10A NCAC 09 .1106 · Violation

Name of Operation: WINGATE ELEMENTARY AFTER SCHOOL CARE PROGRAM Facility ID: 9055094 Consultant: ABIGAIL AVALOS Operation Type: Center Case Number: Visit Date: 2/13/2025 Number Present: 14 Completed Date: 2/13/2025 Age: From 5 To 11 Total Minutes: 170 Time In: 01:45 PM Time Out: 04:35 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an unannounced annual compliance visit. Upon arrival I was greeted by the office staff, I shared the reason for the visit then I met with you, Ms. Lurdes Lawson, Program Coordinator. You were able to assist me. I monitored the following items: supervision, staff/child ratio, new staff files, health, safety, and program records. The following licensed spaces are being used: - Gym - Cafeteria - Restrooms - Playground - Trailer #2 - Trailer #3 Permit Information: The program currently operates with a Five Star Center License effective 11/15/23. The license was posted, and the following restrictions were in compliance: - 1st Shift - School Age Only - Meets Enhanced Ratios - Meets Enhanced Space - Has reduced ratios by one. - Prohibit Children from being in the Kitchen for any purpose. Ownership: The facility owner is the Union County Board of Education. If any changes to the ownership need to be made, you must notify your consultant at least thirty (30) days prior to any changes occurring, this includes a change of the superintendent. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. Inspections: The program's last fire inspection on file with DCDEE was completed on 9/19/24. As a reminder your fire inspection needs to be completed annually and prior to the previous year. Once the inspection is complete, please send me a copy of the report within seven (7) days. The last sanitation inspection on file with DCDEE was conducted on 11/18/24. The program received seven (7) demerits and received a superior classification. The last playground inspection was completed on 1/25/25. Indoor Learning Environment: I observed children in the indoor learning environment and found supervision and staff/child ratios in compliance. Children were participating in transitions from the school day into the after school program. Group leaders were engaged with the children during transitions and handwashing. Outdoor Learning Environment: The outdoor learning environment was monitored and in compliance. Program Records: The last fire drill was conducted on 1/14/25 and the last emergency drill was conducted on 1/16/25. The emergency log did not have information for drills being conducted in the months of November and December 2024. It was shared that drills are coordinated with the school-day. I observe documentation for a fire drill conducted on 12/13//24. No documentation was found for the month of November. I reviewed that all drills need to be logged on the emergency drill log. The EPR plan was last updated on 10/14/24. Children’s Records: Three (3) children’s files were reviewed. Please refer to the children’s worksheet to review which files were monitored. Staff Records: The staff and training worksheet for the visit conducted on 10/2/24 was re-used for this visit. There were no new staff files to review, and one (1) existing staff file was reviewed. The file that was monitored did not have an updated health questionnaire nor emergency information form. During the visit, the health questionnaire was found in the staff’s personnel file/binder. As a reminder, the health questionnaire needs to be maintained separately. Ongoing training hours need to be documented on the ongoing training log with all columns completed. I observed one (1) file with completed certificates; however, they were not documented on the log. We reviewed the requirements and that all certificates that were completed from 2/16/24 to 2/16/25 need to be documented and tallied to reflect the total amount of hours that were completed for the annual compliance year. Please indicate this information in your compliance letter. Please refer to the staff/training worksheet to review which file was monitored. As a reminder, rules indicate that orientation requirements are in addition to the health and safety trainings, this means that the child maltreatment training cannot be recorded in both the orientation form and the health and safety training log. I reviewed examples of how to review the orientation requirement for, “Recognizing, responding to, and reporting child abuse, neglect, or maltreatment pursuant to G.S. 110-105.4 and G.S. 7B-301”. Medication: It was reported that children do not have any medication. Nutrition: The facility was in compliance with child care meal pattern requirements. This center only serves afternoon snack. Weapons: It was reported that the facility was in compliance with child care requirements regarding firearms. Transportation: Transportation is not provided. This site receives children from three (3) other schools. Violation Number Comment Rule 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The emergency log did not have information for drills being conducted in the months of November and December 2024. .0604(t); .0302(d)(5) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. One (1) staff file did not have an updated emergency information form. .0701(a) 1054 Documentation of staff's on-going training was not on file and/or was not current . I observed one (1) file with completed certificates; however, they were not documented on the log. 10A NCAC 09 .1106(a) Corrective Action Plan – Compliance Letter: The violations not corrected during the visit must be corrected immediately. On or before 2/27/25, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware that any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Please ensure that all these components are in your compliance letter: • Name of your facility • Your facility ID number • Date the visit made • Date that you are submitting the compliance letter • Provide each cited violation number • Describe when and how each violation was corrected • Describe how you will prevent the recurrence of each violation (you need to specify how you will prevent the violation from re-occurring) • Sign with your signature Please email the information to: abigail.avalos@dhhs.nc.gov Compliance History: The program’s compliance history was ninety-three percent (93%) prior to today’s visit. Lead in Water/Paint and Asbestos: 10A NCAC 41C .1001 through .1007 and 15A NCAC 18A .2816 require all child care facilities (homes and centers) to test for lead in drinking water, identify lead based paint hazards, and mitigate or restrict access to identified hazards. As of today, your facility has completed the lead in water section; the sections for lead in paint and asbestos are currently under review by RTI. Rated License: Hold harmless has been extended until the new QRIS (Quality Rating and Improvement System) is implemented, this is also known as SB 425 (Senate Bill 425). Providers in Cohort #1 are not required to go any further with a rated license assessment unless requested, and providers in Cohort #2 do not need to start their preparation year unless a rated license assessment is requested. Technical Assistance: Once you log incident reports on your incident log, file the incident reports in the children’s file. Exit Conference: At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings with you, Ms. Lawson. Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov/ to get the latest updates. If you have questions or need further assistance, please contact me at 704-249-6440 or via email at abigail.avalos@dhhs.nc.gov. Thank you for your assistance during today’s visit. Abigail Avalos, M.Ed. Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

G.S. 110-105 · Violation

Name of Operation: WINGATE ELEMENTARY AFTER SCHOOL CARE PROGRAM Facility ID: 9055094 Consultant: ABIGAIL AVALOS Operation Type: Center Case Number: Visit Date: 2/13/2025 Number Present: 14 Completed Date: 2/13/2025 Age: From 5 To 11 Total Minutes: 170 Time In: 01:45 PM Time Out: 04:35 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an unannounced annual compliance visit. Upon arrival I was greeted by the office staff, I shared the reason for the visit then I met with you, Ms. Lurdes Lawson, Program Coordinator. You were able to assist me. I monitored the following items: supervision, staff/child ratio, new staff files, health, safety, and program records. The following licensed spaces are being used: - Gym - Cafeteria - Restrooms - Playground - Trailer #2 - Trailer #3 Permit Information: The program currently operates with a Five Star Center License effective 11/15/23. The license was posted, and the following restrictions were in compliance: - 1st Shift - School Age Only - Meets Enhanced Ratios - Meets Enhanced Space - Has reduced ratios by one. - Prohibit Children from being in the Kitchen for any purpose. Ownership: The facility owner is the Union County Board of Education. If any changes to the ownership need to be made, you must notify your consultant at least thirty (30) days prior to any changes occurring, this includes a change of the superintendent. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. Inspections: The program's last fire inspection on file with DCDEE was completed on 9/19/24. As a reminder your fire inspection needs to be completed annually and prior to the previous year. Once the inspection is complete, please send me a copy of the report within seven (7) days. The last sanitation inspection on file with DCDEE was conducted on 11/18/24. The program received seven (7) demerits and received a superior classification. The last playground inspection was completed on 1/25/25. Indoor Learning Environment: I observed children in the indoor learning environment and found supervision and staff/child ratios in compliance. Children were participating in transitions from the school day into the after school program. Group leaders were engaged with the children during transitions and handwashing. Outdoor Learning Environment: The outdoor learning environment was monitored and in compliance. Program Records: The last fire drill was conducted on 1/14/25 and the last emergency drill was conducted on 1/16/25. The emergency log did not have information for drills being conducted in the months of November and December 2024. It was shared that drills are coordinated with the school-day. I observe documentation for a fire drill conducted on 12/13//24. No documentation was found for the month of November. I reviewed that all drills need to be logged on the emergency drill log. The EPR plan was last updated on 10/14/24. Children’s Records: Three (3) children’s files were reviewed. Please refer to the children’s worksheet to review which files were monitored. Staff Records: The staff and training worksheet for the visit conducted on 10/2/24 was re-used for this visit. There were no new staff files to review, and one (1) existing staff file was reviewed. The file that was monitored did not have an updated health questionnaire nor emergency information form. During the visit, the health questionnaire was found in the staff’s personnel file/binder. As a reminder, the health questionnaire needs to be maintained separately. Ongoing training hours need to be documented on the ongoing training log with all columns completed. I observed one (1) file with completed certificates; however, they were not documented on the log. We reviewed the requirements and that all certificates that were completed from 2/16/24 to 2/16/25 need to be documented and tallied to reflect the total amount of hours that were completed for the annual compliance year. Please indicate this information in your compliance letter. Please refer to the staff/training worksheet to review which file was monitored. As a reminder, rules indicate that orientation requirements are in addition to the health and safety trainings, this means that the child maltreatment training cannot be recorded in both the orientation form and the health and safety training log. I reviewed examples of how to review the orientation requirement for, “Recognizing, responding to, and reporting child abuse, neglect, or maltreatment pursuant to G.S. 110-105.4 and G.S. 7B-301”. Medication: It was reported that children do not have any medication. Nutrition: The facility was in compliance with child care meal pattern requirements. This center only serves afternoon snack. Weapons: It was reported that the facility was in compliance with child care requirements regarding firearms. Transportation: Transportation is not provided. This site receives children from three (3) other schools. Violation Number Comment Rule 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The emergency log did not have information for drills being conducted in the months of November and December 2024. .0604(t); .0302(d)(5) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. One (1) staff file did not have an updated emergency information form. .0701(a) 1054 Documentation of staff's on-going training was not on file and/or was not current . I observed one (1) file with completed certificates; however, they were not documented on the log. 10A NCAC 09 .1106(a) Corrective Action Plan – Compliance Letter: The violations not corrected during the visit must be corrected immediately. On or before 2/27/25, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware that any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Please ensure that all these components are in your compliance letter: • Name of your facility • Your facility ID number • Date the visit made • Date that you are submitting the compliance letter • Provide each cited violation number • Describe when and how each violation was corrected • Describe how you will prevent the recurrence of each violation (you need to specify how you will prevent the violation from re-occurring) • Sign with your signature Please email the information to: abigail.avalos@dhhs.nc.gov Compliance History: The program’s compliance history was ninety-three percent (93%) prior to today’s visit. Lead in Water/Paint and Asbestos: 10A NCAC 41C .1001 through .1007 and 15A NCAC 18A .2816 require all child care facilities (homes and centers) to test for lead in drinking water, identify lead based paint hazards, and mitigate or restrict access to identified hazards. As of today, your facility has completed the lead in water section; the sections for lead in paint and asbestos are currently under review by RTI. Rated License: Hold harmless has been extended until the new QRIS (Quality Rating and Improvement System) is implemented, this is also known as SB 425 (Senate Bill 425). Providers in Cohort #1 are not required to go any further with a rated license assessment unless requested, and providers in Cohort #2 do not need to start their preparation year unless a rated license assessment is requested. Technical Assistance: Once you log incident reports on your incident log, file the incident reports in the children’s file. Exit Conference: At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings with you, Ms. Lawson. Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov/ to get the latest updates. If you have questions or need further assistance, please contact me at 704-249-6440 or via email at abigail.avalos@dhhs.nc.gov. Thank you for your assistance during today’s visit. Abigail Avalos, M.Ed. Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0604 · Violation

Name of Operation: WINGATE ELEMENTARY AFTER SCHOOL CARE PROGRAM Facility ID: 9055094 Consultant: ABIGAIL AVALOS Operation Type: Center Case Number: Visit Date: 10/2/2024 Number Present: 18 Completed Date: 10/2/2024 Age: From 5 To 10 Total Minutes: 238 Time In: 01:32 PM Time Out: 05:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. Upon arrival I was greeted by the office staff, I shared the reason for the visit then I met with the new Program Coordinator for this site, Ms. Lurdes Lawson after about fifteen (15) minutes. Ms. Lawson accompanied me throughout the walk-through of the facility and the outdoor learning environment. Permit Information: Your program currently operates with a Five Star Center License effective 11/15/23. The license was posted, and the following restrictions were in compliance: - 1st Shift - School Age Only - Meets Enhanced Ratios - Meets Enhanced Space - Has reduced ratios by one. - Prohibit Children from being in the Kitchen for any purpose. I monitored the following items: supervision, staff/child ratio, new staff files, health, safety, and program records. The following spaces are being used: - Gym - Cafeteria - Restrooms - Playground - Trailer #2 - Trailer #3 After further review of the floor plan that DCDEE has on file, there seems to have been some floor layout changes to the media center. If your site is interested in using the media center for after school activities, please forward me an updated floor plan and contact me to schedule a time to remeasure your space. Inspections: The program's last fire inspection on file with DCDEE was completed on 9/18/23. It was reported that a fire inspection has been completed however the Fire Marshal has asked the school for a list of individuals and will release the inspection report once that has been received. As of today, that list of individuals has been sent and no fire inspection has been sent to the site. As a reminder your fire inspection needs to be completed annually and prior to the previous year; the form for the fire inspector to use is located on our website under the provider tab and provider documents. Once the inspection is complete, please send me a copy of the report within seven (7) days. The last sanitation inspection on file with DCDEE was conducted on 4/11/24. The program received four (4) demerits and received a superior classification. I was unable to review the playground inspections, it was reported that due to the lack of mulch that a playground inspection was not completed for August or September 2024 due to unsafe conditions. I reviewed the rule requirements to ensure that playground inspections still completed once a month even if items on the list fail. We discussed safe outdoor play and supervision as well. Indoor Learning Environment: I observed children in the indoor learning environment and found supervision and staff/child ratios in compliance. Children were participating in transitions from the school day into the after school program, gross motor play and afternoon snack. This facility follows the highest voluntary enhanced requirements, as a reminder your ratios are: - Groups with children 5 to 6 years of age, the