both new, and existing employees to DCDEE Works. • Please review all job descriptions on file to ensure they reflect the name of your facility. As the Hold Harmless period has ended, and preparations for the new QRIS Modernization process are underway, I have included the link below to DCDEE’s NC Child Care Commission’s QRIS Modernization Plan (QRIS Reform) website link: https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization • Consider participating in an outreach assessment: https://ncrlap.org/Resources/pages/outreachassessments/ • Visit the NCRLAP website: Get Ready for the 3s (ECERS-3, ITERS-3, FCCERS-3) https://ncrlap.org/Resources/pages/get-ready-for-3s/ Additionally, you may consider reaching out to local partners at Child Care Resource Center and/or Smart Start of Forsyth County. Their teams are working diligently to support programs with training and more detailed information on the ERS-3 at this time. Beginning in October, child care consultants will begin discussing the new rules in Section .3200; Standards for Two through Five Star Rated Licenses during licensing visits. Consultants will review the pathway options, identify facility needs, answer questions, and work with the facility operator to establish an individualized timeline for transition to a new rated license. Thank you for your time and assistance during this visit. At the completion of the visit, this visit summary, enrollment worksheet, and monitoring checklist were provided to you. Thank you for your time and assistance during this visit. At the completion of the visit, this visit summary and enrollment worksheet were provided to you. Contact me at Cara McKeown, Child Care Consultant, (336) 408-4849 or cara.mckeown@dhhs.nc.gov or Pamela Hauser, Licensing Supervisor, pamela.hauser@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 10/1/2025 Number Present: 9 Completed Date: 10/1/2025 Age: From 2 To 5 Total Minutes: 320 Time In: 09:55 AM Time Out: 03:15 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. Kimberly Marshall, Center Director, assisted me with the visit. Your program currently operates with a three-star license, issued April 21, 2018. Restriction include 1st and 2nd shift care and meets enhanced space requirements. The license was posted, and restrictions were observed in compliance. The Secretary of State website was monitored on 10/01/2025, and Beulah Baptist Church was listed as Current/ Active. The sanitation inspection was completed 9/04/2025 with an “Approved” classification. The last fire inspection was conducted 7/08/2025, and your facility was approved for daytime care only. Ms. Marshall provided me a copy of the fire inspection during the visit. The center's compliance history was reviewed with the operator. The program’s compliance history was 89% percent as of 10/01/25. All programs are required to maintain 75% compliance. Upon arrival, the license was posted. Three classrooms were observed during this visit. All indoor and outdoor areas were observed during the visit. Upon arrival staff/child ratio was observed and recorded on the attached worksheet. Supervision was adequate during the visit. I observed developmentally appropriate materials and activities were available to the children in the classrooms. I observed children playing in activity areas, participating in general routines, engaging in conversations and activities with their teachers, playing outdoors, eating lunch, and napping during the visit. I observed interactions between staff and children. An allergy list was posted in each classroom and in the kitchen. Storage of hazardous items was monitored. Medication storage, emergency medication, action plans and parent authorization to administer medications were monitored and found to be in compliance. This program does not currently provide transportation or participate in off-premise or aquatic activities. Staff and Training Worksheets were submitted prior to the visit. Staff files and children’s records were monitored per DCDEE procedures. Three new staff members were reported at the program. The files for one existing staff member and the three new staff members were monitored during the visit. The files for two children enrolled were monitored during the visit. Playground inspections, lockdown/ shelter-in-place drills and fire drill logs were monitored and observed to be in compliance for one year. A fire drill was conducted on 9/10/2025. A lockdown and shelter-in-place drill were completed on 9/10/2025. A playground inspection was completed on 9/10/2025. The following violations were cited during today's visit: Violation Number Comment Rule 428 A current activity plan was not posted for each group of children for reference. The most recent activity plan posted in Space 2 was for the week of 9/22/25. GS 110-91(12); .0508(a) 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. The reading center in Space 2, a classroom designated for children two and three years of age, only contained books. .0510(d)(1) 526 Menus for all meals and snacks were not current or posted where easily seen by parents and cook. The posted breakfast, lunch, and snack menus observed were for the month of September. 10A NCAC 09 .0901(b) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. One container of Vaseline was observed less than five feet from the ground in Space 3, a room designated for infant care. .2820(b) 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. A staff medical report for two new employees beginning work on 9/10/2025 and 9/22/2025, respectively, was not on file for review. 10A NCAC 09 .0701(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. The TB test/screening for one new employee was observed to be greater than 12 months old. .0701(a) 1445 All group leaders were not at least 18 years of age, have a high school diploma, and/or had not completed Basic School Age Care (BSAC) training. One new employee responsible for supervising school age children began employment on 5/19/25 and was not observed to have training certification for BSAC on file for review. .2510(c) 1805 A child care operator did not notify the Division of any new child care providers, as defined in G.S. 110-90.2(a)(2), who were hired or moved into the child care facility within five business days. A facility profile for Criminal Background Checks has been created, but the CBC for one new staff member employed on 5/19/25 was not yet linked to this profile. G.S. 110-90.2 & .2703(r) 1899 Health and safety training topics were not included as part of on-going training within five years of completing the previous health and safety training topics. The certification for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment for the administrator was observed to have expired on 10/11/2017. .1103(b) 9995 A violation was found for which there is no item number. In Space 1B, a baseboard was observed to be missing from one section of the wall toward the back right side of the room, and peeling paint in this area was observed. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. If additional violations are found in staff and children’s records during the follow-up visit, they will be added to today's visit summary. You must correct the violations found during today's visit immediately and send me documentation verifying compliance on or before 10/15/2025. The following information must be included in your compliance letter: • each violation number, • how you corrected each violation, • what plan will be implemented to prevent each violation from occurring again, • the name of your center, • facility ID number, • date, • title of the person who signs the letter If you state in your Compliance Letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical Assistance Provided During Visit: In Space 1B, a baseboard was observed to be missing from one section of the wall toward the back right side of the room, and peeling paint in this area was observed. It is important for the learning environment to remain in good repair at all times. Ms. Marshall stated she would have the baseboard replaced as soon as possible. One new employee responsible for supervising school age children began employment on 5/19/25 and was not observed to have training certification for BSAC on file for review. A staff medical report for two new employees beginning work on 9/10/2025 and 9/22/2025, respectively, was not on file for review. The TB test/screening for one new employee was observed to be greater than 12 months old. The certification for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment for the administrator was observed to have expired on 10/11/2017. It is imperative for all required records to be current and on file at all times to ensure the health, safety, and quality of care for children enrolled. Ms. Marshall stated each staff member has a doctor’s appointment already scheduled for 10/6/25 and 10/23/25, respectively. You may consider creating a routine system for reviewing new and existing staff files to ensure all documentation on file is complete, accurate, and up to date. Consultation Provided During Visit: • Monitor all classrooms designated for children three years of age and older to ensure each classroom has at least three types of blocks accessible to children. • Monitor the plastic weed block emerging from around the base of the gardening troughs located on Playground 2 for tearing or shredding if children under three years of age will use the playground at any time. • Please submit all current and/or updated education information for both new, and existing employees to DCDEE Works. • Please review all job descriptions on file to ensure they reflect the name of your facility. As the Hold Harmless period has ended, and preparations for the new QRIS Modernization process are underway, I have included the link below to DCDEE’s NC Child Care Commission’s QRIS Modernization Plan (QRIS Reform) website link: https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization • Consider participating in an outreach assessment: https://ncrlap.org/Resources/pages/outreachassessments/ • Visit the NCRLAP website: Get Ready for the 3s (ECERS-3, ITERS-3, FCCERS-3) https://ncrlap.org/Resources/pages/get-ready-for-3s/ Additionally, you may consider reaching out to local partners at Child Care Resource Center and/or Smart Start of Forsyth County. Their teams are working diligently to support programs with training and more detailed information on the ERS-3 at this time. Beginning in October, child care consultants will begin discussing the new rules in Section .3200; Standards for Two through Five Star Rated Licenses during licensing visits. Consultants will review the pathway options, identify facility needs, answer questions, and work with the facility operator to establish an individualized timeline for transition to a new rated license. Thank you for your time and assistance during this visit. At the completion of the visit, this visit summary, enrollment worksheet, and monitoring checklist were provided to you. Thank you for your time and assistance during this visit. At the completion of the visit, this visit summary and enrollment worksheet were provided to you. Contact me at Cara McKeown, Child Care Consultant, (336) 408-4849 or cara.mckeown@dhhs.nc.gov or Pamela Hauser, Licensing Supervisor, pamela.hauser@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0508 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 4/4/2025 Number Present: 13 Completed Date: 4/4/2025 Age: From 1 To 5 Total Minutes: 145 Time In: 10:05 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable childcare requirements for a routine unannounced visit. This visit was conducted by Cara McKeown-Stewart, Childcare Consultant with Kimberly Marshall, Director. Your program currently operates with a 3-Star license effective 4/21/2018. Restrictions include 1st and 2nd shift care and meets enhanced space. The program’s compliance history was 89% prior to today’s visit. All programs are required to maintain at least 75% compliance. Today, the following items were monitored: • Supervision • Staff / Child Ratio • CPR / First Aid • Special Training • CBC Qualification • ITS – SIDS • Emergency Medical Care Plan • Administration of Medication • Storage of Hazardous Products • Storage of Medication • General Safety • Discipline • Adequate / Approved Space • Program Records • License Posted • Permit Restrictions The license was observed, and the restrictions were found in compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. Staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed staff/child interactions today. I observed children engaging in conversations and activities with their teachers, participating in general routines, playing outdoors, eating lunch, and napping during the visit. No new staff members were reported at this program. Storage and administration of medication and medication authorization were monitored. Storage of hazardous items was monitored today. The most recent playground inspection was recorded 11/04/2024. A fire drill was recorded 3/04/2025. A shelter-in-place for the facility was recorded 3/05/2025. The most recent fire inspection was on 9/04/2024. I observed a sanitation inspection was last conducted on 12/04/2024 earning a Superior classification. The program does not transport children or participate in off-premise or aquatic activities at this time. The following violation was cited during today’s visit: Violation Number Comment Rule 858 Plastic bags, materials that could be torn apart and toy parts small enough to be swallowed were accessible to children under three years of age. A roll of plastic garbage bags and two thin open wrappers for food trays were observed in an unlatched cabinet located less than five feet from the ground Space 1B, as classroom designated for care for children one year of age. Three foam activity boards/pieces were observed accessible to children two years of age and to have teeth marks in Space 1A. .0604(q) Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Consultation Provided During Visit: The following Child Care Rule was discussed with Ms. Marshall during the visit: • 10A NCAC 09 .0510 ACTIVITY AREAS (e)(2) and (f) regarding accessible materials and screen time prohibited for children under three years of age • 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (a) regarding current activity plans posted • 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (c ) regarding safety covers for outlets not in use • 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (7) regarding content to include on medication authorization forms for diaper creams Please ensure a current date is recorded on all posted lesson plans. North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. To get started, complete the ABCMS Child Care Provider Portal Training in Moodle—a video tutorial followed by a few questions. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. • You must notify your consultant 30 days prior to changing the ownership status of your facility. At the completion of the visit, this visit was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown-Stewart, Child Care Consultant (336) 408-4849 cara.mckeown-stewart@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0510 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 4/4/2025 Number Present: 13 Completed Date: 4/4/2025 Age: From 1 To 5 Total Minutes: 145 Time In: 10:05 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable childcare requirements for a routine unannounced visit. This visit was conducted by Cara McKeown-Stewart, Childcare Consultant with Kimberly Marshall, Director. Your program currently operates with a 3-Star license effective 4/21/2018. Restrictions include 1st and 2nd shift care and meets enhanced space. The program’s compliance history was 89% prior to today’s visit. All programs are required to maintain at least 75% compliance. Today, the following items were monitored: • Supervision • Staff / Child Ratio • CPR / First Aid • Special Training • CBC Qualification • ITS – SIDS • Emergency Medical Care Plan • Administration of Medication • Storage of Hazardous Products • Storage of Medication • General Safety • Discipline • Adequate / Approved Space • Program Records • License Posted • Permit Restrictions The license was observed, and the restrictions were found in compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. Staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed staff/child interactions today. I observed children engaging in conversations and activities with their teachers, participating in general routines, playing outdoors, eating lunch, and napping during the visit. No new staff members were reported at this program. Storage and administration of medication and medication authorization were monitored. Storage of hazardous items was monitored today. The most recent playground inspection was recorded 11/04/2024. A fire drill was recorded 3/04/2025. A shelter-in-place for the facility was recorded 3/05/2025. The most recent fire inspection was on 9/04/2024. I observed a sanitation inspection was last conducted on 12/04/2024 earning a Superior classification. The program does not transport children or participate in off-premise or aquatic activities at this time. The following violation was cited during today’s visit: Violation Number Comment Rule 858 Plastic bags, materials that could be torn apart and toy parts small enough to be swallowed were accessible to children under three years of age. A roll of plastic garbage bags and two thin open wrappers for food trays were observed in an unlatched cabinet located less than five feet from the ground Space 1B, as classroom designated for care for children one year of age. Three foam activity boards/pieces were observed accessible to children two years of age and to have teeth marks in Space 1A. .0604(q) Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Consultation Provided During Visit: The following Child Care Rule was discussed with Ms. Marshall during the visit: • 10A NCAC 09 .0510 ACTIVITY AREAS (e)(2) and (f) regarding accessible materials and screen time prohibited for children under three years of age • 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (a) regarding current activity plans posted • 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (c ) regarding safety covers for outlets not in use • 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (7) regarding content to include on medication authorization forms for diaper creams Please ensure a current date is recorded on all posted lesson plans. North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. To get started, complete the ABCMS Child Care Provider Portal Training in Moodle—a video tutorial followed by a few questions. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. • You must notify your consultant 30 days prior to changing the ownership status of your facility. At the completion of the visit, this visit was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown-Stewart, Child Care Consultant (336) 408-4849 cara.mckeown-stewart@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0604 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 4/4/2025 Number Present: 13 Completed Date: 4/4/2025 Age: From 1 To 5 Total Minutes: 145 Time In: 10:05 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable childcare requirements for a routine unannounced visit. This visit was conducted by Cara McKeown-Stewart, Childcare Consultant with Kimberly Marshall, Director. Your program currently operates with a 3-Star license effective 4/21/2018. Restrictions include 1st and 2nd shift care and meets enhanced space. The program’s compliance history was 89% prior to today’s visit. All programs are required to maintain at least 75% compliance. Today, the following items were monitored: • Supervision • Staff / Child Ratio • CPR / First Aid • Special Training • CBC Qualification • ITS – SIDS • Emergency Medical Care Plan • Administration of Medication • Storage of Hazardous Products • Storage of Medication • General Safety • Discipline • Adequate / Approved Space • Program Records • License Posted • Permit Restrictions The license was observed, and the restrictions were found in compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. Staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed staff/child interactions today. I observed children engaging in conversations and activities with their teachers, participating in general routines, playing outdoors, eating lunch, and napping during the visit. No new staff members were reported at this program. Storage and administration of medication and medication authorization were monitored. Storage of hazardous items was monitored today. The most recent playground inspection was recorded 11/04/2024. A fire drill was recorded 3/04/2025. A shelter-in-place for the facility was recorded 3/05/2025. The most recent fire inspection was on 9/04/2024. I observed a sanitation inspection was last conducted on 12/04/2024 earning a Superior classification. The program does not transport children or participate in off-premise or aquatic activities at this time. The following violation was cited during today’s visit: Violation Number Comment Rule 858 Plastic bags, materials that could be torn apart and toy parts small enough to be swallowed were accessible to children under three years of age. A roll of plastic garbage bags and two thin open wrappers for food trays were observed in an unlatched cabinet located less than five feet from the ground Space 1B, as classroom designated for care for children one year of age. Three foam activity boards/pieces were observed accessible to children two years of age and to have teeth marks in Space 1A. .0604(q) Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Consultation Provided During Visit: The following Child Care Rule was discussed with Ms. Marshall during the visit: • 10A NCAC 09 .0510 ACTIVITY AREAS (e)(2) and (f) regarding accessible materials and screen time prohibited for children under three years of age • 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (a) regarding current activity plans posted • 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (c ) regarding safety covers for outlets not in use • 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (7) regarding content to include on medication authorization forms for diaper creams Please ensure a current date is recorded on all posted lesson plans. North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. To get started, complete the ABCMS Child Care Provider Portal Training in Moodle—a video tutorial followed by a few questions. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. • You must notify your consultant 30 days prior to changing the ownership status of your facility. At the completion of the visit, this visit was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown-Stewart, Child Care Consultant (336) 408-4849 cara.mckeown-stewart@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0803 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 4/4/2025 Number Present: 13 Completed Date: 4/4/2025 Age: From 1 To 5 Total Minutes: 145 Time In: 10:05 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable childcare requirements for a routine unannounced visit. This visit was conducted by Cara McKeown-Stewart, Childcare Consultant with Kimberly Marshall, Director. Your program currently operates with a 3-Star license effective 4/21/2018. Restrictions include 1st and 2nd shift care and meets enhanced space. The program’s compliance history was 89% prior to today’s visit. All programs are required to maintain at least 75% compliance. Today, the following items were monitored: • Supervision • Staff / Child Ratio • CPR / First Aid • Special Training • CBC Qualification • ITS – SIDS • Emergency Medical Care Plan • Administration of Medication • Storage of Hazardous Products • Storage of Medication • General Safety • Discipline • Adequate / Approved Space • Program Records • License Posted • Permit Restrictions The license was observed, and the restrictions were found in compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. Staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed staff/child interactions today. I observed children engaging in conversations and activities with their teachers, participating in general routines, playing outdoors, eating lunch, and napping during the visit. No new staff members were reported at this program. Storage and administration of medication and medication authorization were monitored. Storage of hazardous items was monitored today. The most recent playground inspection was recorded 11/04/2024. A fire drill was recorded 3/04/2025. A shelter-in-place for the facility was recorded 3/05/2025. The most recent fire inspection was on 9/04/2024. I observed a sanitation inspection was last conducted on 12/04/2024 earning a Superior classification. The program does not transport children or participate in off-premise or aquatic activities at this time. The following violation was cited during today’s visit: Violation Number Comment Rule 858 Plastic bags, materials that could be torn apart and toy parts small enough to be swallowed were accessible to children under three years of age. A roll of plastic garbage bags and two thin open wrappers for food trays were observed in an unlatched cabinet located less than five feet from the ground Space 1B, as classroom designated for care for children one year of age. Three foam activity boards/pieces were observed accessible to children two years of age and to have teeth marks in Space 1A. .0604(q) Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Consultation Provided During Visit: The following Child Care Rule was discussed with Ms. Marshall during the visit: • 10A NCAC 09 .0510 ACTIVITY AREAS (e)(2) and (f) regarding accessible materials and screen time prohibited for children under three years of age • 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (a) regarding current activity plans posted • 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (c ) regarding safety covers for outlets not in use • 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (7) regarding content to include on medication authorization forms for diaper creams Please ensure a current date is recorded on all posted lesson plans. North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. To get started, complete the ABCMS Child Care Provider Portal Training in Moodle—a video tutorial followed by a few questions. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. • You must notify your consultant 30 days prior to changing the ownership status of your facility. At the completion of the visit, this visit was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown-Stewart, Child Care Consultant (336) 408-4849 cara.mckeown-stewart@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0601 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 10/8/2024 Number Present: 13 Completed Date: 10/8/2024 Age: From 1 To 4 Total Minutes: 280 Time In: 08:05 AM Time Out: 12:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. Kimberly Marshall, Director, assisted me with the visit. Your program currently operates with a three-star license, issued April 21, 2018, earning 4 points in the education component, 2 points in the program standards component (meeting enhanced space) and 1 quality point for 75% of teachers and lead teachers having at least ten years Early Childhood work experience. The Secretary of State website was reviewed on 10/08/2024 and Beulah Baptist Church was observed to be listed as current and active. The program currently provides first shift care only. The sanitation inspection was completed 12/28/2023 with a “Superior” classification. A fire inspection was completed on 6/24/24, and the facility was approved for daytime care only. A copy of this inspection was provided to me during the visit. The center's compliance history was reviewed with the director. The program’s compliance history was 90 % as of 10/08/2024. All programs are required to maintain 75% compliance. Upon arrival, the license was posted, and restrictions were observed to be in compliance. Four classrooms were observed during this visit. All indoor and outdoor areas were observed during the visit. Upon arrival staff/child ratio was observed and recorded on the attached worksheet. Supervision was adequate during the visit. I observed developmentally appropriate materials and activities were available to the children in the classrooms. I observed the children playing in activity areas, participating in general routines, engaging in conversations and activities with their teachers, and eating lunch during the visit. An allergy list was posted in each classroom. Storage of hazardous items was monitored and found to be in compliance. Storage and administration of medication were monitored and found to be in compliance. First Aid kits were monitored, and Safe Arrival and Departure procedures were posted. Ms. Marshall stated the program does not provide transportation or participate in off-premise activities or aquatic activities at this time. A staff training worksheet was submitted prior to the visit; the file for one existing staff member and two new staff members were monitored. Children’s Records were monitored per DCDEE procedures during the visit. The files for three children enrolled were monitored. Playground inspections, lockdown/ shelter-in-place drills and fire drill logs were monitored for one year. A fire drill was conducted on 9/09/2024. A lockdown and shelter-in-place drill were completed on 9/09/2024. A playground inspection was completed on 9/09/2024. The following violations were cited during today's visit: Violation Number Comment Rule 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. In Space 5, a classroom designated for children three to five years of age, the blocks area was observed to contain two accessories, people and animals. .0510(d)(1) 542 The written feeding plan was not modified as the child's needs changed. The infant feeding plans for four children one year of age, but less than 15 months (enrolled in Space 2) had not been updated since the children were infants and still reflected bottle feedings and baby food, although each child is now eating from the full menu the program provides. 10 NCAC 09 .0902(a) 807 A safe indoor and outdoor environment was not provided for the children. On the playground used by children of School Age, a plastic doorbell located to the left of the entrance to the building was observed to be cracked and sharp to the touch. 10A NCAC 09 .0601(a) 858 Plastic bags, materials that could be torn apart and toy parts small enough to be swallowed were accessible to children under three years of age. In Space 1, the classroom designated for children two years of age, two plastic Ziploc bags were observed in two cubbies located less than five feet from the ground. .0604(q) 1048 All staff did not successfully complete certification in First Aid appropriate to the age of children in care. Verification of staff completion of First Aid training from an approved training organization was not in the staff file. The files for two new staff members did include certification of CPR, but not First Aid. .1102(c) 1824 The trained staff did not review the EPR Plan annually or when information in the plan changed to ensure all information was current. The Emergency Preparedness and Response Plan was last updated on 9/30/2024. .0607(e) Compliance documentation: You must correct the violations found during today's visit immediately and send me documentation verifying compliance on or before 10/22/2024. The following information must be included in your compliance letter: • each violation number, • how you corrected each violation, • what plan will be implemented to prevent each violation from occurring again, • the name of your center, • facility ID number, • date, • title of the person who signs the letter If you state in your Compliance Letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical Assistance Provided During Visit: • The Emergency Preparedness and Response Plan was last updated on 9/30/2024, and the file for one existing employee did not contain a signed annual review of the EPR plan. The files for two new staff members did include certification of CPR, but not First Aid. It is imperative that emergency records and trainings are current and onsite for review at all times to ensure the health, safety, and quality care of children enrolled. Ms. Marshall stated she did not realize the EPR plan needed to be updated and reviewed by staff annually. She also stated she did not realize the CPR course completed did not include First Aid certification. I recommended Ms. Marshall create an email or calendar reminder to ensure the EPR plan remains complete and current and that it is reviewed with all staff annually. You may also consider reaching out to Amia Eaton, Training and Program Development Consultant for DCDEE with questions regarding approved trainings and training organizations at: amia.eaton@dhhs.nc.gov • On the playground used by children of School Age, a plastic doorbell located to the left of the entrance to the building was observed to be cracked and sharp to the touch. Ms. Marshal stated she was unaware this doorbell had broken and she would ensure it was covered or replaced as soon as possible. - In Space 1, the classroom designated for children two years of age, two plastic Ziploc bags were observed in two cubbies located less than five feet from the ground. Ms. Marshall made each of these bags inaccessible to children during the visit. - In Space 5, a classroom designated for children three to five years of age, the blocks area was observed to contain two accessories, people and animals. Ms. Marshall added toy cars and trucks to this center during the visit. Consultation Provided During Visit: The following Child Care Rules were reviewed with Mrs. Marshall during the visit: 10A NCAC 09 .0515 PARENT PARTICIPATION (b) (1)(2) 10A NCAC 09 .0606 SAFE SLEEP PRACTICES (b) • North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. To get started, complete the ABCMS Child Care Provider Portal Training in Moodle—a video tutorial followed by a few questions. • Providers can take a BLS course; however, this course would only meet the requirements for CPR provided the training content is verified appropriate for the ages of children in care. BLS would not meet the requirements for First Aid. Thank you for your time and assistance during this visit. At the completion of the visit, this visit summary, enrollment worksheet, and monitoring checklist were provided to you. Contact me at Cara McKeown, Child Care Consultant, (336) 408-4849 or cara.mckeown@dhhs.nc.gov or Pamela Hauser, Licensing Supervisor, pamela.hauser@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0515 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 10/8/2024 Number Present: 13 Completed Date: 10/8/2024 Age: From 1 To 4 Total Minutes: 280 Time In: 08:05 AM Time Out: 12:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. Kimberly Marshall, Director, assisted me with the visit. Your program currently operates with a three-star license, issued April 21, 2018, earning 4 points in the education component, 2 points in the program standards component (meeting enhanced space) and 1 quality point for 75% of teachers and lead teachers having at least ten years Early Childhood work experience. The Secretary of State website was reviewed on 10/08/2024 and Beulah Baptist Church was observed to be listed as current and active. The program currently provides first shift care only. The sanitation inspection was completed 12/28/2023 with a “Superior” classification. A fire inspection was completed on 6/24/24, and the facility was approved for daytime care only. A copy of this inspection was provided to me during the visit. The center's compliance history was reviewed with the director. The program’s compliance history was 90 % as of 10/08/2024. All programs are required to maintain 75% compliance. Upon arrival, the license was posted, and restrictions were observed to be in compliance. Four classrooms were observed during this visit. All indoor and outdoor areas were observed during the visit. Upon arrival staff/child ratio was observed and recorded on the attached worksheet. Supervision was adequate during the visit. I observed developmentally appropriate materials and activities were available to the children in the classrooms. I observed the children playing in activity areas, participating in general routines, engaging in conversations and activities with their teachers, and eating lunch during the visit. An allergy list was posted in each classroom. Storage of hazardous items was monitored and found to be in compliance. Storage and administration of medication were monitored and found to be in compliance. First Aid kits were monitored, and Safe Arrival and Departure procedures were posted. Ms. Marshall stated the program does not provide transportation or participate in off-premise activities or aquatic activities at this time. A staff training worksheet was submitted prior to the visit; the file for one existing staff member and two new staff members were monitored. Children’s Records were monitored per DCDEE procedures during the visit. The files for three children enrolled were monitored. Playground inspections, lockdown/ shelter-in-place drills and fire drill logs were monitored for one year. A fire drill was conducted on 9/09/2024. A lockdown and shelter-in-place drill were completed on 9/09/2024. A playground inspection was completed on 9/09/2024. The following violations were cited during today's visit: Violation Number Comment Rule 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. In Space 5, a classroom designated for children three to five years of age, the blocks area was observed to contain two accessories, people and animals. .0510(d)(1) 542 The written feeding plan was not modified as the child's needs changed. The infant feeding plans for four children one year of age, but less than 15 months (enrolled in Space 2) had not been updated since the children were infants and still reflected bottle feedings and baby food, although each child is now eating from the full menu the program provides. 