Beddingfield DAY Care Center

10A NCAC 09 .0601 · Violation

Name of Operation: BEDDINGFIELD DAY CARE CENTER Facility ID: 98000001 Consultant: KESHIA HAYWARD Operation Type: Center Case Number: Visit Date: 10/8/2024 Number Present: 12 Completed Date: 10/8/2024 Age: From 3 To 4 Total Minutes: 100 Time In: 08:20 AM Time Out: 10:00 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor your facility for compliance with applicable child care requirements during a routine unannounced visit. T. Lamm, Lead Teacher with the visit. Twelve (12) children were observed in care today ranging from three to four years old. Children were engaged morning activities, free choice play with developmentally age-appropriate materials, outdoor play, interacting with the caregivers, eating breakfast, and completing toileting, and hand washing routines. Breakfast consisted of pancakes and milk. Currently this program operates with a five-star license. The last sanitation inspection was completed on June 27, 2024, earning a superior classification. The last fire inspection was completed on March 19, 2024, and the center was approved for daytime care. The last annual compliance visit was completed on March 19, 2024. The following violations were documented today. Violation Number Comment Rule 807 A safe indoor and outdoor environment was not provided for the children. The substitutes personal items including a purse was in a chair that was accessible to children 10A NCAC 09 .0601(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. A TB skin test was not on file for a substitute working at the center since September 16, 2024. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Emergency information was not on file for a substitute working at the center since September 16, 2024. .0701(a) 1067 Each new employee did not complete, within the first two weeks of employment, six clock hours of training in required topic areas. Documentation was not on file verifying six clock hours of training was completed by a substitute working at the center since September 16, 2024. .1101(a)(b) 1958 Substitute providers and volunteers did not have a health questionnaire on or before the first day of work and annually thereafter. A health questionnaire test was not on file for a substitute working at the center since September 16, 2024. 10A NCAC 09 .0701(a) The violations documented must be corrected immediately. Please send a compliance verification letter to me describing how the violations were corrected. You can submit the compliance verification letter by postal mail to Keshia Hayward, PO Box 1504 Greenville NC 27834, or email keshia.hayward@dhhs.nc.gov. The compliance verification letter must be received on or before October 22, 2024. The two-week time frame is established to allow you time for submitting your compliance verification letter. This timeframe is not intended to be used as a guide for correcting violations, as they should be corrected immediately. Please be aware that any written information submitted by you regarding correction of violations documented during the visit is legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined the information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility's Star Rated License could be issued. If sufficient information is not received by the due date, a follow-up visit will be conducted. OWNERSHIP STATUS: This program is currently owned by Wilson County Public Schools. Prior to making changes to the ownership status, contact me to discuss change of ownership procedures. COMPLIANCE HISTORY: The program's compliance history was reviewed with the operator. The program’s compliance history was 98% percent as of October 7, 2024. STAFF/CHILD INTERACTIONS: Upon arrival children were observed eating breakfast and engaged in free-choice play. Music was playing in the background. As children arrived, they were greeted and taken to get their hands washed. The substitute floated throughout the classroom interacting with the children while you complete other tasks. You periodically reminded children to the timeframe for starting the next activity. Children were encouraged to participate in monitoring the time. Once children cleaned up from free play, they participated in circle time lead by you and then proceeded to outdoor play right after. Four interns arrived as assisted with outdoor play. Children return form outdoor play and completed hand washing routines. A teacher directed art activity was completed with children. Some children went back to free-choice play. STAFF FILES: The file provided for the substitute did not include the following items: health questionnaire, TB skin test, documentation of orientation, an application or emergency information. You stated the substitute has been working with you for three weeks (September 16, 2024). You added the information requested was located at the central office. You attempted to contact the Education Coordinator to request the documentation; however, there was no answer. You were reminded the documentation must be retrieved and kept on file at the center while the substitute is working. I recommended utilizing the substitute file checklist to create her staff record. This will ensure all required documentation is received and kept on-site. SAFE ENVIRONMENT: The personal belongings of the substitute including a purse was in a chair at the desk near the door and accessible to children. You stated the substitute arrived shortly before me and placed the items in the chair. You added the items had not been in the location that long. The items were immediately removed and placed in a locked cabinet during the visit. Be reminded a safe environment must always be provided for children in care. FIRE INSPECTION REPORT: You gave me the original fire inspection report dated June 27, 2024. A copy of the fire inspection report was emailed to me on July 3, 2024. A copy of the report was made and left with you for the program records. At the conclusion of today’s visit, the visit summary report was completed, reviewed, and left with you. DCDEE RESOURCES: I recommended you periodically visit the DCDEE website at https://ncchildcare.ncdhhs.gov/ under the "What's New" tab to stay abreast of updated information provided. Be reminded you are responsible for maintaining compliance with all applicable child care requirements whether they have been discussed or reviewed with you in the past. CONTACT INFORMATION: If you have questions regarding today’s visit, my contact information is listed above. You may also contact Licensing Supervisor, Susan Fuller at 252-373-9809 or email susan.fuller@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0701 · Violation