ratio is 1:14 - Groups with children 6 years of age and up, the ratio is 1:19 In the gym I observed six (6) uncovered outlets, in Trailer #2 I observed one (1) uncovered outlet. Outdoor Learning Environment: The outdoor learning environment was monitored. It was reported that mulch was delivered to the site on 9/10/24, however there was communication that it would get dispersed later in the week. As of today, the mulch is reported to still be in the school parking lot. Program Records: The last fire drill was conducted on 9/19/24 and the last emergency drill was conducted on 9/18/24. A current menu was not posted, this was corrected during the visit. Please ensure that a current menu is posted, if a new month is approaching I suggest to have the new month printed and ready to post. I did not observe a posted First Aid sheet, we reviewed that you can order one on the following website: https://healthychildcare.unc.edu/resources/posters/ Staff Records: There were two (2) new staff files to review. During the file review, I observed no CBC letter on file for L.L. this was corrected during the visit. We reviewed to ensure that all new hires have their CBC letter on file ready for review. Please also ensure that the orientation form is being completed for all new hires and that it includes the date, time and provider signature. It was reported that the items for the first two (2) weeks on the form were reviewed however I didn’t see a date nor amount of time or who the person who conducted the orientation. I suggest to have the form with you when you have new hires join and to fill it out as you complete each item. Medication: It was reported that no medication is currently being administered. Nutrition: The facility was in compliance with child care meal pattern requirements. This center only serves afternoon snack. Weapons: It was reported that the facility was in compliance with child care requirements regarding firearms. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The program's last fire inspection on file with DCDEE was completed on 9/18/23. 10A NCAC 09 .0304(a) 526 Menus for all meals and snacks were not current or posted where easily seen by parents and cook. A current menu was not posted. 10A NCAC 09 .0901(b) 812 Electrical outlets and power strips, not in use, which were located in space used by children did not have safety outlets or were not covered with safety plugs unless located behind furniture or equipment that cannot be moved by a child. In the gym I observed six (6) uncovered outlets, in Trailer #2 I observed one (1) uncovered outlet. 10A NCAC 09 .0604(c) 830 A First Aid information sheet was not posted in a place for referral and/or the information sheet did not include all the required information. A First Aid sheet is not posted. .0802(h) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. I was unable to review the playground inspections, it was reported that due to the lack of mulch that a playground inspection was not completed for August or September 2024. .0605(q) 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. I observed a “health examination certificate for NC public schools” for one (1) staff member, the form did not address the questions on the DCDEE staff health assessment/medical report. 10A NCAC 09 .0701(a) 1757 A valid qualification letter was not on file and available to review at the facility. I observed no CBC letter on file for L.L. this was corrected during the visit. G.S. 110-90.2(b) & (d) & .2703(e) 1867 The depth of the loose surfacing was not based on critical height of the equipment. Mulch did not meet the required depth. .0605(k)(1-4) Corrective Action Plan: The violations not corrected during the visit must be corrected immediately. On or before 10/16/24, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Please ensure that all these components are in your compliance letter: • Name of your facility • Your facility ID number • Date the visit made • Date that you are submitting the compliance letter • Provide each cited violation number • Describe when and how each violation was corrected • Describe how you will prevent the reoccurrence of each violation (you need to specify how you will prevent the violation from re-occurring) • Sign with your signature Please email the information to: abigail.avalos@dhhs.nc.gov Compliance History: The program’s compliance history was ninety-eight percent (98%) prior to today’s visit. Action Required: 10A NCAC 41C .1001 through .1007 and 15A NCAC 18A .2816 require all child care facilities (homes and centers) to test for lead in drinking water, identify lead based paint hazards, and mitigate or restrict access to identified hazards. The Clean Classrooms for Carolina Kids program is designed to identify and eliminate exposure to lead and asbestos hazards in building infrastructure, while providing child care facilities with the support needed to meet all rule requirements. The program is free, and the first step is to watch one of the pre-enrollment webinars, which are available at www.cleanwaterforUSkids.org/carolina Additional information can be found in the Raise North Carolina Newsletter sent via email on 12/7/23 from DCDEE. As of today, your facility has completed the lead in water section and the enrollment has begun for testing lead in paint and asbestos. Rated License: Hold harmless has been extended until the new QRIS (Quality Rating and Improvement System) is implemented, this is also known as SB 425 (Senate Bill 425). Providers in Cohort #1 are not required to go any further with a rated license assessment unless requested, and providers in Cohort #2 do not need to start their preparation year unless a rated license assessment is requested. Resources and Reminders: Please ensure that you and all staff are completing their on-going training hours as required and to complete all annual training/forms as listed in the child care requirements some of those include: - Staff Development Plan - Annual Evaluations for Staff - Medical Forms (Health Questionnaire/Emergency Info) - Policy Reviews (EPR, EPR, and any other policies that are amended) Technical Assistance: During the visit I address your questions, and we reviewed rule requirements on materials, procedures and on-going training and health and safety documentation. Please ensure that the Keurig machine in Trailer #2 is unplugged and not in use when children are present. Please ensure to update your Emergency Preparedness Plan (EPR) to reflect all current information regarding your enrollment, contact numbers and any updates to your emergency plans. This will be reviewed at your annual compliance visit. Exit Conference: At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings with you, Ms. Lawson. Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov/ to get the latest updates. If you have questions or need further assistance, please contact me at 704-249-6440 or via email at abigail.avalos@dhhs.nc.gov. Thank you for your assistance during today’s visit. Abigail Avalos, M.Ed. Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0304 · Violation

Name of Operation: WINGATE ELEMENTARY AFTER SCHOOL CARE PROGRAM Facility ID: 9055094 Consultant: ABIGAIL AVALOS Operation Type: Center Case Number: Visit Date: 10/2/2024 Number Present: 18 Completed Date: 10/2/2024 Age: From 5 To 10 Total Minutes: 238 Time In: 01:32 PM Time Out: 05:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. Upon arrival I was greeted by the office staff, I shared the reason for the visit then I met with the new Program Coordinator for this site, Ms. Lurdes Lawson after about fifteen (15) minutes. Ms. Lawson accompanied me throughout the walk-through of the facility and the outdoor learning environment. Permit Information: Your program currently operates with a Five Star Center License effective 11/15/23. The license was posted, and the following restrictions were in compliance: - 1st Shift - School Age Only - Meets Enhanced Ratios - Meets Enhanced Space - Has reduced ratios by one. - Prohibit Children from being in the Kitchen for any purpose. I monitored the following items: supervision, staff/child ratio, new staff files, health, safety, and program records. The following spaces are being used: - Gym - Cafeteria - Restrooms - Playground - Trailer #2 - Trailer #3 After further review of the floor plan that DCDEE has on file, there seems to have been some floor layout changes to the media center. If your site is interested in using the media center for after school activities, please forward me an updated floor plan and contact me to schedule a time to remeasure your space. Inspections: The program's last fire inspection on file with DCDEE was completed on 9/18/23. It was reported that a fire inspection has been completed however the Fire Marshal has asked the school for a list of individuals and will release the inspection report once that has been received. As of today, that list of individuals has been sent and no fire inspection has been sent to the site. As a reminder your fire inspection needs to be completed annually and prior to the previous year; the form for the fire inspector to use is located on our website under the provider tab and provider documents. Once the inspection is complete, please send me a copy of the report within seven (7) days. The