10 NCAC 09 .0902(a) 807 A safe indoor and outdoor environment was not provided for the children. On the playground used by children of School Age, a plastic doorbell located to the left of the entrance to the building was observed to be cracked and sharp to the touch. 10A NCAC 09 .0601(a) 858 Plastic bags, materials that could be torn apart and toy parts small enough to be swallowed were accessible to children under three years of age. In Space 1, the classroom designated for children two years of age, two plastic Ziploc bags were observed in two cubbies located less than five feet from the ground. .0604(q) 1048 All staff did not successfully complete certification in First Aid appropriate to the age of children in care. Verification of staff completion of First Aid training from an approved training organization was not in the staff file. The files for two new staff members did include certification of CPR, but not First Aid. .1102(c) 1824 The trained staff did not review the EPR Plan annually or when information in the plan changed to ensure all information was current. The Emergency Preparedness and Response Plan was last updated on 9/30/2024. .0607(e) Compliance documentation: You must correct the violations found during today's visit immediately and send me documentation verifying compliance on or before 10/22/2024. The following information must be included in your compliance letter: • each violation number, • how you corrected each violation, • what plan will be implemented to prevent each violation from occurring again, • the name of your center, • facility ID number, • date, • title of the person who signs the letter If you state in your Compliance Letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical Assistance Provided During Visit: • The Emergency Preparedness and Response Plan was last updated on 9/30/2024, and the file for one existing employee did not contain a signed annual review of the EPR plan. The files for two new staff members did include certification of CPR, but not First Aid. It is imperative that emergency records and trainings are current and onsite for review at all times to ensure the health, safety, and quality care of children enrolled. Ms. Marshall stated she did not realize the EPR plan needed to be updated and reviewed by staff annually. She also stated she did not realize the CPR course completed did not include First Aid certification. I recommended Ms. Marshall create an email or calendar reminder to ensure the EPR plan remains complete and current and that it is reviewed with all staff annually. You may also consider reaching out to Amia Eaton, Training and Program Development Consultant for DCDEE with questions regarding approved trainings and training organizations at: amia.eaton@dhhs.nc.gov • On the playground used by children of School Age, a plastic doorbell located to the left of the entrance to the building was observed to be cracked and sharp to the touch. Ms. Marshal stated she was unaware this doorbell had broken and she would ensure it was covered or replaced as soon as possible. - In Space 1, the classroom designated for children two years of age, two plastic Ziploc bags were observed in two cubbies located less than five feet from the ground. Ms. Marshall made each of these bags inaccessible to children during the visit. - In Space 5, a classroom designated for children three to five years of age, the blocks area was observed to contain two accessories, people and animals. Ms. Marshall added toy cars and trucks to this center during the visit. Consultation Provided During Visit: The following Child Care Rules were reviewed with Mrs. Marshall during the visit: 10A NCAC 09 .0515 PARENT PARTICIPATION (b) (1)(2) 10A NCAC 09 .0606 SAFE SLEEP PRACTICES (b) • North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. To get started, complete the ABCMS Child Care Provider Portal Training in Moodle—a video tutorial followed by a few questions. • Providers can take a BLS course; however, this course would only meet the requirements for CPR provided the training content is verified appropriate for the ages of children in care. BLS would not meet the requirements for First Aid. Thank you for your time and assistance during this visit. At the completion of the visit, this visit summary, enrollment worksheet, and monitoring checklist were provided to you. Contact me at Cara McKeown, Child Care Consultant, (336) 408-4849 or cara.mckeown@dhhs.nc.gov or Pamela Hauser, Licensing Supervisor, pamela.hauser@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0606 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 10/8/2024 Number Present: 13 Completed Date: 10/8/2024 Age: From 1 To 4 Total Minutes: 280 Time In: 08:05 AM Time Out: 12:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. Kimberly Marshall, Director, assisted me with the visit. Your program currently operates with a three-star license, issued April 21, 2018, earning 4 points in the education component, 2 points in the program standards component (meeting enhanced space) and 1 quality point for 75% of teachers and lead teachers having at least ten years Early Childhood work experience. The Secretary of State website was reviewed on 10/08/2024 and Beulah Baptist Church was observed to be listed as current and active. The program currently provides first shift care only. The sanitation inspection was completed 12/28/2023 with a “Superior” classification. A fire inspection was completed on 6/24/24, and the facility was approved for daytime care only. A copy of this inspection was provided to me during the visit. The center's compliance history was reviewed with the director. The program’s compliance history was 90 % as of 10/08/2024. All programs are required to maintain 75% compliance. Upon arrival, the license was posted, and restrictions were observed to be in compliance. Four classrooms were observed during this visit. All indoor and outdoor areas were observed during the visit. Upon arrival staff/child ratio was observed and recorded on the attached worksheet. Supervision was adequate during the visit. I observed developmentally appropriate materials and activities were available to the children in the classrooms. I observed the children playing in activity areas, participating in general routines, engaging in conversations and activities with their teachers, and eating lunch during the visit. An allergy list was posted in each classroom. Storage of hazardous items was monitored and found to be in compliance. Storage and administration of medication were monitored and found to be in compliance. First Aid kits were monitored, and Safe Arrival and Departure procedures were posted. Ms. Marshall stated the program does not provide transportation or participate in off-premise activities or aquatic activities at this time. A staff training worksheet was submitted prior to the visit; the file for one existing staff member and two new staff members were monitored. Children’s Records were monitored per DCDEE procedures during the visit. The files for three children enrolled were monitored. Playground inspections, lockdown/ shelter-in-place drills and fire drill logs were monitored for one year. A fire drill was conducted on 9/09/2024. A lockdown and shelter-in-place drill were completed on 9/09/2024. A playground inspection was completed on 9/09/2024. The following violations were cited during today's visit: Violation Number Comment Rule 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. In Space 5, a classroom designated for children three to five years of age, the blocks area was observed to contain two accessories, people and animals. .0510(d)(1) 542 The written feeding plan was not modified as the child's needs changed. The infant feeding plans for four children one year of age, but less than 15 months (enrolled in Space 2) had not been updated since the children were infants and still reflected bottle feedings and baby food, although each child is now eating from the full menu the program provides. 10 NCAC 09 .0902(a) 807 A safe indoor and outdoor environment was not provided for the children. On the playground used by children of School Age, a plastic doorbell located to the left of the entrance to the building was observed to be cracked and sharp to the touch. 10A NCAC 09 .0601(a) 858 Plastic bags, materials that could be torn apart and toy parts small enough to be swallowed were accessible to children under three years of age. In Space 1, the classroom designated for children two years of age, two plastic Ziploc bags were observed in two cubbies located less than five feet from the ground. .0604(q) 1048 All staff did not successfully complete certification in First Aid appropriate to the age of children in care. Verification of staff completion of First Aid training from an approved training organization was not in the staff file. The files for two new staff members did include certification of CPR, but not First Aid. .1102(c) 1824 The trained staff did not review the EPR Plan annually or when information in the plan changed to ensure all information was current. The Emergency Preparedness and Response Plan was last updated on 9/30/2024. .0607(e) Compliance documentation: You must correct the violations found during today's visit immediately and send me documentation verifying compliance on or before 10/22/2024. The following information must be included in your compliance letter: • each violation number, • how you corrected each violation, • what plan will be implemented to prevent each violation from occurring again, • the name of your center, • facility ID number, • date, • title of the person who signs the letter If you state in your Compliance Letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical Assistance Provided During Visit: • The Emergency Preparedness and Response Plan was last updated on 9/30/2024, and the file for one existing employee did not contain a signed annual review of the EPR plan. The files for two new staff members did include certification of CPR, but not First Aid. It is imperative that emergency records and trainings are current and onsite for review at all times to ensure the health, safety, and quality care of children enrolled. Ms. Marshall stated she did not realize the EPR plan needed to be updated and reviewed by staff annually. She also stated she did not realize the CPR course completed did not include First Aid certification. I recommended Ms. Marshall create an email or calendar reminder to ensure the EPR plan remains complete and current and that it is reviewed with all staff annually. You may also consider reaching out to Amia Eaton, Training and Program Development Consultant for DCDEE with questions regarding approved trainings and training organizations at: amia.eaton@dhhs.nc.gov • On the playground used by children of School Age, a plastic doorbell located to the left of the entrance to the building was observed to be cracked and sharp to the touch. Ms. Marshal stated she was unaware this doorbell had broken and she would ensure it was covered or replaced as soon as possible. - In Space 1, the classroom designated for children two years of age, two plastic Ziploc bags were observed in two cubbies located less than five feet from the ground. Ms. Marshall made each of these bags inaccessible to children during the visit. - In Space 5, a classroom designated for children three to five years of age, the blocks area was observed to contain two accessories, people and animals. Ms. Marshall added toy cars and trucks to this center during the visit. Consultation Provided During Visit: The following Child Care Rules were reviewed with Mrs. Marshall during the visit: 10A NCAC 09 .0515 PARENT PARTICIPATION (b) (1)(2) 10A NCAC 09 .0606 SAFE SLEEP PRACTICES (b) • North Carolina child care administrators can now view and edit their facility’s staff roster in ABCMS, the DCDEE’s criminal background check system. Provider Access to ABCMS allows administrators to: • See the real-time background check status of staff members. • Run a printable report of the staff roster to assist with compliance visits. • See new background check applicants and add to staff roster. To get started, complete the ABCMS Child Care Provider Portal Training in Moodle—a video tutorial followed by a few questions. • Providers can take a BLS course; however, this course would only meet the requirements for CPR provided the training content is verified appropriate for the ages of children in care. BLS would not meet the requirements for First Aid. Thank you for your time and assistance during this visit. At the completion of the visit, this visit summary, enrollment worksheet, and monitoring checklist were provided to you. Contact me at Cara McKeown, Child Care Consultant, (336) 408-4849 or cara.mckeown@dhhs.nc.gov or Pamela Hauser, Licensing Supervisor, pamela.hauser@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0604 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 4/2/2024 Number Present: 11 Completed Date: 4/2/2024 Age: From 0 To 5 Total Minutes: 260 Time In: 10:40 AM Time Out: 03:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable childcare requirements for a routine unannounced visit. This visit was conducted by Cara McKeown-Stewart, Childcare Consultant with Kimberly Marshall, Director. Your program currently operates with a 3-Star license effective 4/21/18. Restrictions include 1st and 2nd shift care and meets enhanced space. Ms. Marshall stated the program is only providing first shift care at this time. The NC Secretary of State website was reviewed on 4/02/2024 and Beulah Baptist Church was listed as current and active. The program’s compliance history was 88 % prior to today’s visit. All programs are required to maintain at least 75% compliance. Today, the following items were monitored: • Supervision • Staff / Child Ratio • CPR / First Aid • Special Training • CBC Qualification • ITS – SIDS • Emergency Medical Care Plan • Administration of Medication • Storage of Hazardous Products • Storage of Medication • General Safety • Discipline • Adequate / Approved Space • Program Records • License Posted • Permit Restrictions The license was observed, and the restrictions were found in compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. A plastic bag was observed accessible to children less than three years of age less than five feet from the ground inside a bag teachers use outdoors to store tissues, wipes, and other items. This bag was made inaccessible to children during the visit. Spaces 1, 2, 3, and 4 were remeasured during today’s visit, due to Indoor Space Calculation worksheets missing from the file and master file. Space 5 was not remeasured during the visit. This space was licensed for children; however, the space has never been used to provide care for children, and it now serves as a kitchenette and food storage area. Ms. Marshall stated there are no plans for this space to be used to care for children, but that she would contact her consultant prior to using this space for children. Staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed staff/child interactions today. I observed children playing with toys, engaging in conversations and activities with their teachers, participating in general routines, and eating lunch during the visit. Two new staff were reported at this program. Files for new staff were reviewed. Limited monitoring of staff files was conducted for the purpose of reviewing training regarding CPR/First Aid, EPR, Playground Safety, ITS-SIDS, and Criminal Background Checks. No medications were reported at this program. Storage of hazardous items was monitored today and found to be in compliance. A playground inspection was recorded 3/06/2024. A fire drill was recorded on 3/06/2024. The most recent lock down and shelter in place drill for the facility was recorded 3/06/2024; the last lockdown/ shelter-in-place drill was completed on 11/06/2023. The most recent fire inspection was on 7/27/2023. I observed a sanitation inspection was last conducted on 12/28/2023 earning a Superior classification. The program does not provide transportation at this time or participate in off-premise or aquatic activities at this time. The following violations were cited during today’s visit: Violation Number Comment Rule 318 Children between 12 and 24 months of age were grouped with children 3 years of age or older. In Space 1, one child one year of age was grouped with two children two years of age and two children three years of age. 10A NCAC 09 .0713(a)(6) 858 Plastic bags, materials that could be torn apart and toy parts small enough to be swallowed were accessible to children under three years of age. Fabric weed block was observed emerging from the base of the mulch surfacing located along the fence line of the playground used for children under the age of three years old. .0604(q) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. A lockdown/ shelter-in-place drill was not completed between 11/06/2023 and 3/06/2023. .0604(u);.0302(d)(8) 1823 The EPR Plan did not include the location of the Ready to Go File and or the required information. The Ready to Go file did not contain staff contact information. .0607(d)(10) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before 4/16/2024. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. You may email the letter to cara.mckeown-stewart@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. An unannounced follow-up visit will be made to monitor staff/child ratios. Additional monitoring visits may also be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance discussed during today’s visit: • Fabric weed block was observed emerging from the base of the mulch surfacing located along the fence line of the playground used for children under the age of three years old. It is important for the indoor and outdoor environment to be consistently monitored so that children can explore the learning environment safely. Ms. Marshall stated she did not realize this was an issue on the playground. I recommended Ms. Marshall consider adding monitoring of this to her monthly playground inspection. • In Space 1, one child one year of age was grouped with two children two years of age and two children three years of age. Maintaining staff: child ratios and grouping children in accordance with child care requirements is critical to providing appropriate supervision at all times to ensure children remain safe and follow required permit restrictions. Ms. Marshall stated she knew infants could not be grouped with children two years of age, but she did not realize children between 12 and 24 months of age could not be grouped with children 3 years of age or older. Please combine infants and children one year of age together in the future, if necessary to maximize safety and supervision, as well as maintain compliance with Child Care Rule. • The Ready to Go file did not contain staff contact information. It is important to maintain current contact information of all staff in the Ready to Go File to ensure this is accessible in the event of a medical emergency. Ms. Marshall stated she did not realize this information needed to be part of this file and that she would add it immediately. I reviewed all items required to be in the Ready to Go File with Ms. Marshall during the visit. • A lockdown/ shelter-in-place drill was not completed between 11/06/2023 and 3/06/2023. It is important to maintain documentation of all emergency records to evidence emergency drills are completed as required. I recommended Ms. Marshall set a reminder via calendar, alarm, or email notification to ensure these are completed every three months. Additional Information/Consultation: • You must notify your consultant 30 days prior to changing the ownership status of your facility. •The following Child Care Rules were thoroughly discussed with Ms. Marshall during the visit: • 15A NCAC 18A .2804 FOOD SUPPLIES (d) • 10A NCAC 09 .0713 STAFF/CHILD RATIOS FOR CENTERS (a) (3) (6) • 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (d) (10) • 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (c ) - 10A NCAC 09 .0902 REQUIREMENTS FOR INFANTS (a) • Ms. Richardson must complete her CPR/FA certification no later than 4/18/2024. Please be reminded your facility is in cohort one. Throughout the next few months, I recommend you consider completing the following tasks and activities that will help prepare you for your reassessment year, which will be sometime between July 1, 2024 and June 30, 2025. If possible, the Division will align the reassessment with your annual compliance visit timeframe. • Have all staff update WORKS accounts to reflect all currently completed coursework (DCDEE-WORKS) • Determine whether you wish to have Environment Rating Scale (ERS) Assessments [ITERS-R, ECERS-R, SACERS-U, FCCERS-R] conducted • Request technical assistance with your child care consultant and local partners • Participate in local CCR&R and NCPC quality related training/workshops (CCRR Information) • Reach out to your local Community College to discuss educational opportunities • Review NCRLAP website ERS resources (www.NCRLAP.org). To help review ERS requirements and think carefully about the current characteristics and practices in your program and classrooms, check out the Thinking More worksheets. A worksheet is available for each subscale of each rating scale. • Consider requesting an ERS assessment (free of charge) during the preparation year. Remember the scores can be used in a variety of ways o ERS assessments can be requested during the preparation year and scores can be used as guidance to enhance program quality o If desired, assessment scores can be used during the preparation year if the operator wants to move forward with a rated license reassessment o Assessment scores can be saved to use during the reassessment year o Facilities can request another ERS assessment (free of charge) in your reassessment year for any ERS assessment scoring less than a 5.0 Ms. Marshall expressed interest in requesting the ERS during the facility’s preparation year; I emailed Ms. Marshall the Rated License Assessment Request Review form and Rated License Assessment for Centers packet during the visit. At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown-Stewart, Child Care Consultant (336) 408-4849 cara.mckeown-stewart@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0607 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 4/2/2024 Number Present: 11 Completed Date: 4/2/2024 Age: From 0 To 5 Total Minutes: 260 Time In: 10:40 AM Time Out: 03:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable childcare requirements for a routine unannounced visit. This visit was conducted by Cara McKeown-Stewart, Childcare Consultant with Kimberly Marshall, Director. Your program currently operates with a 3-Star license effective 4/21/18. Restrictions include 1st and 2nd shift care and meets enhanced space. Ms. Marshall stated the program is only providing first shift care at this time. The NC Secretary of State website was reviewed on 4/02/2024 and Beulah Baptist Church was listed as current and active. The program’s compliance history was 88 % prior to today’s visit. All programs are required to maintain at least 75% compliance. Today, the following items were monitored: • Supervision • Staff / Child Ratio • CPR / First Aid • Special Training • CBC Qualification • ITS – SIDS • Emergency Medical Care Plan • Administration of Medication • Storage of Hazardous Products • Storage of Medication • General Safety • Discipline • Adequate / Approved Space • Program Records • License Posted • Permit Restrictions The license was observed, and the restrictions were found in compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. A plastic bag was observed accessible to children less than three years of age less than five feet from the ground inside a bag teachers use outdoors to store tissues, wipes, and other items. This bag was made inaccessible to children during the visit. Spaces 1, 2, 3, and 4 were remeasured during today’s visit, due to Indoor Space Calculation worksheets missing from the file and master file. Space 5 was not remeasured during the visit. This space was licensed for children; however, the space has never been used to provide care for children, and it now serves as a kitchenette and food storage area. Ms. Marshall stated there are no plans for this space to be used to care for children, but that she would contact her consultant prior to using this space for children. Staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed staff/child interactions today. I observed children playing with toys, engaging in conversations and activities with their teachers, participating in general routines, and eating lunch during the visit. Two new staff were reported at this program. Files for new staff were reviewed. Limited monitoring of staff files was conducted for the purpose of reviewing training regarding CPR/First Aid, EPR, Playground Safety, ITS-SIDS, and Criminal Background Checks. No medications were reported at this program. Storage of hazardous items was monitored today and found to be in compliance. A playground inspection was recorded 3/06/2024. A fire drill was recorded on 3/06/2024. The most recent lock down and shelter in place drill for the facility was recorded 3/06/2024; the last lockdown/ shelter-in-place drill was completed on 11/06/2023. The most recent fire inspection was on 7/27/2023. I observed a sanitation inspection was last conducted on 12/28/2023 earning a Superior classification. The program does not provide transportation at this time or participate in off-premise or aquatic activities at this time. The following violations were cited during today’s visit: Violation Number Comment Rule 318 Children between 12 and 24 months of age were grouped with children 3 years of age or older. In Space 1, one child one year of age was grouped with two children two years of age and two children three years of age. 10A NCAC 09 .0713(a)(6) 858 Plastic bags, materials that could be torn apart and toy parts small enough to be swallowed were accessible to children under three years of age. Fabric weed block was observed emerging from the base of the mulch surfacing located along the fence line of the playground used for children under the age of three years old. .0604(q) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. A lockdown/ shelter-in-place drill was not completed between 11/06/2023 and 3/06/2023. .0604(u);.0302(d)(8) 1823 The EPR Plan did not include the location of the Ready to Go File and or the required information. The Ready to Go file did not contain staff contact information. .0607(d)(10) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before 4/16/2024. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. You may email the letter to cara.mckeown-stewart@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. An unannounced follow-up visit will be made to monitor staff/child ratios. Additional monitoring visits may also be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance discussed during today’s visit: • Fabric weed block was observed emerging from the base of the mulch surfacing located along the fence line of the playground used for children under the age of three years old. It is important for the indoor and outdoor environment to be consistently monitored so that children can explore the learning environment safely. Ms. Marshall stated she did not realize this was an issue on the playground. I recommended Ms. Marshall consider adding monitoring of this to her monthly playground inspection. • In Space 1, one child one year of age was grouped with two children two years of age and two children three years of age. Maintaining staff: child ratios and grouping children in accordance with child care requirements is critical to providing appropriate supervision at all times to ensure children remain safe and follow required permit restrictions. Ms. Marshall stated she knew infants could not be grouped with children two years of age, but she did not realize children between 12 and 24 months of age could not be grouped with children 3 years of age or older. Please combine infants and children one year of age together in the future, if necessary to maximize safety and supervision, as well as maintain compliance with Child Care Rule. • The Ready to Go file did not contain staff contact information. It is important to maintain current contact information of all staff in the Ready to Go File to ensure this is accessible in the event of a medical emergency. Ms. Marshall stated she did not realize this information needed to be part of this file and that she would add it immediately. I reviewed all items required to be in the Ready to Go File with Ms. Marshall during the visit. • A lockdown/ shelter-in-place drill was not completed between 11/06/2023 and 3/06/2023. It is important to maintain documentation of all emergency records to evidence emergency drills are completed as required. I recommended Ms. Marshall set a reminder via calendar, alarm, or email notification to ensure these are completed every three months. Additional Information/Consultation: • You must notify your consultant 30 days prior to changing the ownership status of your facility. •The following Child Care Rules were thoroughly discussed with Ms. Marshall during the visit: • 15A NCAC 18A .2804 FOOD SUPPLIES (d) • 10A NCAC 09 .0713 STAFF/CHILD RATIOS FOR CENTERS (a) (3) (6) • 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (d) (10) • 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (c ) - 10A NCAC 09 .0902 REQUIREMENTS FOR INFANTS (a) • Ms. Richardson must complete her CPR/FA certification no later than 4/18/2024. Please be reminded your facility is in cohort one. Throughout the next few months, I recommend you consider completing the following tasks and activities that will help prepare you for your reassessment year, which will be sometime between July 1, 2024 and June 30, 2025. If possible, the Division will align the reassessment with your annual compliance visit timeframe. • Have all staff update WORKS accounts to reflect all currently completed coursework (DCDEE-WORKS) • Determine whether you wish to have Environment Rating Scale (ERS) Assessments [ITERS-R, ECERS-R, SACERS-U, FCCERS-R] conducted • Request technical assistance with your child care consultant and local partners • Participate in local CCR&R and NCPC quality related training/workshops (CCRR Information) • Reach out to your local Community College to discuss educational opportunities • Review NCRLAP website ERS resources (www.NCRLAP.org). To help review ERS requirements and think carefully about the current characteristics and practices in your program and classrooms, check out the Thinking More worksheets. A worksheet is available for each subscale of each rating scale. • Consider requesting an ERS assessment (free of charge) during the preparation year. Remember the scores can be used in a variety of ways o ERS assessments can be requested during the preparation year and scores can be used as guidance to enhance program quality o If desired, assessment scores can be used during the preparation year if the operator wants to move forward with a rated license reassessment o Assessment scores can be saved to use during the reassessment year o Facilities can request another ERS assessment (free of charge) in your reassessment year for any ERS assessment scoring less than a 5.0 Ms. Marshall expressed interest in requesting the ERS during the facility’s preparation year; I emailed Ms. Marshall the Rated License Assessment Request Review form and Rated License Assessment for Centers packet during the visit. At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown-Stewart, Child Care Consultant (336) 408-4849 cara.mckeown-stewart@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0713 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 4/2/2024 Number Present: 11 Completed Date: 4/2/2024 Age: From 0 To 5 Total Minutes: 260 Time In: 10:40 AM Time Out: 03:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable childcare requirements for a routine unannounced visit. This visit was conducted by Cara McKeown-Stewart, Childcare Consultant with Kimberly Marshall, Director. Your program currently operates with a 3-Star license effective 4/21/18. Restrictions include 1st and 2nd shift care and meets enhanced space. Ms. Marshall stated the program is only providing first shift care at this time. The NC Secretary of State website was reviewed on 4/02/2024 and Beulah Baptist Church was listed as current and active. The program’s compliance history was 88 % prior to today’s visit. All programs are required to maintain at least 75% compliance. Today, the following items were monitored: • Supervision • Staff / Child Ratio • CPR / First Aid • Special Training • CBC Qualification • ITS – SIDS • Emergency Medical Care Plan • Administration of Medication • Storage of Hazardous Products • Storage of Medication • General Safety • Discipline • Adequate / Approved Space • Program Records • License Posted • Permit Restrictions The license was observed, and the restrictions were found in compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. A plastic bag was observed accessible to children less than three years of age less than five feet from the ground inside a bag teachers use outdoors to store tissues, wipes, and other items. This bag was made inaccessible to children during the visit. Spaces 1, 2, 3, and 4 were remeasured during today’s visit, due to Indoor Space Calculation worksheets missing from the file and master file. Space 5 was not remeasured during the visit. This space was licensed for children; however, the space has never been used to provide care for children, and it now serves as a kitchenette and food storage area. Ms. Marshall stated there are no plans for this space to be used to care for children, but that she would contact her consultant prior to using this space for children. Staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed staff/child interactions today. I observed children playing with toys, engaging in conversations and activities with their teachers, participating in general routines, and eating lunch during the visit. Two new staff were reported at this program. Files for new staff were reviewed. Limited monitoring of staff files was conducted for the purpose of reviewing training regarding CPR/First Aid, EPR, Playground Safety, ITS-SIDS, and Criminal Background Checks. No medications were reported at this program. Storage of hazardous items was monitored today and found to be in compliance. A playground inspection was recorded 3/06/2024. A fire drill was recorded on 3/06/2024. The most recent lock down and shelter in place drill for the facility was recorded 3/06/2024; the last lockdown/ shelter-in-place drill was completed on 11/06/2023. The most recent fire inspection was on 7/27/2023. I observed a sanitation inspection was last conducted on 12/28/2023 earning a Superior classification. The program does not provide transportation at this time or participate in off-premise or aquatic activities at this time. The following violations were cited during today’s visit: Violation Number Comment Rule 318 Children between 12 and 24 months of age were grouped with children 3 years of age or older. In Space 1, one child one year of age was grouped with two children two years of age and two children three years of age. 10A NCAC 09 .0713(a)(6) 858 Plastic bags, materials that could be torn apart and toy parts small enough to be swallowed were accessible to children under three years of age. Fabric weed block was observed emerging from the base of the mulch surfacing located along the fence line of the playground used for children under the age of three years old. .0604(q) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. A lockdown/ shelter-in-place drill was not completed between 11/06/2023 and 3/06/2023. .0604(u);.0302(d)(8) 1823 The EPR Plan did not include the location of the Ready to Go File and or the required information. The Ready to Go file did not contain staff contact information. .0607(d)(10) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before 4/16/2024. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. You may email the letter to cara.mckeown-stewart@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. An unannounced follow-up visit will be made to monitor staff/child ratios. Additional monitoring visits may also be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance discussed during today’s visit: • Fabric weed block was observed emerging from the base of the mulch surfacing located along the fence line of the playground used for children under the age of three years old. It is important for the indoor and outdoor environment to be consistently monitored so that children can explore the learning environment safely. Ms. Marshall stated she did not realize this was an issue on the playground. I recommended Ms. Marshall consider adding monitoring of this to her monthly playground inspection. • In Space 1, one child one year of age was grouped with two children two years of age and two children three years of age. Maintaining staff: child ratios and grouping children in accordance with child care requirements is critical to providing appropriate supervision at all times to ensure children remain safe and follow required permit restrictions. Ms. Marshall stated she knew infants could not be grouped with children two years of age, but she did not realize children between 12 and 24 months of age could not be grouped with children 3 years of age or older. Please combine infants and children one year of age together in the future, if necessary to maximize safety and supervision, as well as maintain compliance with Child Care Rule. • The Ready to Go file did not contain staff contact information. It is important to maintain current contact information of all staff in the Ready to Go File to ensure this is accessible in the event of a medical emergency. Ms. Marshall stated she did not realize this information needed to be part of this file and that she would add it immediately. I reviewed all items required to be in the Ready to Go File with Ms. Marshall during the visit. • A lockdown/ shelter-in-place drill was not completed between 11/06/2023 and 3/06/2023. It is important to maintain documentation of all emergency records to evidence emergency drills are completed as required. I recommended Ms. Marshall set a reminder via calendar, alarm, or email notification to ensure these are completed every three months. Additional Information/Consultation: • You must notify your consultant 30 days prior to changing the ownership status of your facility. •The following Child Care Rules were thoroughly discussed with Ms. Marshall during the visit: • 15A NCAC 18A .2804 FOOD SUPPLIES (d) • 10A NCAC 09 .0713 STAFF/CHILD RATIOS FOR CENTERS (a) (3) (6) • 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (d) (10) • 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (c ) - 10A NCAC 09 .0902 REQUIREMENTS FOR INFANTS (a) • Ms. Richardson must complete her CPR/FA certification no later than 4/18/2024. Please be reminded your facility is in cohort one. Throughout the next few months, I recommend you consider completing the following tasks and activities that will help prepare you for your reassessment year, which will be sometime between July 1, 2024 and June 30, 2025. If possible, the Division will align the reassessment with your annual compliance visit timeframe. • Have all staff update WORKS accounts to reflect all currently completed coursework (DCDEE-WORKS) • Determine whether you wish to have Environment Rating Scale (ERS) Assessments [ITERS-R, ECERS-R, SACERS-U, FCCERS-R] conducted • Request technical assistance with your child care consultant and local partners • Participate in local CCR&R and NCPC quality related training/workshops (CCRR Information) • Reach out to your local Community College to discuss educational opportunities • Review NCRLAP website ERS resources (www.NCRLAP.org). To help review ERS requirements and think carefully about the current characteristics and practices in your program and classrooms, check out the Thinking More worksheets. A worksheet is available for each subscale of each rating scale. • Consider requesting an ERS assessment (free of charge) during the preparation year. Remember the scores can be used in a variety of ways o ERS assessments can be requested during the preparation year and scores can be used as guidance to enhance program quality o If desired, assessment scores can be used during the preparation year if the operator wants to move forward with a rated license reassessment o Assessment scores can be saved to use during the reassessment year o Facilities can request another ERS assessment (free of charge) in your reassessment year for any ERS assessment scoring less than a 5.0 Ms. Marshall expressed interest in requesting the ERS during the facility’s preparation year; I emailed Ms. Marshall the Rated License Assessment Request Review form and Rated License Assessment for Centers packet during the visit. At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown-Stewart, Child Care Consultant (336) 408-4849 cara.mckeown-stewart@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0902 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 4/2/2024 Number Present: 11 Completed Date: 4/2/2024 Age: From 0 To 5 Total Minutes: 260 Time In: 10:40 AM Time Out: 03:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable childcare requirements for a routine unannounced visit. This visit was conducted by Cara McKeown-Stewart, Childcare Consultant with Kimberly Marshall, Director. Your program currently operates with a 3-Star license effective 4/21/18. Restrictions include 1st and 2nd shift care and meets enhanced space. Ms. Marshall stated the program is only providing first shift care at this time. The NC Secretary of State website was reviewed on 4/02/2024 and Beulah Baptist Church was listed as current and active. The program’s compliance history was 88 % prior to today’s visit. All programs are required to maintain at least 75% compliance. Today, the following items were monitored: • Supervision • Staff / Child Ratio • CPR / First Aid • Special Training • CBC Qualification • ITS – SIDS • Emergency Medical Care Plan • Administration of Medication • Storage of Hazardous Products • Storage of Medication • General Safety • Discipline • Adequate / Approved Space • Program Records • License Posted • Permit Restrictions The license was observed, and the restrictions were found in compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. A plastic bag was observed accessible to children less than three years of age less than five feet from the ground inside a bag teachers use outdoors to store tissues, wipes, and other items. This bag was made inaccessible to children during the visit. Spaces 1, 2, 3, and 4 were remeasured during today’s visit, due to Indoor Space Calculation worksheets missing from the file and master file. Space 5 was not remeasured during the visit. This space was licensed for children; however, the space has never been used to provide care for children, and it now serves as a kitchenette and food storage area. Ms. Marshall stated there are no plans for this space to be used to care for children, but that she would contact her consultant prior to using this space for children. Staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed staff/child interactions today. I observed children playing with toys, engaging in conversations and activities with their teachers, participating in general routines, and eating lunch during the visit. Two new staff were reported at this program. Files for new staff were reviewed. Limited monitoring of staff files was conducted for the purpose of reviewing training regarding CPR/First Aid, EPR, Playground Safety, ITS-SIDS, and Criminal Background Checks. No medications were reported at this program. Storage of hazardous items was monitored today and found to be in compliance. A playground inspection was recorded 3/06/2024. A fire drill was recorded on 3/06/2024. The most recent lock down and shelter in place drill for the facility was recorded 3/06/2024; the last lockdown/ shelter-in-place drill was completed on 11/06/2023. The most recent fire inspection was on 7/27/2023. I observed a sanitation inspection was last conducted on 12/28/2023 earning a Superior classification. The program does not provide transportation at this time or participate in off-premise or aquatic activities at this time. The following violations were cited during today’s visit: Violation Number Comment Rule 318 Children between 12 and 24 months of age were grouped with children 3 years of age or older. In Space 1, one child one year of age was grouped with two children two years of age and two children three years of age. 10A NCAC 09 .0713(a)(6) 858 Plastic bags, materials that could be torn apart and toy parts small enough to be swallowed were accessible to children under three years of age. Fabric weed block was observed emerging from the base of the mulch surfacing located along the fence line of the playground used for children under the age of three years old. .0604(q) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. A lockdown/ shelter-in-place drill was not completed between 11/06/2023 and 3/06/2023. .0604(u);.0302(d)(8) 1823 The EPR Plan did not include the location of the Ready to Go File and or the required information. The Ready to Go file did not contain staff contact information. .0607(d)(10) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before 4/16/2024. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. You may email the letter to cara.mckeown-stewart@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. An unannounced follow-up visit will be made to monitor staff/child ratios. Additional monitoring visits may also be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance discussed during today’s visit: • Fabric weed block was observed emerging from the base of the mulch surfacing located along the fence line of the playground used for children under the age of three years old. It is important for the indoor and outdoor environment to be consistently monitored so that children can explore the learning environment safely. Ms. Marshall stated she did not realize this was an issue on the playground. I recommended Ms. Marshall consider adding monitoring of this to her monthly playground inspection. • In Space 1, one child one year of age was grouped with two children two years of age and two children three years of age. Maintaining staff: child ratios and grouping children in accordance with child care requirements is critical to providing appropriate supervision at all times to ensure children remain safe and follow required permit restrictions. Ms. Marshall stated she knew infants could not be grouped with children two years of age, but she did not realize children between 12 and 24 months of age could not be grouped with children 3 years of age or older. Please combine infants and children one year of age together in the future, if necessary to maximize safety and supervision, as well as maintain compliance with Child Care Rule. • The Ready to Go file did not contain staff contact information. It is important to maintain current contact information of all staff in the Ready to Go File to ensure this is accessible in the event of a medical emergency. Ms. Marshall stated she did not realize this information needed to be part of this file and that she would add it immediately. I reviewed all items required to be in the Ready to Go File with Ms. Marshall during the visit. • A lockdown/ shelter-in-place drill was not completed between 11/06/2023 and 3/06/2023. It is important to maintain documentation of all emergency records to evidence emergency drills are completed as required. I recommended Ms. Marshall set a reminder via calendar, alarm, or email notification to ensure these are completed every three months. Additional Information/Consultation: • You must notify your consultant 30 days prior to changing the ownership status of your facility. •The following Child Care Rules were thoroughly discussed with Ms. Marshall during the visit: • 15A NCAC 18A .2804 FOOD SUPPLIES (d) • 10A NCAC 09 .0713 STAFF/CHILD RATIOS FOR CENTERS (a) (3) (6) • 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (d) (10) • 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (c ) - 10A NCAC 09 .0902 REQUIREMENTS FOR INFANTS (a) • Ms. Richardson must complete her CPR/FA certification no later than 4/18/2024. Please be reminded your facility is in cohort one. Throughout the next few months, I recommend you consider completing the following tasks and activities that will help prepare you for your reassessment year, which will be sometime between July 1, 2024 and June 30, 2025. If possible, the Division will align the reassessment with your annual compliance visit timeframe. • Have all staff update WORKS accounts to reflect all currently completed coursework (DCDEE-WORKS) • Determine whether you wish to have Environment Rating Scale (ERS) Assessments [ITERS-R, ECERS-R, SACERS-U, FCCERS-R] conducted • Request technical assistance with your child care consultant and local partners • Participate in local CCR&R and NCPC quality related training/workshops (CCRR Information) • Reach out to your local Community College to discuss educational opportunities • Review NCRLAP website ERS resources (www.NCRLAP.org). To help review ERS requirements and think carefully about the current characteristics and practices in your program and classrooms, check out the Thinking More worksheets. A worksheet is available for each subscale of each rating scale. • Consider requesting an ERS assessment (free of charge) during the preparation year. Remember the scores can be used in a variety of ways o ERS assessments can be requested during the preparation year and scores can be used as guidance to enhance program quality o If desired, assessment scores can be used during the preparation year if the operator wants to move forward with a rated license reassessment o Assessment scores can be saved to use during the reassessment year o Facilities can request another ERS assessment (free of charge) in your reassessment year for any ERS assessment scoring less than a 5.0 Ms. Marshall expressed interest in requesting the ERS during the facility’s preparation year; I emailed Ms. Marshall the Rated License Assessment Request Review form and Rated License Assessment for Centers packet during the visit. At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown-Stewart, Child Care Consultant (336) 408-4849 cara.mckeown-stewart@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 4/2/2024 Number Present: 11 Completed Date: 4/2/2024 Age: From 0 To 5 Total Minutes: 260 Time In: 10:40 AM Time Out: 03:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable childcare requirements for a routine unannounced visit. This visit was conducted by Cara McKeown-Stewart, Childcare Consultant with Kimberly Marshall, Director. Your program currently operates with a 3-Star license effective 4/21/18. Restrictions include 1st and 2nd shift care and meets enhanced space. Ms. Marshall stated the program is only providing first shift care at this time. The NC Secretary of State website was reviewed on 4/02/2024 and Beulah Baptist Church was listed as current and active. The program’s compliance history was 88 % prior to today’s visit. All programs are required to maintain at least 75% compliance. Today, the following items were monitored: • Supervision • Staff / Child Ratio • CPR / First Aid • Special Training • CBC Qualification • ITS – SIDS • Emergency Medical Care Plan • Administration of Medication • Storage of Hazardous Products • Storage of Medication • General Safety • Discipline • Adequate / Approved Space • Program Records • License Posted • Permit Restrictions The license was observed, and the restrictions were found in compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. A plastic bag was observed accessible to children less than three years of age less than five feet from the ground inside a bag teachers use outdoors to store tissues, wipes, and other items. This bag was made inaccessible to children during the visit. Spaces 1, 2, 3, and 4 were remeasured during today’s visit, due to Indoor Space Calculation worksheets missing from the file and master file. Space 5 was not remeasured during the visit. This space was licensed for children; however, the space has never been used to provide care for children, and it now serves as a kitchenette and food storage area. Ms. Marshall stated there are no plans for this space to be used to care for children, but that she would contact her consultant prior to using this space for children. Staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed staff/child interactions today. I observed children playing with toys, engaging in conversations and activities with their teachers, participating in general routines, and eating lunch during the visit. Two new staff were reported at this program. Files for new staff were reviewed. Limited monitoring of staff files was conducted for the purpose of reviewing training regarding CPR/First Aid, EPR, Playground Safety, ITS-SIDS, and Criminal Background Checks. No medications were reported at this program. Storage of hazardous items was monitored today and found to be in compliance. A playground inspection was recorded 3/06/2024. A fire drill was recorded on 3/06/2024. The most recent lock down and shelter in place drill for the facility was recorded 3/06/2024; the last lockdown/ shelter-in-place drill was completed on 11/06/2023. The most recent fire inspection was on 7/27/2023. I observed a sanitation inspection was last conducted on 12/28/2023 earning a Superior classification. The program does not provide transportation at this time or participate in off-premise or aquatic activities at this time. The following violations were cited during today’s visit: Violation Number Comment Rule 318 Children between 12 and 24 months of age were grouped with children 3 years of age or older. In Space 1, one child one year of age was grouped with two children two years of age and two children three years of age. 10A NCAC 09 .0713(a)(6) 858 Plastic bags, materials that could be torn apart and toy parts small enough to be swallowed were accessible to children under three years of age. Fabric weed block was observed emerging from the base of the mulch surfacing located along the fence line of the playground used for children under the age of three years old. .0604(q) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. A lockdown/ shelter-in-place drill was not completed between 11/06/2023 and 3/06/2023. .0604(u);.0302(d)(8) 1823 The EPR Plan did not include the location of the Ready to Go File and or the required information. The Ready to Go file did not contain staff contact information. .0607(d)(10) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before 4/16/2024. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. You may email the letter to cara.mckeown-stewart@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. An unannounced follow-up visit will be made to monitor staff/child ratios. Additional monitoring visits may also be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance discussed during today’s visit: • Fabric weed block was observed emerging from the base of the mulch surfacing located along the fence line of the playground used for children under the age of three years old. It is important for the indoor and outdoor environment to be consistently monitored so that children can explore the learning environment safely. Ms. Marshall stated she did not realize this was an issue on the playground. I recommended Ms. Marshall consider adding monitoring of this to her monthly playground inspection. • In Space 1, one child one year of age was grouped with two children two years of age and two children three years of age. Maintaining staff: child ratios and grouping children in accordance with child care requirements is critical to providing appropriate supervision at all times to ensure children remain safe and follow required permit restrictions. Ms. Marshall stated she knew infants could not be grouped with children two years of age, but she did not realize children between 12 and 24 months of age could not be grouped with children 3 years of age or older. Please combine infants and children one year of age together in the future, if necessary to maximize safety and supervision, as well as maintain compliance with Child Care Rule. • The Ready to Go file did not contain staff contact information. It is important to maintain current contact information of all staff in the Ready to Go File to ensure this is accessible in the event of a medical emergency. Ms. Marshall stated she did not realize this information needed to be part of this file and that she would add it immediately. I reviewed all items required to be in the Ready to Go File with Ms. Marshall during the visit. • A lockdown/ shelter-in-place drill was not completed between 11/06/2023 and 3/06/2023. It is important to maintain documentation of all emergency records to evidence emergency drills are completed as required. I recommended Ms. Marshall set a reminder via calendar, alarm, or email notification to ensure these are completed every three months. Additional Information/Consultation: • You must notify your consultant 30 days prior to changing the ownership status of your facility. •The following Child Care Rules were thoroughly discussed with Ms. Marshall during the visit: • 15A NCAC 18A .2804 FOOD SUPPLIES (d) • 10A NCAC 09 .0713 STAFF/CHILD RATIOS FOR CENTERS (a) (3) (6) • 10A NCAC 09 .0607 EMERGENCY PREPAREDNESS AND RESPONSE IN CHILD CARE CENTERS (d) (10) • 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (c ) - 10A NCAC 09 .0902 REQUIREMENTS FOR INFANTS (a) • Ms. Richardson must complete her CPR/FA certification no later than 4/18/2024. Please be reminded your facility is in cohort one. Throughout the next few months, I recommend you consider completing the following tasks and activities that will help prepare you for your reassessment year, which will be sometime between July 1, 2024 and June 30, 2025. If possible, the Division will align the reassessment with your annual compliance visit timeframe. • Have all staff update WORKS accounts to reflect all currently completed coursework (DCDEE-WORKS) • Determine whether you wish to have Environment Rating Scale (ERS) Assessments [ITERS-R, ECERS-R, SACERS-U, FCCERS-R] conducted • Request technical assistance with your child care consultant and local partners • Participate in local CCR&R and NCPC quality related training/workshops (CCRR Information) • Reach out to your local Community College to discuss educational opportunities • Review NCRLAP website ERS resources (www.NCRLAP.org). To help review ERS requirements and think carefully about the current characteristics and practices in your program and classrooms, check out the Thinking More worksheets. A worksheet is available for each subscale of each rating scale. • Consider requesting an ERS assessment (free of charge) during the preparation year. Remember the scores can be used in a variety of ways o ERS assessments can be requested during the preparation year and scores can be used as guidance to enhance program quality o If desired, assessment scores can be used during the preparation year if the operator wants to move forward with a rated license reassessment o Assessment scores can be saved to use during the reassessment year o Facilities can request another ERS assessment (free of charge) in your reassessment year for any ERS assessment scoring less than a 5.0 Ms. Marshall expressed interest in requesting the ERS during the facility’s preparation year; I emailed Ms. Marshall the Rated License Assessment Request Review form and Rated License Assessment for Centers packet during the visit. At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown-Stewart, Child Care Consultant (336) 408-4849 cara.mckeown-stewart@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0901 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 10/26/2023 Number Present: 12 Completed Date: 10/26/2023 Age: From 0 To 5 Total Minutes: 515 Time In: 08:10 AM Time Out: 04:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this childcare facility to monitor compliance with applicable childcare requirements. This visit was conducted by Cara McKeown-Stewart, Child Care Consultant with Kimberly Marshall, Director and Lindsey Ford, Church Pastor. Your program currently operates with a 3-Star license. Restrictions include 1st and 2nd shift care and meets enhanced space. The license was observed, and the restrictions were found in compliance. The program’s compliance history was 90 % prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. The facility has three playgrounds, each monitored during the visit. On Playground 1, along the fenced-in playground on the left (facing the back of the building), the fencing measures between two feet, ten inches (2 ft. 10 in.) and three feet, ten inches (3 ft. 10 in.) on the inside of the fencing. This is due to mulch build-up along the fencing. Ms. Marshall stated Playgrounds 2 and 3 are not currently in use, but that she plans to begin to utilize these playgrounds. Pastor Lindsey stated during the visit that he remembered a local monitoring agency (either DCDEE, the fire marshal, or zoning; he could not remember which) stating years ago Playground 3 should not be used by enrolled children. I stated I would research this when I returned to my office and contact the facility once I had further information. I stated prior to Playground 2 being used, the following must be corrected: • detached brown fencing slats must be removed from the fencing; • one slat (not detached) was observed to be broken in several areas and sharp to the touch; • the top rails of the fencing surrounding the air conditioning units within this fenced-in area are rusting and need to be repaired prior to use; • A space was observed between the fence post housing the air conditioning unit and the brick wall of the building which measured six and one quarter inches (6 ¼ inches), which must be reduced to three and a half inches (3 ½ inches) or less. I stated prior to Playground 3 being used, if approved, the following must be corrected: • All drain pipes and irrigation pipes must be covered or arranged so as not to present tripping hazards; • Rock-filled space to the back of the playground (facing the street) must not present a tripping hazard to children; • Sharp tree branches and weeds must be removed from the area; • Fence height must be at a minimum of four feet in all areas; • Area must be free of trash, large rocks, and other metal/debris. All menus were current and posted. Two refrigerators located in an upstairs kitchen containing food and/or milk for children enrolled did not have thermometers; a thermometer was placed in each refrigerator during the visit. I monitored the temperature for each refrigerator one hour after thermometers were placed inside; temperatures were observed to be in compliance. Children were served chicken tenders, mandarin oranges, sweet potatoes, whole grain bread, and milk for lunch; the menu stated pineapple would be served as the fruit; this substitution was not recorded on the menu prior to meal service. Upon arrival, staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed positive interactions today. I observed children playing in activity centers, engaging in conversations and activities with their teachers, participating in general routines, and eating lunch during the visit. I observed developmentally appropriate materials and activities were available to the children in the classrooms. The blocks center in Space 4 did not contain a sufficient amount of accessories for blocks play if three children are using the area. The space contained people, animals, and one vehicle. Also, in Space 4, the art center contained paint, markers, crayons, glue, and scissors, but no paper. The last annual compliance visit was conducted on 11/07/2022. A sanitation inspection was completed 1/06/2023 with a Superior classification. The last fire inspection was conducted on 7/27/2023. Ms. Marshall provided me a copy of this inspection during the visit. Program records and required postings were monitored. A fire drill was conducted on 10/04/2023. The most recent lockdown drills/ Shelter In Place Drills were documented respectively on 9/07/2022, 1/10/2023, 5/08/2023, and 7/19/2023. An outdoor inspection was also documented on 10/04/2023. The Emergency Preparedness and Response plan was updated on 9/13/2023; the Ready to Go files were observed to be missing five applications for children enrolled. An incident log was not maintained for all incident reports. Staff files and children’s records were monitored per DCDEE procedures. A current immunization record was not observed on file for one child enrolled. A signed Annual Emergency Medical Care Plan review, certificate for Health & Safety Training Topic #2, Administration of Medication, with standards for parental consent, and a CPR/FA certification from an approved trainer for one existing staff member was not on file for review. The health questionnaire and Shaken Baby Head Trauma Policy for one new employee was completed on 7/22/2023; the employee’s first day of work was 5/22/2023. CPR/FA certification from an approved trainer for one existing staff member within ninety days of hire was not on file for review. A training certificate for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment was not observed on file for one new staff member employed on 5/22/2023. Storage of hazardous items was monitored today. In Space 2, a small tube of Carmex lip treatment labeled Keep Out of Reach of Children with additional warnings was observed in an unlocked drawer less than five feet from the ground. The teacher placed this item into locked storage during the visit. No children enrolled were reported to take medication during operating hours. The program does not transport children, participate in off-premise activities or participate in aquatic activities at this time. The following violations were cited during today’s visit: Violation Number Comment Rule 124 The center did not maintain records as required in rule, and/or were not made available to the Division for review. The most recent lockdown drills/ Shelter In Place Drills were documented respectively on 9/07/2022, 1/10/2023, 5/08/2023, and 7/19/2023. The Ready to Go files were observed to be missing five applications for children enrolled. An incident log was not maintained for all incident reports. A current immunization record was not observed on file for one child enrolled. A signed Annual Emergency Medical Care Plan review and a certificate for Health & Safety Training Topic #2, Administration of Medication, with standards for parental consent for one existing staff member was not on file for review. The health questionnaire and Shaken Baby Head Trauma Policy for one new employee was completed on 7/22/2023; the employee’s first day of work was 5/22/2023. A training certificate for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment was not observed on file for one new staff member employed on 5/22/2023. G.S. 110-91(9); .0304(g); .2318 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. The blocks center in Space 4 did not contain a sufficient amount of accessories for blocks play if three children are using the area. The space contained people, animals, and one vehicle. Also, in Space 4, the art center contained paint, markers, crayons, glue, and scissors, but no paper. .0510(d)(1) 528 Food substitution was not of comparable food value or recorded on the menu prior to the meal or snack being served. Children were served chicken tenders, mandarin oranges, sweet potatoes, a whole grain bread, and milk for lunch; the menu stated pineapple would be served as the fruit; this substitution was not recorded on the menu prior to meal service. 