10A NCAC 09 .1102 · Violation

Name of Operation: OLD DOCK ELEMENTARY Facility ID: 24000133 Consultant: AMY WANGLER Operation Type: Center Case Number: Visit Date: 2/22/2024 Number Present: 21 Completed Date: 2/22/2024 Age: From 4 To 5 Total Minutes: 135 Time In: 10:30 AM Time Out: 12:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable child care requirements pertinent to this visit type. This facility currently operates with a Five Star license issued April 26, 2022, earning 7 points in Education, 7 points in Program Standards, and 1 Quality Point. Restrictions on the permit include: a first shift capacity of 36 children 3-6 years of age, meets enhanced space, and meets enhanced ratios minus one. Restrictions were in compliance today. The program was also monitored for compliance with implementing an approved curriculum as required for all four and five star licensed facilities where four-year-old children are enrolled; this program uses The Creative Curriculum, Guided Edition. The last annual compliance visit was conducted March 1, 2023. A Superior sanitation rating was obtained January 23, 2024, and a satisfactory fire inspection was conducted September 25, 2023. Prior to today’s visit, the facility had an eighteen-month compliance history score of 96%. Administrator, L. Faulk, and Lead Teachers, B. Ward and P. Whitesides, were present and available for consultation today. Due to the consultant’s schedule, this visit began after 9:00 A.M. Two indoor spaces and one outdoor space are approved for use by children. Upon arrival, children enrolled in Space #200 were observed in the cafeteria, eating lunch consisting of a choice between fried chicken or ham, broccoli, salad, rice, fresh grapes, whole grain roll, and milk. Children enrolled in Space #202 entered the cafeteria several minutes later. Staff members assisted children and sat with them while they ate. After lunch, children returned to the classrooms, washed their hands, and participated in group games including Color and Shape Bingo. Next, children in Space #200 went to the fenced in playground, where they rode tricycles, played in the sand table, and blew bubbles. Children in Space #202 participated in free choice activities indoors, including working at the writing table, pretending to cook food in the dramatic play kitchen, and practicing handwriting. All staff members employed more than one year have completed the Health and Safety trainings as outlined in Child Care Rule 10A NCAC 09 .1102, and staff members who initially completed training in 2017 have now repeated all topics as required. Today it was observed that the climbing structure on the playground is still roped off with caution tape to prevent accessibility. New materials and equipment were observed, including hopping balls, riding toys, a see saw and a dome climber. It was discussed that since the dome climber is currently movable, resilient surfacing is not required, however if it was anchored then surfacing such as the rubber mulch under the climbing structure would be required. It was also discussed that Environment Rating Scales will require surfacing regardless of whether the equipment is movable. NC Pre-K Site Monitoring Both spaces in use are operated as NC Pre-K classrooms. The NC Pre-K requirements in Section .3000 of the Child Care Rules were monitored for compliance today. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. Children in this program attend from 7:30am to 3:00pm, meeting the instructional day requirement of 6.5 hours. This NC Pre-K program uses Creative Curriculum, Brigance Developmental screening, and Teaching Strategies Gold for their ongoing assessments. Developmental screenings and health assessments including vision, hearing, and dental screenings were on file for all NC Pre-K children’s files reviewed. Evidence of on-going assessments was observed in children’s files and on the Teaching Strategies GOLD website. The NC Pre-K Site Monitoring Tool for 2023-2024 was signed by Terri Ard, representative of contracting agency Columbus County Schools, during an on-site visit November 1, 2023. It was noted that all requirements were in compliance. NC Pre-K staff information was verified in the NC Pre-K Plan and all staff meet education requirements or have been approved as long-term substitutes. The Early Childhood Environment Rating Scale-Revised (ECERS-R) score received on March 30, 2022 was 6.2. Child Care programs are expected to always achieve and maintain compliance with child care rules, and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The following violations were observed today and must be corrected immediately: Violation Number Comment Rule 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. An Epi-pen was observed in Space #200 without the original labeled container. .0803(2)(a) 1834 Application did not have a medical action plan attached for any child with health care needs such as allergies, asthma, or other chronic conditions that require specialized health services. Medical action plans were not observed for a child with asthma and a child with an allergy. .0801(b) A compliance letter including detailed information about how all violations have been corrected must be received by March 7, 2024. Include any supporting documentation