Name of Operation: BEDDINGFIELD DAY CARE CENTER Facility ID: 98000001 Consultant: KESHIA HAYWARD Operation Type: Center Case Number: Visit Date: 10/8/2024 Number Present: 12 Completed Date: 10/8/2024 Age: From 3 To 4 Total Minutes: 100 Time In: 08:20 AM Time Out: 10:00 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor your facility for compliance with applicable child care requirements during a routine unannounced visit. T. Lamm, Lead Teacher with the visit. Twelve (12) children were observed in care today ranging from three to four years old. Children were engaged morning activities, free choice play with developmentally age-appropriate materials, outdoor play, interacting with the caregivers, eating breakfast, and completing toileting, and hand washing routines. Breakfast consisted of pancakes and milk. Currently this program operates with a five-star license. The last sanitation inspection was completed on June 27, 2024, earning a superior classification. The last fire inspection was completed on March 19, 2024, and the center was approved for daytime care. The last annual compliance visit was completed on March 19, 2024. The following violations were documented today. Violation Number Comment Rule 807 A safe indoor and outdoor environment was not provided for the children. The substitutes personal items including a purse was in a chair that was accessible to children 10A NCAC 09 .0601(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. A TB skin test was not on file for a substitute working at the center since September 16, 2024. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Emergency information was not on file for a substitute working at the center since September 16, 2024. .0701(a) 1067 Each new employee did not complete, within the first two weeks of employment, six clock hours of training in required topic areas. Documentation was not on file verifying six clock hours of training was completed by a substitute working at the center since September 16, 2024. .1101(a)(b) 1958 Substitute providers and volunteers did not have a health questionnaire on or before the first day of work and annually thereafter. A health questionnaire test was not on file for a substitute working at the center since September 16, 2024. 10A NCAC 09 .0701(a) The violations documented must be corrected immediately. Please send a compliance verification letter to me describing how the violations were corrected. You can submit the compliance verification letter by postal mail to Keshia Hayward, PO Box 1504 Greenville NC 27834, or email keshia.hayward@dhhs.nc.gov. The compliance verification letter must be received on or before October 22, 2024. The two-week time frame is established to allow you time for submitting your compliance verification letter. This timeframe is not intended to be used as a guide for correcting violations, as they should be corrected immediately. Please be aware that any written information submitted by you regarding correction of violations documented during the visit is legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined the information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility's Star Rated License could be issued. If sufficient information is not received by the due date, a follow-up visit will be conducted. OWNERSHIP STATUS: This program is currently owned by Wilson County Public Schools. Prior to making changes to the ownership status, contact me to discuss change of ownership procedures. COMPLIANCE HISTORY: The program's compliance history was reviewed with the operator. The program’s compliance history was 98% percent as of October 7, 2024. STAFF/CHILD INTERACTIONS: Upon arrival children were observed eating breakfast and engaged in free-choice play. Music was playing in the background. As children arrived, they were greeted and taken to get their hands washed. The substitute floated throughout the classroom interacting with the children while you complete other tasks. You periodically reminded children to the timeframe for starting the next activity. Children were encouraged to participate in monitoring the time. Once children cleaned up from free play, they participated in circle time lead by you and then proceeded to outdoor play right after. Four interns arrived as assisted with outdoor play. Children return form outdoor play and completed hand washing routines. A teacher directed art activity was completed with children. Some children went back to free-choice play. STAFF FILES: The file provided for the substitute did not include the following items: health questionnaire, TB skin test, documentation of orientation, an application or emergency information. You stated the substitute has been working with you for three weeks (September 16, 2024). You added the information requested was located at the central office. You attempted to contact the Education Coordinator to request the documentation; however, there was no answer. You were reminded the documentation must be retrieved and kept on file at the center while the substitute is working. I recommended