10A NCAC 09 .0901(b) 824 Outdoor play area was not enclosed by fence with a minimum height of 4 feet. The top of the fence, less than six feet, was not free from protrusions. On Playground 1, along the fenced-in playground on the left (facing the back of the building), the fencing measures between two feet, ten inches (2 ft. 10 in.) and three feet, ten inches (3 ft. 10 in.) on the inside of the fencing. GS 110-91(6); .0605((i) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. . In Space 2, a small tube of Carmex lip treatment labeled Keep Out of Reach of Children with additional warnings was observed in an unlocked drawer less than five feet from the ground. .2820(b) 1893 Distance learning was used to complete First Aid, CPR and/or playground safety training. CPR/FA certification from an approved trainer for one existing staff member and for one new employee within ninety days of hire was not on file for review. 10A NCAC 09 .1102(c-e); 10A NCAC 09 .1105(3) 9995 A violation was found for which there is no item number. Child Care Sanitation Rule 15A NCAC 18A .2806 FOOD STORAGE AND PROTECTION states (2) Potentially hazardous food requiring refrigeration after preparation shall be cooled to an internal temperature of 45 degrees Fahrenheit or below. Cooling of potentially hazardous foods shall be initiated upon completion of the food preparation or hot storage. Methods such as pouring into pans, agitation, and chilling with ice or water circulation external to the food containers shall be used to cool potentially hazardous food. Potentially hazardous food that will be transported cold shall be prechilled and held at a temperature of 45 degrees Fahrenheit or below. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before November 9, 2023. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional visits may be made during the year to monitor child care requirements. Technical assistance provided during today’s visit: The following Child Care Rules were reviewed and thoroughly discussed with Ms. Marshall during the visit: 10A NCAC 09 .0515 PARENT PARTICIPATION (a) Each center shall have a plan that will encourage parent participation and inform parents about the program and its services. The plan shall be discussed with parents on or before the child's first day of attendance and shall be posted in the center or a copy shall be given to parents on or before the child's first day of attendance. (b) The plan shall include the following: (1) a procedure for registering a child for child care that involves both parents when possible and that encourages a visit to the center by the child and the child's parents before the child begins attending the center; 10A NCAC 09 .0901 GENERAL NUTRITION REQUIREMENTS (b) When food is prepared by or provided by the center, menus for nutritious meals and snacks shall be planned at least one week in advance. At least one dated copy of the current week's menu shall be posted where it can be seen by parents and food preparation staff when food is prepared or provided by the center. A variety of food shall be included in meals and snacks. Any substitution shall be of comparable food value and shall be recorded on the menu prior to the meal or snack being served. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. 10A NCAC 09 .0713 STAFF/CHILD RATIOS FOR CENTERS 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (a) Each center shall have written policies that describe the operation of the center and the services that are available to parents and their children. The operational policies shall include at least the following information: (1) the days the center operates; (7) a schedule of daily, weekly, and monthly cleaning duties; (9) the center's discipline policy for behavior management; - Operational policies must be discussed with parents on or before the child's first day and/or they must be notified in writing of all changes to these policies. Winston Salem/ Forsyth County Unified Development Ordinances (UDO) 5.2.19CHILD DAY CARE CENTER B. CONDITIONS Child day care centers must meet the following conditions in all districts when operated as a principal or an accessory use: 2. OUTDOOR SPACE a. Outdoor play area of one hundred (100) square feet for each child enrolled, with four thousand (4,000) square feet minimum, shall be provided, except that in the CB, CB-S, PB, and PB-S Districts the outdoor play area requirements shall be the same as that required by the North Carolina Day Care Licensing Bureau. b. Such outdoor play area shall be enclosed by a minimum four (4) foot tall security fence. c. Outdoor activities are limited to the fenced area between 8:00 a.m. and 10:00 p.m. • Please ensure that the most updated education information is entered into DCDEE Works for all staff members. • You can access the Automated Background Check Management System (ABCMS) at the following link to print a copy of your most recent Criminal Background Check qualifying letter: https://ncabcms.nc.gov/DCDEE/Applicant/ • Please consider adding additional blocks accessories to the School Age area of Space 4. • Please monitor all child-size upholstered furniture for tears. • Please use the updated version of the Infant Feeding Schedule located on the Division website at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/B/BFCC_Infant_Feeding_Plan_CC.pdf?ver=Fq5cYEr9rBAmz16fS_3STQ%3d%3d - Please be reminded your facility is in cohort one. Throughout the next few months, I recommend you consider completing the following tasks and activities that will help prepare you for your reassessment year, which will be sometime between July 1, 2024 and June 30, 2025. If possible, the Division will align the reassessment with your annual compliance visit timeframe. • Have all staff update WORKS accounts to reflect all currently completed coursework (DCDEE-WORKS) • Determine whether you wish to have Environment Rating Scale (ERS) Assessments [ITERS-R, ECERS-R, SACERS-U, FCCERS-R] conducted • Request technical assistance with your child care consultant and local partners - You can submit your Education to DCDEE Works at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/O/Official_Hard_Copy_Electronic_Transcript_Submission_Process-May_2023.pdf?ver=NubgP6zClMNdJNHCyJjd4Q%3d%3d - You can create your DCDEE Works Account via the instructions at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/W/WORKS_Registration_Job_Aid_Final.pdf?ver=nQpexKVzyUgpnDi068sRpA%3d%3d • Participate in local CCR&R and NCPC quality related training/workshops (CCRR Information) • Reach out to your local Community College to discuss educational opportunities • Review NCRLAP website ERS resources (www.NCRLAP.org). To help review ERS requirements and think carefully about the current characteristics and practices in your program and classrooms, check out the Thinking More worksheets. A worksheet is available for each subscale of each rating scale. • Family child care home providers consider the FCCERS-R self-study process and timeline for completion since it must occur over a 3-month time period prior to your rated license reassessment • Consider requesting an ERS assessment (free of charge) during the preparation year. Remember the scores can be used in a variety of ways o ERS assessments can be requested during the preparation year and scores can be used as guidance to enhance program quality o If desired, assessment scores can be used during the preparation year if the operator wants to move forward with a rated license reassessment o Assessment scores can be saved to use during the reassessment year o Facilities can request another ERS assessment (free of charge) in your reassessment year for any ERS assessment scoring less than a 5.0 • You may access Health and Safety trainings through the following link on the Division website: https://www.dcdee.moodle.nc.gov/ Please choose the Services tab, DCDEE Moodle, Professional Development, Regulatory, and then the 2023 CCDF Health and Safety trainings. • The Child Care Health Consultant for Forsyth County is Keturah Oglesby at Smart Start of Forsyth County. Ms. Oglesby can be contacted at: keturaho@smartstart-fc.org. • Please ensure parents update infant feeding schedules as children get older. At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown, Child Care Consultant (336) 408-4849 cara.mckeown@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0514 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 10/26/2023 Number Present: 12 Completed Date: 10/26/2023 Age: From 0 To 5 Total Minutes: 515 Time In: 08:10 AM Time Out: 04:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this childcare facility to monitor compliance with applicable childcare requirements. This visit was conducted by Cara McKeown-Stewart, Child Care Consultant with Kimberly Marshall, Director and Lindsey Ford, Church Pastor. Your program currently operates with a 3-Star license. Restrictions include 1st and 2nd shift care and meets enhanced space. The license was observed, and the restrictions were found in compliance. The program’s compliance history was 90 % prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. The facility has three playgrounds, each monitored during the visit. On Playground 1, along the fenced-in playground on the left (facing the back of the building), the fencing measures between two feet, ten inches (2 ft. 10 in.) and three feet, ten inches (3 ft. 10 in.) on the inside of the fencing. This is due to mulch build-up along the fencing. Ms. Marshall stated Playgrounds 2 and 3 are not currently in use, but that she plans to begin to utilize these playgrounds. Pastor Lindsey stated during the visit that he remembered a local monitoring agency (either DCDEE, the fire marshal, or zoning; he could not remember which) stating years ago Playground 3 should not be used by enrolled children. I stated I would research this when I returned to my office and contact the facility once I had further information. I stated prior to Playground 2 being used, the following must be corrected: • detached brown fencing slats must be removed from the fencing; • one slat (not detached) was observed to be broken in several areas and sharp to the touch; • the top rails of the fencing surrounding the air conditioning units within this fenced-in area are rusting and need to be repaired prior to use; • A space was observed between the fence post housing the air conditioning unit and the brick wall of the building which measured six and one quarter inches (6 ¼ inches), which must be reduced to three and a half inches (3 ½ inches) or less. I stated prior to Playground 3 being used, if approved, the following must be corrected: • All drain pipes and irrigation pipes must be covered or arranged so as not to present tripping hazards; • Rock-filled space to the back of the playground (facing the street) must not present a tripping hazard to children; • Sharp tree branches and weeds must be removed from the area; • Fence height must be at a minimum of four feet in all areas; • Area must be free of trash, large rocks, and other metal/debris. All menus were current and posted. Two refrigerators located in an upstairs kitchen containing food and/or milk for children enrolled did not have thermometers; a thermometer was placed in each refrigerator during the visit. I monitored the temperature for each refrigerator one hour after thermometers were placed inside; temperatures were observed to be in compliance. Children were served chicken tenders, mandarin oranges, sweet potatoes, whole grain bread, and milk for lunch; the menu stated pineapple would be served as the fruit; this substitution was not recorded on the menu prior to meal service. Upon arrival, staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed positive interactions today. I observed children playing in activity centers, engaging in conversations and activities with their teachers, participating in general routines, and eating lunch during the visit. I observed developmentally appropriate materials and activities were available to the children in the classrooms. The blocks center in Space 4 did not contain a sufficient amount of accessories for blocks play if three children are using the area. The space contained people, animals, and one vehicle. Also, in Space 4, the art center contained paint, markers, crayons, glue, and scissors, but no paper. The last annual compliance visit was conducted on 11/07/2022. A sanitation inspection was completed 1/06/2023 with a Superior classification. The last fire inspection was conducted on 7/27/2023. Ms. Marshall provided me a copy of this inspection during the visit. Program records and required postings were monitored. A fire drill was conducted on 10/04/2023. The most recent lockdown drills/ Shelter In Place Drills were documented respectively on 9/07/2022, 1/10/2023, 5/08/2023, and 7/19/2023. An outdoor inspection was also documented on 10/04/2023. The Emergency Preparedness and Response plan was updated on 9/13/2023; the Ready to Go files were observed to be missing five applications for children enrolled. An incident log was not maintained for all incident reports. Staff files and children’s records were monitored per DCDEE procedures. A current immunization record was not observed on file for one child enrolled. A signed Annual Emergency Medical Care Plan review, certificate for Health & Safety Training Topic #2, Administration of Medication, with standards for parental consent, and a CPR/FA certification from an approved trainer for one existing staff member was not on file for review. The health questionnaire and Shaken Baby Head Trauma Policy for one new employee was completed on 7/22/2023; the employee’s first day of work was 5/22/2023. CPR/FA certification from an approved trainer for one existing staff member within ninety days of hire was not on file for review. A training certificate for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment was not observed on file for one new staff member employed on 5/22/2023. Storage of hazardous items was monitored today. In Space 2, a small tube of Carmex lip treatment labeled Keep Out of Reach of Children with additional warnings was observed in an unlocked drawer less than five feet from the ground. The teacher placed this item into locked storage during the visit. No children enrolled were reported to take medication during operating hours. The program does not transport children, participate in off-premise activities or participate in aquatic activities at this time. The following violations were cited during today’s visit: Violation Number Comment Rule 124 The center did not maintain records as required in rule, and/or were not made available to the Division for review. The most recent lockdown drills/ Shelter In Place Drills were documented respectively on 9/07/2022, 1/10/2023, 5/08/2023, and 7/19/2023. The Ready to Go files were observed to be missing five applications for children enrolled. An incident log was not maintained for all incident reports. A current immunization record was not observed on file for one child enrolled. A signed Annual Emergency Medical Care Plan review and a certificate for Health & Safety Training Topic #2, Administration of Medication, with standards for parental consent for one existing staff member was not on file for review. The health questionnaire and Shaken Baby Head Trauma Policy for one new employee was completed on 7/22/2023; the employee’s first day of work was 5/22/2023. A training certificate for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment was not observed on file for one new staff member employed on 5/22/2023. G.S. 110-91(9); .0304(g); .2318 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. The blocks center in Space 4 did not contain a sufficient amount of accessories for blocks play if three children are using the area. The space contained people, animals, and one vehicle. Also, in Space 4, the art center contained paint, markers, crayons, glue, and scissors, but no paper. .0510(d)(1) 528 Food substitution was not of comparable food value or recorded on the menu prior to the meal or snack being served. Children were served chicken tenders, mandarin oranges, sweet potatoes, a whole grain bread, and milk for lunch; the menu stated pineapple would be served as the fruit; this substitution was not recorded on the menu prior to meal service. 10A NCAC 09 .0901(b) 824 Outdoor play area was not enclosed by fence with a minimum height of 4 feet. The top of the fence, less than six feet, was not free from protrusions. On Playground 1, along the fenced-in playground on the left (facing the back of the building), the fencing measures between two feet, ten inches (2 ft. 10 in.) and three feet, ten inches (3 ft. 10 in.) on the inside of the fencing. GS 110-91(6); .0605((i) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. . In Space 2, a small tube of Carmex lip treatment labeled Keep Out of Reach of Children with additional warnings was observed in an unlocked drawer less than five feet from the ground. .2820(b) 1893 Distance learning was used to complete First Aid, CPR and/or playground safety training. CPR/FA certification from an approved trainer for one existing staff member and for one new employee within ninety days of hire was not on file for review. 10A NCAC 09 .1102(c-e); 10A NCAC 09 .1105(3) 9995 A violation was found for which there is no item number. Child Care Sanitation Rule 15A NCAC 18A .2806 FOOD STORAGE AND PROTECTION states (2) Potentially hazardous food requiring refrigeration after preparation shall be cooled to an internal temperature of 45 degrees Fahrenheit or below. Cooling of potentially hazardous foods shall be initiated upon completion of the food preparation or hot storage. Methods such as pouring into pans, agitation, and chilling with ice or water circulation external to the food containers shall be used to cool potentially hazardous food. Potentially hazardous food that will be transported cold shall be prechilled and held at a temperature of 45 degrees Fahrenheit or below. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before November 9, 2023. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional visits may be made during the year to monitor child care requirements. Technical assistance provided during today’s visit: The following Child Care Rules were reviewed and thoroughly discussed with Ms. Marshall during the visit: 10A NCAC 09 .0515 PARENT PARTICIPATION (a) Each center shall have a plan that will encourage parent participation and inform parents about the program and its services. The plan shall be discussed with parents on or before the child's first day of attendance and shall be posted in the center or a copy shall be given to parents on or before the child's first day of attendance. (b) The plan shall include the following: (1) a procedure for registering a child for child care that involves both parents when possible and that encourages a visit to the center by the child and the child's parents before the child begins attending the center; 10A NCAC 09 .0901 GENERAL NUTRITION REQUIREMENTS (b) When food is prepared by or provided by the center, menus for nutritious meals and snacks shall be planned at least one week in advance. At least one dated copy of the current week's menu shall be posted where it can be seen by parents and food preparation staff when food is prepared or provided by the center. A variety of food shall be included in meals and snacks. Any substitution shall be of comparable food value and shall be recorded on the menu prior to the meal or snack being served. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. 10A NCAC 09 .0713 STAFF/CHILD RATIOS FOR CENTERS 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (a) Each center shall have written policies that describe the operation of the center and the services that are available to parents and their children. The operational policies shall include at least the following information: (1) the days the center operates; (7) a schedule of daily, weekly, and monthly cleaning duties; (9) the center's discipline policy for behavior management; - Operational policies must be discussed with parents on or before the child's first day and/or they must be notified in writing of all changes to these policies. Winston Salem/ Forsyth County Unified Development Ordinances (UDO) 5.2.19CHILD DAY CARE CENTER B. CONDITIONS Child day care centers must meet the following conditions in all districts when operated as a principal or an accessory use: 2. OUTDOOR SPACE a. Outdoor play area of one hundred (100) square feet for each child enrolled, with four thousand (4,000) square feet minimum, shall be provided, except that in the CB, CB-S, PB, and PB-S Districts the outdoor play area requirements shall be the same as that required by the North Carolina Day Care Licensing Bureau. b. Such outdoor play area shall be enclosed by a minimum four (4) foot tall security fence. c. Outdoor activities are limited to the fenced area between 8:00 a.m. and 10:00 p.m. • Please ensure that the most updated education information is entered into DCDEE Works for all staff members. • You can access the Automated Background Check Management System (ABCMS) at the following link to print a copy of your most recent Criminal Background Check qualifying letter: https://ncabcms.nc.gov/DCDEE/Applicant/ • Please consider adding additional blocks accessories to the School Age area of Space 4. • Please monitor all child-size upholstered furniture for tears. • Please use the updated version of the Infant Feeding Schedule located on the Division website at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/B/BFCC_Infant_Feeding_Plan_CC.pdf?ver=Fq5cYEr9rBAmz16fS_3STQ%3d%3d - Please be reminded your facility is in cohort one. Throughout the next few months, I recommend you consider completing the following tasks and activities that will help prepare you for your reassessment year, which will be sometime between July 1, 2024 and June 30, 2025. If possible, the Division will align the reassessment with your annual compliance visit timeframe. • Have all staff update WORKS accounts to reflect all currently completed coursework (DCDEE-WORKS) • Determine whether you wish to have Environment Rating Scale (ERS) Assessments [ITERS-R, ECERS-R, SACERS-U, FCCERS-R] conducted • Request technical assistance with your child care consultant and local partners - You can submit your Education to DCDEE Works at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/O/Official_Hard_Copy_Electronic_Transcript_Submission_Process-May_2023.pdf?ver=NubgP6zClMNdJNHCyJjd4Q%3d%3d - You can create your DCDEE Works Account via the instructions at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/W/WORKS_Registration_Job_Aid_Final.pdf?ver=nQpexKVzyUgpnDi068sRpA%3d%3d • Participate in local CCR&R and NCPC quality related training/workshops (CCRR Information) • Reach out to your local Community College to discuss educational opportunities • Review NCRLAP website ERS resources (www.NCRLAP.org). To help review ERS requirements and think carefully about the current characteristics and practices in your program and classrooms, check out the Thinking More worksheets. A worksheet is available for each subscale of each rating scale. • Family child care home providers consider the FCCERS-R self-study process and timeline for completion since it must occur over a 3-month time period prior to your rated license reassessment • Consider requesting an ERS assessment (free of charge) during the preparation year. Remember the scores can be used in a variety of ways o ERS assessments can be requested during the preparation year and scores can be used as guidance to enhance program quality o If desired, assessment scores can be used during the preparation year if the operator wants to move forward with a rated license reassessment o Assessment scores can be saved to use during the reassessment year o Facilities can request another ERS assessment (free of charge) in your reassessment year for any ERS assessment scoring less than a 5.0 • You may access Health and Safety trainings through the following link on the Division website: https://www.dcdee.moodle.nc.gov/ Please choose the Services tab, DCDEE Moodle, Professional Development, Regulatory, and then the 2023 CCDF Health and Safety trainings. • The Child Care Health Consultant for Forsyth County is Keturah Oglesby at Smart Start of Forsyth County. Ms. Oglesby can be contacted at: keturaho@smartstart-fc.org. • Please ensure parents update infant feeding schedules as children get older. At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown, Child Care Consultant (336) 408-4849 cara.mckeown@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0515 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 10/26/2023 Number Present: 12 Completed Date: 10/26/2023 Age: From 0 To 5 Total Minutes: 515 Time In: 08:10 AM Time Out: 04:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this childcare facility to monitor compliance with applicable childcare requirements. This visit was conducted by Cara McKeown-Stewart, Child Care Consultant with Kimberly Marshall, Director and Lindsey Ford, Church Pastor. Your program currently operates with a 3-Star license. Restrictions include 1st and 2nd shift care and meets enhanced space. The license was observed, and the restrictions were found in compliance. The program’s compliance history was 90 % prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. The facility has three playgrounds, each monitored during the visit. On Playground 1, along the fenced-in playground on the left (facing the back of the building), the fencing measures between two feet, ten inches (2 ft. 10 in.) and three feet, ten inches (3 ft. 10 in.) on the inside of the fencing. This is due to mulch build-up along the fencing. Ms. Marshall stated Playgrounds 2 and 3 are not currently in use, but that she plans to begin to utilize these playgrounds. Pastor Lindsey stated during the visit that he remembered a local monitoring agency (either DCDEE, the fire marshal, or zoning; he could not remember which) stating years ago Playground 3 should not be used by enrolled children. I stated I would research this when I returned to my office and contact the facility once I had further information. I stated prior to Playground 2 being used, the following must be corrected: • detached brown fencing slats must be removed from the fencing; • one slat (not detached) was observed to be broken in several areas and sharp to the touch; • the top rails of the fencing surrounding the air conditioning units within this fenced-in area are rusting and need to be repaired prior to use; • A space was observed between the fence post housing the air conditioning unit and the brick wall of the building which measured six and one quarter inches (6 ¼ inches), which must be reduced to three and a half inches (3 ½ inches) or less. I stated prior to Playground 3 being used, if approved, the following must be corrected: • All drain pipes and irrigation pipes must be covered or arranged so as not to present tripping hazards; • Rock-filled space to the back of the playground (facing the street) must not present a tripping hazard to children; • Sharp tree branches and weeds must be removed from the area; • Fence height must be at a minimum of four feet in all areas; • Area must be free of trash, large rocks, and other metal/debris. All menus were current and posted. Two refrigerators located in an upstairs kitchen containing food and/or milk for children enrolled did not have thermometers; a thermometer was placed in each refrigerator during the visit. I monitored the temperature for each refrigerator one hour after thermometers were placed inside; temperatures were observed to be in compliance. Children were served chicken tenders, mandarin oranges, sweet potatoes, whole grain bread, and milk for lunch; the menu stated pineapple would be served as the fruit; this substitution was not recorded on the menu prior to meal service. Upon arrival, staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed positive interactions today. I observed children playing in activity centers, engaging in conversations and activities with their teachers, participating in general routines, and eating lunch during the visit. I observed developmentally appropriate materials and activities were available to the children in the classrooms. The blocks center in Space 4 did not contain a sufficient amount of accessories for blocks play if three children are using the area. The space contained people, animals, and one vehicle. Also, in Space 4, the art center contained paint, markers, crayons, glue, and scissors, but no paper. The last annual compliance visit was conducted on 11/07/2022. A sanitation inspection was completed 1/06/2023 with a Superior classification. The last fire inspection was conducted on 7/27/2023. Ms. Marshall provided me a copy of this inspection during the visit. Program records and required postings were monitored. A fire drill was conducted on 10/04/2023. The most recent lockdown drills/ Shelter In Place Drills were documented respectively on 9/07/2022, 1/10/2023, 5/08/2023, and 7/19/2023. An outdoor inspection was also documented on 10/04/2023. The Emergency Preparedness and Response plan was updated on 9/13/2023; the Ready to Go files were observed to be missing five applications for children enrolled. An incident log was not maintained for all incident reports. Staff files and children’s records were monitored per DCDEE procedures. A current immunization record was not observed on file for one child enrolled. A signed Annual Emergency Medical Care Plan review, certificate for Health & Safety Training Topic #2, Administration of Medication, with standards for parental consent, and a CPR/FA certification from an approved trainer for one existing staff member was not on file for review. The health questionnaire and Shaken Baby Head Trauma Policy for one new employee was completed on 7/22/2023; the employee’s first day of work was 5/22/2023. CPR/FA certification from an approved trainer for one existing staff member within ninety days of hire was not on file for review. A training certificate for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment was not observed on file for one new staff member employed on 5/22/2023. Storage of hazardous items was monitored today. In Space 2, a small tube of Carmex lip treatment labeled Keep Out of Reach of Children with additional warnings was observed in an unlocked drawer less than five feet from the ground. The teacher placed this item into locked storage during the visit. No children enrolled were reported to take medication during operating hours. The program does not transport children, participate in off-premise activities or participate in aquatic activities at this time. The following violations were cited during today’s visit: Violation Number Comment Rule 124 The center did not maintain records as required in rule, and/or were not made available to the Division for review. The most recent lockdown drills/ Shelter In Place Drills were documented respectively on 9/07/2022, 1/10/2023, 5/08/2023, and 7/19/2023. The Ready to Go files were observed to be missing five applications for children enrolled. An incident log was not maintained for all incident reports. A current immunization record was not observed on file for one child enrolled. A signed Annual Emergency Medical Care Plan review and a certificate for Health & Safety Training Topic #2, Administration of Medication, with standards for parental consent for one existing staff member was not on file for review. The health questionnaire and Shaken Baby Head Trauma Policy for one new employee was completed on 7/22/2023; the employee’s first day of work was 5/22/2023. A training certificate for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment was not observed on file for one new staff member employed on 5/22/2023. G.S. 110-91(9); .0304(g); .2318 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. The blocks center in Space 4 did not contain a sufficient amount of accessories for blocks play if three children are using the area. The space contained people, animals, and one vehicle. Also, in Space 4, the art center contained paint, markers, crayons, glue, and scissors, but no paper. .0510(d)(1) 528 Food substitution was not of comparable food value or recorded on the menu prior to the meal or snack being served. Children were served chicken tenders, mandarin oranges, sweet potatoes, a whole grain bread, and milk for lunch; the menu stated pineapple would be served as the fruit; this substitution was not recorded on the menu prior to meal service. 10A NCAC 09 .0901(b) 824 Outdoor play area was not enclosed by fence with a minimum height of 4 feet. The top of the fence, less than six feet, was not free from protrusions. On Playground 1, along the fenced-in playground on the left (facing the back of the building), the fencing measures between two feet, ten inches (2 ft. 10 in.) and three feet, ten inches (3 ft. 10 in.) on the inside of the fencing. GS 110-91(6); .0605((i) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. . In Space 2, a small tube of Carmex lip treatment labeled Keep Out of Reach of Children with additional warnings was observed in an unlocked drawer less than five feet from the ground. .2820(b) 1893 Distance learning was used to complete First Aid, CPR and/or playground safety training. CPR/FA certification from an approved trainer for one existing staff member and for one new employee within ninety days of hire was not on file for review. 