with your response (if applicable). Your letter will be used as verification that violations have been corrected and compliance is maintained; your written response is considered a legal document so must be accurate and truthful. If you email the compliance letter, it must be sent using the email address registered with DCDEE and include your facility name and ID number. If sufficient information is not received by the due date, a follow-up visit will be conducted. Technical Assistance Regarding Violations Cited Technical assistance was provided today to all staff including the school nurse regarding the requirement for medical action plans. As discussed, for any child with health care needs such as allergies, asthma, or other chronic conditions that require specialized health services, a medical action plan shall be attached to the application. The medical action plan shall be completed by the child's parent or a health care professional and may include the following: (1) a list of the child's diagnosis or diagnoses including dietary, environmental, and activity considerations that are applicable; (2) contact information for the child's health care professional(s); (3) medications to be administered on a scheduled basis; and (4) medications to be administered on an emergency basis with symptoms, and instructions. We also discussed that prescribed medications shall be stored in the original containers in which they were dispensed with the pharmacy labels. Designated emergency medications shall be stored out of reach of children at least five feet high but are not required to be in locked storage. Remember to send a picture of the labeled box for the Epi-pen in Space #200 and copies of completed action plans for A. White and G. Wright to verify compliance. Technical Assistance Technical assistance was also provided today regarding some recordkeeping requirements and completion of the Staff and Training Worksheet. As discussed, Off-site Verification Forms for staff and transportation records maintained off-site should be completed and signed at the beginning of each school year to verify compliance. These forms may be kept in the recordkeeping box in one of the classrooms. Today I also showed you how to complete the training section of the Staff and Training Worksheet, and we discussed items requiring annual updates such as health questionnaires and emergency information forms. Please let me know if you have any other questions about Pre-K recordkeeping. Today we also reviewed substitute staff requirements. I urged you to use the Substitute Staff file checklist from Provider Documents on the DCDEE website to assist with compliance. We discussed that C. Clark needs to complete all Health and Safety training topics by November 2024 if she remains as a regular substitute in the Pre-K classrooms. In addition, any substitutes who work more than ten days out of a 12-month period in Pre-K must also complete these training modules. I emailed Ms. Clark the information for how to access Moodle and find the health and safety trainings after the visit. Technical assistance was also provided today regarding on-going assessments for children. As discussed, since a long-term substitute lead teacher is in place in Space #200, it may be helpful for the lead teacher in Space #202 to assist her with Teaching Strategies assessments to ensure NC Pre-K children are still getting all services as required. Tracking children’s progress and using checkpoints to inform families of how they are doing is an essential part of NC Pre-K and preparing children for Kindergarten. You may also wish to seek out training opportunities through Teaching Strategies GOLD, or reach out to Ms. Ard for assistance when needed. Rated License Information It was verified today that the facility is maintaining compliance with Program Standards points, Education points and the Quality point. As discussed during the Routine Unannounced visit September 26, 2023, your program was assigned to “Cohort 3” in the “cohort model” of resuming rated license reassessments. As a reminder, 7/1/25-6/30/26 will be your “planning/preparation” year, and your next reassessment will be required between 7/1/26-6/30/27. As you typically have the Early Childhood Environment Rating Scales- Revised (ECERS-R) conducted, we discussed that you will have the option to request an ECERS-R assessment during your planning year if you wish, or you may wait until your reassessment year. You may also wish to request an outreach assessment from NCRLAP this year or next year. I will be in touch regarding timelines for reassessment as your planning year approaches. Reminders You must conduct a fire drill by the end of February, and a shelter-in-place or lockdown drill by March 13, 2024 to remain in compliance. Child Care Rules were revised January 1, 2024, and a new rule book was posted to the DCDEE website. As discussed, you should discard any old versions of the rules and ensure you are referring to the most current rule book when reviewing or researching requirements. Training modules on the new rules are now available in Moodle under the Child Care Rule Rollout section. For more information regarding the “cohort model” of resuming rated license reassessments, and opportunities for training and technical assistance as you prepare for a reassessment, you may visit https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/Resuming-Star-Rated-License. At the end of this visit, documentation could not be complete electronically, but was reviewed with you. The full electronic visit summary was emailed to you on February 23, 2024. Please remember it is your responsibility to comply with all child care rules and requirements at all times. If you have questions or need assistance please feel free to contact me at 910-338-7038 or amy.wangler@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: ratio. Open / not marked corrected.