last sanitation inspection on file with DCDEE was conducted on 4/11/24. The program received four (4) demerits and received a superior classification. I was unable to review the playground inspections, it was reported that due to the lack of mulch that a playground inspection was not completed for August or September 2024 due to unsafe conditions. I reviewed the rule requirements to ensure that playground inspections still completed once a month even if items on the list fail. We discussed safe outdoor play and supervision as well. Indoor Learning Environment: I observed children in the indoor learning environment and found supervision and staff/child ratios in compliance. Children were participating in transitions from the school day into the after school program, gross motor play and afternoon snack. This facility follows the highest voluntary enhanced requirements, as a reminder your ratios are: - Groups with children 5 to 6 years of age, the ratio is 1:14 - Groups with children 6 years of age and up, the ratio is 1:19 In the gym I observed six (6) uncovered outlets, in Trailer #2 I observed one (1) uncovered outlet. Outdoor Learning Environment: The outdoor learning environment was monitored. It was reported that mulch was delivered to the site on 9/10/24, however there was communication that it would get dispersed later in the week. As of today, the mulch is reported to still be in the school parking lot. Program Records: The last fire drill was conducted on 9/19/24 and the last emergency drill was conducted on 9/18/24. A current menu was not posted, this was corrected during the visit. Please ensure that a current menu is posted, if a new month is approaching I suggest to have the new month printed and ready to post. I did not observe a posted First Aid sheet, we reviewed that you can order one on the following website: https://healthychildcare.unc.edu/resources/posters/ Staff Records: There were two (2) new staff files to review. During the file review, I observed no CBC letter on file for L.L. this was corrected during the visit. We reviewed to ensure that all new hires have their CBC letter on file ready for review. Please also ensure that the orientation form is being completed for all new hires and that it includes the date, time and provider signature. It was reported that the items for the first two (2) weeks on the form were reviewed however I didn’t see a date nor amount of time or who the person who conducted the orientation. I suggest to have the form with you when you have new hires join and to fill it out as you complete each item. Medication: It was reported that no medication is currently being administered. Nutrition: The facility was in compliance with child care meal pattern requirements. This center only serves afternoon snack. Weapons: It was reported that the facility was in compliance with child care requirements regarding firearms. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The program's last fire inspection on file with DCDEE was completed on 9/18/23. 10A NCAC 09 .0304(a) 526 Menus for all meals and snacks were not current or posted where easily seen by parents and cook. A current menu was not posted. 10A NCAC 09 .0901(b) 812 Electrical outlets and power strips, not in use, which were located in space used by children did not have safety outlets or were not covered with safety plugs unless located behind furniture or equipment that cannot be moved by a child. In the gym I observed six (6) uncovered outlets, in Trailer #2 I observed one (1) uncovered outlet. 10A NCAC 09 .0604(c) 830 A First Aid information sheet was not posted in a place for referral and/or the information sheet did not include all the required information. A First Aid sheet is not posted. .0802(h) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. I was unable to review the playground inspections, it was reported that due to the lack of mulch that a playground inspection was not completed for August or September 2024. .0605(q) 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. I observed a “health examination certificate for NC public schools” for one (1) staff member, the form did not address the questions on the DCDEE staff health assessment/medical report. 10A NCAC 09 .0701(a) 1757 A valid qualification letter was not on file and available to review at the facility. I observed no CBC letter on file for L.L. this was corrected during the visit. G.S. 110-90.2(b) & (d) & .2703(e) 1867 The depth of the loose surfacing was not based on critical height of the equipment. Mulch did not meet the required depth. .0605(k)(1-4) Corrective Action Plan: The violations not corrected during the visit must be corrected immediately. On or before 10/16/24, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Please ensure that all these components are in your compliance letter: • Name of your facility • Your facility ID number • Date the visit made • Date that you are submitting the compliance letter • Provide each cited violation number • Describe when and how each violation was corrected • Describe how you will prevent the reoccurrence of each violation (you need to specify how you will prevent the violation from re-occurring) • Sign with your signature Please email the information to: abigail.avalos@dhhs.nc.gov Compliance History: The program’s compliance history was ninety-eight percent (98%) prior to today’s visit. Action Required: 10A NCAC 41C .1001 through .1007 and 15A NCAC 18A .2816 require all child care facilities (homes and centers) to test for lead in drinking water, identify lead based paint hazards, and mitigate or restrict access to identified hazards. The Clean Classrooms for Carolina Kids program is designed to identify and eliminate exposure to lead and asbestos hazards in building infrastructure, while providing child care facilities with the support needed to meet all rule requirements. The program is free, and the first step is to watch one of the pre-enrollment webinars, which are available at www.cleanwaterforUSkids.org/carolina Additional information can be found in the Raise North Carolina Newsletter sent via email on 12/7/23 from DCDEE. As of today, your facility has completed the lead in water section and the enrollment has begun for testing lead in paint and asbestos. Rated License: Hold harmless has been extended until the new QRIS (Quality Rating and Improvement System) is implemented, this is also known as SB 425 (Senate Bill 425). Providers in Cohort #1 are not required to go any further with a rated license assessment unless requested, and providers in Cohort #2 do not need to start their preparation year unless a rated license assessment is requested. Resources and Reminders: Please ensure that you and all staff are completing their on-going training hours as required and to complete all annual training/forms as listed in the child care requirements some of those include: - Staff Development Plan - Annual Evaluations for Staff - Medical Forms (Health Questionnaire/Emergency Info) - Policy Reviews (EPR, EPR, and any other policies that are amended) Technical Assistance: During the visit I address your questions, and we reviewed rule requirements on materials, procedures and on-going training and health and safety documentation. Please ensure that the Keurig machine in Trailer #2 is unplugged and not in use when children are present. Please ensure to update your Emergency Preparedness Plan (EPR) to reflect all current information regarding your enrollment, contact numbers and any updates to your emergency plans. This will be reviewed at your annual compliance visit. Exit Conference: At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings with you, Ms. Lawson. Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov/ to get the latest updates. If you have questions or need further assistance, please contact me at 704-249-6440 or via email at abigail.avalos@dhhs.nc.gov. Thank you for your assistance during today’s visit. Abigail Avalos, M.Ed. Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0701 · Violation