10A NCAC 09 .1102(c-e); 10A NCAC 09 .1105(3) 9995 A violation was found for which there is no item number. Child Care Sanitation Rule 15A NCAC 18A .2806 FOOD STORAGE AND PROTECTION states (2) Potentially hazardous food requiring refrigeration after preparation shall be cooled to an internal temperature of 45 degrees Fahrenheit or below. Cooling of potentially hazardous foods shall be initiated upon completion of the food preparation or hot storage. Methods such as pouring into pans, agitation, and chilling with ice or water circulation external to the food containers shall be used to cool potentially hazardous food. Potentially hazardous food that will be transported cold shall be prechilled and held at a temperature of 45 degrees Fahrenheit or below. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before November 9, 2023. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional visits may be made during the year to monitor child care requirements. Technical assistance provided during today’s visit: The following Child Care Rules were reviewed and thoroughly discussed with Ms. Marshall during the visit: 10A NCAC 09 .0515 PARENT PARTICIPATION (a) Each center shall have a plan that will encourage parent participation and inform parents about the program and its services. The plan shall be discussed with parents on or before the child's first day of attendance and shall be posted in the center or a copy shall be given to parents on or before the child's first day of attendance. (b) The plan shall include the following: (1) a procedure for registering a child for child care that involves both parents when possible and that encourages a visit to the center by the child and the child's parents before the child begins attending the center; 10A NCAC 09 .0901 GENERAL NUTRITION REQUIREMENTS (b) When food is prepared by or provided by the center, menus for nutritious meals and snacks shall be planned at least one week in advance. At least one dated copy of the current week's menu shall be posted where it can be seen by parents and food preparation staff when food is prepared or provided by the center. A variety of food shall be included in meals and snacks. Any substitution shall be of comparable food value and shall be recorded on the menu prior to the meal or snack being served. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. 10A NCAC 09 .0713 STAFF/CHILD RATIOS FOR CENTERS 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (a) Each center shall have written policies that describe the operation of the center and the services that are available to parents and their children. The operational policies shall include at least the following information: (1) the days the center operates; (7) a schedule of daily, weekly, and monthly cleaning duties; (9) the center's discipline policy for behavior management; - Operational policies must be discussed with parents on or before the child's first day and/or they must be notified in writing of all changes to these policies. Winston Salem/ Forsyth County Unified Development Ordinances (UDO) 5.2.19CHILD DAY CARE CENTER B. CONDITIONS Child day care centers must meet the following conditions in all districts when operated as a principal or an accessory use: 2. OUTDOOR SPACE a. Outdoor play area of one hundred (100) square feet for each child enrolled, with four thousand (4,000) square feet minimum, shall be provided, except that in the CB, CB-S, PB, and PB-S Districts the outdoor play area requirements shall be the same as that required by the North Carolina Day Care Licensing Bureau. b. Such outdoor play area shall be enclosed by a minimum four (4) foot tall security fence. c. Outdoor activities are limited to the fenced area between 8:00 a.m. and 10:00 p.m. • Please ensure that the most updated education information is entered into DCDEE Works for all staff members. • You can access the Automated Background Check Management System (ABCMS) at the following link to print a copy of your most recent Criminal Background Check qualifying letter: https://ncabcms.nc.gov/DCDEE/Applicant/ • Please consider adding additional blocks accessories to the School Age area of Space 4. • Please monitor all child-size upholstered furniture for tears. • Please use the updated version of the Infant Feeding Schedule located on the Division website at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/B/BFCC_Infant_Feeding_Plan_CC.pdf?ver=Fq5cYEr9rBAmz16fS_3STQ%3d%3d - Please be reminded your facility is in cohort one. Throughout the next few months, I recommend you consider completing the following tasks and activities that will help prepare you for your reassessment year, which will be sometime between July 1, 2024 and June 30, 2025. If possible, the Division will align the reassessment with your annual compliance visit timeframe. • Have all staff update WORKS accounts to reflect all currently completed coursework (DCDEE-WORKS) • Determine whether you wish to have Environment Rating Scale (ERS) Assessments [ITERS-R, ECERS-R, SACERS-U, FCCERS-R] conducted • Request technical assistance with your child care consultant and local partners - You can submit your Education to DCDEE Works at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/O/Official_Hard_Copy_Electronic_Transcript_Submission_Process-May_2023.pdf?ver=NubgP6zClMNdJNHCyJjd4Q%3d%3d - You can create your DCDEE Works Account via the instructions at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/W/WORKS_Registration_Job_Aid_Final.pdf?ver=nQpexKVzyUgpnDi068sRpA%3d%3d • Participate in local CCR&R and NCPC quality related training/workshops (CCRR Information) • Reach out to your local Community College to discuss educational opportunities • Review NCRLAP website ERS resources (www.NCRLAP.org). To help review ERS requirements and think carefully about the current characteristics and practices in your program and classrooms, check out the Thinking More worksheets. A worksheet is available for each subscale of each rating scale. • Family child care home providers consider the FCCERS-R self-study process and timeline for completion since it must occur over a 3-month time period prior to your rated license reassessment • Consider requesting an ERS assessment (free of charge) during the preparation year. Remember the scores can be used in a variety of ways o ERS assessments can be requested during the preparation year and scores can be used as guidance to enhance program quality o If desired, assessment scores can be used during the preparation year if the operator wants to move forward with a rated license reassessment o Assessment scores can be saved to use during the reassessment year o Facilities can request another ERS assessment (free of charge) in your reassessment year for any ERS assessment scoring less than a 5.0 • You may access Health and Safety trainings through the following link on the Division website: https://www.dcdee.moodle.nc.gov/ Please choose the Services tab, DCDEE Moodle, Professional Development, Regulatory, and then the 2023 CCDF Health and Safety trainings. • The Child Care Health Consultant for Forsyth County is Keturah Oglesby at Smart Start of Forsyth County. Ms. Oglesby can be contacted at: keturaho@smartstart-fc.org. • Please ensure parents update infant feeding schedules as children get older. At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown, Child Care Consultant (336) 408-4849 cara.mckeown@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0701 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 10/26/2023 Number Present: 12 Completed Date: 10/26/2023 Age: From 0 To 5 Total Minutes: 515 Time In: 08:10 AM Time Out: 04:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this childcare facility to monitor compliance with applicable childcare requirements. This visit was conducted by Cara McKeown-Stewart, Child Care Consultant with Kimberly Marshall, Director and Lindsey Ford, Church Pastor. Your program currently operates with a 3-Star license. Restrictions include 1st and 2nd shift care and meets enhanced space. The license was observed, and the restrictions were found in compliance. The program’s compliance history was 90 % prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. The facility has three playgrounds, each monitored during the visit. On Playground 1, along the fenced-in playground on the left (facing the back of the building), the fencing measures between two feet, ten inches (2 ft. 10 in.) and three feet, ten inches (3 ft. 10 in.) on the inside of the fencing. This is due to mulch build-up along the fencing. Ms. Marshall stated Playgrounds 2 and 3 are not currently in use, but that she plans to begin to utilize these playgrounds. Pastor Lindsey stated during the visit that he remembered a local monitoring agency (either DCDEE, the fire marshal, or zoning; he could not remember which) stating years ago Playground 3 should not be used by enrolled children. I stated I would research this when I returned to my office and contact the facility once I had further information. I stated prior to Playground 2 being used, the following must be corrected: • detached brown fencing slats must be removed from the fencing; • one slat (not detached) was observed to be broken in several areas and sharp to the touch; • the top rails of the fencing surrounding the air conditioning units within this fenced-in area are rusting and need to be repaired prior to use; • A space was observed between the fence post housing the air conditioning unit and the brick wall of the building which measured six and one quarter inches (6 ¼ inches), which must be reduced to three and a half inches (3 ½ inches) or less. I stated prior to Playground 3 being used, if approved, the following must be corrected: • All drain pipes and irrigation pipes must be covered or arranged so as not to present tripping hazards; • Rock-filled space to the back of the playground (facing the street) must not present a tripping hazard to children; • Sharp tree branches and weeds must be removed from the area; • Fence height must be at a minimum of four feet in all areas; • Area must be free of trash, large rocks, and other metal/debris. All menus were current and posted. Two refrigerators located in an upstairs kitchen containing food and/or milk for children enrolled did not have thermometers; a thermometer was placed in each refrigerator during the visit. I monitored the temperature for each refrigerator one hour after thermometers were placed inside; temperatures were observed to be in compliance. Children were served chicken tenders, mandarin oranges, sweet potatoes, whole grain bread, and milk for lunch; the menu stated pineapple would be served as the fruit; this substitution was not recorded on the menu prior to meal service. Upon arrival, staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed positive interactions today. I observed children playing in activity centers, engaging in conversations and activities with their teachers, participating in general routines, and eating lunch during the visit. I observed developmentally appropriate materials and activities were available to the children in the classrooms. The blocks center in Space 4 did not contain a sufficient amount of accessories for blocks play if three children are using the area. The space contained people, animals, and one vehicle. Also, in Space 4, the art center contained paint, markers, crayons, glue, and scissors, but no paper. The last annual compliance visit was conducted on 11/07/2022. A sanitation inspection was completed 1/06/2023 with a Superior classification. The last fire inspection was conducted on 7/27/2023. Ms. Marshall provided me a copy of this inspection during the visit. Program records and required postings were monitored. A fire drill was conducted on 10/04/2023. The most recent lockdown drills/ Shelter In Place Drills were documented respectively on 9/07/2022, 1/10/2023, 5/08/2023, and 7/19/2023. An outdoor inspection was also documented on 10/04/2023. The Emergency Preparedness and Response plan was updated on 9/13/2023; the Ready to Go files were observed to be missing five applications for children enrolled. An incident log was not maintained for all incident reports. Staff files and children’s records were monitored per DCDEE procedures. A current immunization record was not observed on file for one child enrolled. A signed Annual Emergency Medical Care Plan review, certificate for Health & Safety Training Topic #2, Administration of Medication, with standards for parental consent, and a CPR/FA certification from an approved trainer for one existing staff member was not on file for review. The health questionnaire and Shaken Baby Head Trauma Policy for one new employee was completed on 7/22/2023; the employee’s first day of work was 5/22/2023. CPR/FA certification from an approved trainer for one existing staff member within ninety days of hire was not on file for review. A training certificate for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment was not observed on file for one new staff member employed on 5/22/2023. Storage of hazardous items was monitored today. In Space 2, a small tube of Carmex lip treatment labeled Keep Out of Reach of Children with additional warnings was observed in an unlocked drawer less than five feet from the ground. The teacher placed this item into locked storage during the visit. No children enrolled were reported to take medication during operating hours. The program does not transport children, participate in off-premise activities or participate in aquatic activities at this time. The following violations were cited during today’s visit: Violation Number Comment Rule 124 The center did not maintain records as required in rule, and/or were not made available to the Division for review. The most recent lockdown drills/ Shelter In Place Drills were documented respectively on 9/07/2022, 1/10/2023, 5/08/2023, and 7/19/2023. The Ready to Go files were observed to be missing five applications for children enrolled. An incident log was not maintained for all incident reports. A current immunization record was not observed on file for one child enrolled. A signed Annual Emergency Medical Care Plan review and a certificate for Health & Safety Training Topic #2, Administration of Medication, with standards for parental consent for one existing staff member was not on file for review. The health questionnaire and Shaken Baby Head Trauma Policy for one new employee was completed on 7/22/2023; the employee’s first day of work was 5/22/2023. A training certificate for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment was not observed on file for one new staff member employed on 5/22/2023. G.S. 110-91(9); .0304(g); .2318 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. The blocks center in Space 4 did not contain a sufficient amount of accessories for blocks play if three children are using the area. The space contained people, animals, and one vehicle. Also, in Space 4, the art center contained paint, markers, crayons, glue, and scissors, but no paper. .0510(d)(1) 528 Food substitution was not of comparable food value or recorded on the menu prior to the meal or snack being served. Children were served chicken tenders, mandarin oranges, sweet potatoes, a whole grain bread, and milk for lunch; the menu stated pineapple would be served as the fruit; this substitution was not recorded on the menu prior to meal service. 10A NCAC 09 .0901(b) 824 Outdoor play area was not enclosed by fence with a minimum height of 4 feet. The top of the fence, less than six feet, was not free from protrusions. On Playground 1, along the fenced-in playground on the left (facing the back of the building), the fencing measures between two feet, ten inches (2 ft. 10 in.) and three feet, ten inches (3 ft. 10 in.) on the inside of the fencing. GS 110-91(6); .0605((i) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. . In Space 2, a small tube of Carmex lip treatment labeled Keep Out of Reach of Children with additional warnings was observed in an unlocked drawer less than five feet from the ground. .2820(b) 1893 Distance learning was used to complete First Aid, CPR and/or playground safety training. CPR/FA certification from an approved trainer for one existing staff member and for one new employee within ninety days of hire was not on file for review. 10A NCAC 09 .1102(c-e); 10A NCAC 09 .1105(3) 9995 A violation was found for which there is no item number. Child Care Sanitation Rule 15A NCAC 18A .2806 FOOD STORAGE AND PROTECTION states (2) Potentially hazardous food requiring refrigeration after preparation shall be cooled to an internal temperature of 45 degrees Fahrenheit or below. Cooling of potentially hazardous foods shall be initiated upon completion of the food preparation or hot storage. Methods such as pouring into pans, agitation, and chilling with ice or water circulation external to the food containers shall be used to cool potentially hazardous food. Potentially hazardous food that will be transported cold shall be prechilled and held at a temperature of 45 degrees Fahrenheit or below. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before November 9, 2023. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional visits may be made during the year to monitor child care requirements. Technical assistance provided during today’s visit: The following Child Care Rules were reviewed and thoroughly discussed with Ms. Marshall during the visit: 10A NCAC 09 .0515 PARENT PARTICIPATION (a) Each center shall have a plan that will encourage parent participation and inform parents about the program and its services. The plan shall be discussed with parents on or before the child's first day of attendance and shall be posted in the center or a copy shall be given to parents on or before the child's first day of attendance. (b) The plan shall include the following: (1) a procedure for registering a child for child care that involves both parents when possible and that encourages a visit to the center by the child and the child's parents before the child begins attending the center; 10A NCAC 09 .0901 GENERAL NUTRITION REQUIREMENTS (b) When food is prepared by or provided by the center, menus for nutritious meals and snacks shall be planned at least one week in advance. At least one dated copy of the current week's menu shall be posted where it can be seen by parents and food preparation staff when food is prepared or provided by the center. A variety of food shall be included in meals and snacks. Any substitution shall be of comparable food value and shall be recorded on the menu prior to the meal or snack being served. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. 10A NCAC 09 .0713 STAFF/CHILD RATIOS FOR CENTERS 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (a) Each center shall have written policies that describe the operation of the center and the services that are available to parents and their children. The operational policies shall include at least the following information: (1) the days the center operates; (7) a schedule of daily, weekly, and monthly cleaning duties; (9) the center's discipline policy for behavior management; - Operational policies must be discussed with parents on or before the child's first day and/or they must be notified in writing of all changes to these policies. Winston Salem/ Forsyth County Unified Development Ordinances (UDO) 5.2.19CHILD DAY CARE CENTER B. CONDITIONS Child day care centers must meet the following conditions in all districts when operated as a principal or an accessory use: 2. OUTDOOR SPACE a. Outdoor play area of one hundred (100) square feet for each child enrolled, with four thousand (4,000) square feet minimum, shall be provided, except that in the CB, CB-S, PB, and PB-S Districts the outdoor play area requirements shall be the same as that required by the North Carolina Day Care Licensing Bureau. b. Such outdoor play area shall be enclosed by a minimum four (4) foot tall security fence. c. Outdoor activities are limited to the fenced area between 8:00 a.m. and 10:00 p.m. • Please ensure that the most updated education information is entered into DCDEE Works for all staff members. • You can access the Automated Background Check Management System (ABCMS) at the following link to print a copy of your most recent Criminal Background Check qualifying letter: https://ncabcms.nc.gov/DCDEE/Applicant/ • Please consider adding additional blocks accessories to the School Age area of Space 4. • Please monitor all child-size upholstered furniture for tears. • Please use the updated version of the Infant Feeding Schedule located on the Division website at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/B/BFCC_Infant_Feeding_Plan_CC.pdf?ver=Fq5cYEr9rBAmz16fS_3STQ%3d%3d - Please be reminded your facility is in cohort one. Throughout the next few months, I recommend you consider completing the following tasks and activities that will help prepare you for your reassessment year, which will be sometime between July 1, 2024 and June 30, 2025. If possible, the Division will align the reassessment with your annual compliance visit timeframe. • Have all staff update WORKS accounts to reflect all currently completed coursework (DCDEE-WORKS) • Determine whether you wish to have Environment Rating Scale (ERS) Assessments [ITERS-R, ECERS-R, SACERS-U, FCCERS-R] conducted • Request technical assistance with your child care consultant and local partners - You can submit your Education to DCDEE Works at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/O/Official_Hard_Copy_Electronic_Transcript_Submission_Process-May_2023.pdf?ver=NubgP6zClMNdJNHCyJjd4Q%3d%3d - You can create your DCDEE Works Account via the instructions at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/W/WORKS_Registration_Job_Aid_Final.pdf?ver=nQpexKVzyUgpnDi068sRpA%3d%3d • Participate in local CCR&R and NCPC quality related training/workshops (CCRR Information) • Reach out to your local Community College to discuss educational opportunities • Review NCRLAP website ERS resources (www.NCRLAP.org). To help review ERS requirements and think carefully about the current characteristics and practices in your program and classrooms, check out the Thinking More worksheets. A worksheet is available for each subscale of each rating scale. • Family child care home providers consider the FCCERS-R self-study process and timeline for completion since it must occur over a 3-month time period prior to your rated license reassessment • Consider requesting an ERS assessment (free of charge) during the preparation year. Remember the scores can be used in a variety of ways o ERS assessments can be requested during the preparation year and scores can be used as guidance to enhance program quality o If desired, assessment scores can be used during the preparation year if the operator wants to move forward with a rated license reassessment o Assessment scores can be saved to use during the reassessment year o Facilities can request another ERS assessment (free of charge) in your reassessment year for any ERS assessment scoring less than a 5.0 • You may access Health and Safety trainings through the following link on the Division website: https://www.dcdee.moodle.nc.gov/ Please choose the Services tab, DCDEE Moodle, Professional Development, Regulatory, and then the 2023 CCDF Health and Safety trainings. • The Child Care Health Consultant for Forsyth County is Keturah Oglesby at Smart Start of Forsyth County. Ms. Oglesby can be contacted at: keturaho@smartstart-fc.org. • Please ensure parents update infant feeding schedules as children get older. At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown, Child Care Consultant (336) 408-4849 cara.mckeown@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0713 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 10/26/2023 Number Present: 12 Completed Date: 10/26/2023 Age: From 0 To 5 Total Minutes: 515 Time In: 08:10 AM Time Out: 04:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this childcare facility to monitor compliance with applicable childcare requirements. This visit was conducted by Cara McKeown-Stewart, Child Care Consultant with Kimberly Marshall, Director and Lindsey Ford, Church Pastor. Your program currently operates with a 3-Star license. Restrictions include 1st and 2nd shift care and meets enhanced space. The license was observed, and the restrictions were found in compliance. The program’s compliance history was 90 % prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. The facility has three playgrounds, each monitored during the visit. On Playground 1, along the fenced-in playground on the left (facing the back of the building), the fencing measures between two feet, ten inches (2 ft. 10 in.) and three feet, ten inches (3 ft. 10 in.) on the inside of the fencing. This is due to mulch build-up along the fencing. Ms. Marshall stated Playgrounds 2 and 3 are not currently in use, but that she plans to begin to utilize these playgrounds. Pastor Lindsey stated during the visit that he remembered a local monitoring agency (either DCDEE, the fire marshal, or zoning; he could not remember which) stating years ago Playground 3 should not be used by enrolled children. I stated I would research this when I returned to my office and contact the facility once I had further information. I stated prior to Playground 2 being used, the following must be corrected: • detached brown fencing slats must be removed from the fencing; • one slat (not detached) was observed to be broken in several areas and sharp to the touch; • the top rails of the fencing surrounding the air conditioning units within this fenced-in area are rusting and need to be repaired prior to use; • A space was observed between the fence post housing the air conditioning unit and the brick wall of the building which measured six and one quarter inches (6 ¼ inches), which must be reduced to three and a half inches (3 ½ inches) or less. I stated prior to Playground 3 being used, if approved, the following must be corrected: • All drain pipes and irrigation pipes must be covered or arranged so as not to present tripping hazards; • Rock-filled space to the back of the playground (facing the street) must not present a tripping hazard to children; • Sharp tree branches and weeds must be removed from the area; • Fence height must be at a minimum of four feet in all areas; • Area must be free of trash, large rocks, and other metal/debris. All menus were current and posted. Two refrigerators located in an upstairs kitchen containing food and/or milk for children enrolled did not have thermometers; a thermometer was placed in each refrigerator during the visit. I monitored the temperature for each refrigerator one hour after thermometers were placed inside; temperatures were observed to be in compliance. Children were served chicken tenders, mandarin oranges, sweet potatoes, whole grain bread, and milk for lunch; the menu stated pineapple would be served as the fruit; this substitution was not recorded on the menu prior to meal service. Upon arrival, staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed positive interactions today. I observed children playing in activity centers, engaging in conversations and activities with their teachers, participating in general routines, and eating lunch during the visit. I observed developmentally appropriate materials and activities were available to the children in the classrooms. The blocks center in Space 4 did not contain a sufficient amount of accessories for blocks play if three children are using the area. The space contained people, animals, and one vehicle. Also, in Space 4, the art center contained paint, markers, crayons, glue, and scissors, but no paper. The last annual compliance visit was conducted on 11/07/2022. A sanitation inspection was completed 1/06/2023 with a Superior classification. The last fire inspection was conducted on 7/27/2023. Ms. Marshall provided me a copy of this inspection during the visit. Program records and required postings were monitored. A fire drill was conducted on 10/04/2023. The most recent lockdown drills/ Shelter In Place Drills were documented respectively on 9/07/2022, 1/10/2023, 5/08/2023, and 7/19/2023. An outdoor inspection was also documented on 10/04/2023. The Emergency Preparedness and Response plan was updated on 9/13/2023; the Ready to Go files were observed to be missing five applications for children enrolled. An incident log was not maintained for all incident reports. Staff files and children’s records were monitored per DCDEE procedures. A current immunization record was not observed on file for one child enrolled. A signed Annual Emergency Medical Care Plan review, certificate for Health & Safety Training Topic #2, Administration of Medication, with standards for parental consent, and a CPR/FA certification from an approved trainer for one existing staff member was not on file for review. The health questionnaire and Shaken Baby Head Trauma Policy for one new employee was completed on 7/22/2023; the employee’s first day of work was 5/22/2023. CPR/FA certification from an approved trainer for one existing staff member within ninety days of hire was not on file for review. A training certificate for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment was not observed on file for one new staff member employed on 5/22/2023. Storage of hazardous items was monitored today. In Space 2, a small tube of Carmex lip treatment labeled Keep Out of Reach of Children with additional warnings was observed in an unlocked drawer less than five feet from the ground. The teacher placed this item into locked storage during the visit. No children enrolled were reported to take medication during operating hours. The program does not transport children, participate in off-premise activities or participate in aquatic activities at this time. The following violations were cited during today’s visit: Violation Number Comment Rule 124 The center did not maintain records as required in rule, and/or were not made available to the Division for review. The most recent lockdown drills/ Shelter In Place Drills were documented respectively on 9/07/2022, 1/10/2023, 5/08/2023, and 7/19/2023. The Ready to Go files were observed to be missing five applications for children enrolled. An incident log was not maintained for all incident reports. A current immunization record was not observed on file for one child enrolled. A signed Annual Emergency Medical Care Plan review and a certificate for Health & Safety Training Topic #2, Administration of Medication, with standards for parental consent for one existing staff member was not on file for review. The health questionnaire and Shaken Baby Head Trauma Policy for one new employee was completed on 7/22/2023; the employee’s first day of work was 5/22/2023. A training certificate for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment was not observed on file for one new staff member employed on 5/22/2023. G.S. 110-91(9); .0304(g); .2318 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. The blocks center in Space 4 did not contain a sufficient amount of accessories for blocks play if three children are using the area. The space contained people, animals, and one vehicle. Also, in Space 4, the art center contained paint, markers, crayons, glue, and scissors, but no paper. .0510(d)(1) 528 Food substitution was not of comparable food value or recorded on the menu prior to the meal or snack being served. Children were served chicken tenders, mandarin oranges, sweet potatoes, a whole grain bread, and milk for lunch; the menu stated pineapple would be served as the fruit; this substitution was not recorded on the menu prior to meal service. 10A NCAC 09 .0901(b) 824 Outdoor play area was not enclosed by fence with a minimum height of 4 feet. The top of the fence, less than six feet, was not free from protrusions. On Playground 1, along the fenced-in playground on the left (facing the back of the building), the fencing measures between two feet, ten inches (2 ft. 10 in.) and three feet, ten inches (3 ft. 10 in.) on the inside of the fencing. GS 110-91(6); .0605((i) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. . In Space 2, a small tube of Carmex lip treatment labeled Keep Out of Reach of Children with additional warnings was observed in an unlocked drawer less than five feet from the ground. .2820(b) 1893 Distance learning was used to complete First Aid, CPR and/or playground safety training. CPR/FA certification from an approved trainer for one existing staff member and for one new employee within ninety days of hire was not on file for review. 10A NCAC 09 .1102(c-e); 10A NCAC 09 .1105(3) 9995 A violation was found for which there is no item number. Child Care Sanitation Rule 15A NCAC 18A .2806 FOOD STORAGE AND PROTECTION states (2) Potentially hazardous food requiring refrigeration after preparation shall be cooled to an internal temperature of 45 degrees Fahrenheit or below. Cooling of potentially hazardous foods shall be initiated upon completion of the food preparation or hot storage. Methods such as pouring into pans, agitation, and chilling with ice or water circulation external to the food containers shall be used to cool potentially hazardous food. Potentially hazardous food that will be transported cold shall be prechilled and held at a temperature of 45 degrees Fahrenheit or below. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before November 9, 2023. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional visits may be made during the year to monitor child care requirements. Technical assistance provided during today’s visit: The following Child Care Rules were reviewed and thoroughly discussed with Ms. Marshall during the visit: 10A NCAC 09 .0515 PARENT PARTICIPATION (a) Each center shall have a plan that will encourage parent participation and inform parents about the program and its services. The plan shall be discussed with parents on or before the child's first day of attendance and shall be posted in the center or a copy shall be given to parents on or before the child's first day of attendance. (b) The plan shall include the following: (1) a procedure for registering a child for child care that involves both parents when possible and that encourages a visit to the center by the child and the child's parents before the child begins attending the center; 10A NCAC 09 .0901 GENERAL NUTRITION REQUIREMENTS (b) When food is prepared by or provided by the center, menus for nutritious meals and snacks shall be planned at least one week in advance. At least one dated copy of the current week's menu shall be posted where it can be seen by parents and food preparation staff when food is prepared or provided by the center. A variety of food shall be included in meals and snacks. Any substitution shall be of comparable food value and shall be recorded on the menu prior to the meal or snack being served. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. 