10A NCAC 09 .3009 · Violation

Name of Operation: OLD DOCK ELEMENTARY Facility ID: 24000133 Consultant: AMY WANGLER Operation Type: Center Case Number: Visit Date: 2/22/2024 Number Present: 21 Completed Date: 2/22/2024 Age: From 4 To 5 Total Minutes: 135 Time In: 10:30 AM Time Out: 12:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable child care requirements pertinent to this visit type. This facility currently operates with a Five Star license issued April 26, 2022, earning 7 points in Education, 7 points in Program Standards, and 1 Quality Point. Restrictions on the permit include: a first shift capacity of 36 children 3-6 years of age, meets enhanced space, and meets enhanced ratios minus one. Restrictions were in compliance today. The program was also monitored for compliance with implementing an approved curriculum as required for all four and five star licensed facilities where four-year-old children are enrolled; this program uses The Creative Curriculum, Guided Edition. The last annual compliance visit was conducted March 1, 2023. A Superior sanitation rating was obtained January 23, 2024, and a satisfactory fire inspection was conducted September 25, 2023. Prior to today’s visit, the facility had an eighteen-month compliance history score of 96%. Administrator, L. Faulk, and Lead Teachers, B. Ward and P. Whitesides, were present and available for consultation today. Due to the consultant’s schedule, this visit began after 9:00 A.M. Two indoor spaces and one outdoor space are approved for use by children. Upon arrival, children enrolled in Space #200 were observed in the cafeteria, eating lunch consisting of a choice between fried chicken or ham, broccoli, salad, rice, fresh grapes, whole grain roll, and milk. Children enrolled in Space #202 entered the cafeteria several minutes later. Staff members assisted children and sat with them while they ate. After lunch, children returned to the classrooms, washed their hands, and participated in group games including Color and Shape Bingo. Next, children in Space #200 went to the fenced in playground, where they rode tricycles, played in the sand table, and blew bubbles. Children in Space #202 participated in free choice activities indoors, including working at the writing table, pretending to cook food in the dramatic play kitchen, and practicing handwriting. All staff members employed more than one year have completed the Health and Safety trainings as outlined in Child Care Rule 10A NCAC 09 .1102, and staff members who initially completed training in 2017 have now repeated all topics as required. Today it was observed that the climbing structure on the playground is still roped off with caution tape to prevent accessibility. New materials and equipment were observed, including hopping balls, riding toys, a see saw and a dome climber. It was discussed that since the dome climber is currently movable, resilient surfacing is not required, however if it was anchored then surfacing such as the rubber mulch under the climbing structure would be required. It was also discussed that Environment Rating Scales will require surfacing regardless of whether the equipment is movable. NC Pre-K Site Monitoring Both spaces in use are operated as NC Pre-K classrooms. The NC Pre-K requirements in Section .3000 of the Child Care Rules were monitored for compliance today. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. Children in this program attend from 7:30am to 3:00pm, meeting the instructional day requirement of 6.5 hours. This NC Pre-K program uses Creative Curriculum, Brigance Developmental screening, and Teaching Strategies Gold for their ongoing assessments. Developmental screenings and health assessments including vision, hearing, and dental screenings were on file for all NC Pre-K children’s files reviewed. Evidence of on-going assessments was observed in children’s files and on the Teaching Strategies GOLD website. The NC Pre-K Site Monitoring Tool for 2023-2024 was signed by Terri Ard, representative of contracting agency Columbus County Schools, during an on-site visit November 1, 2023. It was noted that all requirements were in compliance. NC Pre-K staff information was verified in the NC Pre-K Plan and all staff meet education requirements or have been approved as long-term substitutes. The Early Childhood Environment Rating Scale-Revised (ECERS-R) score received on March 30, 2022 was 6.2. Child Care programs are expected to always achieve and maintain compliance with child care rules, and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The following violations were observed today and must be corrected