Name of Operation: WINGATE ELEMENTARY AFTER SCHOOL CARE PROGRAM Facility ID: 9055094 Consultant: ABIGAIL AVALOS Operation Type: Center Case Number: Visit Date: 10/2/2024 Number Present: 18 Completed Date: 10/2/2024 Age: From 5 To 10 Total Minutes: 238 Time In: 01:32 PM Time Out: 05:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. Upon arrival I was greeted by the office staff, I shared the reason for the visit then I met with the new Program Coordinator for this site, Ms. Lurdes Lawson after about fifteen (15) minutes. Ms. Lawson accompanied me throughout the walk-through of the facility and the outdoor learning environment. Permit Information: Your program currently operates with a Five Star Center License effective 11/15/23. The license was posted, and the following restrictions were in compliance: - 1st Shift - School Age Only - Meets Enhanced Ratios - Meets Enhanced Space - Has reduced ratios by one. - Prohibit Children from being in the Kitchen for any purpose. I monitored the following items: supervision, staff/child ratio, new staff files, health, safety, and program records. The following spaces are being used: - Gym - Cafeteria - Restrooms - Playground - Trailer #2 - Trailer #3 After further review of the floor plan that DCDEE has on file, there seems to have been some floor layout changes to the media center. If your site is interested in using the media center for after school activities, please forward me an updated floor plan and contact me to schedule a time to remeasure your space. Inspections: The program's last fire inspection on file with DCDEE was completed on 9/18/23. It was reported that a fire inspection has been completed however the Fire Marshal has asked the school for a list of individuals and will release the inspection report once that has been received. As of today, that list of individuals has been sent and no fire inspection has been sent to the site. As a reminder your fire inspection needs to be completed annually and prior to the previous year; the form for the fire inspector to use is located on our website under the provider tab and provider documents. Once the inspection is complete, please send me a copy of the report within seven (7) days. The last sanitation inspection on file with DCDEE was conducted on 4/11/24. The program received four (4) demerits and received a superior classification. I was unable to review the playground inspections, it was reported that due to the lack of mulch that a playground inspection was not completed for August or September 2024 due to unsafe conditions. I reviewed the rule requirements to ensure that playground inspections still completed once a month even if items on the list fail. We discussed safe outdoor play and supervision as well. Indoor Learning Environment: I observed children in the indoor learning environment and found supervision and staff/child ratios in compliance. Children were participating in transitions from the school day into the after school program, gross motor play and afternoon snack. This facility follows the highest voluntary enhanced requirements, as a reminder your ratios are: - Groups with children 5 to 6 years of age, the ratio is 1:14 - Groups with children 6 years of age and up, the ratio is 1:19 In the gym I observed six (6) uncovered outlets, in Trailer #2 I observed one (1) uncovered outlet. Outdoor Learning Environment: The outdoor learning environment was monitored. It was reported that mulch was delivered to the site on 9/10/24, however there was communication that it would get dispersed later in the week. As of today, the mulch is reported to still be in the school parking lot. Program Records: The last fire drill was conducted on 9/19/24 and the last emergency drill was conducted on 9/18/24. A current menu was not posted, this was corrected during the visit. Please ensure that a current menu is posted, if a new month is approaching I suggest to have the new month printed and ready to post. I did not observe a posted First Aid sheet, we reviewed that you can order one on the following website: https://healthychildcare.unc.edu/resources/posters/ Staff Records: There were two (2) new staff files to review. During the file review, I observed no CBC letter on file for L.L. this was corrected during the visit. We reviewed to ensure that all new hires have their CBC letter on file ready for review. Please also ensure that the orientation form is being completed for all new hires and that it includes the date, time and provider signature. It was reported that the items for the first two (2) weeks on the form were reviewed however I didn’t see a date nor amount of time or who the person who conducted the orientation. I suggest to have the form with you when you have new hires join and to fill it out as you complete each item. Medication: It was reported that no medication is currently being administered. Nutrition: The facility was in compliance with child care meal pattern requirements. This center only serves afternoon snack. Weapons: It was reported that the facility was in compliance with child care requirements regarding firearms. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The program's last fire inspection on file with DCDEE was completed on 9/18/23. 10A NCAC 09 .0304(a) 526 Menus for all meals and snacks were not current or posted where easily seen by parents and cook. A current menu was not posted. 10A NCAC 09 .0901(b) 812 Electrical outlets and power strips, not in use, which were located in space used by children did not have safety outlets or were not covered with safety plugs unless located behind furniture or equipment that cannot be moved by a child. In the gym I observed six (6) uncovered outlets, in Trailer #2 I observed one (1) uncovered outlet. 10A NCAC 09 .0604(c) 830 A First Aid information sheet was not posted in a place for referral and/or the information sheet did not include all the required information. A First Aid sheet is not posted. .0802(h) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. I was unable to review the playground inspections, it was reported that due to the lack of mulch that a playground inspection was not completed for August or September 2024. .0605(q) 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. I observed a “health examination certificate for NC public schools” for one (1) staff member, the form did not address the questions on the DCDEE staff health assessment/medical report. 10A NCAC 09 .0701(a) 1757 A valid qualification letter was not on file and available to review at the facility. I observed no CBC letter on file for L.L. this was corrected during the visit. G.S. 110-90.2(b) & (d) & .2703(e) 1867 The depth of the loose surfacing was not based on critical height of the equipment. Mulch did not meet the required depth. .0605(k)(1-4) Corrective Action Plan: The violations not corrected during the visit must be corrected immediately. On or before 10/16/24, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Please ensure that all these components are in your compliance letter: • Name of your facility • Your facility ID number • Date the visit made • Date that you are submitting the compliance letter • Provide each cited violation number • Describe when and how each violation was corrected • Describe how you will prevent the reoccurrence of each violation (you need to specify how you will prevent the violation from re-occurring) • Sign with your signature Please email the information to: abigail.avalos@dhhs.nc.gov Compliance History: The program’s compliance history was ninety-eight percent (98%) prior to today’s visit. Action Required: 10A NCAC 41C .1001 through .1007 and 15A NCAC 18A .2816 require all child care facilities (homes and centers) to test for lead in drinking water, identify lead based paint hazards, and mitigate or restrict access to identified hazards. The Clean Classrooms for Carolina Kids program is designed to identify and eliminate exposure to lead and asbestos hazards in building infrastructure, while providing child care facilities with the support needed to meet all rule requirements. The program is free, and the first step is to watch one of the pre-enrollment webinars, which are available at www.cleanwaterforUSkids.org/carolina Additional information can be found in the Raise North Carolina Newsletter sent via email on 12/7/23 from DCDEE. As of today, your facility has completed the lead in water section and the enrollment has begun for testing lead in paint and asbestos. Rated License: Hold harmless has been extended until the new QRIS (Quality Rating and Improvement System) is implemented, this is also known as SB 425 (Senate Bill 425). Providers in Cohort #1 are not required to go any further with a rated license assessment unless requested, and providers in Cohort #2 do not need to start their preparation year unless a rated license assessment is requested. Resources and Reminders: Please ensure that you and all staff are completing their on-going training hours as required and to complete all annual training/forms as listed in the child care requirements some of those include: - Staff Development Plan - Annual Evaluations for Staff - Medical Forms (Health Questionnaire/Emergency Info) - Policy Reviews (EPR, EPR, and any other policies that are amended) Technical Assistance: During the visit I address your questions, and we reviewed rule requirements on materials, procedures and on-going training and health and safety documentation. Please ensure that the Keurig machine in Trailer #2 is unplugged and not in use when children are present. Please ensure to update your Emergency Preparedness Plan (EPR) to reflect all current information regarding your enrollment, contact numbers and any updates to your emergency plans. This will be reviewed at your annual compliance visit. Exit Conference: At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings with you, Ms. Lawson. Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov/ to get the latest updates. If you have questions or need further assistance, please contact me at 704-249-6440 or via email at abigail.avalos@dhhs.nc.gov. Thank you for your assistance during today’s visit. Abigail Avalos, M.Ed. Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0901 · Violation

