10A NCAC 09 .0601 · Violation

Name of Operation: WEAVERVILLE PRIMARY SCHOOL HEAD START Facility ID: 11000547 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 12/12/2024 Number Present: 6 Completed Date: 12/12/2024 Age: From 3 To 4 Total Minutes: 160 Time In: 09:20 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp w/Rated Lic Assess Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance with a rated license assessment. A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaitlyn Marshall, Child Care Consultant and also signed by Mary Ann Huggins, Lead Teacher, during the visit. A signed copy of the visit summary was emailed to Lorraine Riddle, Administrator. Ms. Huggins was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-eight percent (98%) as of 12/9/24. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Community Action Opportunities, is current/active as of 9/16/24. Permit type – Five (5) star license issued 8/13/18. Special Services/Restrictions – 1st shift (daytime care), meets enhanced space, meets reduced ratios. The facility is approved to provide NC Pre-K and Head Start services. The facility serves children with special needs and offers a gym. The last annual compliance visit was conducted on 2/21/24. The last fire drill was practiced on 11/4/24. The last lockdown drill was practiced on 11/25/24. The last playground inspection was documented on 12/2/24. The last fire inspection was approved on 1/31/24. The last sanitation inspection was conducted on 10/5/23 with six (6) demerits for a superior classification. Due to the impacts of Tropical Storm Helene, sanitation inspections are delayed. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. The approved formative assessment tool is Teaching Strategies Gold. Upon arrival I was greeted by Ms. Huggins and Regina Snyder, Teacher. Children were engaged in independent center play. Children built houses for cars, pretended to cook and serve food in dramatic play and participated in a color sorting activity. Interactions were positive and nurturing. Teachers were responsive to the needs of children. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was not reviewed today. Due to the impacts of Tropical Storm Helene, the facility was closed from 9/26/24- 10/28/24. One (1) NC Pre-K child files were monitored today. The classroom operates from 7:45 a.m. to 2:15 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 807 A safe indoor and outdoor environment was not provided for the children. The concrete around the drain on the blacktop is broken, exposing large pieces that pose a tripping hazard for children. 10A NCAC 09 .0601(a) Technical assistance was provided as follows: Tripping Hazard: We discussed the broken asphalt around the drain on the blacktop. We discussed the large pieces of asphalt can be removed and more gravel can be packed in to close any holes that may pose a tripping hazard. We discussed that the facility has already placed a work order with maintenance at the elementary school. Plan to reach out again to request this repair is completed by the due date listed below. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 12/26/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall PO Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. We discussed the facility will be closed from 12/23/24 to 1/6/24. Additional time may be needed for this repair. Any requests for extension must be received by 12/17/24. Plan to contact maintenance today or tomorrow to discuss a possible timeline for repairs. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Rated License Assessment: Your facility was placed in cohort 1. Your Prep Year was 7/1/23-6/30/24. You submitted your application for re-assessment on 8/30/24. Your Rated License Assessment is based on the following: Education: Points are earned based on the lowest level of education for any one position. The Administrator has the North Carolina Early Childhood Administration Credential (NCECAC) Level 3, a Four (4) year degree in Birth-Kindergarten, has forty-two (42) years of experience earning seven (7) points. The facility has one (1) lead teacher. The lead teacher has a four (4) year degree Birth-Kindergarten, a Birth-Kindergarten NC teaching license, twenty-four (24) years of experience, earning seven (7) points. The facility has one (1) teacher. The teacher has the NC Early Childhood Credential with twenty-six (26) semester hours, ten (10) years of experience earning seven (7) points. The facility earns seven (7) education points. Program Standards – The program currently meets enhanced space and reduced ratios. On 4/25/24, the ECERS-R assessment was conducted, resulting in a score of 5.89. The overall score is 5.89 points. The facility earns seven (7) program points. Quality Point: The facility’s personnel and operational policies were reviewed today. The facility meets the programmatic option of staff benefits package and infrastructure of parent involvement. The facility provides vacation time, sick leave, health insurance and retirement to meet the staff benefits package requirement. The facility provides a parent advisory committee and periodic conferences to meet the infrastructure of parent involvement. The facility earns one (1) quality point. Total – 7+ 7 + 1 = 15 for a Five (5) Star License. We discussed that these calculations are preliminary and must be sent for approval by supervisory staff. If there are any discrepancies, errors, or additional information needed, you will be contacted. Consultation is provided as follows: Staff MH must complete the Health and Safety Training topic of Administration of Medication by 1/16/24. We discussed you are interested in making some changes to the playground space. First, we discussed that you are interested in including the elementary school playground in licensed outdoor space. We discussed that there would need to be separate schedules for the licensed child care program and the elementary school. There can be no intermingling of children from the two programs. Additionally, we would need documentation that shows the approved age ranges for the equipment on the elementary school playground. We will also need documentation on file that shows the rubber mulch is ASTM certified to provide appropriate cushioning in the fall zone. Alternatively, you can use the space as a field trip. If you decide to go this route, plan to update your off-premise form to include the specific location (elementary playground) and any specific days of the week or times you will use this playground space. This form will need to be signed by parents. We also discussed adding a small climber to the existing outdoor space. Any stationary equipment that is 18 inches or taller must have a fall zone that includes some type of impact absorbing material such as mulch. The fall zone must extend six (6) feet from the structure in every direction. If the equipment is not stationary (does not require anchors) the equipment must be used according to manufacturer's instructions. Please refer to section .0605 for details on playground equipment requirements. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. ABCMS Provider Portal: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0304 · Violation

Name of Operation: WEAVERVILLE PRIMARY SCHOOL HEAD START Facility ID: 11000547 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 12/12/2024 Number Present: 6 Completed Date: 12/12/2024 Age: From 3 To 4 Total Minutes: 160 Time In: 09:20 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp w/Rated Lic Assess Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance with a rated license assessment. A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaitlyn Marshall, Child Care Consultant and also signed by Mary Ann Huggins, Lead Teacher, during the visit. A signed copy of the visit summary was emailed to Lorraine Riddle, Administrator. Ms. Huggins was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-eight percent (98%) as of 12/9/24. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Community Action Opportunities, is current/active as of 9/16/24. Permit type – Five (5) star license issued 8/13/18. Special Services/Restrictions – 1st shift (daytime care), meets enhanced space, meets reduced ratios. The facility is approved to provide NC Pre-K and Head Start services. The facility serves children with special needs and offers a gym. The last annual compliance visit was conducted on 2/21/24. The last fire drill was practiced on 11/4/24. The last lockdown drill was practiced on 11/25/24. The last playground inspection was documented on 12/2/24. The last fire inspection was approved on 1/31/24. The last sanitation inspection was conducted on 10/5/23 with six (6) demerits for a superior classification. Due to the impacts of Tropical Storm Helene, sanitation inspections are delayed. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. The approved formative assessment tool is Teaching Strategies Gold. Upon arrival I was greeted by Ms. Huggins and Regina Snyder, Teacher. Children were engaged in independent center play. Children built houses for cars, pretended to cook and serve food in dramatic play and participated in a color sorting activity. Interactions were positive and nurturing. Teachers were responsive to the needs of children. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was not reviewed today. Due to the impacts of Tropical Storm Helene, the facility was closed from 9/26/24- 10/28/24. One (1) NC Pre-K child files were monitored today. The classroom operates from 7:45 a.m. to 2:15 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 807 A safe indoor and outdoor environment was not provided for the children. The concrete around the drain on the blacktop is broken, exposing large pieces that pose a tripping hazard for children. 10A NCAC 09 .0601(a) Technical assistance was provided as follows: Tripping Hazard: We discussed the broken asphalt around the drain on the blacktop. We discussed the large pieces of asphalt can be removed and more gravel can be packed in to close any holes that may pose a tripping hazard. We discussed that the facility has already placed a work order with maintenance at the elementary school. Plan to reach out again to request this repair is completed by the due date listed below. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 12/26/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall PO Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. We discussed the facility will be closed from 12/23/24 to 1/6/24. Additional time may be needed for this repair. Any requests for extension must be received by 12/17/24. Plan to contact maintenance today or tomorrow to discuss a possible timeline for repairs. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Rated License Assessment: Your facility was placed in cohort 1. Your Prep Year was 7/1/23-6/30/24. You submitted your application for re-assessment on 8/30/24. Your Rated License Assessment is based on the following: Education: Points are earned based on the lowest level of education for any one position. The Administrator has the North Carolina Early Childhood Administration Credential (NCECAC) Level 3, a Four (4) year degree in Birth-Kindergarten, has forty-two (42) years of experience earning seven (7) points. The facility has one (1) lead teacher. The lead teacher has a four (4) year degree Birth-Kindergarten, a Birth-Kindergarten NC teaching license, twenty-four (24) years of experience, earning seven (7) points. The facility has one (1) teacher. The teacher has the NC Early Childhood Credential with twenty-six (26) semester hours, ten (10) years of experience earning seven (7) points. The facility earns seven (7) education points. Program Standards – The program currently meets enhanced space and reduced ratios. On 4/25/24, the ECERS-R assessment was conducted, resulting in a score of 5.89. The overall score is 5.89 points. The facility earns seven (7) program points. Quality Point: The facility’s personnel and operational policies were reviewed today. The facility meets the programmatic option of staff benefits package and infrastructure of parent involvement. The facility provides vacation time, sick leave, health insurance and retirement to meet the staff benefits package requirement. The facility provides a parent advisory committee and periodic conferences to meet the infrastructure of parent involvement. The facility earns one (1) quality point. Total – 7+ 7 + 1 = 15 for a Five (5) Star License. We discussed that these calculations are preliminary and must be sent for approval by supervisory staff. If there are any discrepancies, errors, or additional information needed, you will be contacted. Consultation is provided as follows: Staff MH must complete the Health and Safety Training topic of Administration of Medication by 1/16/24. We discussed you are interested in making some changes to the playground space. First, we discussed that you are interested in including the elementary school playground in licensed outdoor space. We discussed that there would need to be separate schedules for the licensed child care program and the elementary school. There can be no intermingling of children from the two programs. Additionally, we would need documentation that shows the approved age ranges for the equipment on the elementary school playground. We will also need documentation on file that shows the rubber mulch is ASTM certified to provide appropriate cushioning in the fall zone. Alternatively, you can use the space as a field trip. If you decide to go this route, plan to update your off-premise form to include the specific location (elementary playground) and any specific days of the week or times you will use this playground space. This form will need to be signed by parents. We also discussed adding a small climber to the existing outdoor space. Any stationary equipment that is 18 inches or taller must have a fall zone that includes some type of impact absorbing material such as mulch. The fall zone must extend six (6) feet from the structure in every direction. If the equipment is not stationary (does not require anchors) the equipment must be used according to manufacturer's instructions. Please refer to section .0605 for details on playground equipment requirements. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. ABCMS Provider Portal: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .1102 · Violation

Name of Operation: WEAVERVILLE PRIMARY SCHOOL HEAD START Facility ID: 11000547 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 12/12/2024 Number Present: 6 Completed Date: 12/12/2024 Age: From 3 To 4 Total Minutes: 160 Time In: 09:20 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp w/Rated Lic Assess Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance with a rated license assessment. A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaitlyn Marshall, Child Care Consultant and also signed by Mary Ann Huggins, Lead Teacher, during the visit. A signed copy of the visit summary was emailed to Lorraine Riddle, Administrator. Ms. Huggins was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-eight percent (98%) as of 12/9/24. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Community Action Opportunities, is current/active as of 9/16/24. Permit type – Five (5) star license issued 8/13/18. Special Services/Restrictions – 1st shift (daytime care), meets enhanced space, meets reduced ratios. The facility is approved to provide NC Pre-K and Head Start services. The facility serves children with special needs and offers a gym. The last annual compliance visit was conducted on 2/21/24. The last fire drill was practiced on 11/4/24. The last lockdown drill was practiced on 11/25/24. The last playground inspection was documented on 12/2/24. The last fire inspection was approved on 1/31/24. The last sanitation inspection was conducted on 10/5/23 with six (6) demerits for a superior classification. Due to the impacts of Tropical Storm Helene, sanitation inspections are delayed. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. The approved formative assessment tool is Teaching Strategies Gold. Upon arrival I was greeted by Ms. Huggins and Regina Snyder, Teacher. Children were engaged in independent center play. Children built houses for cars, pretended to cook and serve food in dramatic play and participated in a color sorting activity. Interactions were positive and nurturing. Teachers were responsive to the needs of children. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was not reviewed today. Due to the impacts of Tropical Storm Helene, the facility was closed from 9/26/24- 10/28/24. One (1) NC Pre-K child files were monitored today. The classroom operates from 7:45 a.m. to 2:15 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 807 A safe indoor and outdoor environment was not provided for the children. The concrete around the drain on the blacktop is broken, exposing large pieces that pose a tripping hazard for children. 10A NCAC 09 .0601(a) Technical assistance was provided as follows: Tripping Hazard: We discussed the broken asphalt around the drain on the blacktop. We discussed the large pieces of asphalt can be removed and more gravel can be packed in to close any holes that may pose a tripping hazard. We discussed that the facility has already placed a work order with maintenance at the elementary school. Plan to reach out again to request this repair is completed by the due date listed below. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 12/26/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall PO Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. We discussed the facility will be closed from 12/23/24 to 1/6/24. Additional time may be needed for this repair. Any requests for extension must be received by 12/17/24. Plan to contact maintenance today or tomorrow to discuss a possible timeline for repairs. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Rated License Assessment: Your facility was placed in cohort 1. Your Prep Year was 7/1/23-6/30/24. You submitted your application for re-assessment on 8/30/24. Your Rated License Assessment is based on the following: Education: Points are earned based on the lowest level of education for any one position. The Administrator has the North Carolina Early Childhood Administration Credential (NCECAC) Level 3, a Four (4) year degree in Birth-Kindergarten, has forty-two (42) years of experience earning seven (7) points. The facility has one (1) lead teacher. The lead teacher has a four (4) year degree Birth-Kindergarten, a Birth-Kindergarten NC teaching license, twenty-four (24) years of experience, earning seven (7) points. The facility has one (1) teacher. The teacher has the NC Early Childhood Credential with twenty-six (26) semester hours, ten (10) years of experience earning seven (7) points. The facility earns seven (7) education points. Program Standards – The program currently meets enhanced space and reduced ratios. On 4/25/24, the ECERS-R assessment was conducted, resulting in a score of 5.89. The overall score is 5.89 points. The facility earns seven (7) program points. Quality Point: The facility’s personnel and operational policies were reviewed today. The facility meets the programmatic option of staff benefits package and infrastructure of parent involvement. The facility provides vacation time, sick leave, health insurance and retirement to meet the staff benefits package requirement. The facility provides a parent advisory committee and periodic conferences to meet the infrastructure of parent involvement. The facility earns one (1) quality point. Total – 7+ 7 + 1 = 15 for a Five (5) Star License. We discussed that these calculations are preliminary and must be sent for approval by supervisory staff. If there are any discrepancies, errors, or additional information needed, you will be contacted. Consultation is provided as follows: Staff MH must complete the Health and Safety Training topic of Administration of Medication by 1/16/24. We discussed you are interested in making some changes to the playground space. First, we discussed that you are interested in including the elementary school playground in licensed outdoor space. We discussed that there would need to be separate schedules for the licensed child care program and the elementary school. There can be no intermingling of children from the two programs. Additionally, we would need documentation that shows the approved age ranges for the equipment on the elementary school playground. We will also need documentation on file that shows the rubber mulch is ASTM certified to provide appropriate cushioning in the fall zone. Alternatively, you can use the space as a field trip. If you decide to go this route, plan to update your off-premise form to include the specific location (elementary playground) and any specific days of the week or times you will use this playground space. This form will need to be signed by parents. We also discussed adding a small climber to the existing outdoor space. Any stationary equipment that is 18 inches or taller must have a fall zone that includes some type of impact absorbing material such as mulch. The fall zone must extend six (6) feet from the structure in every direction. If the equipment is not stationary (does not require anchors) the equipment must be used according to manufacturer's instructions. Please refer to section .0605 for details on playground equipment requirements. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. ABCMS Provider Portal: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .1703 · Violation