immediately: Violation Number Comment Rule 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. An Epi-pen was observed in Space #200 without the original labeled container. .0803(2)(a) 1834 Application did not have a medical action plan attached for any child with health care needs such as allergies, asthma, or other chronic conditions that require specialized health services. Medical action plans were not observed for a child with asthma and a child with an allergy. .0801(b) A compliance letter including detailed information about how all violations have been corrected must be received by March 7, 2024. Include any supporting documentation with your response (if applicable). Your letter will be used as verification that violations have been corrected and compliance is maintained; your written response is considered a legal document so must be accurate and truthful. If you email the compliance letter, it must be sent using the email address registered with DCDEE and include your facility name and ID number. If sufficient information is not received by the due date, a follow-up visit will be conducted. Technical Assistance Regarding Violations Cited Technical assistance was provided today to all staff including the school nurse regarding the requirement for medical action plans. As discussed, for any child with health care needs such as allergies, asthma, or other chronic conditions that require specialized health services, a medical action plan shall be attached to the application. The medical action plan shall be completed by the child's parent or a health care professional and may include the following: (1) a list of the child's diagnosis or diagnoses including dietary, environmental, and activity considerations that are applicable; (2) contact information for the child's health care professional(s); (3) medications to be administered on a scheduled basis; and (4) medications to be administered on an emergency basis with symptoms, and instructions. We also discussed that prescribed medications shall be stored in the original containers in which they were dispensed with the pharmacy labels. Designated emergency medications shall be stored out of reach of children at least five feet high but are not required to be in locked storage. Remember to send a picture of the labeled box for the Epi-pen in Space #200 and copies of completed action plans for A. White and G. Wright to verify compliance. Technical Assistance Technical assistance was also provided today regarding some recordkeeping requirements and completion of the Staff and Training Worksheet. As discussed, Off-site Verification Forms for staff and transportation records maintained off-site should be completed and signed at the beginning of each school year to verify compliance. These forms may be kept in the recordkeeping box in one of the classrooms. Today I also showed you how to complete the training section of the Staff and Training Worksheet, and we discussed items requiring annual updates such as health questionnaires and emergency information forms. Please let me know if you have any other questions about Pre-K recordkeeping. Today we also reviewed substitute staff requirements. I urged you to use the Substitute Staff file checklist from Provider Documents on the DCDEE website to assist with compliance. We discussed that C. Clark needs to complete all Health and Safety training topics by November 2024 if she remains as a regular substitute in the Pre-K classrooms. In addition, any substitutes who work more than ten days out of a 12-month period in Pre-K must also complete these training modules. I emailed Ms. Clark the information for how to access Moodle and find the health and safety trainings after the visit. Technical assistance was also provided today regarding on-going assessments for children. As discussed, since a long-term substitute lead teacher is in place in Space #200, it may be helpful for the lead teacher in Space #202 to assist her with Teaching Strategies assessments to ensure NC Pre-K children are still getting all services as required. Tracking children’s progress and using checkpoints to inform families of how they are doing is an essential part of NC Pre-K and preparing children for Kindergarten. You may also wish to seek out training opportunities through Teaching Strategies GOLD, or reach out to Ms. Ard for assistance when needed. Rated License Information It was verified today that the facility is maintaining compliance with Program Standards points, Education points and the Quality point. As discussed during the Routine Unannounced visit September 26, 2023, your program was assigned to “Cohort 3” in the “cohort model” of resuming rated license reassessments. As a reminder, 7/1/25-6/30/26 will be your “planning/preparation” year, and your next reassessment will be required between 7/1/26-6/30/27. As you typically have the Early Childhood Environment Rating Scales- Revised (ECERS-R) conducted, we discussed that you will have the option to request an ECERS-R assessment during your planning year if you wish, or you may wait until your reassessment year. You may also wish to request an outreach assessment from NCRLAP this year or next year. I will be in touch regarding timelines for reassessment as your planning year