10A NCAC 09 .0713 STAFF/CHILD RATIOS FOR CENTERS 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (a) Each center shall have written policies that describe the operation of the center and the services that are available to parents and their children. The operational policies shall include at least the following information: (1) the days the center operates; (7) a schedule of daily, weekly, and monthly cleaning duties; (9) the center's discipline policy for behavior management; - Operational policies must be discussed with parents on or before the child's first day and/or they must be notified in writing of all changes to these policies. Winston Salem/ Forsyth County Unified Development Ordinances (UDO) 5.2.19CHILD DAY CARE CENTER B. CONDITIONS Child day care centers must meet the following conditions in all districts when operated as a principal or an accessory use: 2. OUTDOOR SPACE a. Outdoor play area of one hundred (100) square feet for each child enrolled, with four thousand (4,000) square feet minimum, shall be provided, except that in the CB, CB-S, PB, and PB-S Districts the outdoor play area requirements shall be the same as that required by the North Carolina Day Care Licensing Bureau. b. Such outdoor play area shall be enclosed by a minimum four (4) foot tall security fence. c. Outdoor activities are limited to the fenced area between 8:00 a.m. and 10:00 p.m. • Please ensure that the most updated education information is entered into DCDEE Works for all staff members. • You can access the Automated Background Check Management System (ABCMS) at the following link to print a copy of your most recent Criminal Background Check qualifying letter: https://ncabcms.nc.gov/DCDEE/Applicant/ • Please consider adding additional blocks accessories to the School Age area of Space 4. • Please monitor all child-size upholstered furniture for tears. • Please use the updated version of the Infant Feeding Schedule located on the Division website at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/B/BFCC_Infant_Feeding_Plan_CC.pdf?ver=Fq5cYEr9rBAmz16fS_3STQ%3d%3d - Please be reminded your facility is in cohort one. Throughout the next few months, I recommend you consider completing the following tasks and activities that will help prepare you for your reassessment year, which will be sometime between July 1, 2024 and June 30, 2025. If possible, the Division will align the reassessment with your annual compliance visit timeframe. • Have all staff update WORKS accounts to reflect all currently completed coursework (DCDEE-WORKS) • Determine whether you wish to have Environment Rating Scale (ERS) Assessments [ITERS-R, ECERS-R, SACERS-U, FCCERS-R] conducted • Request technical assistance with your child care consultant and local partners - You can submit your Education to DCDEE Works at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/O/Official_Hard_Copy_Electronic_Transcript_Submission_Process-May_2023.pdf?ver=NubgP6zClMNdJNHCyJjd4Q%3d%3d - You can create your DCDEE Works Account via the instructions at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/W/WORKS_Registration_Job_Aid_Final.pdf?ver=nQpexKVzyUgpnDi068sRpA%3d%3d • Participate in local CCR&R and NCPC quality related training/workshops (CCRR Information) • Reach out to your local Community College to discuss educational opportunities • Review NCRLAP website ERS resources (www.NCRLAP.org). To help review ERS requirements and think carefully about the current characteristics and practices in your program and classrooms, check out the Thinking More worksheets. A worksheet is available for each subscale of each rating scale. • Family child care home providers consider the FCCERS-R self-study process and timeline for completion since it must occur over a 3-month time period prior to your rated license reassessment • Consider requesting an ERS assessment (free of charge) during the preparation year. Remember the scores can be used in a variety of ways o ERS assessments can be requested during the preparation year and scores can be used as guidance to enhance program quality o If desired, assessment scores can be used during the preparation year if the operator wants to move forward with a rated license reassessment o Assessment scores can be saved to use during the reassessment year o Facilities can request another ERS assessment (free of charge) in your reassessment year for any ERS assessment scoring less than a 5.0 • You may access Health and Safety trainings through the following link on the Division website: https://www.dcdee.moodle.nc.gov/ Please choose the Services tab, DCDEE Moodle, Professional Development, Regulatory, and then the 2023 CCDF Health and Safety trainings. • The Child Care Health Consultant for Forsyth County is Keturah Oglesby at Smart Start of Forsyth County. Ms. Oglesby can be contacted at: keturaho@smartstart-fc.org. • Please ensure parents update infant feeding schedules as children get older. At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown, Child Care Consultant (336) 408-4849 cara.mckeown@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0901 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 10/26/2023 Number Present: 12 Completed Date: 10/26/2023 Age: From 0 To 5 Total Minutes: 515 Time In: 08:10 AM Time Out: 04:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this childcare facility to monitor compliance with applicable childcare requirements. This visit was conducted by Cara McKeown-Stewart, Child Care Consultant with Kimberly Marshall, Director and Lindsey Ford, Church Pastor. Your program currently operates with a 3-Star license. Restrictions include 1st and 2nd shift care and meets enhanced space. The license was observed, and the restrictions were found in compliance. The program’s compliance history was 90 % prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. The facility has three playgrounds, each monitored during the visit. On Playground 1, along the fenced-in playground on the left (facing the back of the building), the fencing measures between two feet, ten inches (2 ft. 10 in.) and three feet, ten inches (3 ft. 10 in.) on the inside of the fencing. This is due to mulch build-up along the fencing. Ms. Marshall stated Playgrounds 2 and 3 are not currently in use, but that she plans to begin to utilize these playgrounds. Pastor Lindsey stated during the visit that he remembered a local monitoring agency (either DCDEE, the fire marshal, or zoning; he could not remember which) stating years ago Playground 3 should not be used by enrolled children. I stated I would research this when I returned to my office and contact the facility once I had further information. I stated prior to Playground 2 being used, the following must be corrected: • detached brown fencing slats must be removed from the fencing; • one slat (not detached) was observed to be broken in several areas and sharp to the touch; • the top rails of the fencing surrounding the air conditioning units within this fenced-in area are rusting and need to be repaired prior to use; • A space was observed between the fence post housing the air conditioning unit and the brick wall of the building which measured six and one quarter inches (6 ¼ inches), which must be reduced to three and a half inches (3 ½ inches) or less. I stated prior to Playground 3 being used, if approved, the following must be corrected: • All drain pipes and irrigation pipes must be covered or arranged so as not to present tripping hazards; • Rock-filled space to the back of the playground (facing the street) must not present a tripping hazard to children; • Sharp tree branches and weeds must be removed from the area; • Fence height must be at a minimum of four feet in all areas; • Area must be free of trash, large rocks, and other metal/debris. All menus were current and posted. Two refrigerators located in an upstairs kitchen containing food and/or milk for children enrolled did not have thermometers; a thermometer was placed in each refrigerator during the visit. I monitored the temperature for each refrigerator one hour after thermometers were placed inside; temperatures were observed to be in compliance. Children were served chicken tenders, mandarin oranges, sweet potatoes, whole grain bread, and milk for lunch; the menu stated pineapple would be served as the fruit; this substitution was not recorded on the menu prior to meal service. Upon arrival, staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed positive interactions today. I observed children playing in activity centers, engaging in conversations and activities with their teachers, participating in general routines, and eating lunch during the visit. I observed developmentally appropriate materials and activities were available to the children in the classrooms. The blocks center in Space 4 did not contain a sufficient amount of accessories for blocks play if three children are using the area. The space contained people, animals, and one vehicle. Also, in Space 4, the art center contained paint, markers, crayons, glue, and scissors, but no paper. The last annual compliance visit was conducted on 11/07/2022. A sanitation inspection was completed 1/06/2023 with a Superior classification. The last fire inspection was conducted on 7/27/2023. Ms. Marshall provided me a copy of this inspection during the visit. Program records and required postings were monitored. A fire drill was conducted on 10/04/2023. The most recent lockdown drills/ Shelter In Place Drills were documented respectively on 9/07/2022, 1/10/2023, 5/08/2023, and 7/19/2023. An outdoor inspection was also documented on 10/04/2023. The Emergency Preparedness and Response plan was updated on 9/13/2023; the Ready to Go files were observed to be missing five applications for children enrolled. An incident log was not maintained for all incident reports. Staff files and children’s records were monitored per DCDEE procedures. A current immunization record was not observed on file for one child enrolled. A signed Annual Emergency Medical Care Plan review, certificate for Health & Safety Training Topic #2, Administration of Medication, with standards for parental consent, and a CPR/FA certification from an approved trainer for one existing staff member was not on file for review. The health questionnaire and Shaken Baby Head Trauma Policy for one new employee was completed on 7/22/2023; the employee’s first day of work was 5/22/2023. CPR/FA certification from an approved trainer for one existing staff member within ninety days of hire was not on file for review. A training certificate for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment was not observed on file for one new staff member employed on 5/22/2023. Storage of hazardous items was monitored today. In Space 2, a small tube of Carmex lip treatment labeled Keep Out of Reach of Children with additional warnings was observed in an unlocked drawer less than five feet from the ground. The teacher placed this item into locked storage during the visit. No children enrolled were reported to take medication during operating hours. The program does not transport children, participate in off-premise activities or participate in aquatic activities at this time. The following violations were cited during today’s visit: Violation Number Comment Rule 124 The center did not maintain records as required in rule, and/or were not made available to the Division for review. The most recent lockdown drills/ Shelter In Place Drills were documented respectively on 9/07/2022, 1/10/2023, 5/08/2023, and 7/19/2023. The Ready to Go files were observed to be missing five applications for children enrolled. An incident log was not maintained for all incident reports. A current immunization record was not observed on file for one child enrolled. A signed Annual Emergency Medical Care Plan review and a certificate for Health & Safety Training Topic #2, Administration of Medication, with standards for parental consent for one existing staff member was not on file for review. The health questionnaire and Shaken Baby Head Trauma Policy for one new employee was completed on 7/22/2023; the employee’s first day of work was 5/22/2023. A training certificate for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment was not observed on file for one new staff member employed on 5/22/2023. G.S. 110-91(9); .0304(g); .2318 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. The blocks center in Space 4 did not contain a sufficient amount of accessories for blocks play if three children are using the area. The space contained people, animals, and one vehicle. Also, in Space 4, the art center contained paint, markers, crayons, glue, and scissors, but no paper. .0510(d)(1) 528 Food substitution was not of comparable food value or recorded on the menu prior to the meal or snack being served. Children were served chicken tenders, mandarin oranges, sweet potatoes, a whole grain bread, and milk for lunch; the menu stated pineapple would be served as the fruit; this substitution was not recorded on the menu prior to meal service. 10A NCAC 09 .0901(b) 824 Outdoor play area was not enclosed by fence with a minimum height of 4 feet. The top of the fence, less than six feet, was not free from protrusions. On Playground 1, along the fenced-in playground on the left (facing the back of the building), the fencing measures between two feet, ten inches (2 ft. 10 in.) and three feet, ten inches (3 ft. 10 in.) on the inside of the fencing. GS 110-91(6); .0605((i) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. . In Space 2, a small tube of Carmex lip treatment labeled Keep Out of Reach of Children with additional warnings was observed in an unlocked drawer less than five feet from the ground. .2820(b) 1893 Distance learning was used to complete First Aid, CPR and/or playground safety training. CPR/FA certification from an approved trainer for one existing staff member and for one new employee within ninety days of hire was not on file for review. 10A NCAC 09 .1102(c-e); 10A NCAC 09 .1105(3) 9995 A violation was found for which there is no item number. Child Care Sanitation Rule 15A NCAC 18A .2806 FOOD STORAGE AND PROTECTION states (2) Potentially hazardous food requiring refrigeration after preparation shall be cooled to an internal temperature of 45 degrees Fahrenheit or below. Cooling of potentially hazardous foods shall be initiated upon completion of the food preparation or hot storage. Methods such as pouring into pans, agitation, and chilling with ice or water circulation external to the food containers shall be used to cool potentially hazardous food. Potentially hazardous food that will be transported cold shall be prechilled and held at a temperature of 45 degrees Fahrenheit or below. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before November 9, 2023. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional visits may be made during the year to monitor child care requirements. Technical assistance provided during today’s visit: The following Child Care Rules were reviewed and thoroughly discussed with Ms. Marshall during the visit: 10A NCAC 09 .0515 PARENT PARTICIPATION (a) Each center shall have a plan that will encourage parent participation and inform parents about the program and its services. The plan shall be discussed with parents on or before the child's first day of attendance and shall be posted in the center or a copy shall be given to parents on or before the child's first day of attendance. (b) The plan shall include the following: (1) a procedure for registering a child for child care that involves both parents when possible and that encourages a visit to the center by the child and the child's parents before the child begins attending the center; 10A NCAC 09 .0901 GENERAL NUTRITION REQUIREMENTS (b) When food is prepared by or provided by the center, menus for nutritious meals and snacks shall be planned at least one week in advance. At least one dated copy of the current week's menu shall be posted where it can be seen by parents and food preparation staff when food is prepared or provided by the center. A variety of food shall be included in meals and snacks. Any substitution shall be of comparable food value and shall be recorded on the menu prior to the meal or snack being served. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. 10A NCAC 09 .0713 STAFF/CHILD RATIOS FOR CENTERS 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (a) Each center shall have written policies that describe the operation of the center and the services that are available to parents and their children. The operational policies shall include at least the following information: (1) the days the center operates; (7) a schedule of daily, weekly, and monthly cleaning duties; (9) the center's discipline policy for behavior management; - Operational policies must be discussed with parents on or before the child's first day and/or they must be notified in writing of all changes to these policies. Winston Salem/ Forsyth County Unified Development Ordinances (UDO) 5.2.19CHILD DAY CARE CENTER B. CONDITIONS Child day care centers must meet the following conditions in all districts when operated as a principal or an accessory use: 2. OUTDOOR SPACE a. Outdoor play area of one hundred (100) square feet for each child enrolled, with four thousand (4,000) square feet minimum, shall be provided, except that in the CB, CB-S, PB, and PB-S Districts the outdoor play area requirements shall be the same as that required by the North Carolina Day Care Licensing Bureau. b. Such outdoor play area shall be enclosed by a minimum four (4) foot tall security fence. c. Outdoor activities are limited to the fenced area between 8:00 a.m. and 10:00 p.m. • Please ensure that the most updated education information is entered into DCDEE Works for all staff members. • You can access the Automated Background Check Management System (ABCMS) at the following link to print a copy of your most recent Criminal Background Check qualifying letter: https://ncabcms.nc.gov/DCDEE/Applicant/ • Please consider adding additional blocks accessories to the School Age area of Space 4. • Please monitor all child-size upholstered furniture for tears. • Please use the updated version of the Infant Feeding Schedule located on the Division website at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/B/BFCC_Infant_Feeding_Plan_CC.pdf?ver=Fq5cYEr9rBAmz16fS_3STQ%3d%3d - Please be reminded your facility is in cohort one. Throughout the next few months, I recommend you consider completing the following tasks and activities that will help prepare you for your reassessment year, which will be sometime between July 1, 2024 and June 30, 2025. If possible, the Division will align the reassessment with your annual compliance visit timeframe. • Have all staff update WORKS accounts to reflect all currently completed coursework (DCDEE-WORKS) • Determine whether you wish to have Environment Rating Scale (ERS) Assessments [ITERS-R, ECERS-R, SACERS-U, FCCERS-R] conducted • Request technical assistance with your child care consultant and local partners - You can submit your Education to DCDEE Works at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/O/Official_Hard_Copy_Electronic_Transcript_Submission_Process-May_2023.pdf?ver=NubgP6zClMNdJNHCyJjd4Q%3d%3d - You can create your DCDEE Works Account via the instructions at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/W/WORKS_Registration_Job_Aid_Final.pdf?ver=nQpexKVzyUgpnDi068sRpA%3d%3d • Participate in local CCR&R and NCPC quality related training/workshops (CCRR Information) • Reach out to your local Community College to discuss educational opportunities • Review NCRLAP website ERS resources (www.NCRLAP.org). To help review ERS requirements and think carefully about the current characteristics and practices in your program and classrooms, check out the Thinking More worksheets. A worksheet is available for each subscale of each rating scale. • Family child care home providers consider the FCCERS-R self-study process and timeline for completion since it must occur over a 3-month time period prior to your rated license reassessment • Consider requesting an ERS assessment (free of charge) during the preparation year. Remember the scores can be used in a variety of ways o ERS assessments can be requested during the preparation year and scores can be used as guidance to enhance program quality o If desired, assessment scores can be used during the preparation year if the operator wants to move forward with a rated license reassessment o Assessment scores can be saved to use during the reassessment year o Facilities can request another ERS assessment (free of charge) in your reassessment year for any ERS assessment scoring less than a 5.0 • You may access Health and Safety trainings through the following link on the Division website: https://www.dcdee.moodle.nc.gov/ Please choose the Services tab, DCDEE Moodle, Professional Development, Regulatory, and then the 2023 CCDF Health and Safety trainings. • The Child Care Health Consultant for Forsyth County is Keturah Oglesby at Smart Start of Forsyth County. Ms. Oglesby can be contacted at: keturaho@smartstart-fc.org. • Please ensure parents update infant feeding schedules as children get older. At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown, Child Care Consultant (336) 408-4849 cara.mckeown@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1102 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 10/26/2023 Number Present: 12 Completed Date: 10/26/2023 Age: From 0 To 5 Total Minutes: 515 Time In: 08:10 AM Time Out: 04:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this childcare facility to monitor compliance with applicable childcare requirements. This visit was conducted by Cara McKeown-Stewart, Child Care Consultant with Kimberly Marshall, Director and Lindsey Ford, Church Pastor. Your program currently operates with a 3-Star license. Restrictions include 1st and 2nd shift care and meets enhanced space. The license was observed, and the restrictions were found in compliance. The program’s compliance history was 90 % prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. The facility has three playgrounds, each monitored during the visit. On Playground 1, along the fenced-in playground on the left (facing the back of the building), the fencing measures between two feet, ten inches (2 ft. 10 in.) and three feet, ten inches (3 ft. 10 in.) on the inside of the fencing. This is due to mulch build-up along the fencing. Ms. Marshall stated Playgrounds 2 and 3 are not currently in use, but that she plans to begin to utilize these playgrounds. Pastor Lindsey stated during the visit that he remembered a local monitoring agency (either DCDEE, the fire marshal, or zoning; he could not remember which) stating years ago Playground 3 should not be used by enrolled children. I stated I would research this when I returned to my office and contact the facility once I had further information. I stated prior to Playground 2 being used, the following must be corrected: • detached brown fencing slats must be removed from the fencing; • one slat (not detached) was observed to be broken in several areas and sharp to the touch; • the top rails of the fencing surrounding the air conditioning units within this fenced-in area are rusting and need to be repaired prior to use; • A space was observed between the fence post housing the air conditioning unit and the brick wall of the building which measured six and one quarter inches (6 ¼ inches), which must be reduced to three and a half inches (3 ½ inches) or less. I stated prior to Playground 3 being used, if approved, the following must be corrected: • All drain pipes and irrigation pipes must be covered or arranged so as not to present tripping hazards; • Rock-filled space to the back of the playground (facing the street) must not present a tripping hazard to children; • Sharp tree branches and weeds must be removed from the area; • Fence height must be at a minimum of four feet in all areas; • Area must be free of trash, large rocks, and other metal/debris. All menus were current and posted. Two refrigerators located in an upstairs kitchen containing food and/or milk for children enrolled did not have thermometers; a thermometer was placed in each refrigerator during the visit. I monitored the temperature for each refrigerator one hour after thermometers were placed inside; temperatures were observed to be in compliance. Children were served chicken tenders, mandarin oranges, sweet potatoes, whole grain bread, and milk for lunch; the menu stated pineapple would be served as the fruit; this substitution was not recorded on the menu prior to meal service. Upon arrival, staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed positive interactions today. I observed children playing in activity centers, engaging in conversations and activities with their teachers, participating in general routines, and eating lunch during the visit. I observed developmentally appropriate materials and activities were available to the children in the classrooms. The blocks center in Space 4 did not contain a sufficient amount of accessories for blocks play if three children are using the area. The space contained people, animals, and one vehicle. Also, in Space 4, the art center contained paint, markers, crayons, glue, and scissors, but no paper. The last annual compliance visit was conducted on 11/07/2022. A sanitation inspection was completed 1/06/2023 with a Superior classification. The last fire inspection was conducted on 7/27/2023. Ms. Marshall provided me a copy of this inspection during the visit. Program records and required postings were monitored. A fire drill was conducted on 10/04/2023. The most recent lockdown drills/ Shelter In Place Drills were documented respectively on 9/07/2022, 1/10/2023, 5/08/2023, and 7/19/2023. An outdoor inspection was also documented on 10/04/2023. The Emergency Preparedness and Response plan was updated on 9/13/2023; the Ready to Go files were observed to be missing five applications for children enrolled. An incident log was not maintained for all incident reports. Staff files and children’s records were monitored per DCDEE procedures. A current immunization record was not observed on file for one child enrolled. A signed Annual Emergency Medical Care Plan review, certificate for Health & Safety Training Topic #2, Administration of Medication, with standards for parental consent, and a CPR/FA certification from an approved trainer for one existing staff member was not on file for review. The health questionnaire and Shaken Baby Head Trauma Policy for one new employee was completed on 7/22/2023; the employee’s first day of work was 5/22/2023. CPR/FA certification from an approved trainer for one existing staff member within ninety days of hire was not on file for review. A training certificate for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment was not observed on file for one new staff member employed on 5/22/2023. Storage of hazardous items was monitored today. In Space 2, a small tube of Carmex lip treatment labeled Keep Out of Reach of Children with additional warnings was observed in an unlocked drawer less than five feet from the ground. The teacher placed this item into locked storage during the visit. No children enrolled were reported to take medication during operating hours. The program does not transport children, participate in off-premise activities or participate in aquatic activities at this time. The following violations were cited during today’s visit: Violation Number Comment Rule 124 The center did not maintain records as required in rule, and/or were not made available to the Division for review. The most recent lockdown drills/ Shelter In Place Drills were documented respectively on 9/07/2022, 1/10/2023, 5/08/2023, and 7/19/2023. The Ready to Go files were observed to be missing five applications for children enrolled. An incident log was not maintained for all incident reports. A current immunization record was not observed on file for one child enrolled. A signed Annual Emergency Medical Care Plan review and a certificate for Health & Safety Training Topic #2, Administration of Medication, with standards for parental consent for one existing staff member was not on file for review. The health questionnaire and Shaken Baby Head Trauma Policy for one new employee was completed on 7/22/2023; the employee’s first day of work was 5/22/2023. A training certificate for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment was not observed on file for one new staff member employed on 5/22/2023. G.S. 110-91(9); .0304(g); .2318 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. The blocks center in Space 4 did not contain a sufficient amount of accessories for blocks play if three children are using the area. The space contained people, animals, and one vehicle. Also, in Space 4, the art center contained paint, markers, crayons, glue, and scissors, but no paper. .0510(d)(1) 528 Food substitution was not of comparable food value or recorded on the menu prior to the meal or snack being served. Children were served chicken tenders, mandarin oranges, sweet potatoes, a whole grain bread, and milk for lunch; the menu stated pineapple would be served as the fruit; this substitution was not recorded on the menu prior to meal service. 10A NCAC 09 .0901(b) 824 Outdoor play area was not enclosed by fence with a minimum height of 4 feet. The top of the fence, less than six feet, was not free from protrusions. On Playground 1, along the fenced-in playground on the left (facing the back of the building), the fencing measures between two feet, ten inches (2 ft. 10 in.) and three feet, ten inches (3 ft. 10 in.) on the inside of the fencing. GS 110-91(6); .0605((i) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. . In Space 2, a small tube of Carmex lip treatment labeled Keep Out of Reach of Children with additional warnings was observed in an unlocked drawer less than five feet from the ground. .2820(b) 1893 Distance learning was used to complete First Aid, CPR and/or playground safety training. CPR/FA certification from an approved trainer for one existing staff member and for one new employee within ninety days of hire was not on file for review. 10A NCAC 09 .1102(c-e); 10A NCAC 09 .1105(3) 9995 A violation was found for which there is no item number. Child Care Sanitation Rule 15A NCAC 18A .2806 FOOD STORAGE AND PROTECTION states (2) Potentially hazardous food requiring refrigeration after preparation shall be cooled to an internal temperature of 45 degrees Fahrenheit or below. Cooling of potentially hazardous foods shall be initiated upon completion of the food preparation or hot storage. Methods such as pouring into pans, agitation, and chilling with ice or water circulation external to the food containers shall be used to cool potentially hazardous food. Potentially hazardous food that will be transported cold shall be prechilled and held at a temperature of 45 degrees Fahrenheit or below. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before November 9, 2023. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional visits may be made during the year to monitor child care requirements. Technical assistance provided during today’s visit: The following Child Care Rules were reviewed and thoroughly discussed with Ms. Marshall during the visit: 10A NCAC 09 .0515 PARENT PARTICIPATION (a) Each center shall have a plan that will encourage parent participation and inform parents about the program and its services. The plan shall be discussed with parents on or before the child's first day of attendance and shall be posted in the center or a copy shall be given to parents on or before the child's first day of attendance. (b) The plan shall include the following: (1) a procedure for registering a child for child care that involves both parents when possible and that encourages a visit to the center by the child and the child's parents before the child begins attending the center; 10A NCAC 09 .0901 GENERAL NUTRITION REQUIREMENTS (b) When food is prepared by or provided by the center, menus for nutritious meals and snacks shall be planned at least one week in advance. At least one dated copy of the current week's menu shall be posted where it can be seen by parents and food preparation staff when food is prepared or provided by the center. A variety of food shall be included in meals and snacks. Any substitution shall be of comparable food value and shall be recorded on the menu prior to the meal or snack being served. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. 