Name of Operation: WEAVERVILLE PRIMARY SCHOOL HEAD START Facility ID: 11000547 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 12/12/2024 Number Present: 6 Completed Date: 12/12/2024 Age: From 3 To 4 Total Minutes: 160 Time In: 09:20 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp w/Rated Lic Assess Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance with a rated license assessment. A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaitlyn Marshall, Child Care Consultant and also signed by Mary Ann Huggins, Lead Teacher, during the visit. A signed copy of the visit summary was emailed to Lorraine Riddle, Administrator. Ms. Huggins was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-eight percent (98%) as of 12/9/24. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Community Action Opportunities, is current/active as of 9/16/24. Permit type – Five (5) star license issued 8/13/18. Special Services/Restrictions – 1st shift (daytime care), meets enhanced space, meets reduced ratios. The facility is approved to provide NC Pre-K and Head Start services. The facility serves children with special needs and offers a gym. The last annual compliance visit was conducted on 2/21/24. The last fire drill was practiced on 11/4/24. The last lockdown drill was practiced on 11/25/24. The last playground inspection was documented on 12/2/24. The last fire inspection was approved on 1/31/24. The last sanitation inspection was conducted on 10/5/23 with six (6) demerits for a superior classification. Due to the impacts of Tropical Storm Helene, sanitation inspections are delayed. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. The approved formative assessment tool is Teaching Strategies Gold. Upon arrival I was greeted by Ms. Huggins and Regina Snyder, Teacher. Children were engaged in independent center play. Children built houses for cars, pretended to cook and serve food in dramatic play and participated in a color sorting activity. Interactions were positive and nurturing. Teachers were responsive to the needs of children. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was not reviewed today. Due to the impacts of Tropical Storm Helene, the facility was closed from 9/26/24- 10/28/24. One (1) NC Pre-K child files were monitored today. The classroom operates from 7:45 a.m. to 2:15 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 807 A safe indoor and outdoor environment was not provided for the children. The concrete around the drain on the blacktop is broken, exposing large pieces that pose a tripping hazard for children. 10A NCAC 09 .0601(a) Technical assistance was provided as follows: Tripping Hazard: We discussed the broken asphalt around the drain on the blacktop. We discussed the large pieces of asphalt can be removed and more gravel can be packed in to close any holes that may pose a tripping hazard. We discussed that the facility has already placed a work order with maintenance at the elementary school. Plan to reach out again to request this repair is completed by the due date listed below. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 12/26/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall PO Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. We discussed the facility will be closed from 12/23/24 to 1/6/24. Additional time may be needed for this repair. Any requests for extension must be received by 12/17/24. Plan to contact maintenance today or tomorrow to discuss a possible timeline for repairs. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Rated License Assessment: Your facility was placed in cohort 1. Your Prep Year was 7/1/23-6/30/24. You submitted your application for re-assessment on 8/30/24. Your Rated License Assessment is based on the following: Education: Points are earned based on the lowest level of education for any one position. The Administrator has the North Carolina Early Childhood Administration Credential (NCECAC) Level 3, a Four (4) year degree in Birth-Kindergarten, has forty-two (42) years of experience earning seven (7) points. The facility has one (1) lead teacher. The lead teacher has a four (4) year degree Birth-Kindergarten, a Birth-Kindergarten NC teaching license, twenty-four (24) years of experience, earning seven (7) points. The facility has one (1) teacher. The teacher has the NC Early Childhood Credential with twenty-six (26) semester hours, ten (10) years of experience earning seven (7) points. The facility earns seven (7) education points. Program Standards – The program currently meets enhanced space and reduced ratios. On 4/25/24, the ECERS-R assessment was conducted, resulting in a score of 5.89. The overall score is 5.89 points. The facility earns seven (7) program points. Quality Point: The facility’s personnel and operational policies were reviewed today. The facility meets the programmatic option of staff benefits package and infrastructure of parent involvement. The facility provides vacation time, sick leave, health insurance and retirement to meet the staff benefits package requirement. The facility provides a parent advisory committee and periodic conferences to meet the infrastructure of parent involvement. The facility earns one (1) quality point. Total – 7+ 7 + 1 = 15 for a Five (5) Star License. We discussed that these calculations are preliminary and must be sent for approval by supervisory staff. If there are any discrepancies, errors, or additional information needed, you will be contacted. Consultation is provided as follows: Staff MH must complete the Health and Safety Training topic of Administration of Medication by 1/16/24. We discussed you are interested in making some changes to the playground space. First, we discussed that you are interested in including the elementary school playground in licensed outdoor space. We discussed that there would need to be separate schedules for the licensed child care program and the elementary school. There can be no intermingling of children from the two programs. Additionally, we would need documentation that shows the approved age ranges for the equipment on the elementary school playground. We will also need documentation on file that shows the rubber mulch is ASTM certified to provide appropriate cushioning in the fall zone. Alternatively, you can use the space as a field trip. If you decide to go this route, plan to update your off-premise form to include the specific location (elementary playground) and any specific days of the week or times you will use this playground space. This form will need to be signed by parents. We also discussed adding a small climber to the existing outdoor space. Any stationary equipment that is 18 inches or taller must have a fall zone that includes some type of impact absorbing material such as mulch. The fall zone must extend six (6) feet from the structure in every direction. If the equipment is not stationary (does not require anchors) the equipment must be used according to manufacturer's instructions. Please refer to section .0605 for details on playground equipment requirements. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. ABCMS Provider Portal: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

G.S. 110-90 · Violation

Name of Operation: WEAVERVILLE PRIMARY SCHOOL HEAD START Facility ID: 11000547 Consultant: KAITLYN MARSHALL Operation Type: Center Case Number: Visit Date: 12/12/2024 Number Present: 6 Completed Date: 12/12/2024 Age: From 3 To 4 Total Minutes: 160 Time In: 09:20 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp w/Rated Lic Assess Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance with a rated license assessment. A computerized generated report of today’s visit was completed, reviewed with you, and signed by me, Kaitlyn Marshall, Child Care Consultant and also signed by Mary Ann Huggins, Lead Teacher, during the visit. A signed copy of the visit summary was emailed to Lorraine Riddle, Administrator. Ms. Huggins was present and available to ask and answer questions throughout the visit today. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-eight percent (98%) as of 12/9/24. The North Carolina Secretary of State website was viewed prior to today’s visit and the non-profit corporation, Community Action Opportunities, is current/active as of 9/16/24. Permit type – Five (5) star license issued 8/13/18. Special Services/Restrictions – 1st shift (daytime care), meets enhanced space, meets reduced ratios. The facility is approved to provide NC Pre-K and Head Start services. The facility serves children with special needs and offers a gym. The last annual compliance visit was conducted on 2/21/24. The last fire drill was practiced on 11/4/24. The last lockdown drill was practiced on 11/25/24. The last playground inspection was documented on 12/2/24. The last fire inspection was approved on 1/31/24. The last sanitation inspection was conducted on 10/5/23 with six (6) demerits for a superior classification. Due to the impacts of Tropical Storm Helene, sanitation inspections are delayed. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. The approved formative assessment tool is Teaching Strategies Gold. Upon arrival I was greeted by Ms. Huggins and Regina Snyder, Teacher. Children were engaged in independent center play. Children built houses for cars, pretended to cook and serve food in dramatic play and participated in a color sorting activity. Interactions were positive and nurturing. Teachers were responsive to the needs of children. Supervision was adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does not provide transportation. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was not reviewed today. Due to the impacts of Tropical Storm Helene, the facility was closed from 9/26/24- 10/28/24. One (1) NC Pre-K child files were monitored today. The classroom operates from 7:45 a.m. to 2:15 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 807 A safe indoor and outdoor environment was not provided for the children. The concrete around the drain on the blacktop is broken, exposing large pieces that pose a tripping hazard for children. 10A NCAC 09 .0601(a) Technical assistance was provided as follows: Tripping Hazard: We discussed the broken asphalt around the drain on the blacktop. We discussed the large pieces of asphalt can be removed and more gravel can be packed in to close any holes that may pose a tripping hazard. We discussed that the facility has already placed a work order with maintenance at the elementary school. Plan to reach out again to request this repair is completed by the due date listed below. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 12/26/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaitlyn.marshall@dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaitlyn Marshall PO Box 19531 Asheville, NC 28815 Please call me at 828-713-8192, or email kaitlyn.marshall@dhhs.nc.gov, if you need assistance. We discussed the facility will be closed from 12/23/24 to 1/6/24. Additional time may be needed for this repair. Any requests for extension must be received by 12/17/24. Plan to contact maintenance today or tomorrow to discuss a possible timeline for repairs. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Rated License Assessment: Your facility was placed in cohort 1. Your Prep Year was 7/1/23-6/30/24. You submitted your application for re-assessment on 8/30/24. Your Rated License Assessment is based on the following: Education: Points are earned based on the lowest level of education for any one position. The Administrator has the North Carolina Early Childhood Administration Credential (NCECAC) Level 3, a Four (4) year degree in Birth-Kindergarten, has forty-two (42) years of experience earning seven (7) points. The facility has one (1) lead teacher. The lead teacher has a four (4) year degree Birth-Kindergarten, a Birth-Kindergarten NC teaching license, twenty-four (24) years of experience, earning seven (7) points. The facility has one (1) teacher. The teacher has the NC Early Childhood Credential with twenty-six (26) semester hours, ten (10) years of experience earning seven (7) points. The facility earns seven (7) education points. Program Standards – The program currently meets enhanced space and reduced ratios. On 4/25/24, the ECERS-R assessment was conducted, resulting in a score of 5.89. The overall score is 5.89 points. The facility earns seven (7) program points. Quality Point: The facility’s personnel and operational policies were reviewed today. The facility meets the programmatic option of staff benefits package and infrastructure of parent involvement. The facility provides vacation time, sick leave, health insurance and retirement to meet the staff benefits package requirement. The facility provides a parent advisory committee and periodic conferences to meet the infrastructure of parent involvement. The facility earns one (1) quality point. Total – 7+ 7 + 1 = 15 for a Five (5) Star License. We discussed that these calculations are preliminary and must be sent for approval by supervisory staff. If there are any discrepancies, errors, or additional information needed, you will be contacted. Consultation is provided as follows: Staff MH must complete the Health and Safety Training topic of Administration of Medication by 1/16/24. We discussed you are interested in making some changes to the playground space. First, we discussed that you are interested in including the elementary school playground in licensed outdoor space. We discussed that there would need to be separate schedules for the licensed child care program and the elementary school. There can be no intermingling of children from the two programs. Additionally, we would need documentation that shows the approved age ranges for the equipment on the elementary school playground. We will also need documentation on file that shows the rubber mulch is ASTM certified to provide appropriate cushioning in the fall zone. Alternatively, you can use the space as a field trip. If you decide to go this route, plan to update your off-premise form to include the specific location (elementary playground) and any specific days of the week or times you will use this playground space. This form will need to be signed by parents. We also discussed adding a small climber to the existing outdoor space. Any stationary equipment that is 18 inches or taller must have a fall zone that includes some type of impact absorbing material such as mulch. The fall zone must extend six (6) feet from the structure in every direction. If the equipment is not stationary (does not require anchors) the equipment must be used according to manufacturer's instructions. Please refer to section .0605 for details on playground equipment requirements. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. ABCMS Provider Portal: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaitlyn.marshall@dhhs.nc.gov or 828-713-8192, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.