approaches. Reminders You must conduct a fire drill by the end of February, and a shelter-in-place or lockdown drill by March 13, 2024 to remain in compliance. Child Care Rules were revised January 1, 2024, and a new rule book was posted to the DCDEE website. As discussed, you should discard any old versions of the rules and ensure you are referring to the most current rule book when reviewing or researching requirements. Training modules on the new rules are now available in Moodle under the Child Care Rule Rollout section. For more information regarding the “cohort model” of resuming rated license reassessments, and opportunities for training and technical assistance as you prepare for a reassessment, you may visit https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/Resuming-Star-Rated-License. At the end of this visit, documentation could not be complete electronically, but was reviewed with you. The full electronic visit summary was emailed to you on February 23, 2024. Please remember it is your responsibility to comply with all child care rules and requirements at all times. If you have questions or need assistance please feel free to contact me at 910-338-7038 or amy.wangler@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: OLD DOCK ELEMENTARY Facility ID: 24000133 Consultant: AMY WANGLER Operation Type: Center Case Number: Visit Date: 2/22/2024 Number Present: 21 Completed Date: 2/22/2024 Age: From 4 To 5 Total Minutes: 135 Time In: 10:30 AM Time Out: 12:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable child care requirements pertinent to this visit type. This facility currently operates with a Five Star license issued April 26, 2022, earning 7 points in Education, 7 points in Program Standards, and 1 Quality Point. Restrictions on the permit include: a first shift capacity of 36 children 3-6 years of age, meets enhanced space, and meets enhanced ratios minus one. Restrictions were in compliance today. The program was also monitored for compliance with implementing an approved curriculum as required for all four and five star licensed facilities where four-year-old children are enrolled; this program uses The Creative Curriculum, Guided Edition. The last annual compliance visit was conducted March 1, 2023. A Superior sanitation rating was obtained January 23, 2024, and a satisfactory fire inspection was conducted September 25, 2023. Prior to today’s visit, the facility had an eighteen-month compliance history score of 96%. Administrator, L. Faulk, and Lead Teachers, B. Ward and P. Whitesides, were present and available for consultation today. Due to the consultant’s schedule, this visit began after 9:00 A.M. Two indoor spaces and one outdoor space are approved for use by children. Upon arrival, children enrolled in Space #200 were observed in the cafeteria, eating lunch consisting of a choice between fried chicken or ham, broccoli, salad, rice, fresh grapes, whole grain roll, and milk. Children enrolled in Space #202 entered the cafeteria several minutes later. Staff members assisted children and sat with them while they ate. After lunch, children returned to the classrooms, washed their hands, and participated in group games including Color and Shape Bingo. Next, children in Space #200 went to the fenced in playground, where they rode tricycles, played in the sand table, and blew bubbles. Children in Space #202 participated in free choice activities indoors, including working at the writing table, pretending to cook food in the dramatic play kitchen, and practicing handwriting. All staff members employed more than one year have completed the Health and Safety trainings as outlined in Child Care Rule 10A NCAC 09 .1102, and staff members who initially completed training in 2017 have now repeated all topics as required. Today it was observed that the climbing structure on the playground is still roped off with caution tape to prevent accessibility. New materials and equipment were observed, including hopping balls, riding toys, a see saw and a dome climber. It was discussed that since the dome climber is currently movable, resilient surfacing is not required, however if it was anchored then surfacing such as the rubber mulch under the climbing structure would be required. It was also discussed that Environment Rating Scales will require surfacing regardless of whether the equipment is movable. NC Pre-K Site Monitoring Both spaces in use are operated as NC Pre-K classrooms. The NC Pre-K requirements in Section .3000 of the Child Care Rules were monitored for compliance today. Staff-child ratios and maximum group sizes required in Child Care Rule 10A NCAC 09 .3009 were verified in compliance. Children in this program attend from 7:30am to 3:00pm, meeting the instructional day requirement of 6.5 hours. This NC Pre-K program uses Creative Curriculum, Brigance Developmental screening, and Teaching Strategies Gold for their ongoing assessments. Developmental screenings and health assessments including vision, hearing, and dental screenings were on file for all NC Pre-K children’s files reviewed. Evidence of on-going assessments was observed in children’s files and on the Teaching Strategies GOLD website. The NC Pre-K Site Monitoring Tool for 2023-2024 was signed by Terri Ard, representative of