utilizing the substitute file checklist to create her staff record. This will ensure all required documentation is received and kept on-site. SAFE ENVIRONMENT: The personal belongings of the substitute including a purse was in a chair at the desk near the door and accessible to children. You stated the substitute arrived shortly before me and placed the items in the chair. You added the items had not been in the location that long. The items were immediately removed and placed in a locked cabinet during the visit. Be reminded a safe environment must always be provided for children in care. FIRE INSPECTION REPORT: You gave me the original fire inspection report dated June 27, 2024. A copy of the fire inspection report was emailed to me on July 3, 2024. A copy of the report was made and left with you for the program records. At the conclusion of today’s visit, the visit summary report was completed, reviewed, and left with you. DCDEE RESOURCES: I recommended you periodically visit the DCDEE website at https://ncchildcare.ncdhhs.gov/ under the "What's New" tab to stay abreast of updated information provided. Be reminded you are responsible for maintaining compliance with all applicable child care requirements whether they have been discussed or reviewed with you in the past. CONTACT INFORMATION: If you have questions regarding today’s visit, my contact information is listed above. You may also contact Licensing Supervisor, Susan Fuller at 252-373-9809 or email susan.fuller@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0803 · Violation

Name of Operation: BEDDINGFIELD DAY CARE CENTER Facility ID: 98000001 Consultant: KESHIA HAYWARD Operation Type: Center Case Number: Visit Date: 3/19/2024 Number Present: 17 Completed Date: 3/19/2024 Age: From 3 To 5 Total Minutes: 110 Time In: 08:10 AM Time Out: 10:00 AM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp w/Rated Lic Assess Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor this program for compliance with applicable child care requirements during an annual compliance rated license visit. T. Lamm, Lead teacher and B. Batts, Legal Designee assisted with the visit. This center currently operates with a five-star license, earning seven points in the education component, seven points in the program standard component and 1 quality point for offering a staff benefits package and infrastructure of parent involvement. The last annual compliance visit was completed on August 30, 2023. The last sanitation inspection was completed on October 10, 2023, earning a “Superior” classification. The last fire inspection was completed on July 31, 2023, and the center was approved for daytime care only. Seventeen (17) children were observed in care today. Children were engaged in morning activities, free choice play with developmentally age-appropriate materials in various activity areas, completing toileting and hand washing routines, interacting with teachers, and eating breakfast. Breakfast consisted of chicken biscuits, apples, and milk. The following violation was documented. Violation Number Comment Rule 843 A drug or medicine was administered after its expiration date. An EpiPen onsite for one child enrolled expired in January 2024. 10A NCAC 09 .0803(1)(d) The violation documented must be corrected immediately. Please send a compliance verification letter to me describing how the violations were corrected. You can submit the compliance verification letter by postal mail to Keshia Hayward, PO Box 1504 Greenville NC 27834, or email keshia.hayward@dhhs.nc.gov. The compliance verification letter must be received on or before April 2, 2024. The two-week time frame is established to allow you time for submitting your compliance verification letter. This timeframe is not intended to be used as a guide for correcting violations, as they should be corrected immediately. Please be aware that any written information submitted by you regarding correction of violations documented during the visit is legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility's Star Rated License could be issued. If sufficient information is not received by the due date, a follow-up visit will be conducted. OWNERSHIP STATUS: Wilson County Public Schools/Beddingfield High School is listed as the owner of this program. Prior to making changes in the ownership status, contact me to discuss ownership procedures. FACILITY PROFILE INFORMATION: You verified the phone number email address and mailing address listed on the facility profile are correct. If changes in your facility’s information occur in the future, contact me at 252-214-2709 or email keshia.hayward@dhhs.nc.gov to discuss the changes and ensure accurate information is updated in our system. MEDICATION REQUIREMENTS: An EpiPen onsite for one child enrolled expired in January 2024; however, the permission to administer medication form indicated the expiration date was September 2024. It was recommended that staff review the medication and permission forms periodically to monitor expiration dates. You should ensure expiration dates on the permission form and medication match. Any medication with expired expiration dates should be sent home to parents. Parents should be notified early about medications with upcoming medication dates to allow time for replacing it. STAR RATED LICENSE: This facility is due to complete the three-year Rated License reassessment as part of Cohort 1; however, you requested to complete the environment rating scale assessment prior to the end of this school year. The Rated License Assessment Review Form was reviewed and signed during today's visit. The North Carolina Rated License Assessment Project's website address is: www.ncrlap.org. You can access additional notes for clarification, many resources and view webinars related to the ERS. You stated staff have the most current Early Childhood Environment Rating