10A NCAC 09 .0304 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 5/2/2025 Number Present: 16 Completed Date: 5/2/2025 Age: From 4 To 5 Total Minutes: 125 Time In: 09:15 AM Time Out: 11:20 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Angelica Martinez, Lead Teacher, during the visit. A signed copy of the visit summary was left on-site with you. Ms. Martinez was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-five (85) percentage as of today prior to this visit. Permit type – Five-start center license issue don 7/25/17. Special Services/Restrictions – daytime care, meets enhanced ratios and space. This program is Certified Developmental Day. The last annual compliance visit was conducted on 12/6/24. The last fire drill was practiced on 4/24/25. The last lockdown drill was practiced on 3/12/25. The last playground inspection was documented on 4/7/25. The last fire inspection was approved on 12/16/24. The last sanitation inspection was conducted on 3/19/25 with two (2) demerits for a superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Lead water testing was completed multiple times between 11/29/20 to 8/19/21 and some of the readings showed high level of lead hazard. The program was provided with guidance to clean the faucets regularly. No additional testing has been completed since 2021. Lead paint and asbestos testing has not been completed. Upon arrival, I announced my presence and the purpose of the visit. The pre-K children participated in Senior Walk gathering in the gym and came back to the classroom around 9:30 am. Seventeen (17) children, four-to-five years of age with three (3) staff members were present. The children transitioned to free play and actively engaged in various types of activities, including building with wooden blocks, playdough, cutting and gluing, drawing and writing, playing with pretend money and other housekeeping accessories. Staff members actively engaged in conversations with the children and positioned themselves to supervise the children. The children cleaned up, participated in a short group time and played on the playground. The children engaged in various gross motor play, such as climbing, sliding, throwing/catching balls, and spinning. During the visit, one of the staff members left and another staff member came in. The staff file for this staff member was not available, except for the CPR/First Aid certificate. This staff member works for the licensed after school program at this location. Due to the program coordinator being out of town, the file was not available for review. ABCMS system was reviewed during the visit for three (3) regular classroom staff as well as the substitute staff member who typically work for the after school program. Three (3) staff files were reviewed for criminal background letters and CPR/First Aid certificates. No children’s files were monitored. One (1) emergency medication is maintained in the classroom. The action plan, medication authorization form and method of storage of the medications were in compliance. The playground was monitored, and no safety hazards were found. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. Two (2) children, both five (5) years of age, take buses. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in space #1. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring was not reviewed today due to no monitoring was conducted due to the effects of the tropical storm, Helene. The classroom operates from 7:30 a.m. to 2:45 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 1043 All staff records, except financial records, were not made available for review. A substitute staff member was present during the visit. The staff member had CPR and First Aid certificate but other documents were not available for review. This staff member typically works for the after school program on this location. G.S. 110-91( 9) Technical assistance was provided as follows: 1043: Records being available for review All records, including staff, children and program records, must be available for review. When substitute staff members work in a license space, he/she/they shall travel with their files so that all records are available for review. Refer to G.S.110-91(9). The following documents are required for substitute staff members who works less than ten (10) days per year. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 5/16/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: The following staff member’s CPR/First Aid will expire soon: W. Garrison and A. Fugate’s CPR/FA will expire on 5/14/26. Nap time Ratios: We discussed staff/child ratio requirements for nap time. Per .1801(b), one (1) staff member is required to supervise a group of children two (2) years old and older as long as the staff member moves about and actively supervises all children. In addition, rule .2902(g) applies to your classroom due to Developmental Day program requirements. Per this rule, a minimum of two (2) staff member shall be on site all times. “On site” means anywhere within the building’s license space. One (1) staff member remaining in the classroom during nap time should be able to reach out for additional staff member at any time. Please make appropriate decisions based on the group of children’s developmental needs in your classroom. 10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (b) For groups of children aged two years or older, the staff/child ratio during nap time shall comply with the requirements of this Chapter if at least one person remains in the room, all children are visible to that person, and the total number of required staff are on the premises and within calling distance of the rooms occupied by children 10A NCAC 09 .2902 LICENSE (g) A minimum of two staff members shall be on site at all times while children are in attendance at the facility. Activity plans: The activity plan must include a date to be considered current. Additional requirements per 10A NCAC 09 .0508 were listed as follows: 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (b) For each group of children in care, the activity plan shall include activities intended to stimulate the following developmental domains, in accordance with North Carolina Foundations for Early Learning and Development, available on the Division's website at http://ncchildcare.nc.gov/providers/pv_foundations.asp: (1) emotional and social development; (2) health and physical development; (3) approaches to play and learning; (4) language development and communication; and (5) cognitive development. (g)The activity plan shall: (1) identify activities that allow children to choose to participate with the whole group, part of the group, or independent of the group; (2) reflect that the children have four different activities daily, at least one of which is outdoors, if weather conditions permit, as listed in G.S. 110-91(12) as follows: (A) art and other creative play; (B) children's books; (C) blocks and block building; (D) manipulatives; and (E) family living and dramatic play; and (3) include a daily gross motor activity that may occur indoors or outdoors. Please do not hesitate to call me with any questions or concerns. Lead Water, Lead Paint and Asbestos Testing: The record shows that you have tested your program’s lead level in water in 2021. The rules require the test to be completed every three (3) years. Please consult with your maintenance personnel as well as your administrator to discuss how you can proceed with the testing. Additionally, you must enroll in Lead Paint and Asbestos testing for your building as soon as possible. In April 2023, North Carolina enacted final rules 10A NCAC 41C .1001-1007 requiring all public schools and child care facilities to: Test for lead in drinking/cooking water (.1005 and .2816), Identify lead-based paint hazards (.1004), Identify asbestos hazards (.1003), Mitigate or restrict access to any identified hazards. Testing is required to be completed by May 31, 2025. New and terminated staff notification requirement: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013 or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0508 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 5/2/2025 Number Present: 16 Completed Date: 5/2/2025 Age: From 4 To 5 Total Minutes: 125 Time In: 09:15 AM Time Out: 11:20 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Angelica Martinez, Lead Teacher, during the visit. A signed copy of the visit summary was left on-site with you. Ms. Martinez was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-five (85) percentage as of today prior to this visit. Permit type – Five-start center license issue don 7/25/17. Special Services/Restrictions – daytime care, meets enhanced ratios and space. This program is Certified Developmental Day. The last annual compliance visit was conducted on 12/6/24. The last fire drill was practiced on 4/24/25. The last lockdown drill was practiced on 3/12/25. The last playground inspection was documented on 4/7/25. The last fire inspection was approved on 12/16/24. The last sanitation inspection was conducted on 3/19/25 with two (2) demerits for a superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Lead water testing was completed multiple times between 11/29/20 to 8/19/21 and some of the readings showed high level of lead hazard. The program was provided with guidance to clean the faucets regularly. No additional testing has been completed since 2021. Lead paint and asbestos testing has not been completed. Upon arrival, I announced my presence and the purpose of the visit. The pre-K children participated in Senior Walk gathering in the gym and came back to the classroom around 9:30 am. Seventeen (17) children, four-to-five years of age with three (3) staff members were present. The children transitioned to free play and actively engaged in various types of activities, including building with wooden blocks, playdough, cutting and gluing, drawing and writing, playing with pretend money and other housekeeping accessories. Staff members actively engaged in conversations with the children and positioned themselves to supervise the children. The children cleaned up, participated in a short group time and played on the playground. The children engaged in various gross motor play, such as climbing, sliding, throwing/catching balls, and spinning. During the visit, one of the staff members left and another staff member came in. The staff file for this staff member was not available, except for the CPR/First Aid certificate. This staff member works for the licensed after school program at this location. Due to the program coordinator being out of town, the file was not available for review. ABCMS system was reviewed during the visit for three (3) regular classroom staff as well as the substitute staff member who typically work for the after school program. Three (3) staff files were reviewed for criminal background letters and CPR/First Aid certificates. No children’s files were monitored. One (1) emergency medication is maintained in the classroom. The action plan, medication authorization form and method of storage of the medications were in compliance. The playground was monitored, and no safety hazards were found. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. Two (2) children, both five (5) years of age, take buses. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in space #1. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring was not reviewed today due to no monitoring was conducted due to the effects of the tropical storm, Helene. The classroom operates from 7:30 a.m. to 2:45 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 1043 All staff records, except financial records, were not made available for review. A substitute staff member was present during the visit. The staff member had CPR and First Aid certificate but other documents were not available for review. This staff member typically works for the after school program on this location. G.S. 110-91( 9) Technical assistance was provided as follows: 1043: Records being available for review All records, including staff, children and program records, must be available for review. When substitute staff members work in a license space, he/she/they shall travel with their files so that all records are available for review. Refer to G.S.110-91(9). The following documents are required for substitute staff members who works less than ten (10) days per year. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 5/16/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: The following staff member’s CPR/First Aid will expire soon: W. Garrison and A. Fugate’s CPR/FA will expire on 5/14/26. Nap time Ratios: We discussed staff/child ratio requirements for nap time. Per .1801(b), one (1) staff member is required to supervise a group of children two (2) years old and older as long as the staff member moves about and actively supervises all children. In addition, rule .2902(g) applies to your classroom due to Developmental Day program requirements. Per this rule, a minimum of two (2) staff member shall be on site all times. “On site” means anywhere within the building’s license space. One (1) staff member remaining in the classroom during nap time should be able to reach out for additional staff member at any time. Please make appropriate decisions based on the group of children’s developmental needs in your classroom. 10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (b) For groups of children aged two years or older, the staff/child ratio during nap time shall comply with the requirements of this Chapter if at least one person remains in the room, all children are visible to that person, and the total number of required staff are on the premises and within calling distance of the rooms occupied by children 10A NCAC 09 .2902 LICENSE (g) A minimum of two staff members shall be on site at all times while children are in attendance at the facility. Activity plans: The activity plan must include a date to be considered current. Additional requirements per 10A NCAC 09 .0508 were listed as follows: 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (b) For each group of children in care, the activity plan shall include activities intended to stimulate the following developmental domains, in accordance with North Carolina Foundations for Early Learning and Development, available on the Division's website at http://ncchildcare.nc.gov/providers/pv_foundations.asp: (1) emotional and social development; (2) health and physical development; (3) approaches to play and learning; (4) language development and communication; and (5) cognitive development. (g)The activity plan shall: (1) identify activities that allow children to choose to participate with the whole group, part of the group, or independent of the group; (2) reflect that the children have four different activities daily, at least one of which is outdoors, if weather conditions permit, as listed in G.S. 110-91(12) as follows: (A) art and other creative play; (B) children's books; (C) blocks and block building; (D) manipulatives; and (E) family living and dramatic play; and (3) include a daily gross motor activity that may occur indoors or outdoors. Please do not hesitate to call me with any questions or concerns. Lead Water, Lead Paint and Asbestos Testing: The record shows that you have tested your program’s lead level in water in 2021. The rules require the test to be completed every three (3) years. Please consult with your maintenance personnel as well as your administrator to discuss how you can proceed with the testing. Additionally, you must enroll in Lead Paint and Asbestos testing for your building as soon as possible. In April 2023, North Carolina enacted final rules 10A NCAC 41C .1001-1007 requiring all public schools and child care facilities to: Test for lead in drinking/cooking water (.1005 and .2816), Identify lead-based paint hazards (.1004), Identify asbestos hazards (.1003), Mitigate or restrict access to any identified hazards. Testing is required to be completed by May 31, 2025. New and terminated staff notification requirement: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013 or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1102 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 5/2/2025 Number Present: 16 Completed Date: 5/2/2025 Age: From 4 To 5 Total Minutes: 125 Time In: 09:15 AM Time Out: 11:20 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Angelica Martinez, Lead Teacher, during the visit. A signed copy of the visit summary was left on-site with you. Ms. Martinez was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-five (85) percentage as of today prior to this visit. Permit type – Five-start center license issue don 7/25/17. Special Services/Restrictions – daytime care, meets enhanced ratios and space. This program is Certified Developmental Day. The last annual compliance visit was conducted on 12/6/24. The last fire drill was practiced on 4/24/25. The last lockdown drill was practiced on 3/12/25. The last playground inspection was documented on 4/7/25. The last fire inspection was approved on 12/16/24. The last sanitation inspection was conducted on 3/19/25 with two (2) demerits for a superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Lead water testing was completed multiple times between 11/29/20 to 8/19/21 and some of the readings showed high level of lead hazard. The program was provided with guidance to clean the faucets regularly. No additional testing has been completed since 2021. Lead paint and asbestos testing has not been completed. Upon arrival, I announced my presence and the purpose of the visit. The pre-K children participated in Senior Walk gathering in the gym and came back to the classroom around 9:30 am. Seventeen (17) children, four-to-five years of age with three (3) staff members were present. The children transitioned to free play and actively engaged in various types of activities, including building with wooden blocks, playdough, cutting and gluing, drawing and writing, playing with pretend money and other housekeeping accessories. Staff members actively engaged in conversations with the children and positioned themselves to supervise the children. The children cleaned up, participated in a short group time and played on the playground. The children engaged in various gross motor play, such as climbing, sliding, throwing/catching balls, and spinning. During the visit, one of the staff members left and another staff member came in. The staff file for this staff member was not available, except for the CPR/First Aid certificate. This staff member works for the licensed after school program at this location. Due to the program coordinator being out of town, the file was not available for review. ABCMS system was reviewed during the visit for three (3) regular classroom staff as well as the substitute staff member who typically work for the after school program. Three (3) staff files were reviewed for criminal background letters and CPR/First Aid certificates. No children’s files were monitored. One (1) emergency medication is maintained in the classroom. The action plan, medication authorization form and method of storage of the medications were in compliance. The playground was monitored, and no safety hazards were found. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. Two (2) children, both five (5) years of age, take buses. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in space #1. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring was not reviewed today due to no monitoring was conducted due to the effects of the tropical storm, Helene. The classroom operates from 7:30 a.m. to 2:45 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 1043 All staff records, except financial records, were not made available for review. A substitute staff member was present during the visit. The staff member had CPR and First Aid certificate but other documents were not available for review. This staff member typically works for the after school program on this location. G.S. 110-91( 9) Technical assistance was provided as follows: 1043: Records being available for review All records, including staff, children and program records, must be available for review. When substitute staff members work in a license space, he/she/they shall travel with their files so that all records are available for review. Refer to G.S.110-91(9). The following documents are required for substitute staff members who works less than ten (10) days per year. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 5/16/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: The following staff member’s CPR/First Aid will expire soon: W. Garrison and A. Fugate’s CPR/FA will expire on 5/14/26. Nap time Ratios: We discussed staff/child ratio requirements for nap time. Per .1801(b), one (1) staff member is required to supervise a group of children two (2) years old and older as long as the staff member moves about and actively supervises all children. In addition, rule .2902(g) applies to your classroom due to Developmental Day program requirements. Per this rule, a minimum of two (2) staff member shall be on site all times. “On site” means anywhere within the building’s license space. One (1) staff member remaining in the classroom during nap time should be able to reach out for additional staff member at any time. Please make appropriate decisions based on the group of children’s developmental needs in your classroom. 10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (b) For groups of children aged two years or older, the staff/child ratio during nap time shall comply with the requirements of this Chapter if at least one person remains in the room, all children are visible to that person, and the total number of required staff are on the premises and within calling distance of the rooms occupied by children 10A NCAC 09 .2902 LICENSE (g) A minimum of two staff members shall be on site at all times while children are in attendance at the facility. Activity plans: The activity plan must include a date to be considered current. Additional requirements per 10A NCAC 09 .0508 were listed as follows: 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (b) For each group of children in care, the activity plan shall include activities intended to stimulate the following developmental domains, in accordance with North Carolina Foundations for Early Learning and Development, available on the Division's website at http://ncchildcare.nc.gov/providers/pv_foundations.asp: (1) emotional and social development; (2) health and physical development; (3) approaches to play and learning; (4) language development and communication; and (5) cognitive development. (g)The activity plan shall: (1) identify activities that allow children to choose to participate with the whole group, part of the group, or independent of the group; (2) reflect that the children have four different activities daily, at least one of which is outdoors, if weather conditions permit, as listed in G.S. 110-91(12) as follows: (A) art and other creative play; (B) children's books; (C) blocks and block building; (D) manipulatives; and (E) family living and dramatic play; and (3) include a daily gross motor activity that may occur indoors or outdoors. Please do not hesitate to call me with any questions or concerns. Lead Water, Lead Paint and Asbestos Testing: The record shows that you have tested your program’s lead level in water in 2021. The rules require the test to be completed every three (3) years. Please consult with your maintenance personnel as well as your administrator to discuss how you can proceed with the testing. Additionally, you must enroll in Lead Paint and Asbestos testing for your building as soon as possible. In April 2023, North Carolina enacted final rules 10A NCAC 41C .1001-1007 requiring all public schools and child care facilities to: Test for lead in drinking/cooking water (.1005 and .2816), Identify lead-based paint hazards (.1004), Identify asbestos hazards (.1003), Mitigate or restrict access to any identified hazards. Testing is required to be completed by May 31, 2025. New and terminated staff notification requirement: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013 or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1703 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 5/2/2025 Number Present: 16 Completed Date: 5/2/2025 Age: From 4 To 5 Total Minutes: 125 Time In: 09:15 AM Time Out: 11:20 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Angelica Martinez, Lead Teacher, during the visit. A signed copy of the visit summary was left on-site with you. Ms. Martinez was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-five (85) percentage as of today prior to this visit. Permit type – Five-start center license issue don 7/25/17. Special Services/Restrictions – daytime care, meets enhanced ratios and space. This program is Certified Developmental Day. The last annual compliance visit was conducted on 12/6/24. The last fire drill was practiced on 4/24/25. The last lockdown drill was practiced on 3/12/25. The last playground inspection was documented on 4/7/25. The last fire inspection was approved on 12/16/24. The last sanitation inspection was conducted on 3/19/25 with two (2) demerits for a superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Lead water testing was completed multiple times between 11/29/20 to 8/19/21 and some of the readings showed high level of lead hazard. The program was provided with guidance to clean the faucets regularly. No additional testing has been completed since 2021. Lead paint and asbestos testing has not been completed. Upon arrival, I announced my presence and the purpose of the visit. The pre-K children participated in Senior Walk gathering in the gym and came back to the classroom around 9:30 am. Seventeen (17) children, four-to-five years of age with three (3) staff members were present. The children transitioned to free play and actively engaged in various types of activities, including building with wooden blocks, playdough, cutting and gluing, drawing and writing, playing with pretend money and other housekeeping accessories. Staff members actively engaged in conversations with the children and positioned themselves to supervise the children. The children cleaned up, participated in a short group time and played on the playground. The children engaged in various gross motor play, such as climbing, sliding, throwing/catching balls, and spinning. During the visit, one of the staff members left and another staff member came in. The staff file for this staff member was not available, except for the CPR/First Aid certificate. This staff member works for the licensed after school program at this location. Due to the program coordinator being out of town, the file was not available for review. ABCMS system was reviewed during the visit for three (3) regular classroom staff as well as the substitute staff member who typically work for the after school program. Three (3) staff files were reviewed for criminal background letters and CPR/First Aid certificates. No children’s files were monitored. One (1) emergency medication is maintained in the classroom. The action plan, medication authorization form and method of storage of the medications were in compliance. The playground was monitored, and no safety hazards were found. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. Two (2) children, both five (5) years of age, take buses. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in space #1. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring was not reviewed today due to no monitoring was conducted due to the effects of the tropical storm, Helene. The classroom operates from 7:30 a.m. to 2:45 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 1043 All staff records, except financial records, were not made available for review. A substitute staff member was present during the visit. The staff member had CPR and First Aid certificate but other documents were not available for review. This staff member typically works for the after school program on this location. G.S. 110-91( 9) Technical assistance was provided as follows: 1043: Records being available for review All records, including staff, children and program records, must be available for review. When substitute staff members work in a license space, he/she/they shall travel with their files so that all records are available for review. Refer to G.S.110-91(9). The following documents are required for substitute staff members who works less than ten (10) days per year. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 5/16/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: The following staff member’s CPR/First Aid will expire soon: W. Garrison and A. Fugate’s CPR/FA will expire on 5/14/26. Nap time Ratios: We discussed staff/child ratio requirements for nap time. Per .1801(b), one (1) staff member is required to supervise a group of children two (2) years old and older as long as the staff member moves about and actively supervises all children. In addition, rule .2902(g) applies to your classroom due to Developmental Day program requirements. Per this rule, a minimum of two (2) staff member shall be on site all times. “On site” means anywhere within the building’s license space. One (1) staff member remaining in the classroom during nap time should be able to reach out for additional staff member at any time. Please make appropriate decisions based on the group of children’s developmental needs in your classroom. 10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (b) For groups of children aged two years or older, the staff/child ratio during nap time shall comply with the requirements of this Chapter if at least one person remains in the room, all children are visible to that person, and the total number of required staff are on the premises and within calling distance of the rooms occupied by children 10A NCAC 09 .2902 LICENSE (g) A minimum of two staff members shall be on site at all times while children are in attendance at the facility. Activity plans: The activity plan must include a date to be considered current. Additional requirements per 10A NCAC 09 .0508 were listed as follows: 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (b) For each group of children in care, the activity plan shall include activities intended to stimulate the following developmental domains, in accordance with North Carolina Foundations for Early Learning and Development, available on the Division's website at http://ncchildcare.nc.gov/providers/pv_foundations.asp: (1) emotional and social development; (2) health and physical development; (3) approaches to play and learning; (4) language development and communication; and (5) cognitive development. (g)The activity plan shall: (1) identify activities that allow children to choose to participate with the whole group, part of the group, or independent of the group; (2) reflect that the children have four different activities daily, at least one of which is outdoors, if weather conditions permit, as listed in G.S. 110-91(12) as follows: (A) art and other creative play; (B) children's books; (C) blocks and block building; (D) manipulatives; and (E) family living and dramatic play; and (3) include a daily gross motor activity that may occur indoors or outdoors. Please do not hesitate to call me with any questions or concerns. Lead Water, Lead Paint and Asbestos Testing: The record shows that you have tested your program’s lead level in water in 2021. The rules require the test to be completed every three (3) years. Please consult with your maintenance personnel as well as your administrator to discuss how you can proceed with the testing. Additionally, you must enroll in Lead Paint and Asbestos testing for your building as soon as possible. In April 2023, North Carolina enacted final rules 10A NCAC 41C .1001-1007 requiring all public schools and child care facilities to: Test for lead in drinking/cooking water (.1005 and .2816), Identify lead-based paint hazards (.1004), Identify asbestos hazards (.1003), Mitigate or restrict access to any identified hazards. Testing is required to be completed by May 31, 2025. New and terminated staff notification requirement: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013 or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1801 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 5/2/2025 Number Present: 16 Completed Date: 5/2/2025 Age: From 4 To 5 Total Minutes: 125 Time In: 09:15 AM Time Out: 11:20 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Angelica Martinez, Lead Teacher, during the visit. A signed copy of the visit summary was left on-site with you. Ms. Martinez was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-five (85) percentage as of today prior to this visit. Permit type – Five-start center license issue don 7/25/17. Special Services/Restrictions – daytime care, meets enhanced ratios and space. This program is Certified Developmental Day. The last annual compliance visit was conducted on 12/6/24. The last fire drill was practiced on 4/24/25. The last lockdown drill was practiced on 3/12/25. The last playground inspection was documented on 4/7/25. The last fire inspection was approved on 12/16/24. The last sanitation inspection was conducted on 3/19/25 with two (2) demerits for a superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Lead water testing was completed multiple times between 11/29/20 to 8/19/21 and some of the readings showed high level of lead hazard. The program was provided with guidance to clean the faucets regularly. No additional testing has been completed since 2021. Lead paint and asbestos testing has not been completed. Upon arrival, I announced my presence and the purpose of the visit. The pre-K children participated in Senior Walk gathering in the gym and came back to the classroom around 9:30 am. Seventeen (17) children, four-to-five years of age with three (3) staff members were present. The children transitioned to free play and actively engaged in various types of activities, including building with wooden blocks, playdough, cutting and gluing, drawing and writing, playing with pretend money and other housekeeping accessories. Staff members actively engaged in conversations with the children and positioned themselves to supervise the children. The children cleaned up, participated in a short group time and played on the playground. The children engaged in various gross motor play, such as climbing, sliding, throwing/catching balls, and spinning. During the visit, one of the staff members left and another staff member came in. The staff file for this staff member was not available, except for the CPR/First Aid certificate. This staff member works for the licensed after school program at this location. Due to the program coordinator being out of town, the file was not available for review. ABCMS system was reviewed during the visit for three (3) regular classroom staff as well as the substitute staff member who typically work for the after school program. Three (3) staff files were reviewed for criminal background letters and CPR/First Aid certificates. No children’s files were monitored. One (1) emergency medication is maintained in the classroom. The action plan, medication authorization form and method of storage of the medications were in compliance. The playground was monitored, and no safety hazards were found. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. Two (2) children, both five (5) years of age, take buses. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in space #1. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring was not reviewed today due to no monitoring was conducted due to the effects of the tropical storm, Helene. The classroom operates from 7:30 a.m. to 2:45 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 1043 All staff records, except financial records, were not made available for review. A substitute staff member was present during the visit. The staff member had CPR and First Aid certificate but other documents were not available for review. This staff member typically works for the after school program on this location. G.S. 110-91( 9) Technical assistance was provided as follows: 1043: Records being available for review All records, including staff, children and program records, must be available for review. When substitute staff members work in a license space, he/she/they shall travel with their files so that all records are available for review. Refer to G.S.110-91(9). The following documents are required for substitute staff members who works less than ten (10) days per year. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 5/16/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: The following staff member’s CPR/First Aid will expire soon: W. Garrison and A. Fugate’s CPR/FA will expire on 5/14/26. Nap time Ratios: We discussed staff/child ratio requirements for nap time. Per .1801(b), one (1) staff member is required to supervise a group of children two (2) years old and older as long as the staff member moves about and actively supervises all children. In addition, rule .2902(g) applies to your classroom due to Developmental Day program requirements. Per this rule, a minimum of two (2) staff member shall be on site all times. “On site” means anywhere within the building’s license space. One (1) staff member remaining in the classroom during nap time should be able to reach out for additional staff member at any time. Please make appropriate decisions based on the group of children’s developmental needs in your classroom. 10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (b) For groups of children aged two years or older, the staff/child ratio during nap time shall comply with the requirements of this Chapter if at least one person remains in the room, all children are visible to that person, and the total number of required staff are on the premises and within calling distance of the rooms occupied by children 10A NCAC 09 .2902 LICENSE (g) A minimum of two staff members shall be on site at all times while children are in attendance at the facility. Activity plans: The activity plan must include a date to be considered current. Additional requirements per 10A NCAC 09 .0508 were listed as follows: 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (b) For each group of children in care, the activity plan shall include activities intended to stimulate the following developmental domains, in accordance with North Carolina Foundations for Early Learning and Development, available on the Division's website at http://ncchildcare.nc.gov/providers/pv_foundations.asp: (1) emotional and social development; (2) health and physical development; (3) approaches to play and learning; (4) language development and communication; and (5) cognitive development. (g)The activity plan shall: (1) identify activities that allow children to choose to participate with the whole group, part of the group, or independent of the group; (2) reflect that the children have four different activities daily, at least one of which is outdoors, if weather conditions permit, as listed in G.S. 110-91(12) as follows: (A) art and other creative play; (B) children's books; (C) blocks and block building; (D) manipulatives; and (E) family living and dramatic play; and (3) include a daily gross motor activity that may occur indoors or outdoors. Please do not hesitate to call me with any questions or concerns. Lead Water, Lead Paint and Asbestos Testing: The record shows that you have tested your program’s lead level in water in 2021. The rules require the test to be completed every three (3) years. Please consult with your maintenance personnel as well as your administrator to discuss how you can proceed with the testing. Additionally, you must enroll in Lead Paint and Asbestos testing for your building as soon as possible. In April 2023, North Carolina enacted final rules 10A NCAC 41C .1001-1007 requiring all public schools and child care facilities to: Test for lead in drinking/cooking water (.1005 and .2816), Identify lead-based paint hazards (.1004), Identify asbestos hazards (.1003), Mitigate or restrict access to any identified hazards. Testing is required to be completed by May 31, 2025. New and terminated staff notification requirement: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013 or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2830 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 5/2/2025 Number Present: 16 Completed Date: 5/2/2025 Age: From 4 To 5 Total Minutes: 125 Time In: 09:15 AM Time Out: 11:20 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Angelica Martinez, Lead Teacher, during the visit. A signed copy of the visit summary was left on-site with you. Ms. Martinez was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-five (85) percentage as of today prior to this visit. Permit type – Five-start center license issue don 7/25/17. Special Services/Restrictions – daytime care, meets enhanced ratios and space. This program is Certified Developmental Day. The last annual compliance visit was conducted on 12/6/24. The last fire drill was practiced on 4/24/25. The last lockdown drill was practiced on 3/12/25. The last playground inspection was documented on 4/7/25. The last fire inspection was approved on 12/16/24. The last sanitation inspection was conducted on 3/19/25 with two (2) demerits for a superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Lead water testing was completed multiple times between 11/29/20 to 8/19/21 and some of the readings showed high level of lead hazard. The program was provided with guidance to clean the faucets regularly. No additional testing has been completed since 2021. Lead paint and asbestos testing has not been completed. Upon arrival, I announced my presence and the purpose of the visit. The pre-K children participated in Senior Walk gathering in the gym and came back to the classroom around 9:30 am. Seventeen (17) children, four-to-five years of age with three (3) staff members were present. The children transitioned to free play and actively engaged in various types of activities, including building with wooden blocks, playdough, cutting and gluing, drawing and writing, playing with pretend money and other housekeeping accessories. Staff members actively engaged in conversations with the children and positioned themselves to supervise the children. The children cleaned up, participated in a short group time and played on the playground. The children engaged in various gross motor play, such as climbing, sliding, throwing/catching balls, and spinning. During the visit, one of the staff members left and another staff member came in. The staff file for this staff member was not available, except for the CPR/First Aid certificate. This staff member works for the licensed after school program at this location. Due to the program coordinator being out of town, the file was not available for review. ABCMS system was reviewed during the visit for three (3) regular classroom staff as well as the substitute staff member who typically work for the after school program. Three (3) staff files were reviewed for criminal background letters and CPR/First Aid certificates. No children’s files were monitored. One (1) emergency medication is maintained in the classroom. The action plan, medication authorization form and method of storage of the medications were in compliance. The playground was monitored, and no safety hazards were found. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. Two (2) children, both five (5) years of age, take buses. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in space #1. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring was not reviewed today due to no monitoring was conducted due to the effects of the tropical storm, Helene. The classroom operates from 7:30 a.m. to 2:45 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 1043 All staff records, except financial records, were not made available for review. A substitute staff member was present during the visit. The staff member had CPR and First Aid certificate but other documents were not available for review. This staff member typically works for the after school program on this location. G.S. 110-91( 9) Technical assistance was provided as follows: 1043: Records being available for review All records, including staff, children and program records, must be available for review. When substitute staff members work in a license space, he/she/they shall travel with their files so that all records are available for review. Refer to G.S.110-91(9). The following documents are required for substitute staff members who works less than ten (10) days per year. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 5/16/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: The following staff member’s CPR/First Aid will expire soon: W. Garrison and A. Fugate’s CPR/FA will expire on 5/14/26. Nap time Ratios: We discussed staff/child ratio requirements for nap time. Per .1801(b), one (1) staff member is required to supervise a group of children two (2) years old and older as long as the staff member moves about and actively supervises all children. In addition, rule .2902(g) applies to your classroom due to Developmental Day program requirements. Per this rule, a minimum of two (2) staff member shall be on site all times. “On site” means anywhere within the building’s license space. One (1) staff member remaining in the classroom during nap time should be able to reach out for additional staff member at any time. Please make appropriate decisions based on the group of children’s developmental needs in your classroom. 10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (b) For groups of children aged two years or older, the staff/child ratio during nap time shall comply with the requirements of this Chapter if at least one person remains in the room, all children are visible to that person, and the total number of required staff are on the premises and within calling distance of the rooms occupied by children 10A NCAC 09 .2902 LICENSE (g) A minimum of two staff members shall be on site at all times while children are in attendance at the facility. Activity plans: The activity plan must include a date to be considered current. Additional requirements per 10A NCAC 09 .0508 were listed as follows: 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (b) For each group of children in care, the activity plan shall include activities intended to stimulate the following developmental domains, in accordance with North Carolina Foundations for Early Learning and Development, available on the Division's website at http://ncchildcare.nc.gov/providers/pv_foundations.asp: (1) emotional and social development; (2) health and physical development; (3) approaches to play and learning; (4) language development and communication; and (5) cognitive development. (g)The activity plan shall: (1) identify activities that allow children to choose to participate with the whole group, part of the group, or independent of the group; (2) reflect that the children have four different activities daily, at least one of which is outdoors, if weather conditions permit, as listed in G.S. 110-91(12) as follows: (A) art and other creative play; (B) children's books; (C) blocks and block building; (D) manipulatives; and (E) family living and dramatic play; and (3) include a daily gross motor activity that may occur indoors or outdoors. Please do not hesitate to call me with any questions or concerns. Lead Water, Lead Paint and Asbestos Testing: The record shows that you have tested your program’s lead level in water in 2021. The rules require the test to be completed every three (3) years. Please consult with your maintenance personnel as well as your administrator to discuss how you can proceed with the testing. Additionally, you must enroll in Lead Paint and Asbestos testing for your building as soon as possible. In April 2023, North Carolina enacted final rules 10A NCAC 41C .1001-1007 requiring all public schools and child care facilities to: Test for lead in drinking/cooking water (.1005 and .2816), Identify lead-based paint hazards (.1004), Identify asbestos hazards (.1003), Mitigate or restrict access to any identified hazards. Testing is required to be completed by May 31, 2025. New and terminated staff notification requirement: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013 or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2902 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 5/2/2025 Number Present: 16 Completed Date: 5/2/2025 Age: From 4 To 5 Total Minutes: 125 Time In: 09:15 AM Time Out: 11:20 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Angelica Martinez, Lead Teacher, during the visit. A signed copy of the visit summary was left on-site with you. Ms. Martinez was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-five (85) percentage as of today prior to this visit. Permit type – Five-start center license issue don 7/25/17. Special Services/Restrictions – daytime care, meets enhanced ratios and space. This program is Certified Developmental Day. The last annual compliance visit was conducted on 12/6/24. The last fire drill was practiced on 4/24/25. The last lockdown drill was practiced on 3/12/25. The last playground inspection was documented on 4/7/25. The last fire inspection was approved on 12/16/24. The last sanitation inspection was conducted on 3/19/25 with two (2) demerits for a superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Lead water testing was completed multiple times between 11/29/20 to 8/19/21 and some of the readings showed high level of lead hazard. The program was provided with guidance to clean the faucets regularly. No additional testing has been completed since 2021. Lead paint and asbestos testing has not been completed. Upon arrival, I announced my presence and the purpose of the visit. The pre-K children participated in Senior Walk gathering in the gym and came back to the classroom around 9:30 am. Seventeen (17) children, four-to-five years of age with three (3) staff members were present. The children transitioned to free play and actively engaged in various types of activities, including building with wooden blocks, playdough, cutting and gluing, drawing and writing, playing with pretend money and other housekeeping accessories. Staff members actively engaged in conversations with the children and positioned themselves to supervise the children. The children cleaned up, participated in a short group time and played on the playground. The children engaged in various gross motor play, such as climbing, sliding, throwing/catching balls, and spinning. During the visit, one of the staff members left and another staff member came in. The staff file for this staff member was not available, except for the CPR/First Aid certificate. This staff member works for the licensed after school program at this location. Due to the program coordinator being out of town, the file was not available for review. ABCMS system was reviewed during the visit for three (3) regular classroom staff as well as the substitute staff member who typically work for the after school program. Three (3) staff files were reviewed for criminal background letters and CPR/First Aid certificates. No children’s files were monitored. One (1) emergency medication is maintained in the classroom. The action plan, medication authorization form and method of storage of the medications were in compliance. The playground was monitored, and no safety hazards were found. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. Two (2) children, both five (5) years of age, take buses. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in space #1. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring was not reviewed today due to no monitoring was conducted due to the effects of the tropical storm, Helene. The classroom operates from 7:30 a.m. to 2:45 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 1043 All staff records, except financial records, were not made available for review. A substitute staff member was present during the visit. The staff member had CPR and First Aid certificate but other documents were not available for review. This staff member typically works for the after school program on this location. G.S. 110-91( 9) Technical assistance was provided as follows: 1043: Records being available for review All records, including staff, children and program records, must be available for review. When substitute staff members work in a license space, he/she/they shall travel with their files so that all records are available for review. Refer to G.S.110-91(9). The following documents are required for substitute staff members who works less than ten (10) days per year. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 5/16/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: The following staff member’s CPR/First Aid will expire soon: W. Garrison and A. Fugate’s CPR/FA will expire on 5/14/26. Nap time Ratios: We discussed staff/child ratio requirements for nap time. Per .1801(b), one (1) staff member is required to supervise a group of children two (2) years old and older as long as the staff member moves about and actively supervises all children. In addition, rule .2902(g) applies to your classroom due to Developmental Day program requirements. Per this rule, a minimum of two (2) staff member shall be on site all times. “On site” means anywhere within the building’s license space. One (1) staff member remaining in the classroom during nap time should be able to reach out for additional staff member at any time. Please make appropriate decisions based on the group of children’s developmental needs in your classroom. 