contracting agency Columbus County Schools, during an on-site visit November 1, 2023. It was noted that all requirements were in compliance. NC Pre-K staff information was verified in the NC Pre-K Plan and all staff meet education requirements or have been approved as long-term substitutes. The Early Childhood Environment Rating Scale-Revised (ECERS-R) score received on March 30, 2022 was 6.2. Child Care programs are expected to always achieve and maintain compliance with child care rules, and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The following violations were observed today and must be corrected immediately: Violation Number Comment Rule 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. An Epi-pen was observed in Space #200 without the original labeled container. .0803(2)(a) 1834 Application did not have a medical action plan attached for any child with health care needs such as allergies, asthma, or other chronic conditions that require specialized health services. Medical action plans were not observed for a child with asthma and a child with an allergy. .0801(b) A compliance letter including detailed information about how all violations have been corrected must be received by March 7, 2024. Include any supporting documentation with your response (if applicable). Your letter will be used as verification that violations have been corrected and compliance is maintained; your written response is considered a legal document so must be accurate and truthful. If you email the compliance letter, it must be sent using the email address registered with DCDEE and include your facility name and ID number. If sufficient information is not received by the due date, a follow-up visit will be conducted. Technical Assistance Regarding Violations Cited Technical assistance was provided today to all staff including the school nurse regarding the requirement for medical action plans. As discussed, for any child with health care needs such as allergies, asthma, or other chronic conditions that require specialized health services, a medical action plan shall be attached to the application. The medical action plan shall be completed by the child's parent or a health care professional and may include the following: (1) a list of the child's diagnosis or diagnoses including dietary, environmental, and activity considerations that are applicable; (2) contact information for the child's health care professional(s); (3) medications to be administered on a scheduled basis; and (4) medications to be administered on an emergency basis with symptoms, and instructions. We also discussed that prescribed medications shall be stored in the original containers in which they were dispensed with the pharmacy labels. Designated emergency medications shall be stored out of reach of children at least five feet high but are not required to be in locked storage. Remember to send a picture of the labeled box for the Epi-pen in Space #200 and copies of completed action plans for A. White and G. Wright to verify compliance. Technical Assistance Technical assistance was also provided today regarding some recordkeeping requirements and completion of the Staff and Training Worksheet. As discussed, Off-site Verification Forms for staff and transportation records maintained off-site should be completed and signed at the beginning of each school year to verify compliance. These forms may be kept in the recordkeeping box in one of the classrooms. Today I also showed you how to complete the training section of the Staff and Training Worksheet, and we discussed items requiring annual updates such as health questionnaires and emergency information forms. Please let me know if you have any other questions about Pre-K recordkeeping. Today we also reviewed substitute staff requirements. I urged you to use the Substitute Staff file checklist from Provider Documents on the DCDEE website to assist with compliance. We discussed that C. Clark needs to complete all Health and Safety training topics by November 2024 if she remains as a regular substitute in the Pre-K classrooms. In addition, any substitutes who work more than ten days out of a 12-month period in Pre-K must also complete these training modules. I emailed Ms. Clark the information for how to access Moodle and find the health and safety trainings after the visit. Technical assistance was also provided today regarding on-going assessments for children. As discussed, since a long-term substitute lead teacher is in place in Space #200, it may be helpful for the lead teacher in Space #202 to assist her with Teaching Strategies assessments to ensure NC Pre-K children are still getting all services as required. Tracking children’s progress and using checkpoints to inform families of how they are doing is an essential part of NC Pre-K and preparing children for Kindergarten. You may also wish to seek out training opportunities through Teaching Strategies GOLD, or reach out to Ms. Ard for assistance when needed. Rated License Information It was verified today that the facility is maintaining compliance with Program Standards points, Education points and the Quality point. As discussed during the Routine Unannounced visit September 26, 2023, your program was assigned to “Cohort 3” in the “cohort