Scale, revised book, and All about the ECERS-R book that you can use to reference prior to the ERS being conducted. Staff members can also watch webinars by accessing them on the NCRLAP's website. There are also other good resources available for review as well. You can also share these resources with the high school student intern who assists with interacting, observing, and caring for the children at this facility. When the assessment is conducted the assessor will document and observe all the people present in the room, including the high school student interns if applicable on that day. EDUCATION COMPONENT: Education for staff members was reviewed today. Two teachers are required for this program. Based on my review of education evaluated in DCDEE WORKS, the lead teacher has earned an AAS degree in ECE, ECE Scale Level 12 and thirty-six years of work experience in a licensed child care facility. The teacher assistant has earned a high school diploma and NCECC, plus 9 extra hours in early childhood education. The principal who serves as the administrator has earned a LVL 3 administrator and principal license. It appears your program will remain eligible to earn seven (7) points in the education component. PROGRAM STANDARD COMPONENT: Points in program standards will be determined when the scores from the environment rating scale are received. I will review the environment rating scale report and eligible point earned during the next visit. QUALITY POINT OPTION: You stated the program would like to maintain the same quality point for offering a staff benefit package and infrastructure of parent involvement. LEAD WATER/PAINT AND ASBESTOS: The Clean Water for Carolina Kids program is expanding to the Clean Classrooms for Carolina Kids program. This is a legislatively mandated effort to address lead and asbestos hazards in North Carolina public schools, licensed child care centers, and licensed family child care homes. Participation allows facilities to meet all rule requirements for identified lead and asbestos hazards, as required by law. Rules 10A NCAC 41C .1001 through .1007 require all programs to be free of lead and asbestos hazards. RTI is coordinating all the lead in water, paint and asbestos testing and remediation. There are webinars that child care providers can watch to get instructions. Go to https://www.cleanwaterforuskids.org/en/carolina/ for more information. Currently operating child care facilities are required to test for lead in paint and asbestos once unless the consultant notes a concern during a visit and refers the program to environmental health. All existing licensed programs must complete the application summary for their program regarding lead paint and asbestos by May 1, 2024. The application is on the https://www.cleanwaterforuskids.org/en/carolina/ website. CHILD CARE RULE UPDATES EFFECTIVE JANUARY 2024: Please ensure you are using the updated rule book dated January 1, 2024, and review information in the DCDEE Moodle regarding the updated rule changes. You will need to have an NCID - the same NCID that you use for the health & safety training, WORKS login, and/or the CBC Portal - to participate in Moodle training. If you do not have an NCID, use this link to get one: https://ncid.nc.gov. Rule training modules can be found in the same course as the October 2017 Child Care Rule Rollout. If you are unfamiliar with the Child Care Rule Rollout within Moodle and how to navigate, please visit: https://ncchildcare.ncdhhs.gov/Learning-Resources/How-to-Navigate-Moodle. To get help with Moodle, email DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-9326. PROVIDER ACCESS to the BACKGROUND CHECK MANAGEMENT SYSTEM DCDEE has launched the Provider Portal for ABCMS effective February 1, 2024. This access will allow providers to: •See applicants that associate themselves with their facility and allow them to “hire” the applicant to their roster •See the real-time background check status of staff members •Run a printable report of the staff roster to assist with compliance visits To gain access to the Provider Portal complete the ABCMS Child Care Provider Portal Training on DCDEE's Moodle. The training consists of watching a short video then taking a test about the video. A certificate will be issued upon successful completion of the test. Email the certificate along with your full name, position and Facility ID to DCDEE_ABCMS_Provider@dhhs.nc.gov to get access to the portal. We will grant your access within 2 business days. Please do not use this email account to ask background check questions. If you have general questions, please continue to use DHHS.CBC.Unit@dhhs.nc.gov. EQUIVALENCY EXAM OFFLINE for MAINTENANCE: The NC Early Childhood Equivalency exam located in Moodle will be unavailable until further notice for updates. In the meantime, earn the Early Childhood Education Certificate by enrolling in EDU 119 at a local community college. Better yet, take advantage of DCDEE’s offer of a No-Cost Professional Development Teacher Membership and earn your CDA! The NC Early Childhood Equivalency exam located in Moodle will be unavailable until further notice for updates. In the meantime, earn the Early Childhood Education Certificate by enrolling in EDU 119 at a local community college. DCDEE RESOURCES: I recommended you periodically visit the DCDEE website at https://ncchildcare.ncdhhs.gov/ under the "What's New" tab to stay abreast of updated information provided. Be reminded you are responsible for maintaining compliance with all applicable child care requirements whether they have been discussed or reviewed with you in the past. CONTACT INFORMATION: If you have questions regarding today’s visit, my contact information is listed above. You may also contact Licensing Supervisor, Susan Fuller at 252-373-9809 or email susan.fuller@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times