10A NCAC 09 .0713 STAFF/CHILD RATIOS FOR CENTERS 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (a) Each center shall have written policies that describe the operation of the center and the services that are available to parents and their children. The operational policies shall include at least the following information: (1) the days the center operates; (7) a schedule of daily, weekly, and monthly cleaning duties; (9) the center's discipline policy for behavior management; - Operational policies must be discussed with parents on or before the child's first day and/or they must be notified in writing of all changes to these policies. Winston Salem/ Forsyth County Unified Development Ordinances (UDO) 5.2.19CHILD DAY CARE CENTER B. CONDITIONS Child day care centers must meet the following conditions in all districts when operated as a principal or an accessory use: 2. OUTDOOR SPACE a. Outdoor play area of one hundred (100) square feet for each child enrolled, with four thousand (4,000) square feet minimum, shall be provided, except that in the CB, CB-S, PB, and PB-S Districts the outdoor play area requirements shall be the same as that required by the North Carolina Day Care Licensing Bureau. b. Such outdoor play area shall be enclosed by a minimum four (4) foot tall security fence. c. Outdoor activities are limited to the fenced area between 8:00 a.m. and 10:00 p.m. • Please ensure that the most updated education information is entered into DCDEE Works for all staff members. • You can access the Automated Background Check Management System (ABCMS) at the following link to print a copy of your most recent Criminal Background Check qualifying letter: https://ncabcms.nc.gov/DCDEE/Applicant/ • Please consider adding additional blocks accessories to the School Age area of Space 4. • Please monitor all child-size upholstered furniture for tears. • Please use the updated version of the Infant Feeding Schedule located on the Division website at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/B/BFCC_Infant_Feeding_Plan_CC.pdf?ver=Fq5cYEr9rBAmz16fS_3STQ%3d%3d - Please be reminded your facility is in cohort one. Throughout the next few months, I recommend you consider completing the following tasks and activities that will help prepare you for your reassessment year, which will be sometime between July 1, 2024 and June 30, 2025. If possible, the Division will align the reassessment with your annual compliance visit timeframe. • Have all staff update WORKS accounts to reflect all currently completed coursework (DCDEE-WORKS) • Determine whether you wish to have Environment Rating Scale (ERS) Assessments [ITERS-R, ECERS-R, SACERS-U, FCCERS-R] conducted • Request technical assistance with your child care consultant and local partners - You can submit your Education to DCDEE Works at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/O/Official_Hard_Copy_Electronic_Transcript_Submission_Process-May_2023.pdf?ver=NubgP6zClMNdJNHCyJjd4Q%3d%3d - You can create your DCDEE Works Account via the instructions at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/W/WORKS_Registration_Job_Aid_Final.pdf?ver=nQpexKVzyUgpnDi068sRpA%3d%3d • Participate in local CCR&R and NCPC quality related training/workshops (CCRR Information) • Reach out to your local Community College to discuss educational opportunities • Review NCRLAP website ERS resources (www.NCRLAP.org). To help review ERS requirements and think carefully about the current characteristics and practices in your program and classrooms, check out the Thinking More worksheets. A worksheet is available for each subscale of each rating scale. • Family child care home providers consider the FCCERS-R self-study process and timeline for completion since it must occur over a 3-month time period prior to your rated license reassessment • Consider requesting an ERS assessment (free of charge) during the preparation year. Remember the scores can be used in a variety of ways o ERS assessments can be requested during the preparation year and scores can be used as guidance to enhance program quality o If desired, assessment scores can be used during the preparation year if the operator wants to move forward with a rated license reassessment o Assessment scores can be saved to use during the reassessment year o Facilities can request another ERS assessment (free of charge) in your reassessment year for any ERS assessment scoring less than a 5.0 • You may access Health and Safety trainings through the following link on the Division website: https://www.dcdee.moodle.nc.gov/ Please choose the Services tab, DCDEE Moodle, Professional Development, Regulatory, and then the 2023 CCDF Health and Safety trainings. • The Child Care Health Consultant for Forsyth County is Keturah Oglesby at Smart Start of Forsyth County. Ms. Oglesby can be contacted at: keturaho@smartstart-fc.org. • Please ensure parents update infant feeding schedules as children get older. At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown, Child Care Consultant (336) 408-4849 cara.mckeown@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1105 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 10/26/2023 Number Present: 12 Completed Date: 10/26/2023 Age: From 0 To 5 Total Minutes: 515 Time In: 08:10 AM Time Out: 04:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this childcare facility to monitor compliance with applicable childcare requirements. This visit was conducted by Cara McKeown-Stewart, Child Care Consultant with Kimberly Marshall, Director and Lindsey Ford, Church Pastor. Your program currently operates with a 3-Star license. Restrictions include 1st and 2nd shift care and meets enhanced space. The license was observed, and the restrictions were found in compliance. The program’s compliance history was 90 % prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. The facility has three playgrounds, each monitored during the visit. On Playground 1, along the fenced-in playground on the left (facing the back of the building), the fencing measures between two feet, ten inches (2 ft. 10 in.) and three feet, ten inches (3 ft. 10 in.) on the inside of the fencing. This is due to mulch build-up along the fencing. Ms. Marshall stated Playgrounds 2 and 3 are not currently in use, but that she plans to begin to utilize these playgrounds. Pastor Lindsey stated during the visit that he remembered a local monitoring agency (either DCDEE, the fire marshal, or zoning; he could not remember which) stating years ago Playground 3 should not be used by enrolled children. I stated I would research this when I returned to my office and contact the facility once I had further information. I stated prior to Playground 2 being used, the following must be corrected: • detached brown fencing slats must be removed from the fencing; • one slat (not detached) was observed to be broken in several areas and sharp to the touch; • the top rails of the fencing surrounding the air conditioning units within this fenced-in area are rusting and need to be repaired prior to use; • A space was observed between the fence post housing the air conditioning unit and the brick wall of the building which measured six and one quarter inches (6 ¼ inches), which must be reduced to three and a half inches (3 ½ inches) or less. I stated prior to Playground 3 being used, if approved, the following must be corrected: • All drain pipes and irrigation pipes must be covered or arranged so as not to present tripping hazards; • Rock-filled space to the back of the playground (facing the street) must not present a tripping hazard to children; • Sharp tree branches and weeds must be removed from the area; • Fence height must be at a minimum of four feet in all areas; • Area must be free of trash, large rocks, and other metal/debris. All menus were current and posted. Two refrigerators located in an upstairs kitchen containing food and/or milk for children enrolled did not have thermometers; a thermometer was placed in each refrigerator during the visit. I monitored the temperature for each refrigerator one hour after thermometers were placed inside; temperatures were observed to be in compliance. Children were served chicken tenders, mandarin oranges, sweet potatoes, whole grain bread, and milk for lunch; the menu stated pineapple would be served as the fruit; this substitution was not recorded on the menu prior to meal service. Upon arrival, staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed positive interactions today. I observed children playing in activity centers, engaging in conversations and activities with their teachers, participating in general routines, and eating lunch during the visit. I observed developmentally appropriate materials and activities were available to the children in the classrooms. The blocks center in Space 4 did not contain a sufficient amount of accessories for blocks play if three children are using the area. The space contained people, animals, and one vehicle. Also, in Space 4, the art center contained paint, markers, crayons, glue, and scissors, but no paper. The last annual compliance visit was conducted on 11/07/2022. A sanitation inspection was completed 1/06/2023 with a Superior classification. The last fire inspection was conducted on 7/27/2023. Ms. Marshall provided me a copy of this inspection during the visit. Program records and required postings were monitored. A fire drill was conducted on 10/04/2023. The most recent lockdown drills/ Shelter In Place Drills were documented respectively on 9/07/2022, 1/10/2023, 5/08/2023, and 7/19/2023. An outdoor inspection was also documented on 10/04/2023. The Emergency Preparedness and Response plan was updated on 9/13/2023; the Ready to Go files were observed to be missing five applications for children enrolled. An incident log was not maintained for all incident reports. Staff files and children’s records were monitored per DCDEE procedures. A current immunization record was not observed on file for one child enrolled. A signed Annual Emergency Medical Care Plan review, certificate for Health & Safety Training Topic #2, Administration of Medication, with standards for parental consent, and a CPR/FA certification from an approved trainer for one existing staff member was not on file for review. The health questionnaire and Shaken Baby Head Trauma Policy for one new employee was completed on 7/22/2023; the employee’s first day of work was 5/22/2023. CPR/FA certification from an approved trainer for one existing staff member within ninety days of hire was not on file for review. A training certificate for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment was not observed on file for one new staff member employed on 5/22/2023. Storage of hazardous items was monitored today. In Space 2, a small tube of Carmex lip treatment labeled Keep Out of Reach of Children with additional warnings was observed in an unlocked drawer less than five feet from the ground. The teacher placed this item into locked storage during the visit. No children enrolled were reported to take medication during operating hours. The program does not transport children, participate in off-premise activities or participate in aquatic activities at this time. The following violations were cited during today’s visit: Violation Number Comment Rule 124 The center did not maintain records as required in rule, and/or were not made available to the Division for review. The most recent lockdown drills/ Shelter In Place Drills were documented respectively on 9/07/2022, 1/10/2023, 5/08/2023, and 7/19/2023. The Ready to Go files were observed to be missing five applications for children enrolled. An incident log was not maintained for all incident reports. A current immunization record was not observed on file for one child enrolled. A signed Annual Emergency Medical Care Plan review and a certificate for Health & Safety Training Topic #2, Administration of Medication, with standards for parental consent for one existing staff member was not on file for review. The health questionnaire and Shaken Baby Head Trauma Policy for one new employee was completed on 7/22/2023; the employee’s first day of work was 5/22/2023. A training certificate for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment was not observed on file for one new staff member employed on 5/22/2023. G.S. 110-91(9); .0304(g); .2318 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. The blocks center in Space 4 did not contain a sufficient amount of accessories for blocks play if three children are using the area. The space contained people, animals, and one vehicle. Also, in Space 4, the art center contained paint, markers, crayons, glue, and scissors, but no paper. .0510(d)(1) 528 Food substitution was not of comparable food value or recorded on the menu prior to the meal or snack being served. Children were served chicken tenders, mandarin oranges, sweet potatoes, a whole grain bread, and milk for lunch; the menu stated pineapple would be served as the fruit; this substitution was not recorded on the menu prior to meal service. 10A NCAC 09 .0901(b) 824 Outdoor play area was not enclosed by fence with a minimum height of 4 feet. The top of the fence, less than six feet, was not free from protrusions. On Playground 1, along the fenced-in playground on the left (facing the back of the building), the fencing measures between two feet, ten inches (2 ft. 10 in.) and three feet, ten inches (3 ft. 10 in.) on the inside of the fencing. GS 110-91(6); .0605((i) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. . In Space 2, a small tube of Carmex lip treatment labeled Keep Out of Reach of Children with additional warnings was observed in an unlocked drawer less than five feet from the ground. .2820(b) 1893 Distance learning was used to complete First Aid, CPR and/or playground safety training. CPR/FA certification from an approved trainer for one existing staff member and for one new employee within ninety days of hire was not on file for review. 10A NCAC 09 .1102(c-e); 10A NCAC 09 .1105(3) 9995 A violation was found for which there is no item number. Child Care Sanitation Rule 15A NCAC 18A .2806 FOOD STORAGE AND PROTECTION states (2) Potentially hazardous food requiring refrigeration after preparation shall be cooled to an internal temperature of 45 degrees Fahrenheit or below. Cooling of potentially hazardous foods shall be initiated upon completion of the food preparation or hot storage. Methods such as pouring into pans, agitation, and chilling with ice or water circulation external to the food containers shall be used to cool potentially hazardous food. Potentially hazardous food that will be transported cold shall be prechilled and held at a temperature of 45 degrees Fahrenheit or below. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before November 9, 2023. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional visits may be made during the year to monitor child care requirements. Technical assistance provided during today’s visit: The following Child Care Rules were reviewed and thoroughly discussed with Ms. Marshall during the visit: 10A NCAC 09 .0515 PARENT PARTICIPATION (a) Each center shall have a plan that will encourage parent participation and inform parents about the program and its services. The plan shall be discussed with parents on or before the child's first day of attendance and shall be posted in the center or a copy shall be given to parents on or before the child's first day of attendance. (b) The plan shall include the following: (1) a procedure for registering a child for child care that involves both parents when possible and that encourages a visit to the center by the child and the child's parents before the child begins attending the center; 10A NCAC 09 .0901 GENERAL NUTRITION REQUIREMENTS (b) When food is prepared by or provided by the center, menus for nutritious meals and snacks shall be planned at least one week in advance. At least one dated copy of the current week's menu shall be posted where it can be seen by parents and food preparation staff when food is prepared or provided by the center. A variety of food shall be included in meals and snacks. Any substitution shall be of comparable food value and shall be recorded on the menu prior to the meal or snack being served. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. 10A NCAC 09 .0713 STAFF/CHILD RATIOS FOR CENTERS 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (a) Each center shall have written policies that describe the operation of the center and the services that are available to parents and their children. The operational policies shall include at least the following information: (1) the days the center operates; (7) a schedule of daily, weekly, and monthly cleaning duties; (9) the center's discipline policy for behavior management; - Operational policies must be discussed with parents on or before the child's first day and/or they must be notified in writing of all changes to these policies. Winston Salem/ Forsyth County Unified Development Ordinances (UDO) 5.2.19CHILD DAY CARE CENTER B. CONDITIONS Child day care centers must meet the following conditions in all districts when operated as a principal or an accessory use: 2. OUTDOOR SPACE a. Outdoor play area of one hundred (100) square feet for each child enrolled, with four thousand (4,000) square feet minimum, shall be provided, except that in the CB, CB-S, PB, and PB-S Districts the outdoor play area requirements shall be the same as that required by the North Carolina Day Care Licensing Bureau. b. Such outdoor play area shall be enclosed by a minimum four (4) foot tall security fence. c. Outdoor activities are limited to the fenced area between 8:00 a.m. and 10:00 p.m. • Please ensure that the most updated education information is entered into DCDEE Works for all staff members. • You can access the Automated Background Check Management System (ABCMS) at the following link to print a copy of your most recent Criminal Background Check qualifying letter: https://ncabcms.nc.gov/DCDEE/Applicant/ • Please consider adding additional blocks accessories to the School Age area of Space 4. • Please monitor all child-size upholstered furniture for tears. • Please use the updated version of the Infant Feeding Schedule located on the Division website at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/B/BFCC_Infant_Feeding_Plan_CC.pdf?ver=Fq5cYEr9rBAmz16fS_3STQ%3d%3d - Please be reminded your facility is in cohort one. Throughout the next few months, I recommend you consider completing the following tasks and activities that will help prepare you for your reassessment year, which will be sometime between July 1, 2024 and June 30, 2025. If possible, the Division will align the reassessment with your annual compliance visit timeframe. • Have all staff update WORKS accounts to reflect all currently completed coursework (DCDEE-WORKS) • Determine whether you wish to have Environment Rating Scale (ERS) Assessments [ITERS-R, ECERS-R, SACERS-U, FCCERS-R] conducted • Request technical assistance with your child care consultant and local partners - You can submit your Education to DCDEE Works at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/O/Official_Hard_Copy_Electronic_Transcript_Submission_Process-May_2023.pdf?ver=NubgP6zClMNdJNHCyJjd4Q%3d%3d - You can create your DCDEE Works Account via the instructions at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/W/WORKS_Registration_Job_Aid_Final.pdf?ver=nQpexKVzyUgpnDi068sRpA%3d%3d • Participate in local CCR&R and NCPC quality related training/workshops (CCRR Information) • Reach out to your local Community College to discuss educational opportunities • Review NCRLAP website ERS resources (www.NCRLAP.org). To help review ERS requirements and think carefully about the current characteristics and practices in your program and classrooms, check out the Thinking More worksheets. A worksheet is available for each subscale of each rating scale. • Family child care home providers consider the FCCERS-R self-study process and timeline for completion since it must occur over a 3-month time period prior to your rated license reassessment • Consider requesting an ERS assessment (free of charge) during the preparation year. Remember the scores can be used in a variety of ways o ERS assessments can be requested during the preparation year and scores can be used as guidance to enhance program quality o If desired, assessment scores can be used during the preparation year if the operator wants to move forward with a rated license reassessment o Assessment scores can be saved to use during the reassessment year o Facilities can request another ERS assessment (free of charge) in your reassessment year for any ERS assessment scoring less than a 5.0 • You may access Health and Safety trainings through the following link on the Division website: https://www.dcdee.moodle.nc.gov/ Please choose the Services tab, DCDEE Moodle, Professional Development, Regulatory, and then the 2023 CCDF Health and Safety trainings. • The Child Care Health Consultant for Forsyth County is Keturah Oglesby at Smart Start of Forsyth County. Ms. Oglesby can be contacted at: keturaho@smartstart-fc.org. • Please ensure parents update infant feeding schedules as children get older. At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown, Child Care Consultant (336) 408-4849 cara.mckeown@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-91 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 10/26/2023 Number Present: 12 Completed Date: 10/26/2023 Age: From 0 To 5 Total Minutes: 515 Time In: 08:10 AM Time Out: 04:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this childcare facility to monitor compliance with applicable childcare requirements. This visit was conducted by Cara McKeown-Stewart, Child Care Consultant with Kimberly Marshall, Director and Lindsey Ford, Church Pastor. Your program currently operates with a 3-Star license. Restrictions include 1st and 2nd shift care and meets enhanced space. The license was observed, and the restrictions were found in compliance. The program’s compliance history was 90 % prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. The facility has three playgrounds, each monitored during the visit. On Playground 1, along the fenced-in playground on the left (facing the back of the building), the fencing measures between two feet, ten inches (2 ft. 10 in.) and three feet, ten inches (3 ft. 10 in.) on the inside of the fencing. This is due to mulch build-up along the fencing. Ms. Marshall stated Playgrounds 2 and 3 are not currently in use, but that she plans to begin to utilize these playgrounds. Pastor Lindsey stated during the visit that he remembered a local monitoring agency (either DCDEE, the fire marshal, or zoning; he could not remember which) stating years ago Playground 3 should not be used by enrolled children. I stated I would research this when I returned to my office and contact the facility once I had further information. I stated prior to Playground 2 being used, the following must be corrected: • detached brown fencing slats must be removed from the fencing; • one slat (not detached) was observed to be broken in several areas and sharp to the touch; • the top rails of the fencing surrounding the air conditioning units within this fenced-in area are rusting and need to be repaired prior to use; • A space was observed between the fence post housing the air conditioning unit and the brick wall of the building which measured six and one quarter inches (6 ¼ inches), which must be reduced to three and a half inches (3 ½ inches) or less. I stated prior to Playground 3 being used, if approved, the following must be corrected: • All drain pipes and irrigation pipes must be covered or arranged so as not to present tripping hazards; • Rock-filled space to the back of the playground (facing the street) must not present a tripping hazard to children; • Sharp tree branches and weeds must be removed from the area; • Fence height must be at a minimum of four feet in all areas; • Area must be free of trash, large rocks, and other metal/debris. All menus were current and posted. Two refrigerators located in an upstairs kitchen containing food and/or milk for children enrolled did not have thermometers; a thermometer was placed in each refrigerator during the visit. I monitored the temperature for each refrigerator one hour after thermometers were placed inside; temperatures were observed to be in compliance. Children were served chicken tenders, mandarin oranges, sweet potatoes, whole grain bread, and milk for lunch; the menu stated pineapple would be served as the fruit; this substitution was not recorded on the menu prior to meal service. Upon arrival, staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed positive interactions today. I observed children playing in activity centers, engaging in conversations and activities with their teachers, participating in general routines, and eating lunch during the visit. I observed developmentally appropriate materials and activities were available to the children in the classrooms. The blocks center in Space 4 did not contain a sufficient amount of accessories for blocks play if three children are using the area. The space contained people, animals, and one vehicle. Also, in Space 4, the art center contained paint, markers, crayons, glue, and scissors, but no paper. The last annual compliance visit was conducted on 11/07/2022. A sanitation inspection was completed 1/06/2023 with a Superior classification. The last fire inspection was conducted on 7/27/2023. Ms. Marshall provided me a copy of this inspection during the visit. Program records and required postings were monitored. A fire drill was conducted on 10/04/2023. The most recent lockdown drills/ Shelter In Place Drills were documented respectively on 9/07/2022, 1/10/2023, 5/08/2023, and 7/19/2023. An outdoor inspection was also documented on 10/04/2023. The Emergency Preparedness and Response plan was updated on 9/13/2023; the Ready to Go files were observed to be missing five applications for children enrolled. An incident log was not maintained for all incident reports. Staff files and children’s records were monitored per DCDEE procedures. A current immunization record was not observed on file for one child enrolled. A signed Annual Emergency Medical Care Plan review, certificate for Health & Safety Training Topic #2, Administration of Medication, with standards for parental consent, and a CPR/FA certification from an approved trainer for one existing staff member was not on file for review. The health questionnaire and Shaken Baby Head Trauma Policy for one new employee was completed on 7/22/2023; the employee’s first day of work was 5/22/2023. CPR/FA certification from an approved trainer for one existing staff member within ninety days of hire was not on file for review. A training certificate for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment was not observed on file for one new staff member employed on 5/22/2023. Storage of hazardous items was monitored today. In Space 2, a small tube of Carmex lip treatment labeled Keep Out of Reach of Children with additional warnings was observed in an unlocked drawer less than five feet from the ground. The teacher placed this item into locked storage during the visit. No children enrolled were reported to take medication during operating hours. The program does not transport children, participate in off-premise activities or participate in aquatic activities at this time. The following violations were cited during today’s visit: Violation Number Comment Rule 124 The center did not maintain records as required in rule, and/or were not made available to the Division for review. The most recent lockdown drills/ Shelter In Place Drills were documented respectively on 9/07/2022, 1/10/2023, 5/08/2023, and 7/19/2023. The Ready to Go files were observed to be missing five applications for children enrolled. An incident log was not maintained for all incident reports. A current immunization record was not observed on file for one child enrolled. A signed Annual Emergency Medical Care Plan review and a certificate for Health & Safety Training Topic #2, Administration of Medication, with standards for parental consent for one existing staff member was not on file for review. The health questionnaire and Shaken Baby Head Trauma Policy for one new employee was completed on 7/22/2023; the employee’s first day of work was 5/22/2023. A training certificate for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment was not observed on file for one new staff member employed on 5/22/2023. G.S. 110-91(9); .0304(g); .2318 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. The blocks center in Space 4 did not contain a sufficient amount of accessories for blocks play if three children are using the area. The space contained people, animals, and one vehicle. Also, in Space 4, the art center contained paint, markers, crayons, glue, and scissors, but no paper. .0510(d)(1) 528 Food substitution was not of comparable food value or recorded on the menu prior to the meal or snack being served. Children were served chicken tenders, mandarin oranges, sweet potatoes, a whole grain bread, and milk for lunch; the menu stated pineapple would be served as the fruit; this substitution was not recorded on the menu prior to meal service. 10A NCAC 09 .0901(b) 824 Outdoor play area was not enclosed by fence with a minimum height of 4 feet. The top of the fence, less than six feet, was not free from protrusions. On Playground 1, along the fenced-in playground on the left (facing the back of the building), the fencing measures between two feet, ten inches (2 ft. 10 in.) and three feet, ten inches (3 ft. 10 in.) on the inside of the fencing. GS 110-91(6); .0605((i) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. . In Space 2, a small tube of Carmex lip treatment labeled Keep Out of Reach of Children with additional warnings was observed in an unlocked drawer less than five feet from the ground. .2820(b) 1893 Distance learning was used to complete First Aid, CPR and/or playground safety training. CPR/FA certification from an approved trainer for one existing staff member and for one new employee within ninety days of hire was not on file for review. 10A NCAC 09 .1102(c-e); 10A NCAC 09 .1105(3) 9995 A violation was found for which there is no item number. Child Care Sanitation Rule 15A NCAC 18A .2806 FOOD STORAGE AND PROTECTION states (2) Potentially hazardous food requiring refrigeration after preparation shall be cooled to an internal temperature of 45 degrees Fahrenheit or below. Cooling of potentially hazardous foods shall be initiated upon completion of the food preparation or hot storage. Methods such as pouring into pans, agitation, and chilling with ice or water circulation external to the food containers shall be used to cool potentially hazardous food. Potentially hazardous food that will be transported cold shall be prechilled and held at a temperature of 45 degrees Fahrenheit or below. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before November 9, 2023. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional visits may be made during the year to monitor child care requirements. Technical assistance provided during today’s visit: The following Child Care Rules were reviewed and thoroughly discussed with Ms. Marshall during the visit: 10A NCAC 09 .0515 PARENT PARTICIPATION (a) Each center shall have a plan that will encourage parent participation and inform parents about the program and its services. The plan shall be discussed with parents on or before the child's first day of attendance and shall be posted in the center or a copy shall be given to parents on or before the child's first day of attendance. (b) The plan shall include the following: (1) a procedure for registering a child for child care that involves both parents when possible and that encourages a visit to the center by the child and the child's parents before the child begins attending the center; 10A NCAC 09 .0901 GENERAL NUTRITION REQUIREMENTS (b) When food is prepared by or provided by the center, menus for nutritious meals and snacks shall be planned at least one week in advance. At least one dated copy of the current week's menu shall be posted where it can be seen by parents and food preparation staff when food is prepared or provided by the center. A variety of food shall be included in meals and snacks. Any substitution shall be of comparable food value and shall be recorded on the menu prior to the meal or snack being served. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. 10A NCAC 09 .0713 STAFF/CHILD RATIOS FOR CENTERS 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (a) Each center shall have written policies that describe the operation of the center and the services that are available to parents and their children. The operational policies shall include at least the following information: (1) the days the center operates; (7) a schedule of daily, weekly, and monthly cleaning duties; (9) the center's discipline policy for behavior management; - Operational policies must be discussed with parents on or before the child's first day and/or they must be notified in writing of all changes to these policies. Winston Salem/ Forsyth County Unified Development Ordinances (UDO) 5.2.19CHILD DAY CARE CENTER B. CONDITIONS Child day care centers must meet the following conditions in all districts when operated as a principal or an accessory use: 2. OUTDOOR SPACE a. Outdoor play area of one hundred (100) square feet for each child enrolled, with four thousand (4,000) square feet minimum, shall be provided, except that in the CB, CB-S, PB, and PB-S Districts the outdoor play area requirements shall be the same as that required by the North Carolina Day Care Licensing Bureau. b. Such outdoor play area shall be enclosed by a minimum four (4) foot tall security fence. c. Outdoor activities are limited to the fenced area between 8:00 a.m. and 10:00 p.m. • Please ensure that the most updated education information is entered into DCDEE Works for all staff members. • You can access the Automated Background Check Management System (ABCMS) at the following link to print a copy of your most recent Criminal Background Check qualifying letter: https://ncabcms.nc.gov/DCDEE/Applicant/ • Please consider adding additional blocks accessories to the School Age area of Space 4. • Please monitor all child-size upholstered furniture for tears. • Please use the updated version of the Infant Feeding Schedule located on the Division website at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/B/BFCC_Infant_Feeding_Plan_CC.pdf?ver=Fq5cYEr9rBAmz16fS_3STQ%3d%3d - Please be reminded your facility is in cohort one. Throughout the next few months, I recommend you consider completing the following tasks and activities that will help prepare you for your reassessment year, which will be sometime between July 1, 2024 and June 30, 2025. If possible, the Division will align the reassessment with your annual compliance visit timeframe. • Have all staff update WORKS accounts to reflect all currently completed coursework (DCDEE-WORKS) • Determine whether you wish to have Environment Rating Scale (ERS) Assessments [ITERS-R, ECERS-R, SACERS-U, FCCERS-R] conducted • Request technical assistance with your child care consultant and local partners - You can submit your Education to DCDEE Works at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/O/Official_Hard_Copy_Electronic_Transcript_Submission_Process-May_2023.pdf?ver=NubgP6zClMNdJNHCyJjd4Q%3d%3d - You can create your DCDEE Works Account via the instructions at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/W/WORKS_Registration_Job_Aid_Final.pdf?ver=nQpexKVzyUgpnDi068sRpA%3d%3d • Participate in local CCR&R and NCPC quality related training/workshops (CCRR Information) • Reach out to your local Community College to discuss educational opportunities • Review NCRLAP website ERS resources (www.NCRLAP.org). To help review ERS requirements and think carefully about the current characteristics and practices in your program and classrooms, check out the Thinking More worksheets. A worksheet is available for each subscale of each rating scale. • Family child care home providers consider the FCCERS-R self-study process and timeline for completion since it must occur over a 3-month time period prior to your rated license reassessment • Consider requesting an ERS assessment (free of charge) during the preparation year. Remember the scores can be used in a variety of ways o ERS assessments can be requested during the preparation year and scores can be used as guidance to enhance program quality o If desired, assessment scores can be used during the preparation year if the operator wants to move forward with a rated license reassessment o Assessment scores can be saved to use during the reassessment year o Facilities can request another ERS assessment (free of charge) in your reassessment year for any ERS assessment scoring less than a 5.0 • You may access Health and Safety trainings through the following link on the Division website: https://www.dcdee.moodle.nc.gov/ Please choose the Services tab, DCDEE Moodle, Professional Development, Regulatory, and then the 2023 CCDF Health and Safety trainings. • The Child Care Health Consultant for Forsyth County is Keturah Oglesby at Smart Start of Forsyth County. Ms. Oglesby can be contacted at: keturaho@smartstart-fc.org. • Please ensure parents update infant feeding schedules as children get older. At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown, Child Care Consultant (336) 408-4849 cara.mckeown@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