model” of resuming rated license reassessments. As a reminder, 7/1/25-6/30/26 will be your “planning/preparation” year, and your next reassessment will be required between 7/1/26-6/30/27. As you typically have the Early Childhood Environment Rating Scales- Revised (ECERS-R) conducted, we discussed that you will have the option to request an ECERS-R assessment during your planning year if you wish, or you may wait until your reassessment year. You may also wish to request an outreach assessment from NCRLAP this year or next year. I will be in touch regarding timelines for reassessment as your planning year approaches. Reminders You must conduct a fire drill by the end of February, and a shelter-in-place or lockdown drill by March 13, 2024 to remain in compliance. Child Care Rules were revised January 1, 2024, and a new rule book was posted to the DCDEE website. As discussed, you should discard any old versions of the rules and ensure you are referring to the most current rule book when reviewing or researching requirements. Training modules on the new rules are now available in Moodle under the Child Care Rule Rollout section. For more information regarding the “cohort model” of resuming rated license reassessments, and opportunities for training and technical assistance as you prepare for a reassessment, you may visit https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/Resuming-Star-Rated-License. At the end of this visit, documentation could not be complete electronically, but was reviewed with you. The full electronic visit summary was emailed to you on February 23, 2024. Please remember it is your responsibility to comply with all child care rules and requirements at all times. If you have questions or need assistance please feel free to contact me at 910-338-7038 or amy.wangler@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: OLD DOCK ELEMENTARY Facility ID: 24000133 Consultant: AMY WANGLER Operation Type: Center Case Number: Visit Date: 9/26/2023 Number Present: 20 Completed Date: 9/26/2023 Age: From 3 To 4 Total Minutes: 90 Time In: 01:00 PM Time Out: 02:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable child care requirements pertinent to this visit type. This facility currently operates with a Five Star license issued April 26, 2022, earning 7 points in Education, 7 points in Program Standards, and 1 Quality Point. Restrictions on the permit include: a first shift capacity of 36 children 3-6 years of age, meets enhanced space, and meets enhanced ratios minus one. Restrictions were in compliance today. The program was also monitored for compliance with implementing an approved curriculum as required for all four and five star licensed facilities where four-year-old children are enrolled; this program uses The Creative Curriculum, Guided Edition. The last annual compliance visit was conducted March 1, 2023. A Superior sanitation rating was obtained February 27, 2023, and a satisfactory fire inspection was conducted October 11, 2022. Prior to today’s visit, the facility had an eighteen-month compliance history score of 99%. Lead teacher, P. Whitesides, was present and available for consultation today. Two indoor spaces and one outdoor space are approved for use by children. Upon arrival, children in Space #202 were observed engaged in a large group transition activity during which Ms. Whitesides passed around a bean bag and children sang along with a song. The assistant teacher assigned to this space took small groups of children to the hallway restrooms as well during this time. Ms. Whitesides stated both teachers assigned to Space #200 were out today, and only one substitute teacher was available, so two children from Space #200 were visiting Space #202 to maintain compliance with staff/child ratios. Children in Space #200 were observed in rest time routines. They rested on appropriately spaced cots with individual linens. Lights were dimmed and soft music played. The substitute teacher provided adequate supervision during rest time. After they finished bathroom routines, children enrolled in Space #202 were also observed resting. New staff members have not been hired since the Annual Compliance visit, however requirements were monitored and in compliance for the substitute staff member present today. It was also observed that the deteriorating platform on the climbing structure on the playground is still being kept inaccessible to children using caution tape. Child Care programs are expected to always achieve and maintain compliance with child care rules, and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The following violations were observed today and must be corrected immediately: Violation Number Comment Rule 705 Equipment and furnishings were not sturdy, stable and free of hazards. Four protruding bolts were observed in the plastic border surrounding the fall zone on the playground. .0601(c) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. An aerosol can of disinfectant was observed in an unlocked cabinet is Space #202. In addition, aerosol cans of disinfectant and bottles of bleach were observed in an unlocked cabinet in Space #200. .2820(b) A compliance letter including detailed information about how all violations have been corrected must be received by October 