Name of Operation: WINGATE ELEMENTARY AFTER SCHOOL CARE PROGRAM Facility ID: 9055094 Consultant: ABIGAIL AVALOS Operation Type: Center Case Number: Visit Date: 10/2/2024 Number Present: 18 Completed Date: 10/2/2024 Age: From 5 To 10 Total Minutes: 238 Time In: 01:32 PM Time Out: 05:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. Upon arrival I was greeted by the office staff, I shared the reason for the visit then I met with the new Program Coordinator for this site, Ms. Lurdes Lawson after about fifteen (15) minutes. Ms. Lawson accompanied me throughout the walk-through of the facility and the outdoor learning environment. Permit Information: Your program currently operates with a Five Star Center License effective 11/15/23. The license was posted, and the following restrictions were in compliance: - 1st Shift - School Age Only - Meets Enhanced Ratios - Meets Enhanced Space - Has reduced ratios by one. - Prohibit Children from being in the Kitchen for any purpose. I monitored the following items: supervision, staff/child ratio, new staff files, health, safety, and program records. The following spaces are being used: - Gym - Cafeteria - Restrooms - Playground - Trailer #2 - Trailer #3 After further review of the floor plan that DCDEE has on file, there seems to have been some floor layout changes to the media center. If your site is interested in using the media center for after school activities, please forward me an updated floor plan and contact me to schedule a time to remeasure your space. Inspections: The program's last fire inspection on file with DCDEE was completed on 9/18/23. It was reported that a fire inspection has been completed however the Fire Marshal has asked the school for a list of individuals and will release the inspection report once that has been received. As of today, that list of individuals has been sent and no fire inspection has been sent to the site. As a reminder your fire inspection needs to be completed annually and prior to the previous year; the form for the fire inspector to use is located on our website under the provider tab and provider documents. Once the inspection is complete, please send me a copy of the report within seven (7) days. The last sanitation inspection on file with DCDEE was conducted on 4/11/24. The program received four (4) demerits and received a superior classification. I was unable to review the playground inspections, it was reported that due to the lack of mulch that a playground inspection was not completed for August or September 2024 due to unsafe conditions. I reviewed the rule requirements to ensure that playground inspections still completed once a month even if items on the list fail. We discussed safe outdoor play and supervision as well. Indoor Learning Environment: I observed children in the indoor learning environment and found supervision and staff/child ratios in compliance. Children were participating in transitions from the school day into the after school program, gross motor play and afternoon snack. This facility follows the highest voluntary enhanced requirements, as a reminder your ratios are: - Groups with children 5 to 6 years of age, the ratio is 1:14 - Groups with children 6 years of age and up, the ratio is 1:19 In the gym I observed six (6) uncovered outlets, in Trailer #2 I observed one (1) uncovered outlet. Outdoor Learning Environment: The outdoor learning environment was monitored. It was reported that mulch was delivered to the site on 9/10/24, however there was communication that it would get dispersed later in the week. As of today, the mulch is reported to still be in the school parking lot. Program Records: The last fire drill was conducted on 9/19/24 and the last emergency drill was conducted on 9/18/24. A current menu was not posted, this was corrected during the visit. Please ensure that a current menu is posted, if a new month is approaching I suggest to have the new month printed and ready to post. I did not observe a posted First Aid sheet, we reviewed that you can order one on the following website: https://healthychildcare.unc.edu/resources/posters/ Staff Records: There were two (2) new staff files to review. During the file review, I observed no CBC letter on file for L.L. this was corrected during the visit. We reviewed to ensure that all new hires have their CBC letter on file ready for review. Please also ensure that the orientation form is being completed for all new hires and that it includes the date, time and provider signature. It was reported that the items for the first two (2) weeks on the form were reviewed however I didn’t see a date nor amount of time or who the person who conducted the orientation. I suggest to have the form with you when you have new hires join and to fill it out as you complete each item. Medication: It was reported that no medication is currently being administered. Nutrition: The facility was in compliance with child care meal pattern requirements. This center only serves afternoon snack. Weapons: It was reported that the facility was in compliance with child care requirements regarding firearms. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The program's last fire inspection on file with DCDEE was completed on 9/18/23. 10A NCAC 09 .0304(a) 526 Menus for all meals and snacks were not current or posted where easily seen by parents and cook. A current menu was not posted. 10A NCAC 09 .0901(b) 812 Electrical outlets and power strips, not in use, which were located in space used by children did not have safety outlets or were not covered with safety plugs unless located behind furniture or equipment that cannot be moved by a child. In the gym I observed six (6) uncovered outlets, in Trailer #2 I observed one (1) uncovered outlet. 10A NCAC 09 .0604(c) 830 A First Aid information sheet was not posted in a place for referral and/or the information sheet did not include all the required information. A First Aid sheet is not posted. .0802(h) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. I was unable to review the playground inspections, it was reported that due to the lack of mulch that a playground inspection was not completed for August or September 2024. .0605(q) 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. I observed a “health examination certificate for NC public schools” for one (1) staff member, the form did not address the questions on the DCDEE staff health assessment/medical report. 10A NCAC 09 .0701(a) 1757 A valid qualification letter was not on file and available to review at the facility. I observed no CBC letter on file for L.L. this was corrected during the visit. G.S. 110-90.2(b) & (d) & .2703(e) 1867 The depth of the loose surfacing was not based on critical height of the equipment. Mulch did not meet the required depth. .0605(k)(1-4) Corrective Action Plan: The violations not corrected during the visit must be corrected immediately. On or before 10/16/24, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Please ensure that all these components are in your compliance letter: • Name of your facility • Your facility ID number • Date the visit made • Date that you are submitting the compliance letter • Provide each cited violation number • Describe when and how each violation was corrected • Describe how you will prevent the reoccurrence of each violation (you need to specify how you will prevent the violation from re-occurring) • Sign with your signature Please email the information to: abigail.avalos@dhhs.nc.gov Compliance History: The program’s compliance history was ninety-eight percent (98%) prior to today’s visit. Action Required: 10A NCAC 41C .1001 through .1007 and 15A NCAC 18A .2816 require all child care facilities (homes and centers) to test for lead in drinking water, identify lead based paint hazards, and mitigate or restrict access to identified hazards. The Clean Classrooms for Carolina Kids program is designed to identify and eliminate exposure to lead and asbestos hazards in building infrastructure, while providing child care facilities with the support needed to meet all rule requirements. The program is free, and the first step is to watch one of the pre-enrollment webinars, which are available at www.cleanwaterforUSkids.org/carolina Additional information can be found in the Raise North Carolina Newsletter sent via email on 12/7/23 from DCDEE. As of today, your facility has completed the lead in water section and the enrollment has begun for testing lead in paint and asbestos. Rated License: Hold harmless has been extended until the new QRIS (Quality Rating and Improvement System) is implemented, this is also known as SB 425 (Senate Bill 425). Providers in Cohort #1 are not required to go any further with a rated license assessment unless requested, and providers in Cohort #2 do not need to start their preparation year unless a rated license assessment is requested. Resources and Reminders: Please ensure that you and all staff are completing their on-going training hours as required and to complete all annual training/forms as listed in the child care requirements some of those include: - Staff Development Plan - Annual Evaluations for Staff - Medical Forms (Health Questionnaire/Emergency Info) - Policy Reviews (EPR, EPR, and any other policies that are amended) Technical Assistance: During the visit I address your questions, and we reviewed rule requirements on materials, procedures and on-going training and health and safety documentation. Please ensure that the Keurig machine in Trailer #2 is unplugged and not in use when children are present. Please ensure to update your Emergency Preparedness Plan (EPR) to reflect all current information regarding your enrollment, contact numbers and any updates to your emergency plans. This will be reviewed at your annual compliance visit. Exit Conference: At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings with you, Ms. Lawson. Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov/ to get the latest updates. If you have questions or need further assistance, please contact me at 704-249-6440 or via email at abigail.avalos@dhhs.nc.gov. Thank you for your assistance during today’s visit. Abigail Avalos, M.Ed. Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: WINGATE ELEMENTARY AFTER SCHOOL CARE PROGRAM Facility ID: 9055094 Consultant: ABIGAIL AVALOS Operation Type: Center Case Number: Visit Date: 10/2/2024 Number Present: 18 Completed Date: 10/2/2024 Age: From 5 To 10 Total Minutes: 238 Time In: 01:32 PM Time Out: 05:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. Upon arrival I was greeted by the office staff, I shared the reason for the visit then I met with the new Program Coordinator for this site, Ms. Lurdes Lawson after about fifteen (15) minutes. Ms. Lawson accompanied me throughout the walk-through of the facility and the outdoor learning environment. Permit Information: Your program currently operates with a Five Star Center License effective 11/15/23. The license was posted, and the following restrictions were in compliance: - 1st Shift - School Age Only - Meets Enhanced Ratios - Meets Enhanced Space - Has reduced ratios by one. - Prohibit Children from being in the Kitchen for any purpose. I monitored the following items: supervision, staff/child ratio, new staff files, health, safety, and program records. The following spaces are being used: - Gym - Cafeteria - Restrooms - Playground - Trailer #2 - Trailer #3 After further review of the floor plan that DCDEE has on file, there seems to have been some floor layout changes to the media center. If your site is interested in using the media center for after school activities, please forward me an updated floor plan and contact me to schedule a time to remeasure your space. Inspections: The program's last fire inspection on file with DCDEE was completed on 9/18/23. It was reported that a fire inspection has been completed however the Fire Marshal has asked the school for a list of individuals and will release the inspection report once that has been received. As of today, that list of individuals has been sent and no fire inspection has been sent to the site. As a reminder your fire inspection needs to be completed annually and prior to the previous year; the form for the fire inspector to use is located on our website under the provider tab and provider documents. Once the inspection is complete, please send me a copy of the report within seven (7) days. The last sanitation inspection on file with DCDEE was conducted on 4/11/24. The program received four (4) demerits and received a superior classification. I was unable to review the playground inspections, it was reported that due to the lack of mulch that a playground inspection was not completed for August or September 2024 due to unsafe conditions. I reviewed the rule requirements to ensure that playground inspections still completed once a month even if items on the list fail. We discussed safe outdoor play and supervision as well. Indoor Learning Environment: I observed children in the indoor learning environment and found supervision and staff/child ratios in compliance. Children were participating in transitions from the school day into the after school program, gross motor play and afternoon snack. This facility follows the highest voluntary enhanced requirements, as a reminder your ratios are: - Groups with children 5 to 6 years of age, the ratio is 1:14 - Groups with children 6 years of age and up, the ratio is 1:19 In the gym I observed six (6) uncovered outlets, in Trailer #2 I observed one (1) uncovered outlet. Outdoor Learning Environment: The outdoor learning environment was monitored. It was reported that mulch was delivered to the site on 9/10/24, however there was communication that it would get dispersed later in the week. As of today, the mulch is reported to still be in the school parking lot. Program Records: The last fire drill was conducted on 9/19/24 and the last emergency drill was conducted on 9/18/24. A current menu was not posted, this was corrected during the visit. Please ensure that a current menu is posted, if a new month is approaching I suggest to have the new month printed and ready to post. I did not observe a posted First Aid sheet, we reviewed that you can order one on the following website: https://healthychildcare.unc.edu/resources/posters/ Staff Records: There were two (2) new staff files to review. During the file review, I observed no CBC letter on file for L.L. this was corrected during the visit. We reviewed to ensure that all new hires have their CBC letter on file ready for review. Please also ensure that the orientation form is being completed for all new hires and that it includes the date, time and provider signature. It was reported that the items for the first two (2) weeks on the form were reviewed however I didn’t see a date nor amount of time or who the person who conducted the orientation. I suggest to have the form with you when you have new hires join and to fill it out as you complete each item. Medication: It was reported that no medication is currently being administered. Nutrition: The facility was in compliance with child care meal pattern requirements. This center only serves afternoon snack. Weapons: It was reported that the facility was in compliance with child care requirements regarding firearms. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The program's last fire inspection on file with DCDEE was completed on 9/18/23. 10A NCAC 09 .0304(a) 526 Menus for all meals and snacks were not current or posted where easily seen by parents and cook. A current menu was not posted. 10A NCAC 09 .0901(b) 812 Electrical outlets and power strips, not in use, which were located in space used by children did not have safety outlets or were not covered with safety plugs unless located behind furniture or equipment that cannot be moved by a child. In the gym I observed six (6) uncovered outlets, in Trailer #2 I observed one (1) uncovered outlet. 10A NCAC 09 .0604(c) 830 A First Aid information sheet was not posted in a place for referral and/or the information sheet did not include all the required information. A First Aid sheet is not posted. .0802(h) 859 Monthly playground inspections were not completed and/or they were not completed by an individual trained in playground safety requirements. I was unable to review the playground inspections, it was reported that due to the lack of mulch that a playground inspection was not completed for August or September 2024. .0605(q) 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. I observed a “health examination certificate for NC public schools” for one (1) staff member, the form did not address the questions on the DCDEE staff health assessment/medical report. 10A NCAC 09 .0701(a) 1757 A valid qualification letter was not on file and available to review at the facility. I observed no CBC letter on file for L.L. this was corrected during the visit. G.S. 110-90.2(b) & (d) & .2703(e) 1867 The depth of the loose surfacing was not based on critical height of the equipment. Mulch did not meet the required depth. .0605(k)(1-4) Corrective Action Plan: The violations not corrected during the visit must be corrected immediately. On or before 10/16/24, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Please ensure that all these components are in your compliance letter: • Name of your facility • Your facility ID number • Date the visit made • Date that you are submitting the compliance letter • Provide each cited violation number • Describe when and how each violation was corrected • Describe how you will prevent the reoccurrence of each violation (you need to specify how you will prevent the violation from re-occurring) • Sign with your signature Please email the information to: abigail.avalos@dhhs.nc.gov Compliance History: The program’s compliance history was ninety-eight percent (98%) prior to today’s visit. Action Required: 10A NCAC 41C .1001 through .1007 and 15A NCAC 18A .2816 require all child care facilities (homes and centers) to test for lead in drinking water, identify lead based paint hazards, and mitigate or restrict access to identified hazards. The Clean Classrooms for Carolina Kids program is designed to identify and eliminate exposure to lead and asbestos hazards in building infrastructure, while providing child care facilities with the support needed to meet all rule requirements. The program is free, and the first step is to watch one of the pre-enrollment webinars, which are available at www.cleanwaterforUSkids.org/carolina Additional information can be found in the Raise North Carolina Newsletter sent via email on 12/7/23 from DCDEE. As of today, your facility has completed the lead in water section and the enrollment has begun for testing lead in paint and asbestos. Rated License: Hold harmless has been extended until the new QRIS (Quality Rating and Improvement System) is implemented, this is also known as SB 425 (Senate Bill 425). Providers in Cohort #1 are not required to go any further with a rated license assessment unless requested, and providers in Cohort #2 do not need to start their preparation year unless a rated license assessment is requested. Resources and Reminders: Please ensure that you and all staff are completing their on-going training hours as required and to complete all annual training/forms as listed in the child care requirements some of those include: - Staff Development Plan - Annual Evaluations for Staff - Medical Forms (Health Questionnaire/Emergency Info) - Policy Reviews (EPR, EPR, and any other policies that are amended) Technical Assistance: During the visit I address your questions, and we reviewed rule requirements on materials, procedures and on-going training and health and safety documentation. Please ensure that the Keurig machine in Trailer #2 is unplugged and not in use when children are present. Please ensure to update your Emergency Preparedness Plan (EPR) to reflect all current information regarding your enrollment, contact numbers and any updates to your emergency plans. This will be reviewed at your annual compliance visit. Exit Conference: At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings with you, Ms. Lawson. Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov/ to get the latest updates. If you have questions or need further assistance, please contact me at 704-249-6440 or via email at abigail.avalos@dhhs.nc.gov. Thank you for your assistance during today’s visit. Abigail Avalos, M.Ed. Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: WINGATE ELEMENTARY AFTER SCHOOL CARE PROGRAM Facility ID: 9055094 Consultant: TRACI J. MEYER Operation Type: Center Case Number: Visit Date: 2/15/2024 Number Present: 10 Completed Date: 2/15/2024 Age: From 5 To 8 Total Minutes: 150 Time In: 01:00 PM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an unannounced annual compliance visit. Upon arrival I was greeted by the front desk staff and I shared the reason for the visit. I was escorted to the After School area and was met by Ms. Shelia Pierce who accompanied me throughout the walk-through of the facility and the outdoor learning environments. Your program currently operates with a Five Star Rated license issued on 4/25/2021. The license was posted, with restrictions to 1st shift, meets enhanced ratios, meets enhanced space, school age only, prohibit children from being in the kitchen for any purpose and meets enhanced ratios minus one in each group. Ownership: The facility owner is the Union County Board of Education If any changes to the ownership need to be made, you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. I used the Child Care Center Item Number Listing as a basic monitoring tool to assess compliance with all applicable childcare requirements pertinent to this facility and the Annual Compliance Monitoring Checklist for Child Care Centers. I monitored the following items today: supervision, staff/child ratio, staff, health, safety, and program records. I monitored both trailer indoor learning units, the playground, cafeteria and gym, all areas were well kept. Program Records: We reviewed all the required records and were in compliance. Inspections: All inspections were monitored, and inspection dates are listed below. •Fire drill was conducted on 2/1/2024. •Emergency drill was conducted on 11/16/2024. •Fire inspection was completed on 9/18/2024 and was submitted to the Child Care Consultant within the required time frame. •Playground inspection was completed on 1/8/2024. •Sanitation inspection was conducted on 9/5/2023 and received a Superior classification. Indoor Learning Environment: I observed children in the indoor learning environment and the following items were posted in the classrooms that were monitored: Daily schedules, activity plans, staff/child ratio worksheets, emergency numbers, emergency procedures, arrival/departure procedures, summary of law and menus. Children were participating in a group game in the gym after checking in with the after school teachers and washing hands. They were well engaged and participating. The teachers were also actively involved with the activity. Outdoor Learning Environment: The outdoor learning environments were monitored and out of compliance. While the playground is a shared space with the Elementary School, it was clean and in good repair. The depth of the loose surfacing was not based on critical height of the equipment which does not meet compliance. Under two critical height structures there was no mulch present and not enough could be raked to be in compliance. Once our walk-thorough was completed, Ms. Pierce did submit a work order requesting more mulch and a copy of the work order. Staff Records: The staff-training worksheet was completed prior to the visit. There were two (2) new staff files to review today, and three (3) existing staff file. Please refer to the staff/training worksheet to review which files were monitored. All files were in order and well organized. The Shaken Baby Head Trauma training and policy was completed, but as best practice, I provided a DCDEE policy sheet to remain in compliance moving forward. Children’s Records: There are twenty-five (25) children enrolled in this center. There were ten (10) in attendance today. Three (3) children’s files were reviewed today, please refer to the children’s worksheet to review which files was monitored. The children’s files were also well organized and maintained. Medication: There was no medication or emergency medication to monitor. Nutrition: The facility was in compliance during today’s visit with Child Care Meal Patterns Requirements. The children were having assorted breakfast cereals and milk for snack. The kitchen was locked and off limits to the children and the refrigeration was in compliance. Weapons: Your facility reported that they were in compliance during today’s visit with Child Care Requirements regarding firearms. Transportation: The facility does not provide transportation. There was one (1) violation were observed today. The violations are as follows: Violation Number Comment Rule 1867 The depth of the loose surfacing was not based on critical height of the equipment. The depth of the loose surfacing was not in compliance with the both of the critical height of the equipment on the playground. .0605(k)(1-4) The violations not corrected during the visit must be corrected immediately. On or before 2/28/2024,I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Traci Meyer Carpenter Child Care Consultant PO Box 364 Matthews, NC 28105 Traci.meyer@dhhs.nc.gov. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent (75%). Any violation (s) documented may impact the compliance history score. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety seven percent (94%) prior to today’s visit. The compliance history could be impacted after today’s visit. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. Rated License: Your facility’s rated license cohort is cohort # two (2). The preparation year of the assessment is July 1st, 2024 to June 30th, 2025 and the assessment year is July 1st, 2025 to June 30th, 2026. Listed below are some items to do to get ready for the upcoming preparation and assessment years. •Have all staff update their information in the WORKS database. For more information, please go to https://ncchildcare.ncdhhs.gov/Services/DCDEE-WORKS. Have all teachers and staff print out their WORKS letter, so you can see if their education is updated. If any teachers have a BSAC certificate have them upload the certificate into their account. •Access the resources for your upcoming assessment at www.ncrlap.org. •Review the materials lists for each classroom. This list is to be used as a resource reminding you of some of the required items to promote quality in programming. •Contact CCRI and The Alliance for Children to have them assist you in providing guidance in preparation for the scales. •I shared Colon Hanely’s contact information who is with the Southwestern Child Development Commission, for assistance in and School Age assistance. Technical Assistance: •There are updated NC childcare laws that pertain to criminal background checks in addition to other updates. I shared where to find this information. •An updated Summary of the Law is available on the DCDEE website, please print and take down the previous version. •Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov/ to get the latest updates. •There is a rug in trailer three (3) that could be a slip hazard if not reinforced or some type of anti-slip mat was placed underneath it. This is something that should be addressed but is not in violation. •Remind parents/guardians to fill out each section of the child’s application and if there is a portion which does not pertain to them a n/a (not applicable) is appropriate. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings and violations with you, I encouraged to ask any questions and you did not have any. If you have questions or need further assistance, please contact me at 704-594-0041 or via email at Traci.Meyer@dhhs.nc.gov. Thank you for your assistance during today’s visit. Traci Meyer Carpenter Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.