GS 110-91 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 10/26/2023 Number Present: 12 Completed Date: 10/26/2023 Age: From 0 To 5 Total Minutes: 515 Time In: 08:10 AM Time Out: 04:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this childcare facility to monitor compliance with applicable childcare requirements. This visit was conducted by Cara McKeown-Stewart, Child Care Consultant with Kimberly Marshall, Director and Lindsey Ford, Church Pastor. Your program currently operates with a 3-Star license. Restrictions include 1st and 2nd shift care and meets enhanced space. The license was observed, and the restrictions were found in compliance. The program’s compliance history was 90 % prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. The facility has three playgrounds, each monitored during the visit. On Playground 1, along the fenced-in playground on the left (facing the back of the building), the fencing measures between two feet, ten inches (2 ft. 10 in.) and three feet, ten inches (3 ft. 10 in.) on the inside of the fencing. This is due to mulch build-up along the fencing. Ms. Marshall stated Playgrounds 2 and 3 are not currently in use, but that she plans to begin to utilize these playgrounds. Pastor Lindsey stated during the visit that he remembered a local monitoring agency (either DCDEE, the fire marshal, or zoning; he could not remember which) stating years ago Playground 3 should not be used by enrolled children. I stated I would research this when I returned to my office and contact the facility once I had further information. I stated prior to Playground 2 being used, the following must be corrected: • detached brown fencing slats must be removed from the fencing; • one slat (not detached) was observed to be broken in several areas and sharp to the touch; • the top rails of the fencing surrounding the air conditioning units within this fenced-in area are rusting and need to be repaired prior to use; • A space was observed between the fence post housing the air conditioning unit and the brick wall of the building which measured six and one quarter inches (6 ¼ inches), which must be reduced to three and a half inches (3 ½ inches) or less. I stated prior to Playground 3 being used, if approved, the following must be corrected: • All drain pipes and irrigation pipes must be covered or arranged so as not to present tripping hazards; • Rock-filled space to the back of the playground (facing the street) must not present a tripping hazard to children; • Sharp tree branches and weeds must be removed from the area; • Fence height must be at a minimum of four feet in all areas; • Area must be free of trash, large rocks, and other metal/debris. All menus were current and posted. Two refrigerators located in an upstairs kitchen containing food and/or milk for children enrolled did not have thermometers; a thermometer was placed in each refrigerator during the visit. I monitored the temperature for each refrigerator one hour after thermometers were placed inside; temperatures were observed to be in compliance. Children were served chicken tenders, mandarin oranges, sweet potatoes, whole grain bread, and milk for lunch; the menu stated pineapple would be served as the fruit; this substitution was not recorded on the menu prior to meal service. Upon arrival, staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed positive interactions today. I observed children playing in activity centers, engaging in conversations and activities with their teachers, participating in general routines, and eating lunch during the visit. I observed developmentally appropriate materials and activities were available to the children in the classrooms. The blocks center in Space 4 did not contain a sufficient amount of accessories for blocks play if three children are using the area. The space contained people, animals, and one vehicle. Also, in Space 4, the art center contained paint, markers, crayons, glue, and scissors, but no paper. The last annual compliance visit was conducted on 11/07/2022. A sanitation inspection was completed 1/06/2023 with a Superior classification. The last fire inspection was conducted on 7/27/2023. Ms. Marshall provided me a copy of this inspection during the visit. Program records and required postings were monitored. A fire drill was conducted on 10/04/2023. The most recent lockdown drills/ Shelter In Place Drills were documented respectively on 9/07/2022, 1/10/2023, 5/08/2023, and 7/19/2023. An outdoor inspection was also documented on 10/04/2023. The Emergency Preparedness and Response plan was updated on 9/13/2023; the Ready to Go files were observed to be missing five applications for children enrolled. An incident log was not maintained for all incident reports. Staff files and children’s records were monitored per DCDEE procedures. A current immunization record was not observed on file for one child enrolled. A signed Annual Emergency Medical Care Plan review, certificate for Health & Safety Training Topic #2, Administration of Medication, with standards for parental consent, and a CPR/FA certification from an approved trainer for one existing staff member was not on file for review. The health questionnaire and Shaken Baby Head Trauma Policy for one new employee was completed on 7/22/2023; the employee’s first day of work was 5/22/2023. CPR/FA certification from an approved trainer for one existing staff member within ninety days of hire was not on file for review. A training certificate for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment was not observed on file for one new staff member employed on 5/22/2023. Storage of hazardous items was monitored today. In Space 2, a small tube of Carmex lip treatment labeled Keep Out of Reach of Children with additional warnings was observed in an unlocked drawer less than five feet from the ground. The teacher placed this item into locked storage during the visit. No children enrolled were reported to take medication during operating hours. The program does not transport children, participate in off-premise activities or participate in aquatic activities at this time. The following violations were cited during today’s visit: Violation Number Comment Rule 124 The center did not maintain records as required in rule, and/or were not made available to the Division for review. The most recent lockdown drills/ Shelter In Place Drills were documented respectively on 9/07/2022, 1/10/2023, 5/08/2023, and 7/19/2023. The Ready to Go files were observed to be missing five applications for children enrolled. An incident log was not maintained for all incident reports. A current immunization record was not observed on file for one child enrolled. A signed Annual Emergency Medical Care Plan review and a certificate for Health & Safety Training Topic #2, Administration of Medication, with standards for parental consent for one existing staff member was not on file for review. The health questionnaire and Shaken Baby Head Trauma Policy for one new employee was completed on 7/22/2023; the employee’s first day of work was 5/22/2023. A training certificate for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment was not observed on file for one new staff member employed on 5/22/2023. G.S. 110-91(9); .0304(g); .2318 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. The blocks center in Space 4 did not contain a sufficient amount of accessories for blocks play if three children are using the area. The space contained people, animals, and one vehicle. Also, in Space 4, the art center contained paint, markers, crayons, glue, and scissors, but no paper. .0510(d)(1) 528 Food substitution was not of comparable food value or recorded on the menu prior to the meal or snack being served. Children were served chicken tenders, mandarin oranges, sweet potatoes, a whole grain bread, and milk for lunch; the menu stated pineapple would be served as the fruit; this substitution was not recorded on the menu prior to meal service. 10A NCAC 09 .0901(b) 824 Outdoor play area was not enclosed by fence with a minimum height of 4 feet. The top of the fence, less than six feet, was not free from protrusions. On Playground 1, along the fenced-in playground on the left (facing the back of the building), the fencing measures between two feet, ten inches (2 ft. 10 in.) and three feet, ten inches (3 ft. 10 in.) on the inside of the fencing. GS 110-91(6); .0605((i) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. . In Space 2, a small tube of Carmex lip treatment labeled Keep Out of Reach of Children with additional warnings was observed in an unlocked drawer less than five feet from the ground. .2820(b) 1893 Distance learning was used to complete First Aid, CPR and/or playground safety training. CPR/FA certification from an approved trainer for one existing staff member and for one new employee within ninety days of hire was not on file for review. 10A NCAC 09 .1102(c-e); 10A NCAC 09 .1105(3) 9995 A violation was found for which there is no item number. Child Care Sanitation Rule 15A NCAC 18A .2806 FOOD STORAGE AND PROTECTION states (2) Potentially hazardous food requiring refrigeration after preparation shall be cooled to an internal temperature of 45 degrees Fahrenheit or below. Cooling of potentially hazardous foods shall be initiated upon completion of the food preparation or hot storage. Methods such as pouring into pans, agitation, and chilling with ice or water circulation external to the food containers shall be used to cool potentially hazardous food. Potentially hazardous food that will be transported cold shall be prechilled and held at a temperature of 45 degrees Fahrenheit or below. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before November 9, 2023. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional visits may be made during the year to monitor child care requirements. Technical assistance provided during today’s visit: The following Child Care Rules were reviewed and thoroughly discussed with Ms. Marshall during the visit: 10A NCAC 09 .0515 PARENT PARTICIPATION (a) Each center shall have a plan that will encourage parent participation and inform parents about the program and its services. The plan shall be discussed with parents on or before the child's first day of attendance and shall be posted in the center or a copy shall be given to parents on or before the child's first day of attendance. (b) The plan shall include the following: (1) a procedure for registering a child for child care that involves both parents when possible and that encourages a visit to the center by the child and the child's parents before the child begins attending the center; 10A NCAC 09 .0901 GENERAL NUTRITION REQUIREMENTS (b) When food is prepared by or provided by the center, menus for nutritious meals and snacks shall be planned at least one week in advance. At least one dated copy of the current week's menu shall be posted where it can be seen by parents and food preparation staff when food is prepared or provided by the center. A variety of food shall be included in meals and snacks. Any substitution shall be of comparable food value and shall be recorded on the menu prior to the meal or snack being served. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. 10A NCAC 09 .0713 STAFF/CHILD RATIOS FOR CENTERS 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (a) Each center shall have written policies that describe the operation of the center and the services that are available to parents and their children. The operational policies shall include at least the following information: (1) the days the center operates; (7) a schedule of daily, weekly, and monthly cleaning duties; (9) the center's discipline policy for behavior management; - Operational policies must be discussed with parents on or before the child's first day and/or they must be notified in writing of all changes to these policies. Winston Salem/ Forsyth County Unified Development Ordinances (UDO) 5.2.19CHILD DAY CARE CENTER B. CONDITIONS Child day care centers must meet the following conditions in all districts when operated as a principal or an accessory use: 2. OUTDOOR SPACE a. Outdoor play area of one hundred (100) square feet for each child enrolled, with four thousand (4,000) square feet minimum, shall be provided, except that in the CB, CB-S, PB, and PB-S Districts the outdoor play area requirements shall be the same as that required by the North Carolina Day Care Licensing Bureau. b. Such outdoor play area shall be enclosed by a minimum four (4) foot tall security fence. c. Outdoor activities are limited to the fenced area between 8:00 a.m. and 10:00 p.m. • Please ensure that the most updated education information is entered into DCDEE Works for all staff members. • You can access the Automated Background Check Management System (ABCMS) at the following link to print a copy of your most recent Criminal Background Check qualifying letter: https://ncabcms.nc.gov/DCDEE/Applicant/ • Please consider adding additional blocks accessories to the School Age area of Space 4. • Please monitor all child-size upholstered furniture for tears. • Please use the updated version of the Infant Feeding Schedule located on the Division website at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/B/BFCC_Infant_Feeding_Plan_CC.pdf?ver=Fq5cYEr9rBAmz16fS_3STQ%3d%3d - Please be reminded your facility is in cohort one. Throughout the next few months, I recommend you consider completing the following tasks and activities that will help prepare you for your reassessment year, which will be sometime between July 1, 2024 and June 30, 2025. If possible, the Division will align the reassessment with your annual compliance visit timeframe. • Have all staff update WORKS accounts to reflect all currently completed coursework (DCDEE-WORKS) • Determine whether you wish to have Environment Rating Scale (ERS) Assessments [ITERS-R, ECERS-R, SACERS-U, FCCERS-R] conducted • Request technical assistance with your child care consultant and local partners - You can submit your Education to DCDEE Works at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/O/Official_Hard_Copy_Electronic_Transcript_Submission_Process-May_2023.pdf?ver=NubgP6zClMNdJNHCyJjd4Q%3d%3d - You can create your DCDEE Works Account via the instructions at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/W/WORKS_Registration_Job_Aid_Final.pdf?ver=nQpexKVzyUgpnDi068sRpA%3d%3d • Participate in local CCR&R and NCPC quality related training/workshops (CCRR Information) • Reach out to your local Community College to discuss educational opportunities • Review NCRLAP website ERS resources (www.NCRLAP.org). To help review ERS requirements and think carefully about the current characteristics and practices in your program and classrooms, check out the Thinking More worksheets. A worksheet is available for each subscale of each rating scale. • Family child care home providers consider the FCCERS-R self-study process and timeline for completion since it must occur over a 3-month time period prior to your rated license reassessment • Consider requesting an ERS assessment (free of charge) during the preparation year. Remember the scores can be used in a variety of ways o ERS assessments can be requested during the preparation year and scores can be used as guidance to enhance program quality o If desired, assessment scores can be used during the preparation year if the operator wants to move forward with a rated license reassessment o Assessment scores can be saved to use during the reassessment year o Facilities can request another ERS assessment (free of charge) in your reassessment year for any ERS assessment scoring less than a 5.0 • You may access Health and Safety trainings through the following link on the Division website: https://www.dcdee.moodle.nc.gov/ Please choose the Services tab, DCDEE Moodle, Professional Development, Regulatory, and then the 2023 CCDF Health and Safety trainings. • The Child Care Health Consultant for Forsyth County is Keturah Oglesby at Smart Start of Forsyth County. Ms. Oglesby can be contacted at: keturaho@smartstart-fc.org. • Please ensure parents update infant feeding schedules as children get older. At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown, Child Care Consultant (336) 408-4849 cara.mckeown@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: CARA MCKEOWN-STEWART Operation Type: Center Case Number: Visit Date: 10/26/2023 Number Present: 12 Completed Date: 10/26/2023 Age: From 0 To 5 Total Minutes: 515 Time In: 08:10 AM Time Out: 04:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced An unannounced annual compliance visit was conducted at this childcare facility to monitor compliance with applicable childcare requirements. This visit was conducted by Cara McKeown-Stewart, Child Care Consultant with Kimberly Marshall, Director and Lindsey Ford, Church Pastor. Your program currently operates with a 3-Star license. Restrictions include 1st and 2nd shift care and meets enhanced space. The license was observed, and the restrictions were found in compliance. The program’s compliance history was 90 % prior to today’s visit. All programs are required to maintain at least 75% compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. The facility has three playgrounds, each monitored during the visit. On Playground 1, along the fenced-in playground on the left (facing the back of the building), the fencing measures between two feet, ten inches (2 ft. 10 in.) and three feet, ten inches (3 ft. 10 in.) on the inside of the fencing. This is due to mulch build-up along the fencing. Ms. Marshall stated Playgrounds 2 and 3 are not currently in use, but that she plans to begin to utilize these playgrounds. Pastor Lindsey stated during the visit that he remembered a local monitoring agency (either DCDEE, the fire marshal, or zoning; he could not remember which) stating years ago Playground 3 should not be used by enrolled children. I stated I would research this when I returned to my office and contact the facility once I had further information. I stated prior to Playground 2 being used, the following must be corrected: • detached brown fencing slats must be removed from the fencing; • one slat (not detached) was observed to be broken in several areas and sharp to the touch; • the top rails of the fencing surrounding the air conditioning units within this fenced-in area are rusting and need to be repaired prior to use; • A space was observed between the fence post housing the air conditioning unit and the brick wall of the building which measured six and one quarter inches (6 ¼ inches), which must be reduced to three and a half inches (3 ½ inches) or less. I stated prior to Playground 3 being used, if approved, the following must be corrected: • All drain pipes and irrigation pipes must be covered or arranged so as not to present tripping hazards; • Rock-filled space to the back of the playground (facing the street) must not present a tripping hazard to children; • Sharp tree branches and weeds must be removed from the area; • Fence height must be at a minimum of four feet in all areas; • Area must be free of trash, large rocks, and other metal/debris. All menus were current and posted. Two refrigerators located in an upstairs kitchen containing food and/or milk for children enrolled did not have thermometers; a thermometer was placed in each refrigerator during the visit. I monitored the temperature for each refrigerator one hour after thermometers were placed inside; temperatures were observed to be in compliance. Children were served chicken tenders, mandarin oranges, sweet potatoes, whole grain bread, and milk for lunch; the menu stated pineapple would be served as the fruit; this substitution was not recorded on the menu prior to meal service. Upon arrival, staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed positive interactions today. I observed children playing in activity centers, engaging in conversations and activities with their teachers, participating in general routines, and eating lunch during the visit. I observed developmentally appropriate materials and activities were available to the children in the classrooms. The blocks center in Space 4 did not contain a sufficient amount of accessories for blocks play if three children are using the area. The space contained people, animals, and one vehicle. Also, in Space 4, the art center contained paint, markers, crayons, glue, and scissors, but no paper. The last annual compliance visit was conducted on 11/07/2022. A sanitation inspection was completed 1/06/2023 with a Superior classification. The last fire inspection was conducted on 7/27/2023. Ms. Marshall provided me a copy of this inspection during the visit. Program records and required postings were monitored. A fire drill was conducted on 10/04/2023. The most recent lockdown drills/ Shelter In Place Drills were documented respectively on 9/07/2022, 1/10/2023, 5/08/2023, and 7/19/2023. An outdoor inspection was also documented on 10/04/2023. The Emergency Preparedness and Response plan was updated on 9/13/2023; the Ready to Go files were observed to be missing five applications for children enrolled. An incident log was not maintained for all incident reports. Staff files and children’s records were monitored per DCDEE procedures. A current immunization record was not observed on file for one child enrolled. A signed Annual Emergency Medical Care Plan review, certificate for Health & Safety Training Topic #2, Administration of Medication, with standards for parental consent, and a CPR/FA certification from an approved trainer for one existing staff member was not on file for review. The health questionnaire and Shaken Baby Head Trauma Policy for one new employee was completed on 7/22/2023; the employee’s first day of work was 5/22/2023. CPR/FA certification from an approved trainer for one existing staff member within ninety days of hire was not on file for review. A training certificate for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment was not observed on file for one new staff member employed on 5/22/2023. Storage of hazardous items was monitored today. In Space 2, a small tube of Carmex lip treatment labeled Keep Out of Reach of Children with additional warnings was observed in an unlocked drawer less than five feet from the ground. The teacher placed this item into locked storage during the visit. No children enrolled were reported to take medication during operating hours. The program does not transport children, participate in off-premise activities or participate in aquatic activities at this time. The following violations were cited during today’s visit: Violation Number Comment Rule 124 The center did not maintain records as required in rule, and/or were not made available to the Division for review. The most recent lockdown drills/ Shelter In Place Drills were documented respectively on 9/07/2022, 1/10/2023, 5/08/2023, and 7/19/2023. The Ready to Go files were observed to be missing five applications for children enrolled. An incident log was not maintained for all incident reports. A current immunization record was not observed on file for one child enrolled. A signed Annual Emergency Medical Care Plan review and a certificate for Health & Safety Training Topic #2, Administration of Medication, with standards for parental consent for one existing staff member was not on file for review. The health questionnaire and Shaken Baby Head Trauma Policy for one new employee was completed on 7/22/2023; the employee’s first day of work was 5/22/2023. A training certificate for Recognizing and Responding to Suspicions of Child Abuse and Maltreatment was not observed on file for one new staff member employed on 5/22/2023. G.S. 110-91(9); .0304(g); .2318 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. The blocks center in Space 4 did not contain a sufficient amount of accessories for blocks play if three children are using the area. The space contained people, animals, and one vehicle. Also, in Space 4, the art center contained paint, markers, crayons, glue, and scissors, but no paper. .0510(d)(1) 528 Food substitution was not of comparable food value or recorded on the menu prior to the meal or snack being served. Children were served chicken tenders, mandarin oranges, sweet potatoes, a whole grain bread, and milk for lunch; the menu stated pineapple would be served as the fruit; this substitution was not recorded on the menu prior to meal service. 10A NCAC 09 .0901(b) 824 Outdoor play area was not enclosed by fence with a minimum height of 4 feet. The top of the fence, less than six feet, was not free from protrusions. On Playground 1, along the fenced-in playground on the left (facing the back of the building), the fencing measures between two feet, ten inches (2 ft. 10 in.) and three feet, ten inches (3 ft. 10 in.) on the inside of the fencing. GS 110-91(6); .0605((i) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. . In Space 2, a small tube of Carmex lip treatment labeled Keep Out of Reach of Children with additional warnings was observed in an unlocked drawer less than five feet from the ground. .2820(b) 1893 Distance learning was used to complete First Aid, CPR and/or playground safety training. CPR/FA certification from an approved trainer for one existing staff member and for one new employee within ninety days of hire was not on file for review. 10A NCAC 09 .1102(c-e); 10A NCAC 09 .1105(3) 9995 A violation was found for which there is no item number. Child Care Sanitation Rule 15A NCAC 18A .2806 FOOD STORAGE AND PROTECTION states (2) Potentially hazardous food requiring refrigeration after preparation shall be cooled to an internal temperature of 45 degrees Fahrenheit or below. Cooling of potentially hazardous foods shall be initiated upon completion of the food preparation or hot storage. Methods such as pouring into pans, agitation, and chilling with ice or water circulation external to the food containers shall be used to cool potentially hazardous food. Potentially hazardous food that will be transported cold shall be prechilled and held at a temperature of 45 degrees Fahrenheit or below. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before November 9, 2023. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation You may email the letter to cara.mckeown@dhhs.nc.gov or mail two copies of the letter to: Cara McKeown 353 Jonestown Road, Unit #146 Winston Salem, NC 27104 If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action taken by the DCDEE. Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action taken by the DCDEE. Additional visits may be made during the year to monitor child care requirements. Technical assistance provided during today’s visit: The following Child Care Rules were reviewed and thoroughly discussed with Ms. Marshall during the visit: 10A NCAC 09 .0515 PARENT PARTICIPATION (a) Each center shall have a plan that will encourage parent participation and inform parents about the program and its services. The plan shall be discussed with parents on or before the child's first day of attendance and shall be posted in the center or a copy shall be given to parents on or before the child's first day of attendance. (b) The plan shall include the following: (1) a procedure for registering a child for child care that involves both parents when possible and that encourages a visit to the center by the child and the child's parents before the child begins attending the center; 10A NCAC 09 .0901 GENERAL NUTRITION REQUIREMENTS (b) When food is prepared by or provided by the center, menus for nutritious meals and snacks shall be planned at least one week in advance. At least one dated copy of the current week's menu shall be posted where it can be seen by parents and food preparation staff when food is prepared or provided by the center. A variety of food shall be included in meals and snacks. Any substitution shall be of comparable food value and shall be recorded on the menu prior to the meal or snack being served. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS (d) Staff medical statements, proof of a tuberculosis test or screening, and completed health questionnaires shall be included in the staff member's medical file, which must be maintained separately from the staff member's individual personnel file in the center. 10A NCAC 09 .0713 STAFF/CHILD RATIOS FOR CENTERS 10A NCAC 09 .0514 OPERATIONAL AND PERSONNEL POLICIES (a) Each center shall have written policies that describe the operation of the center and the services that are available to parents and their children. The operational policies shall include at least the following information: (1) the days the center operates; (7) a schedule of daily, weekly, and monthly cleaning duties; (9) the center's discipline policy for behavior management; - Operational policies must be discussed with parents on or before the child's first day and/or they must be notified in writing of all changes to these policies. Winston Salem/ Forsyth County Unified Development Ordinances (UDO) 5.2.19CHILD DAY CARE CENTER B. CONDITIONS Child day care centers must meet the following conditions in all districts when operated as a principal or an accessory use: 2. OUTDOOR SPACE a. Outdoor play area of one hundred (100) square feet for each child enrolled, with four thousand (4,000) square feet minimum, shall be provided, except that in the CB, CB-S, PB, and PB-S Districts the outdoor play area requirements shall be the same as that required by the North Carolina Day Care Licensing Bureau. b. Such outdoor play area shall be enclosed by a minimum four (4) foot tall security fence. c. Outdoor activities are limited to the fenced area between 8:00 a.m. and 10:00 p.m. • Please ensure that the most updated education information is entered into DCDEE Works for all staff members. • You can access the Automated Background Check Management System (ABCMS) at the following link to print a copy of your most recent Criminal Background Check qualifying letter: https://ncabcms.nc.gov/DCDEE/Applicant/ • Please consider adding additional blocks accessories to the School Age area of Space 4. • Please monitor all child-size upholstered furniture for tears. • Please use the updated version of the Infant Feeding Schedule located on the Division website at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/B/BFCC_Infant_Feeding_Plan_CC.pdf?ver=Fq5cYEr9rBAmz16fS_3STQ%3d%3d - Please be reminded your facility is in cohort one. Throughout the next few months, I recommend you consider completing the following tasks and activities that will help prepare you for your reassessment year, which will be sometime between July 1, 2024 and June 30, 2025. If possible, the Division will align the reassessment with your annual compliance visit timeframe. • Have all staff update WORKS accounts to reflect all currently completed coursework (DCDEE-WORKS) • Determine whether you wish to have Environment Rating Scale (ERS) Assessments [ITERS-R, ECERS-R, SACERS-U, FCCERS-R] conducted • Request technical assistance with your child care consultant and local partners - You can submit your Education to DCDEE Works at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/O/Official_Hard_Copy_Electronic_Transcript_Submission_Process-May_2023.pdf?ver=NubgP6zClMNdJNHCyJjd4Q%3d%3d - You can create your DCDEE Works Account via the instructions at the following link: https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/W/WORKS_Registration_Job_Aid_Final.pdf?ver=nQpexKVzyUgpnDi068sRpA%3d%3d • Participate in local CCR&R and NCPC quality related training/workshops (CCRR Information) • Reach out to your local Community College to discuss educational opportunities • Review NCRLAP website ERS resources (www.NCRLAP.org). To help review ERS requirements and think carefully about the current characteristics and practices in your program and classrooms, check out the Thinking More worksheets. A worksheet is available for each subscale of each rating scale. • Family child care home providers consider the FCCERS-R self-study process and timeline for completion since it must occur over a 3-month time period prior to your rated license reassessment • Consider requesting an ERS assessment (free of charge) during the preparation year. Remember the scores can be used in a variety of ways o ERS assessments can be requested during the preparation year and scores can be used as guidance to enhance program quality o If desired, assessment scores can be used during the preparation year if the operator wants to move forward with a rated license reassessment o Assessment scores can be saved to use during the reassessment year o Facilities can request another ERS assessment (free of charge) in your reassessment year for any ERS assessment scoring less than a 5.0 • You may access Health and Safety trainings through the following link on the Division website: https://www.dcdee.moodle.nc.gov/ Please choose the Services tab, DCDEE Moodle, Professional Development, Regulatory, and then the 2023 CCDF Health and Safety trainings. • The Child Care Health Consultant for Forsyth County is Keturah Oglesby at Smart Start of Forsyth County. Ms. Oglesby can be contacted at: keturaho@smartstart-fc.org. • Please ensure parents update infant feeding schedules as children get older. At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Cara McKeown, Child Care Consultant (336) 408-4849 cara.mckeown@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0302 · Violation

Name of Operation: CHILDREN'S ACADEMY ON TRADE Facility ID: 34000420 Consultant: MICHAEL SCOTT MASON Operation Type: Center Case Number: 1023-054A Visit Date: 10/10/2023 Number Present: 16 Completed Date: 10/10/2023 Age: From 1 To 5 Total Minutes: 210 Time In: 09:00 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Complaint Visit Announced/Unannounced: Unannounced The purpose of this unannounced visit was to investigate allegations of violations of child care requirements at this child care facility. Kimberly Marshall, Administrator, accompanied me during a walk-through of the facility. During the visit, I discussed the allegations with Ms. Marshall and 2 additional staff members. Limited monitoring of child care requirements occurred during today’s visit. The following violations were observed and/or confirmed during today’s visit. Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. On 10/3/2023, staff members did not record arrival and departure times for all enrolled children. 10A NCAC 09 .0302(d)(4) Violations must be corrected immediately. Within one week, by 10/17/2023, you must submit documentation of the corrections you made and your plan to maintain compliance with the identified child care requirements to me at scott.mason@dhhs.nc.gov. You may contact me, Scott Mason, Lead Investigations Consultant, phone 919-594-4841, email to scott.mason@dhhs.nc.gov, or Elizabeth Nichols, North Central Investigations Team Supervisor, email to If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times