10, 2023. Include any supporting documentation with your response (if applicable). Your letter will be used as verification that violations have been corrected and compliance is maintained; your written response is considered a legal document so must be accurate and truthful. If you email the compliance letter, it must be sent using the email address registered with DCDEE and include your facility name and ID number. If sufficient information is not received by the due date, a follow-up visit will be conducted. Technical Assistance Regarding Violations Cited As discussed, for the safety of the children, you must ensure protruding bolts are hammered down to avoid potential tripping and entanglement injuries. Today you stated you asked custodial staff to assist with this. You also moved the aerosol can observed in Space #202 to a different cabinet which locks, and put in a maintenance request to get the lock fixed on the cabinet in Space #200. As discussed, you must move all hazardous cleaning supplies to locked storage until the lock can be repaired. Technical Assistance Technical assistance was provided today regarding monitoring the condition of the playground climber. As discussed, while you have made the deteriorating platform inaccessible, it may still be possible for children to reach through the tape and come into contact with the rusty, sharp edges. The covering on the platform at the top of the stairs is also starting to peel away, revealing rusty metal underneath; it may only be a matter of time before this metal starts to erode as well. You must continue to monitor this piece of equipment for safety hazards, and it may be best to request to use some of the recently awarded NC Pre-K funding to repair or replace the structure. You also asked about using funding to expand the playground and add a bicycle path, which I agree would be a good use as well. Please keep me updated with plans to repair or replace equipment. Technical assistance was also provided today regarding diapering and toileting routines. As discussed, use of the diaper changing table and procedure is only required when children are wearing diapers. If children are wearing disposable underwear like Pull-ups, you may assist them with changing soiled Pull-ups just as you would with changing underwear. Ensure that you help clean the child if needed and that both your hands and the child’s hands are washed afterwards. As discussed today, if you use one of the bathroom sinks (with hot water), this will save you the step of having to disinfect the classroom handwashing sink after change of use. Rated License Information It was verified today that the facility is maintaining compliance with Program Standards points, Education points and the Quality point. Regarding DCDEE WORKS, technical assistance was provided to ensure all staff members may be evaluated for DPI positions. As discussed, each classroom staff member must log into WORKS, apply for her respective position (DPI Teacher or DPI Teacher Assistant), and upload the signed and completed form shared today. Ms. Benton must also change her last name and upload an official transcript showing her Bachelor’s Degree to ensure current information. Please let me know if you need further assistance with the WORKS portal. Your facility’s three-year rated license reassessment was voluntarily conducted in April 2022, which means that your program has been assigned to “Cohort 3” in the recently announced “cohort model” of resuming reassessments. As discussed today, 7/1/25-6/30/26 will be your “planning/preparation” year, and your next reassessment will be required between 7/1/26-6/30/27. As you typically have the Early Childhood Environment Rating Scales- Revised (ECERS-R) conducted, we discussed that you will have the option to request an ECERS-R assessment during your planning year if you wish, or you may wait until your reassessment year. You may also wish to request an outreach assessment from NCRLAP this year. I will be in touch regarding timelines for reassessment as your planning year approaches. Reminders Remember to submit a copy of your recent fire inspection within one week as required. You must also ensure Public School Off-Site Records forms for staff, children and transportation requirements are updated to reflect the current school year information. Child Care Rules were revised July 1, 2023, and a new rule book was posted to the DCDEE website. As discussed, you should discard any old versions of the rules and ensure you are referring to the most current rule book when reviewing or researching requirements. For more information regarding the “cohort model” of resuming rated license reassessments, and opportunities for training and technical assistance as you prepare for a reassessment, you may visit https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/Resuming-Star-Rated-License. At the end of this visit, documentation could not be completed electronically, but was reviewed with you and emailed to you the next day. Please remember it is your responsibility to comply with all child care rules and requirements at all times. If you have questions or need assistance please feel free to contact me at 910-338-7038 or amy.wangler@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.