10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (b) For groups of children aged two years or older, the staff/child ratio during nap time shall comply with the requirements of this Chapter if at least one person remains in the room, all children are visible to that person, and the total number of required staff are on the premises and within calling distance of the rooms occupied by children 10A NCAC 09 .2902 LICENSE (g) A minimum of two staff members shall be on site at all times while children are in attendance at the facility. Activity plans: The activity plan must include a date to be considered current. Additional requirements per 10A NCAC 09 .0508 were listed as follows: 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (b) For each group of children in care, the activity plan shall include activities intended to stimulate the following developmental domains, in accordance with North Carolina Foundations for Early Learning and Development, available on the Division's website at http://ncchildcare.nc.gov/providers/pv_foundations.asp: (1) emotional and social development; (2) health and physical development; (3) approaches to play and learning; (4) language development and communication; and (5) cognitive development. (g)The activity plan shall: (1) identify activities that allow children to choose to participate with the whole group, part of the group, or independent of the group; (2) reflect that the children have four different activities daily, at least one of which is outdoors, if weather conditions permit, as listed in G.S. 110-91(12) as follows: (A) art and other creative play; (B) children's books; (C) blocks and block building; (D) manipulatives; and (E) family living and dramatic play; and (3) include a daily gross motor activity that may occur indoors or outdoors. Please do not hesitate to call me with any questions or concerns. Lead Water, Lead Paint and Asbestos Testing: The record shows that you have tested your program’s lead level in water in 2021. The rules require the test to be completed every three (3) years. Please consult with your maintenance personnel as well as your administrator to discuss how you can proceed with the testing. Additionally, you must enroll in Lead Paint and Asbestos testing for your building as soon as possible. In April 2023, North Carolina enacted final rules 10A NCAC 41C .1001-1007 requiring all public schools and child care facilities to: Test for lead in drinking/cooking water (.1005 and .2816), Identify lead-based paint hazards (.1004), Identify asbestos hazards (.1003), Mitigate or restrict access to any identified hazards. Testing is required to be completed by May 31, 2025. New and terminated staff notification requirement: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013 or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 5/2/2025 Number Present: 16 Completed Date: 5/2/2025 Age: From 4 To 5 Total Minutes: 125 Time In: 09:15 AM Time Out: 11:20 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Angelica Martinez, Lead Teacher, during the visit. A signed copy of the visit summary was left on-site with you. Ms. Martinez was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-five (85) percentage as of today prior to this visit. Permit type – Five-start center license issue don 7/25/17. Special Services/Restrictions – daytime care, meets enhanced ratios and space. This program is Certified Developmental Day. The last annual compliance visit was conducted on 12/6/24. The last fire drill was practiced on 4/24/25. The last lockdown drill was practiced on 3/12/25. The last playground inspection was documented on 4/7/25. The last fire inspection was approved on 12/16/24. The last sanitation inspection was conducted on 3/19/25 with two (2) demerits for a superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Lead water testing was completed multiple times between 11/29/20 to 8/19/21 and some of the readings showed high level of lead hazard. The program was provided with guidance to clean the faucets regularly. No additional testing has been completed since 2021. Lead paint and asbestos testing has not been completed. Upon arrival, I announced my presence and the purpose of the visit. The pre-K children participated in Senior Walk gathering in the gym and came back to the classroom around 9:30 am. Seventeen (17) children, four-to-five years of age with three (3) staff members were present. The children transitioned to free play and actively engaged in various types of activities, including building with wooden blocks, playdough, cutting and gluing, drawing and writing, playing with pretend money and other housekeeping accessories. Staff members actively engaged in conversations with the children and positioned themselves to supervise the children. The children cleaned up, participated in a short group time and played on the playground. The children engaged in various gross motor play, such as climbing, sliding, throwing/catching balls, and spinning. During the visit, one of the staff members left and another staff member came in. The staff file for this staff member was not available, except for the CPR/First Aid certificate. This staff member works for the licensed after school program at this location. Due to the program coordinator being out of town, the file was not available for review. ABCMS system was reviewed during the visit for three (3) regular classroom staff as well as the substitute staff member who typically work for the after school program. Three (3) staff files were reviewed for criminal background letters and CPR/First Aid certificates. No children’s files were monitored. One (1) emergency medication is maintained in the classroom. The action plan, medication authorization form and method of storage of the medications were in compliance. The playground was monitored, and no safety hazards were found. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. Two (2) children, both five (5) years of age, take buses. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in space #1. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring was not reviewed today due to no monitoring was conducted due to the effects of the tropical storm, Helene. The classroom operates from 7:30 a.m. to 2:45 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 1043 All staff records, except financial records, were not made available for review. A substitute staff member was present during the visit. The staff member had CPR and First Aid certificate but other documents were not available for review. This staff member typically works for the after school program on this location. G.S. 110-91( 9) Technical assistance was provided as follows: 1043: Records being available for review All records, including staff, children and program records, must be available for review. When substitute staff members work in a license space, he/she/they shall travel with their files so that all records are available for review. Refer to G.S.110-91(9). The following documents are required for substitute staff members who works less than ten (10) days per year. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 5/16/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: The following staff member’s CPR/First Aid will expire soon: W. Garrison and A. Fugate’s CPR/FA will expire on 5/14/26. Nap time Ratios: We discussed staff/child ratio requirements for nap time. Per .1801(b), one (1) staff member is required to supervise a group of children two (2) years old and older as long as the staff member moves about and actively supervises all children. In addition, rule .2902(g) applies to your classroom due to Developmental Day program requirements. Per this rule, a minimum of two (2) staff member shall be on site all times. “On site” means anywhere within the building’s license space. One (1) staff member remaining in the classroom during nap time should be able to reach out for additional staff member at any time. Please make appropriate decisions based on the group of children’s developmental needs in your classroom. 10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (b) For groups of children aged two years or older, the staff/child ratio during nap time shall comply with the requirements of this Chapter if at least one person remains in the room, all children are visible to that person, and the total number of required staff are on the premises and within calling distance of the rooms occupied by children 10A NCAC 09 .2902 LICENSE (g) A minimum of two staff members shall be on site at all times while children are in attendance at the facility. Activity plans: The activity plan must include a date to be considered current. Additional requirements per 10A NCAC 09 .0508 were listed as follows: 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (b) For each group of children in care, the activity plan shall include activities intended to stimulate the following developmental domains, in accordance with North Carolina Foundations for Early Learning and Development, available on the Division's website at http://ncchildcare.nc.gov/providers/pv_foundations.asp: (1) emotional and social development; (2) health and physical development; (3) approaches to play and learning; (4) language development and communication; and (5) cognitive development. (g)The activity plan shall: (1) identify activities that allow children to choose to participate with the whole group, part of the group, or independent of the group; (2) reflect that the children have four different activities daily, at least one of which is outdoors, if weather conditions permit, as listed in G.S. 110-91(12) as follows: (A) art and other creative play; (B) children's books; (C) blocks and block building; (D) manipulatives; and (E) family living and dramatic play; and (3) include a daily gross motor activity that may occur indoors or outdoors. Please do not hesitate to call me with any questions or concerns. Lead Water, Lead Paint and Asbestos Testing: The record shows that you have tested your program’s lead level in water in 2021. The rules require the test to be completed every three (3) years. Please consult with your maintenance personnel as well as your administrator to discuss how you can proceed with the testing. Additionally, you must enroll in Lead Paint and Asbestos testing for your building as soon as possible. In April 2023, North Carolina enacted final rules 10A NCAC 41C .1001-1007 requiring all public schools and child care facilities to: Test for lead in drinking/cooking water (.1005 and .2816), Identify lead-based paint hazards (.1004), Identify asbestos hazards (.1003), Mitigate or restrict access to any identified hazards. Testing is required to be completed by May 31, 2025. New and terminated staff notification requirement: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013 or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-91 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 5/2/2025 Number Present: 16 Completed Date: 5/2/2025 Age: From 4 To 5 Total Minutes: 125 Time In: 09:15 AM Time Out: 11:20 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Angelica Martinez, Lead Teacher, during the visit. A signed copy of the visit summary was left on-site with you. Ms. Martinez was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-five (85) percentage as of today prior to this visit. Permit type – Five-start center license issue don 7/25/17. Special Services/Restrictions – daytime care, meets enhanced ratios and space. This program is Certified Developmental Day. The last annual compliance visit was conducted on 12/6/24. The last fire drill was practiced on 4/24/25. The last lockdown drill was practiced on 3/12/25. The last playground inspection was documented on 4/7/25. The last fire inspection was approved on 12/16/24. The last sanitation inspection was conducted on 3/19/25 with two (2) demerits for a superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Lead water testing was completed multiple times between 11/29/20 to 8/19/21 and some of the readings showed high level of lead hazard. The program was provided with guidance to clean the faucets regularly. No additional testing has been completed since 2021. Lead paint and asbestos testing has not been completed. Upon arrival, I announced my presence and the purpose of the visit. The pre-K children participated in Senior Walk gathering in the gym and came back to the classroom around 9:30 am. Seventeen (17) children, four-to-five years of age with three (3) staff members were present. The children transitioned to free play and actively engaged in various types of activities, including building with wooden blocks, playdough, cutting and gluing, drawing and writing, playing with pretend money and other housekeeping accessories. Staff members actively engaged in conversations with the children and positioned themselves to supervise the children. The children cleaned up, participated in a short group time and played on the playground. The children engaged in various gross motor play, such as climbing, sliding, throwing/catching balls, and spinning. During the visit, one of the staff members left and another staff member came in. The staff file for this staff member was not available, except for the CPR/First Aid certificate. This staff member works for the licensed after school program at this location. Due to the program coordinator being out of town, the file was not available for review. ABCMS system was reviewed during the visit for three (3) regular classroom staff as well as the substitute staff member who typically work for the after school program. Three (3) staff files were reviewed for criminal background letters and CPR/First Aid certificates. No children’s files were monitored. One (1) emergency medication is maintained in the classroom. The action plan, medication authorization form and method of storage of the medications were in compliance. The playground was monitored, and no safety hazards were found. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. Two (2) children, both five (5) years of age, take buses. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in space #1. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring was not reviewed today due to no monitoring was conducted due to the effects of the tropical storm, Helene. The classroom operates from 7:30 a.m. to 2:45 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 1043 All staff records, except financial records, were not made available for review. A substitute staff member was present during the visit. The staff member had CPR and First Aid certificate but other documents were not available for review. This staff member typically works for the after school program on this location. G.S. 110-91( 9) Technical assistance was provided as follows: 1043: Records being available for review All records, including staff, children and program records, must be available for review. When substitute staff members work in a license space, he/she/they shall travel with their files so that all records are available for review. Refer to G.S.110-91(9). The following documents are required for substitute staff members who works less than ten (10) days per year. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 5/16/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: The following staff member’s CPR/First Aid will expire soon: W. Garrison and A. Fugate’s CPR/FA will expire on 5/14/26. Nap time Ratios: We discussed staff/child ratio requirements for nap time. Per .1801(b), one (1) staff member is required to supervise a group of children two (2) years old and older as long as the staff member moves about and actively supervises all children. In addition, rule .2902(g) applies to your classroom due to Developmental Day program requirements. Per this rule, a minimum of two (2) staff member shall be on site all times. “On site” means anywhere within the building’s license space. One (1) staff member remaining in the classroom during nap time should be able to reach out for additional staff member at any time. Please make appropriate decisions based on the group of children’s developmental needs in your classroom. 10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (b) For groups of children aged two years or older, the staff/child ratio during nap time shall comply with the requirements of this Chapter if at least one person remains in the room, all children are visible to that person, and the total number of required staff are on the premises and within calling distance of the rooms occupied by children 10A NCAC 09 .2902 LICENSE (g) A minimum of two staff members shall be on site at all times while children are in attendance at the facility. Activity plans: The activity plan must include a date to be considered current. Additional requirements per 10A NCAC 09 .0508 were listed as follows: 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (b) For each group of children in care, the activity plan shall include activities intended to stimulate the following developmental domains, in accordance with North Carolina Foundations for Early Learning and Development, available on the Division's website at http://ncchildcare.nc.gov/providers/pv_foundations.asp: (1) emotional and social development; (2) health and physical development; (3) approaches to play and learning; (4) language development and communication; and (5) cognitive development. (g)The activity plan shall: (1) identify activities that allow children to choose to participate with the whole group, part of the group, or independent of the group; (2) reflect that the children have four different activities daily, at least one of which is outdoors, if weather conditions permit, as listed in G.S. 110-91(12) as follows: (A) art and other creative play; (B) children's books; (C) blocks and block building; (D) manipulatives; and (E) family living and dramatic play; and (3) include a daily gross motor activity that may occur indoors or outdoors. Please do not hesitate to call me with any questions or concerns. Lead Water, Lead Paint and Asbestos Testing: The record shows that you have tested your program’s lead level in water in 2021. The rules require the test to be completed every three (3) years. Please consult with your maintenance personnel as well as your administrator to discuss how you can proceed with the testing. Additionally, you must enroll in Lead Paint and Asbestos testing for your building as soon as possible. In April 2023, North Carolina enacted final rules 10A NCAC 41C .1001-1007 requiring all public schools and child care facilities to: Test for lead in drinking/cooking water (.1005 and .2816), Identify lead-based paint hazards (.1004), Identify asbestos hazards (.1003), Mitigate or restrict access to any identified hazards. Testing is required to be completed by May 31, 2025. New and terminated staff notification requirement: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013 or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S.110-91 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 5/2/2025 Number Present: 16 Completed Date: 5/2/2025 Age: From 4 To 5 Total Minutes: 125 Time In: 09:15 AM Time Out: 11:20 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Angelica Martinez, Lead Teacher, during the visit. A signed copy of the visit summary was left on-site with you. Ms. Martinez was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-five (85) percentage as of today prior to this visit. Permit type – Five-start center license issue don 7/25/17. Special Services/Restrictions – daytime care, meets enhanced ratios and space. This program is Certified Developmental Day. The last annual compliance visit was conducted on 12/6/24. The last fire drill was practiced on 4/24/25. The last lockdown drill was practiced on 3/12/25. The last playground inspection was documented on 4/7/25. The last fire inspection was approved on 12/16/24. The last sanitation inspection was conducted on 3/19/25 with two (2) demerits for a superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Lead water testing was completed multiple times between 11/29/20 to 8/19/21 and some of the readings showed high level of lead hazard. The program was provided with guidance to clean the faucets regularly. No additional testing has been completed since 2021. Lead paint and asbestos testing has not been completed. Upon arrival, I announced my presence and the purpose of the visit. The pre-K children participated in Senior Walk gathering in the gym and came back to the classroom around 9:30 am. Seventeen (17) children, four-to-five years of age with three (3) staff members were present. The children transitioned to free play and actively engaged in various types of activities, including building with wooden blocks, playdough, cutting and gluing, drawing and writing, playing with pretend money and other housekeeping accessories. Staff members actively engaged in conversations with the children and positioned themselves to supervise the children. The children cleaned up, participated in a short group time and played on the playground. The children engaged in various gross motor play, such as climbing, sliding, throwing/catching balls, and spinning. During the visit, one of the staff members left and another staff member came in. The staff file for this staff member was not available, except for the CPR/First Aid certificate. This staff member works for the licensed after school program at this location. Due to the program coordinator being out of town, the file was not available for review. ABCMS system was reviewed during the visit for three (3) regular classroom staff as well as the substitute staff member who typically work for the after school program. Three (3) staff files were reviewed for criminal background letters and CPR/First Aid certificates. No children’s files were monitored. One (1) emergency medication is maintained in the classroom. The action plan, medication authorization form and method of storage of the medications were in compliance. The playground was monitored, and no safety hazards were found. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. Two (2) children, both five (5) years of age, take buses. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in space #1. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring was not reviewed today due to no monitoring was conducted due to the effects of the tropical storm, Helene. The classroom operates from 7:30 a.m. to 2:45 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 1043 All staff records, except financial records, were not made available for review. A substitute staff member was present during the visit. The staff member had CPR and First Aid certificate but other documents were not available for review. This staff member typically works for the after school program on this location. G.S. 110-91( 9) Technical assistance was provided as follows: 1043: Records being available for review All records, including staff, children and program records, must be available for review. When substitute staff members work in a license space, he/she/they shall travel with their files so that all records are available for review. Refer to G.S.110-91(9). The following documents are required for substitute staff members who works less than ten (10) days per year. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 5/16/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: The following staff member’s CPR/First Aid will expire soon: W. Garrison and A. Fugate’s CPR/FA will expire on 5/14/26. Nap time Ratios: We discussed staff/child ratio requirements for nap time. Per .1801(b), one (1) staff member is required to supervise a group of children two (2) years old and older as long as the staff member moves about and actively supervises all children. In addition, rule .2902(g) applies to your classroom due to Developmental Day program requirements. Per this rule, a minimum of two (2) staff member shall be on site all times. “On site” means anywhere within the building’s license space. One (1) staff member remaining in the classroom during nap time should be able to reach out for additional staff member at any time. Please make appropriate decisions based on the group of children’s developmental needs in your classroom. 10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (b) For groups of children aged two years or older, the staff/child ratio during nap time shall comply with the requirements of this Chapter if at least one person remains in the room, all children are visible to that person, and the total number of required staff are on the premises and within calling distance of the rooms occupied by children 10A NCAC 09 .2902 LICENSE (g) A minimum of two staff members shall be on site at all times while children are in attendance at the facility. Activity plans: The activity plan must include a date to be considered current. Additional requirements per 10A NCAC 09 .0508 were listed as follows: 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (b) For each group of children in care, the activity plan shall include activities intended to stimulate the following developmental domains, in accordance with North Carolina Foundations for Early Learning and Development, available on the Division's website at http://ncchildcare.nc.gov/providers/pv_foundations.asp: (1) emotional and social development; (2) health and physical development; (3) approaches to play and learning; (4) language development and communication; and (5) cognitive development. (g)The activity plan shall: (1) identify activities that allow children to choose to participate with the whole group, part of the group, or independent of the group; (2) reflect that the children have four different activities daily, at least one of which is outdoors, if weather conditions permit, as listed in G.S. 110-91(12) as follows: (A) art and other creative play; (B) children's books; (C) blocks and block building; (D) manipulatives; and (E) family living and dramatic play; and (3) include a daily gross motor activity that may occur indoors or outdoors. Please do not hesitate to call me with any questions or concerns. Lead Water, Lead Paint and Asbestos Testing: The record shows that you have tested your program’s lead level in water in 2021. The rules require the test to be completed every three (3) years. Please consult with your maintenance personnel as well as your administrator to discuss how you can proceed with the testing. Additionally, you must enroll in Lead Paint and Asbestos testing for your building as soon as possible. In April 2023, North Carolina enacted final rules 10A NCAC 41C .1001-1007 requiring all public schools and child care facilities to: Test for lead in drinking/cooking water (.1005 and .2816), Identify lead-based paint hazards (.1004), Identify asbestos hazards (.1003), Mitigate or restrict access to any identified hazards. Testing is required to be completed by May 31, 2025. New and terminated staff notification requirement: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013 or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 5/2/2025 Number Present: 16 Completed Date: 5/2/2025 Age: From 4 To 5 Total Minutes: 125 Time In: 09:15 AM Time Out: 11:20 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Angelica Martinez, Lead Teacher, during the visit. A signed copy of the visit summary was left on-site with you. Ms. Martinez was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-five (85) percentage as of today prior to this visit. Permit type – Five-start center license issue don 7/25/17. Special Services/Restrictions – daytime care, meets enhanced ratios and space. This program is Certified Developmental Day. The last annual compliance visit was conducted on 12/6/24. The last fire drill was practiced on 4/24/25. The last lockdown drill was practiced on 3/12/25. The last playground inspection was documented on 4/7/25. The last fire inspection was approved on 12/16/24. The last sanitation inspection was conducted on 3/19/25 with two (2) demerits for a superior classification. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. Lead water testing was completed multiple times between 11/29/20 to 8/19/21 and some of the readings showed high level of lead hazard. The program was provided with guidance to clean the faucets regularly. No additional testing has been completed since 2021. Lead paint and asbestos testing has not been completed. Upon arrival, I announced my presence and the purpose of the visit. The pre-K children participated in Senior Walk gathering in the gym and came back to the classroom around 9:30 am. Seventeen (17) children, four-to-five years of age with three (3) staff members were present. The children transitioned to free play and actively engaged in various types of activities, including building with wooden blocks, playdough, cutting and gluing, drawing and writing, playing with pretend money and other housekeeping accessories. Staff members actively engaged in conversations with the children and positioned themselves to supervise the children. The children cleaned up, participated in a short group time and played on the playground. The children engaged in various gross motor play, such as climbing, sliding, throwing/catching balls, and spinning. During the visit, one of the staff members left and another staff member came in. The staff file for this staff member was not available, except for the CPR/First Aid certificate. This staff member works for the licensed after school program at this location. Due to the program coordinator being out of town, the file was not available for review. ABCMS system was reviewed during the visit for three (3) regular classroom staff as well as the substitute staff member who typically work for the after school program. Three (3) staff files were reviewed for criminal background letters and CPR/First Aid certificates. No children’s files were monitored. One (1) emergency medication is maintained in the classroom. The action plan, medication authorization form and method of storage of the medications were in compliance. The playground was monitored, and no safety hazards were found. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. Two (2) children, both five (5) years of age, take buses. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in space #1. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring was not reviewed today due to no monitoring was conducted due to the effects of the tropical storm, Helene. The classroom operates from 7:30 a.m. to 2:45 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 1043 All staff records, except financial records, were not made available for review. A substitute staff member was present during the visit. The staff member had CPR and First Aid certificate but other documents were not available for review. This staff member typically works for the after school program on this location. G.S. 110-91( 9) Technical assistance was provided as follows: 1043: Records being available for review All records, including staff, children and program records, must be available for review. When substitute staff members work in a license space, he/she/they shall travel with their files so that all records are available for review. Refer to G.S.110-91(9). The following documents are required for substitute staff members who works less than ten (10) days per year. Achieving Compliance: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Signed statement of compliance I must receive your compliance statement by 5/16/25. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: The following staff member’s CPR/First Aid will expire soon: W. Garrison and A. Fugate’s CPR/FA will expire on 5/14/26. Nap time Ratios: We discussed staff/child ratio requirements for nap time. Per .1801(b), one (1) staff member is required to supervise a group of children two (2) years old and older as long as the staff member moves about and actively supervises all children. In addition, rule .2902(g) applies to your classroom due to Developmental Day program requirements. Per this rule, a minimum of two (2) staff member shall be on site all times. “On site” means anywhere within the building’s license space. One (1) staff member remaining in the classroom during nap time should be able to reach out for additional staff member at any time. Please make appropriate decisions based on the group of children’s developmental needs in your classroom. 10A NCAC 09 .1801 SUPERVISION IN CHILD CARE CENTERS (b) For groups of children aged two years or older, the staff/child ratio during nap time shall comply with the requirements of this Chapter if at least one person remains in the room, all children are visible to that person, and the total number of required staff are on the premises and within calling distance of the rooms occupied by children 10A NCAC 09 .2902 LICENSE (g) A minimum of two staff members shall be on site at all times while children are in attendance at the facility. Activity plans: The activity plan must include a date to be considered current. Additional requirements per 10A NCAC 09 .0508 were listed as follows: 10A NCAC 09 .0508 ACTIVITY SCHEDULES AND PLANS (b) For each group of children in care, the activity plan shall include activities intended to stimulate the following developmental domains, in accordance with North Carolina Foundations for Early Learning and Development, available on the Division's website at http://ncchildcare.nc.gov/providers/pv_foundations.asp: (1) emotional and social development; (2) health and physical development; (3) approaches to play and learning; (4) language development and communication; and (5) cognitive development. (g)The activity plan shall: (1) identify activities that allow children to choose to participate with the whole group, part of the group, or independent of the group; (2) reflect that the children have four different activities daily, at least one of which is outdoors, if weather conditions permit, as listed in G.S. 110-91(12) as follows: (A) art and other creative play; (B) children's books; (C) blocks and block building; (D) manipulatives; and (E) family living and dramatic play; and (3) include a daily gross motor activity that may occur indoors or outdoors. Please do not hesitate to call me with any questions or concerns. Lead Water, Lead Paint and Asbestos Testing: The record shows that you have tested your program’s lead level in water in 2021. The rules require the test to be completed every three (3) years. Please consult with your maintenance personnel as well as your administrator to discuss how you can proceed with the testing. Additionally, you must enroll in Lead Paint and Asbestos testing for your building as soon as possible. In April 2023, North Carolina enacted final rules 10A NCAC 41C .1001-1007 requiring all public schools and child care facilities to: Test for lead in drinking/cooking water (.1005 and .2816), Identify lead-based paint hazards (.1004), Identify asbestos hazards (.1003), Mitigate or restrict access to any identified hazards. Testing is required to be completed by May 31, 2025. New and terminated staff notification requirement: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any monitoring visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013 or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0304 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: SARAH UPTON Operation Type: Center Case Number: Visit Date: 12/6/2024 Number Present: 16 Completed Date: 12/6/2024 Age: From 4 To 5 Total Minutes: 150 Time In: 11:00 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed on this form due to internet connectivity issues. This report reviewed with you, and signed by Sarah Upton, Child Care Consultant and also signed by, Angelica Martinez, Lead Teacher, during the visit. A signed copy of the visit summary was left on-site today. A formal copy of this report will be emailed to Ms. Martinez and to Bridgett Brooks, Administrator, for a signature. Ms. Martinez signed the visit summary during the visit to confirm the visit was conducted and reviewed with her. Today, Ms. Martinez, assisted me during my visit in her classroom the indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and will be attached to the computerized generated visit summary for your records. This program is owned and operated by Haywood County Public Schools. Permit type – Five (5) Star license issued on July 25, 20123 Special Services/Restrictions – 1st shift (Daytime Care), meets enhanced space and ratios and certified Developmental Day This facility is approved to provide NC Pre-K. The last annual compliance visit was conducted on 10/10/2023. This facility’ s AC visit was delayed due to tropical storm Helene and the State of Emergency issued for the Western Counties in North Carolina, which included Haywood County.The last fire drill was practiced on November 25, 2024. The last shelter-in-place drill was practiced on October 30, 2024. The last playground inspection was documented on November 26, 2024. The last fire inspection was approved on July 21, 2023 The last sanitation inspection was conducted on November 25, 2024 with zero (0) demerits for a Superior rating. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. The approved assessment is Brigance. Upon arrival I introduced my presence to Ms. Martinez and explained the reason for my visit. I observed the children in classroom for children four-through-five years of age during group time activities, lunch, which consisted of a choice between pizza, peanut butter and jelly, cheeseburger, carrots with ranch, French fries, salad and milk, preparing for nap. Supervision was adequate. Interactions were positive and nurturing. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division.The fire inspection was dated July 21, 2023 10A NCAC 09 .0304(a) Technical Assistance: Item 106 Fire Inspections are required to be completed at least every 12 months to ensure that the children are provide with a safe environment and to reduce the risk of fire in the facility. The original fire inspection must be sent to me within one week of the inspection. IF the inspection occurs during the summer months and the classroom is closed then you may want to have a discussion with Ms. Brooks and request that she or an office staff member that works 12-months submit the fire inspection to me at sarah.upton@dhhs.nc.gov Compliance Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement and a copy of your fire inspection by December 20, 2024 Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: sarah.upton@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Sarah Upton 143 Bobcat Trail Clyde, NC 28721 Please call me at 828-782-0937, or email sarah.upton@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Consultation: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at sarah.upton@dhhs.nc.gov or 828.782.0937, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .1102 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: SARAH UPTON Operation Type: Center Case Number: Visit Date: 12/6/2024 Number Present: 16 Completed Date: 12/6/2024 Age: From 4 To 5 Total Minutes: 150 Time In: 11:00 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed on this form due to internet connectivity issues. This report reviewed with you, and signed by Sarah Upton, Child Care Consultant and also signed by, Angelica Martinez, Lead Teacher, during the visit. A signed copy of the visit summary was left on-site today. A formal copy of this report will be emailed to Ms. Martinez and to Bridgett Brooks, Administrator, for a signature. Ms. Martinez signed the visit summary during the visit to confirm the visit was conducted and reviewed with her. Today, Ms. Martinez, assisted me during my visit in her classroom the indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and will be attached to the computerized generated visit summary for your records. This program is owned and operated by Haywood County Public Schools. Permit type – Five (5) Star license issued on July 25, 20123 Special Services/Restrictions – 1st shift (Daytime Care), meets enhanced space and ratios and certified Developmental Day This facility is approved to provide NC Pre-K. The last annual compliance visit was conducted on 10/10/2023. This facility’ s AC visit was delayed due to tropical storm Helene and the State of Emergency issued for the Western Counties in North Carolina, which included Haywood County.The last fire drill was practiced on November 25, 2024. The last shelter-in-place drill was practiced on October 30, 2024. The last playground inspection was documented on November 26, 2024. The last fire inspection was approved on July 21, 2023 The last sanitation inspection was conducted on November 25, 2024 with zero (0) demerits for a Superior rating. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. The approved assessment is Brigance. Upon arrival I introduced my presence to Ms. Martinez and explained the reason for my visit. I observed the children in classroom for children four-through-five years of age during group time activities, lunch, which consisted of a choice between pizza, peanut butter and jelly, cheeseburger, carrots with ranch, French fries, salad and milk, preparing for nap. Supervision was adequate. Interactions were positive and nurturing. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division.The fire inspection was dated July 21, 2023 10A NCAC 09 .0304(a) Technical Assistance: Item 106 Fire Inspections are required to be completed at least every 12 months to ensure that the children are provide with a safe environment and to reduce the risk of fire in the facility. The original fire inspection must be sent to me within one week of the inspection. IF the inspection occurs during the summer months and the classroom is closed then you may want to have a discussion with Ms. Brooks and request that she or an office staff member that works 12-months submit the fire inspection to me at sarah.upton@dhhs.nc.gov Compliance Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement and a copy of your fire inspection by December 20, 2024 Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: sarah.upton@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Sarah Upton 143 Bobcat Trail Clyde, NC 28721 Please call me at 828-782-0937, or email sarah.upton@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Consultation: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at sarah.upton@dhhs.nc.gov or 828.782.0937, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1703 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: SARAH UPTON Operation Type: Center Case Number: Visit Date: 12/6/2024 Number Present: 16 Completed Date: 12/6/2024 Age: From 4 To 5 Total Minutes: 150 Time In: 11:00 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed on this form due to internet connectivity issues. This report reviewed with you, and signed by Sarah Upton, Child Care Consultant and also signed by, Angelica Martinez, Lead Teacher, during the visit. A signed copy of the visit summary was left on-site today. A formal copy of this report will be emailed to Ms. Martinez and to Bridgett Brooks, Administrator, for a signature. Ms. Martinez signed the visit summary during the visit to confirm the visit was conducted and reviewed with her. Today, Ms. Martinez, assisted me during my visit in her classroom the indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and will be attached to the computerized generated visit summary for your records. This program is owned and operated by Haywood County Public Schools. Permit type – Five (5) Star license issued on July 25, 20123 Special Services/Restrictions – 1st shift (Daytime Care), meets enhanced space and ratios and certified Developmental Day This facility is approved to provide NC Pre-K. The last annual compliance visit was conducted on 10/10/2023. This facility’ s AC visit was delayed due to tropical storm Helene and the State of Emergency issued for the Western Counties in North Carolina, which included Haywood County.The last fire drill was practiced on November 25, 2024. The last shelter-in-place drill was practiced on October 30, 2024. The last playground inspection was documented on November 26, 2024. The last fire inspection was approved on July 21, 2023 The last sanitation inspection was conducted on November 25, 2024 with zero (0) demerits for a Superior rating. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. The approved assessment is Brigance. Upon arrival I introduced my presence to Ms. Martinez and explained the reason for my visit. I observed the children in classroom for children four-through-five years of age during group time activities, lunch, which consisted of a choice between pizza, peanut butter and jelly, cheeseburger, carrots with ranch, French fries, salad and milk, preparing for nap. Supervision was adequate. Interactions were positive and nurturing. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division.The fire inspection was dated July 21, 2023 10A NCAC 09 .0304(a) Technical Assistance: Item 106 Fire Inspections are required to be completed at least every 12 months to ensure that the children are provide with a safe environment and to reduce the risk of fire in the facility. The original fire inspection must be sent to me within one week of the inspection. IF the inspection occurs during the summer months and the classroom is closed then you may want to have a discussion with Ms. Brooks and request that she or an office staff member that works 12-months submit the fire inspection to me at sarah.upton@dhhs.nc.gov Compliance Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement and a copy of your fire inspection by December 20, 2024 Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: sarah.upton@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Sarah Upton 143 Bobcat Trail Clyde, NC 28721 Please call me at 828-782-0937, or email sarah.upton@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Consultation: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at sarah.upton@dhhs.nc.gov or 828.782.0937, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2830 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: SARAH UPTON Operation Type: Center Case Number: Visit Date: 12/6/2024 Number Present: 16 Completed Date: 12/6/2024 Age: From 4 To 5 Total Minutes: 150 Time In: 11:00 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed on this form due to internet connectivity issues. This report reviewed with you, and signed by Sarah Upton, Child Care Consultant and also signed by, Angelica Martinez, Lead Teacher, during the visit. A signed copy of the visit summary was left on-site today. A formal copy of this report will be emailed to Ms. Martinez and to Bridgett Brooks, Administrator, for a signature. Ms. Martinez signed the visit summary during the visit to confirm the visit was conducted and reviewed with her. Today, Ms. Martinez, assisted me during my visit in her classroom the indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and will be attached to the computerized generated visit summary for your records. This program is owned and operated by Haywood County Public Schools. Permit type – Five (5) Star license issued on July 25, 20123 Special Services/Restrictions – 1st shift (Daytime Care), meets enhanced space and ratios and certified Developmental Day This facility is approved to provide NC Pre-K. The last annual compliance visit was conducted on 10/10/2023. This facility’ s AC visit was delayed due to tropical storm Helene and the State of Emergency issued for the Western Counties in North Carolina, which included Haywood County.The last fire drill was practiced on November 25, 2024. The last shelter-in-place drill was practiced on October 30, 2024. The last playground inspection was documented on November 26, 2024. The last fire inspection was approved on July 21, 2023 The last sanitation inspection was conducted on November 25, 2024 with zero (0) demerits for a Superior rating. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. The approved assessment is Brigance. Upon arrival I introduced my presence to Ms. Martinez and explained the reason for my visit. I observed the children in classroom for children four-through-five years of age during group time activities, lunch, which consisted of a choice between pizza, peanut butter and jelly, cheeseburger, carrots with ranch, French fries, salad and milk, preparing for nap. Supervision was adequate. Interactions were positive and nurturing. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division.The fire inspection was dated July 21, 2023 10A NCAC 09 .0304(a) Technical Assistance: Item 106 Fire Inspections are required to be completed at least every 12 months to ensure that the children are provide with a safe environment and to reduce the risk of fire in the facility. The original fire inspection must be sent to me within one week of the inspection. IF the inspection occurs during the summer months and the classroom is closed then you may want to have a discussion with Ms. Brooks and request that she or an office staff member that works 12-months submit the fire inspection to me at sarah.upton@dhhs.nc.gov Compliance Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement and a copy of your fire inspection by December 20, 2024 Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: sarah.upton@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Sarah Upton 143 Bobcat Trail Clyde, NC 28721 Please call me at 828-782-0937, or email sarah.upton@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Consultation: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at sarah.upton@dhhs.nc.gov or 828.782.0937, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: SARAH UPTON Operation Type: Center Case Number: Visit Date: 12/6/2024 Number Present: 16 Completed Date: 12/6/2024 Age: From 4 To 5 Total Minutes: 150 Time In: 11:00 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed on this form due to internet connectivity issues. This report reviewed with you, and signed by Sarah Upton, Child Care Consultant and also signed by, Angelica Martinez, Lead Teacher, during the visit. A signed copy of the visit summary was left on-site today. A formal copy of this report will be emailed to Ms. Martinez and to Bridgett Brooks, Administrator, for a signature. Ms. Martinez signed the visit summary during the visit to confirm the visit was conducted and reviewed with her. Today, Ms. Martinez, assisted me during my visit in her classroom the indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and will be attached to the computerized generated visit summary for your records. This program is owned and operated by Haywood County Public Schools. Permit type – Five (5) Star license issued on July 25, 20123 Special Services/Restrictions – 1st shift (Daytime Care), meets enhanced space and ratios and certified Developmental Day This facility is approved to provide NC Pre-K. The last annual compliance visit was conducted on 10/10/2023. This facility’ s AC visit was delayed due to tropical storm Helene and the State of Emergency issued for the Western Counties in North Carolina, which included Haywood County.The last fire drill was practiced on November 25, 2024. The last shelter-in-place drill was practiced on October 30, 2024. The last playground inspection was documented on November 26, 2024. The last fire inspection was approved on July 21, 2023 The last sanitation inspection was conducted on November 25, 2024 with zero (0) demerits for a Superior rating. The Emergency Medical Care plan was posted and current. The approved curriculum for four-year-old children is Creative Curriculum. The approved assessment is Brigance. Upon arrival I introduced my presence to Ms. Martinez and explained the reason for my visit. I observed the children in classroom for children four-through-five years of age during group time activities, lunch, which consisted of a choice between pizza, peanut butter and jelly, cheeseburger, carrots with ranch, French fries, salad and milk, preparing for nap. Supervision was adequate. Interactions were positive and nurturing. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The following violations were documented during today’s visit. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division.The fire inspection was dated July 21, 2023 10A NCAC 09 .0304(a) Technical Assistance: Item 106 Fire Inspections are required to be completed at least every 12 months to ensure that the children are provide with a safe environment and to reduce the risk of fire in the facility. The original fire inspection must be sent to me within one week of the inspection. IF the inspection occurs during the summer months and the classroom is closed then you may want to have a discussion with Ms. Brooks and request that she or an office staff member that works 12-months submit the fire inspection to me at sarah.upton@dhhs.nc.gov Compliance Plan: All violations are required to be corrected immediately. However, if at any time you are unable to correct all violations within the specified time frame, please send a written statement regarding those violations that were corrected and include a specific plan for correction of the remaining violations. Please be aware that any written information submitted by you regarding correction of violations documented during today’s visit would be considered as legal documentation. Therefore, it is important that all information submitted be accurate and truthful. Please be aware that if it is determined that information submitted was inaccurate or willfully falsified, an Administrative Action, including Revocation of the facility’s license may be issued. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement and a copy of your fire inspection by December 20, 2024 Email the compliance letter on signed letterhead or on the email identifying your facility name, ID#, name and position to: sarah.upton@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Sarah Upton 143 Bobcat Trail Clyde, NC 28721 Please call me at 828-782-0937, or email sarah.upton@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Falsification of any information may result in a revocation of your license. You must maintain at least 75% Compliance History for each 18-month period as required by G.S. 110-90(4) (c). Please note any violations cited today and during future visits will negatively impact your compliance history. Repeated violations or violations left unresolved may lead to an administrative action. Consultation: As stated in G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Please continue to visit DCDEE’s website to get the latest information for child care at https://ncchildcare.ncdhhs.gov/. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at sarah.upton@dhhs.nc.gov or 828.782.0937, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0302 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 5/2/2024 Number Present: 15 Completed Date: 5/2/2024 Age: From 4 To 5 Total Minutes: 212 Time In: 09:58 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Angelica Martinez, Lead Teacher, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Ms. Martinez was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-four (94) percentage as of today prior to this visit. Permit type – Five-Star Center License issued on 7/25/17. Special Services/Restrictions – Daytime Care, meets enhanced ratios and space, certified Developmental Day. NC pre-K qualified. The last annual compliance visit was conducted on 10/10/23. The last fire drill was practiced on 3/29/24. The last shelter-in-place drill was practiced on 4/4/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 7/21/23. The last sanitation inspection was conducted on 2/28/24 with zero (0) demerit for a superior classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival, I announced my presence and the purpose of the visit. A group of four-to-five-year-old children transitioned from indoor to outdoor. The children played with slides, climbers, ball and other equipment on the playground. The children had access to water throughout the outdoor time. The equipment is installed over astroturf. After playground time, the children came in the classroom, gathered by door to the hallway. The teacher pumped hand sanitizer solution to the children’s hands. Then, the children transitioned to cafeteria and had lunch. Some children brought lunch from home, and the other children had lunch provided by the school. Today’s menu was chicken nuggets/hamburger, mashed potatoes, diced pears, carrots and milk. Two (2) existing staff members and two (2) new staff members’ files were monitored. One (1) existing staff member’s CPR/first aid certificate expired on 1/25/24. Neither of the new staff members had emergency information form in file. One (1) of the new staff members did not complete CPR/First Aid training within ninety (90) days of employment. During the visit, ratios for Developmental-Day were maintained. Interaction and supervision were adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. You stated that three (3) children ride a bus in the morning and in the afternoon. However, this program is not approved for transportation. After this visit, the Regulatory will reflect transportation requirements. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in spaces #2. Space #1 is no longer used by the program and is currently operated as a music room. This space will be removed from the licensed space after this visit. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was not reviewed today. The classroom has many children with behavioral issues. By the rest time, all teachers were busy managing behaviors. I decided not to ask any more documents to be provided. The classroom operates from 7:30 a.m. to 2:45 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 608 Children did not wash their hands upon arrival at the center, after each visit to the toilet, before eating, before and after water activity play, after outside play, and after handling animals or animal cages. Before eating lunch at cafeteria, the children washed their hands with hand sanitizer solutions. 15A NCAC 18A .2803(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The last fire drill logged was 3/29/24. .0604(t); .0302(d)(5) 837 The EMC plan did not name the person responsible, and at least one alternate, for choosing and carrying out the plan of action to obtain appropriate medical care. The facility's EMC plan still had a previous teacher's name listed. The teacher left the school in October 2023. .0802(a)(1)(A-B); 847 Parent's medication authorization did not include required information. A bottle Equate Children's Allergy Relief was stored in a locked storage without medication authorization form. The form was not maintained in the child's file either. 10A NCAC 09 .0803(4)(6-9) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The EMC plan was not reviewed and updated when the previous lead teacher left in October 2023. 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Two (2) new staff members did not have emergency information form in their files. .0701(a) 1048 All staff did not successfully complete certification in First Aid appropriate to the age of children in care. Verification of staff completion of First Aid training from an approved training organization was not in the staff file. One (1) staff member's (WG) First Aid Certificate expired in 1/25/24, and one (1) new staff member (AF) did not complete first aid training within ninety(90) days of employment. .1102(c) 1049 All staff did not successfully complete certification in CPR training appropriate to the age of the children in care. Verification of staff completion of the CPR course from an approved training organization was not in the staff file. One (1) staff member's (WG) CPR Certificate expired in 1/25/24, and one (1) new staff member (AF) did not complete CPR training within ninety(90) days of employment. .1102(d) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. Acknowledgement for this policy was not in the file for two (2) new staff members, AF and EH. .0608(d)(1-4) 1896 At least one staff member counted to comply with the rule did not complete the training in playground safety within six months of employment date. After the previous lead teacher left in October 2023, no other staff members completed the training. No one at this facility have completed this training. .1102(e ) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. The new staff member hired on 2/5/24 (AF) did not complete this training within ninety(90) days of employment. .1102(g) Technical assistance was provided as follows: 608: Handwashing Handwashing is required for children upon arrival, after outdoor time, after toileting before and after water play, and before meals. Soap and water are required after toileting and before meals. 15A NCAC 18A .2803 HANDWASHING washed upon returning indoors. (b) Children shall wash hands upon arrival at the child care center; after each diaper change or visit to the toilet; before eating meals or snacks; before and after water play; after outdoor activity; and after handling animals or animal cages. Except for diapering and before eating meals or snacks, hand sanitizing products may be used in lieu of handwashing while children are outdoors if hands are washed upon returning indoors. 805: Fire Drill Fire drills are required monthly. The details of the drill shall be logged upon completion of the drill. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly, and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 837: Emergency Medical Care Plan, alternate personnel 862: review of Emergency Medical Care Plan 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. 847: Medication authorization form All medication, including prescription and over-the-counter medication shall have a medication permission form. Benadryl is mentioned on the Action plan for Epi-pen, but no permission form is in the file. Please ask the parent to fill out the form. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (6) A parent may give a caregiver standing authorization for up to six months to administer prescription or over-the-counter medication to a child, when needed, for chronic medical conditions, such as asthma, and for allergic reactions. The authorization shall be in writing and shall contain: (a) the child's name; (b) the subject medical conditions or allergic reactions; (c) the names of the authorized over-the-counter medications; (d) the criteria for the administration of the medication; (e) the amount and frequency of the dosages; (f) the manner in which the medication shall be administered; (g) the signature of the parent; (h) the date the authorization was signed by the parent; and (i) the length of time the authorization is valid, if less than six months. 1035: Emergency Information An emergency information form is required for all staff members on or before the first day of employment. The form shall be renewed annually thereafter. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional is required for child care providers, including the director, uncompensated providers, substitute providers, and volunteers on or before the first day of work. The emergency information shall be updated as changes occur and at least annually. 1048: First Aid 1049 Cardiopulmonary Resuscitation (CPR) First Aid and CPR training is required for substitute members who work more than ten (10) days/year and or within ninety (90) days of employment. You have up to two (2) weeks to complete the training. If you don’t receive the training certificate immediately, take a picture of the attendance roster and submit it to me. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS successfully complete certification in First Aid appropriate to the ages of children in care. The training shall be completed by June 30, 2018, or for new staff hired on or after September 1, 2017. Training must be completed within 90 days of employment. Distance learning shall not be permitted for First Aid training. At all times when children are in care at least one staff member present must have successfully completed First Aid training, as evidenced by a certificate or card from an approved training organization. First Aid training shall be renewed on or before expiration of the certification. "Successfully completed" is defined as demonstrating competency, as evaluated by the instructor. Verification of each required staff member's completion of this course from an approved training organization shall be maintained in the staff member's file in the center. The Division shall post a list of approved training organizations on its website at http://ncchildcare.nc.gov. (d) All staff who provide direct care or accompany children when they are off premises shall successfully complete certification in a cardiopulmonary resuscitation (CPR) course appropriate to the ages of children in care. At all times when children are in care one staff member present must have successfully completed CPR training. The training shall be completed by June 30, 2018 or for new staff hired on or after September 1, 2017 training must be completed within 90 days of employment. Distance learning shall not be permitted for CPR training. CPR training shall be renewed on or before the expiration of the certification. Verification of each staff member's completion of this course from an approved training organization shall be maintained in the staff member's file in the center. The Division shall post a list of approved training organizations on its website at http://ncchildcare.nc.gov 1874: The prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA All staff members shall sign the acknowledgement form upon initial hiring and when the policy is updated. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. 1896: Playground Safety training At least one (1) person shall be trained in Playground Safety Training within six (6) months of hiring. The person shall complete the monthly playground inspection. You can take the training from Southwestern Child Development Commission. Please contact info@swcdcinc.org and ask about the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (e) One staff member shall complete training in playground safety. This training shall address playground safety hazards, playground supervision, maintenance and general upkeep of the outdoor learning environment, and age and developmentally appropriate playground materials and equipment. Distance learning shall not be permitted for playground safety training. The completion of playground safety training shall be included in the number of hours needed to meet annual on-going training requirements in this Section. Staff counted to comply with this Rule shall have six months from the date of employment, or from the date a vacancy occurs, to complete the required safety training. A certificate of each designated staff member's completion of this course shall be maintained in the staff member's file in the center. 1897: Recognizing and Responding to Suspicions of Child Maltreatment Training This training shall be completed within ninety (90) days of employment. Substitute staff who work more than ten (10) days/year also have to complete this item. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 5/16/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Technical assistance visit: I see the needs for technical assistance in staff files, children’s files and other requirements. If you would like, I can discuss this matter with Sarah Upton, Child Care Consultant, and provide you technical assistance or training. If you are interested, please let me know at kaoru.eddins@dhhs.nc.gov or 828.556.9013. First Aid and CPR training: Being cited for First Aid and CPR training violations two (2) consecutive times may result in Administrative Action. Please complete the training at your earliest opportunity possible. Forms: The following forms were printed during the visit to share with the teachers. • Emergency information form • Medication administration permission form • Emergency Medical Care plan • Staff file checklist If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013 or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0304 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 5/2/2024 Number Present: 15 Completed Date: 5/2/2024 Age: From 4 To 5 Total Minutes: 212 Time In: 09:58 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Angelica Martinez, Lead Teacher, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Ms. Martinez was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-four (94) percentage as of today prior to this visit. Permit type – Five-Star Center License issued on 7/25/17. Special Services/Restrictions – Daytime Care, meets enhanced ratios and space, certified Developmental Day. NC pre-K qualified. The last annual compliance visit was conducted on 10/10/23. The last fire drill was practiced on 3/29/24. The last shelter-in-place drill was practiced on 4/4/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 7/21/23. The last sanitation inspection was conducted on 2/28/24 with zero (0) demerit for a superior classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival, I announced my presence and the purpose of the visit. A group of four-to-five-year-old children transitioned from indoor to outdoor. The children played with slides, climbers, ball and other equipment on the playground. The children had access to water throughout the outdoor time. The equipment is installed over astroturf. After playground time, the children came in the classroom, gathered by door to the hallway. The teacher pumped hand sanitizer solution to the children’s hands. Then, the children transitioned to cafeteria and had lunch. Some children brought lunch from home, and the other children had lunch provided by the school. Today’s menu was chicken nuggets/hamburger, mashed potatoes, diced pears, carrots and milk. Two (2) existing staff members and two (2) new staff members’ files were monitored. One (1) existing staff member’s CPR/first aid certificate expired on 1/25/24. Neither of the new staff members had emergency information form in file. One (1) of the new staff members did not complete CPR/First Aid training within ninety (90) days of employment. During the visit, ratios for Developmental-Day were maintained. Interaction and supervision were adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. You stated that three (3) children ride a bus in the morning and in the afternoon. However, this program is not approved for transportation. After this visit, the Regulatory will reflect transportation requirements. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in spaces #2. Space #1 is no longer used by the program and is currently operated as a music room. This space will be removed from the licensed space after this visit. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was not reviewed today. The classroom has many children with behavioral issues. By the rest time, all teachers were busy managing behaviors. I decided not to ask any more documents to be provided. The classroom operates from 7:30 a.m. to 2:45 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 608 Children did not wash their hands upon arrival at the center, after each visit to the toilet, before eating, before and after water activity play, after outside play, and after handling animals or animal cages. Before eating lunch at cafeteria, the children washed their hands with hand sanitizer solutions. 15A NCAC 18A .2803(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The last fire drill logged was 3/29/24. .0604(t); .0302(d)(5) 837 The EMC plan did not name the person responsible, and at least one alternate, for choosing and carrying out the plan of action to obtain appropriate medical care. The facility's EMC plan still had a previous teacher's name listed. The teacher left the school in October 2023. .0802(a)(1)(A-B); 847 Parent's medication authorization did not include required information. A bottle Equate Children's Allergy Relief was stored in a locked storage without medication authorization form. The form was not maintained in the child's file either. 10A NCAC 09 .0803(4)(6-9) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The EMC plan was not reviewed and updated when the previous lead teacher left in October 2023. 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Two (2) new staff members did not have emergency information form in their files. .0701(a) 1048 All staff did not successfully complete certification in First Aid appropriate to the age of children in care. Verification of staff completion of First Aid training from an approved training organization was not in the staff file. One (1) staff member's (WG) First Aid Certificate expired in 1/25/24, and one (1) new staff member (AF) did not complete first aid training within ninety(90) days of employment. .1102(c) 1049 All staff did not successfully complete certification in CPR training appropriate to the age of the children in care. Verification of staff completion of the CPR course from an approved training organization was not in the staff file. One (1) staff member's (WG) CPR Certificate expired in 1/25/24, and one (1) new staff member (AF) did not complete CPR training within ninety(90) days of employment. .1102(d) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. Acknowledgement for this policy was not in the file for two (2) new staff members, AF and EH. .0608(d)(1-4) 1896 At least one staff member counted to comply with the rule did not complete the training in playground safety within six months of employment date. After the previous lead teacher left in October 2023, no other staff members completed the training. No one at this facility have completed this training. .1102(e ) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. The new staff member hired on 2/5/24 (AF) did not complete this training within ninety(90) days of employment. .1102(g) Technical assistance was provided as follows: 608: Handwashing Handwashing is required for children upon arrival, after outdoor time, after toileting before and after water play, and before meals. Soap and water are required after toileting and before meals. 15A NCAC 18A .2803 HANDWASHING washed upon returning indoors. (b) Children shall wash hands upon arrival at the child care center; after each diaper change or visit to the toilet; before eating meals or snacks; before and after water play; after outdoor activity; and after handling animals or animal cages. Except for diapering and before eating meals or snacks, hand sanitizing products may be used in lieu of handwashing while children are outdoors if hands are washed upon returning indoors. 805: Fire Drill Fire drills are required monthly. The details of the drill shall be logged upon completion of the drill. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly, and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 837: Emergency Medical Care Plan, alternate personnel 862: review of Emergency Medical Care Plan 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. 847: Medication authorization form All medication, including prescription and over-the-counter medication shall have a medication permission form. Benadryl is mentioned on the Action plan for Epi-pen, but no permission form is in the file. Please ask the parent to fill out the form. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (6) A parent may give a caregiver standing authorization for up to six months to administer prescription or over-the-counter medication to a child, when needed, for chronic medical conditions, such as asthma, and for allergic reactions. The authorization shall be in writing and shall contain: (a) the child's name; (b) the subject medical conditions or allergic reactions; (c) the names of the authorized over-the-counter medications; (d) the criteria for the administration of the medication; (e) the amount and frequency of the dosages; (f) the manner in which the medication shall be administered; (g) the signature of the parent; (h) the date the authorization was signed by the parent; and (i) the length of time the authorization is valid, if less than six months. 1035: Emergency Information An emergency information form is required for all staff members on or before the first day of employment. The form shall be renewed annually thereafter. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional is required for child care providers, including the director, uncompensated providers, substitute providers, and volunteers on or before the first day of work. The emergency information shall be updated as changes occur and at least annually. 1048: First Aid 1049 Cardiopulmonary Resuscitation (CPR) First Aid and CPR training is required for substitute members who work more than ten (10) days/year and or within ninety (90) days of employment. You have up to two (2) weeks to complete the training. If you don’t receive the training certificate immediately, take a picture of the attendance roster and submit it to me. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS successfully complete certification in First Aid appropriate to the ages of children in care. The training shall be completed by June 30, 2018, or for new staff hired on or after September 1, 2017. Training must be completed within 90 days of employment. Distance learning shall not be permitted for First Aid training. At all times when children are in care at least one staff member present must have successfully completed First Aid training, as evidenced by a certificate or card from an approved training organization. First Aid training shall be renewed on or before expiration of the certification. "Successfully completed" is defined as demonstrating competency, as evaluated by the instructor. Verification of each required staff member's completion of this course from an approved training organization shall be maintained in the staff member's file in the center. The Division shall post a list of approved training organizations on its website at http://ncchildcare.nc.gov. (d) All staff who provide direct care or accompany children when they are off premises shall successfully complete certification in a cardiopulmonary resuscitation (CPR) course appropriate to the ages of children in care. At all times when children are in care one staff member present must have successfully completed CPR training. The training shall be completed by June 30, 2018 or for new staff hired on or after September 1, 2017 training must be completed within 90 days of employment. Distance learning shall not be permitted for CPR training. CPR training shall be renewed on or before the expiration of the certification. Verification of each staff member's completion of this course from an approved training organization shall be maintained in the staff member's file in the center. The Division shall post a list of approved training organizations on its website at http://ncchildcare.nc.gov 1874: The prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA All staff members shall sign the acknowledgement form upon initial hiring and when the policy is updated. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. 1896: Playground Safety training At least one (1) person shall be trained in Playground Safety Training within six (6) months of hiring. The person shall complete the monthly playground inspection. You can take the training from Southwestern Child Development Commission. Please contact info@swcdcinc.org and ask about the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (e) One staff member shall complete training in playground safety. This training shall address playground safety hazards, playground supervision, maintenance and general upkeep of the outdoor learning environment, and age and developmentally appropriate playground materials and equipment. Distance learning shall not be permitted for playground safety training. The completion of playground safety training shall be included in the number of hours needed to meet annual on-going training requirements in this Section. Staff counted to comply with this Rule shall have six months from the date of employment, or from the date a vacancy occurs, to complete the required safety training. A certificate of each designated staff member's completion of this course shall be maintained in the staff member's file in the center. 1897: Recognizing and Responding to Suspicions of Child Maltreatment Training This training shall be completed within ninety (90) days of employment. Substitute staff who work more than ten (10) days/year also have to complete this item. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 5/16/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Technical assistance visit: I see the needs for technical assistance in staff files, children’s files and other requirements. If you would like, I can discuss this matter with Sarah Upton, Child Care Consultant, and provide you technical assistance or training. If you are interested, please let me know at kaoru.eddins@dhhs.nc.gov or 828.556.9013. First Aid and CPR training: Being cited for First Aid and CPR training violations two (2) consecutive times may result in Administrative Action. Please complete the training at your earliest opportunity possible. Forms: The following forms were printed during the visit to share with the teachers. • Emergency information form • Medication administration permission form • Emergency Medical Care plan • Staff file checklist If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013 or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0604 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 5/2/2024 Number Present: 15 Completed Date: 5/2/2024 Age: From 4 To 5 Total Minutes: 212 Time In: 09:58 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Angelica Martinez, Lead Teacher, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Ms. Martinez was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-four (94) percentage as of today prior to this visit. Permit type – Five-Star Center License issued on 7/25/17. Special Services/Restrictions – Daytime Care, meets enhanced ratios and space, certified Developmental Day. NC pre-K qualified. The last annual compliance visit was conducted on 10/10/23. The last fire drill was practiced on 3/29/24. The last shelter-in-place drill was practiced on 4/4/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 7/21/23. The last sanitation inspection was conducted on 2/28/24 with zero (0) demerit for a superior classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival, I announced my presence and the purpose of the visit. A group of four-to-five-year-old children transitioned from indoor to outdoor. The children played with slides, climbers, ball and other equipment on the playground. The children had access to water throughout the outdoor time. The equipment is installed over astroturf. After playground time, the children came in the classroom, gathered by door to the hallway. The teacher pumped hand sanitizer solution to the children’s hands. Then, the children transitioned to cafeteria and had lunch. Some children brought lunch from home, and the other children had lunch provided by the school. Today’s menu was chicken nuggets/hamburger, mashed potatoes, diced pears, carrots and milk. Two (2) existing staff members and two (2) new staff members’ files were monitored. One (1) existing staff member’s CPR/first aid certificate expired on 1/25/24. Neither of the new staff members had emergency information form in file. One (1) of the new staff members did not complete CPR/First Aid training within ninety (90) days of employment. During the visit, ratios for Developmental-Day were maintained. Interaction and supervision were adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. You stated that three (3) children ride a bus in the morning and in the afternoon. However, this program is not approved for transportation. After this visit, the Regulatory will reflect transportation requirements. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in spaces #2. Space #1 is no longer used by the program and is currently operated as a music room. This space will be removed from the licensed space after this visit. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was not reviewed today. The classroom has many children with behavioral issues. By the rest time, all teachers were busy managing behaviors. I decided not to ask any more documents to be provided. The classroom operates from 7:30 a.m. to 2:45 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 608 Children did not wash their hands upon arrival at the center, after each visit to the toilet, before eating, before and after water activity play, after outside play, and after handling animals or animal cages. Before eating lunch at cafeteria, the children washed their hands with hand sanitizer solutions. 15A NCAC 18A .2803(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The last fire drill logged was 3/29/24. .0604(t); .0302(d)(5) 837 The EMC plan did not name the person responsible, and at least one alternate, for choosing and carrying out the plan of action to obtain appropriate medical care. The facility's EMC plan still had a previous teacher's name listed. The teacher left the school in October 2023. .0802(a)(1)(A-B); 847 Parent's medication authorization did not include required information. A bottle Equate Children's Allergy Relief was stored in a locked storage without medication authorization form. The form was not maintained in the child's file either. 10A NCAC 09 .0803(4)(6-9) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The EMC plan was not reviewed and updated when the previous lead teacher left in October 2023. 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Two (2) new staff members did not have emergency information form in their files. .0701(a) 1048 All staff did not successfully complete certification in First Aid appropriate to the age of children in care. Verification of staff completion of First Aid training from an approved training organization was not in the staff file. One (1) staff member's (WG) First Aid Certificate expired in 1/25/24, and one (1) new staff member (AF) did not complete first aid training within ninety(90) days of employment. .1102(c) 1049 All staff did not successfully complete certification in CPR training appropriate to the age of the children in care. Verification of staff completion of the CPR course from an approved training organization was not in the staff file. One (1) staff member's (WG) CPR Certificate expired in 1/25/24, and one (1) new staff member (AF) did not complete CPR training within ninety(90) days of employment. .1102(d) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. Acknowledgement for this policy was not in the file for two (2) new staff members, AF and EH. .0608(d)(1-4) 1896 At least one staff member counted to comply with the rule did not complete the training in playground safety within six months of employment date. After the previous lead teacher left in October 2023, no other staff members completed the training. No one at this facility have completed this training. .1102(e ) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. The new staff member hired on 2/5/24 (AF) did not complete this training within ninety(90) days of employment. .1102(g) Technical assistance was provided as follows: 608: Handwashing Handwashing is required for children upon arrival, after outdoor time, after toileting before and after water play, and before meals. Soap and water are required after toileting and before meals. 15A NCAC 18A .2803 HANDWASHING washed upon returning indoors. (b) Children shall wash hands upon arrival at the child care center; after each diaper change or visit to the toilet; before eating meals or snacks; before and after water play; after outdoor activity; and after handling animals or animal cages. Except for diapering and before eating meals or snacks, hand sanitizing products may be used in lieu of handwashing while children are outdoors if hands are washed upon returning indoors. 805: Fire Drill Fire drills are required monthly. The details of the drill shall be logged upon completion of the drill. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly, and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 837: Emergency Medical Care Plan, alternate personnel 862: review of Emergency Medical Care Plan 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. 847: Medication authorization form All medication, including prescription and over-the-counter medication shall have a medication permission form. Benadryl is mentioned on the Action plan for Epi-pen, but no permission form is in the file. Please ask the parent to fill out the form. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (6) A parent may give a caregiver standing authorization for up to six months to administer prescription or over-the-counter medication to a child, when needed, for chronic medical conditions, such as asthma, and for allergic reactions. The authorization shall be in writing and shall contain: (a) the child's name; (b) the subject medical conditions or allergic reactions; (c) the names of the authorized over-the-counter medications; (d) the criteria for the administration of the medication; (e) the amount and frequency of the dosages; (f) the manner in which the medication shall be administered; (g) the signature of the parent; (h) the date the authorization was signed by the parent; and (i) the length of time the authorization is valid, if less than six months. 1035: Emergency Information An emergency information form is required for all staff members on or before the first day of employment. The form shall be renewed annually thereafter. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional is required for child care providers, including the director, uncompensated providers, substitute providers, and volunteers on or before the first day of work. The emergency information shall be updated as changes occur and at least annually. 1048: First Aid 1049 Cardiopulmonary Resuscitation (CPR) First Aid and CPR training is required for substitute members who work more than ten (10) days/year and or within ninety (90) days of employment. You have up to two (2) weeks to complete the training. If you don’t receive the training certificate immediately, take a picture of the attendance roster and submit it to me. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS successfully complete certification in First Aid appropriate to the ages of children in care. The training shall be completed by June 30, 2018, or for new staff hired on or after September 1, 2017. Training must be completed within 90 days of employment. Distance learning shall not be permitted for First Aid training. At all times when children are in care at least one staff member present must have successfully completed First Aid training, as evidenced by a certificate or card from an approved training organization. First Aid training shall be renewed on or before expiration of the certification. "Successfully completed" is defined as demonstrating competency, as evaluated by the instructor. Verification of each required staff member's completion of this course from an approved training organization shall be maintained in the staff member's file in the center. The Division shall post a list of approved training organizations on its website at http://ncchildcare.nc.gov. (d) All staff who provide direct care or accompany children when they are off premises shall successfully complete certification in a cardiopulmonary resuscitation (CPR) course appropriate to the ages of children in care. At all times when children are in care one staff member present must have successfully completed CPR training. The training shall be completed by June 30, 2018 or for new staff hired on or after September 1, 2017 training must be completed within 90 days of employment. Distance learning shall not be permitted for CPR training. CPR training shall be renewed on or before the expiration of the certification. Verification of each staff member's completion of this course from an approved training organization shall be maintained in the staff member's file in the center. The Division shall post a list of approved training organizations on its website at http://ncchildcare.nc.gov 1874: The prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA All staff members shall sign the acknowledgement form upon initial hiring and when the policy is updated. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. 1896: Playground Safety training At least one (1) person shall be trained in Playground Safety Training within six (6) months of hiring. The person shall complete the monthly playground inspection. You can take the training from Southwestern Child Development Commission. Please contact info@swcdcinc.org and ask about the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (e) One staff member shall complete training in playground safety. This training shall address playground safety hazards, playground supervision, maintenance and general upkeep of the outdoor learning environment, and age and developmentally appropriate playground materials and equipment. Distance learning shall not be permitted for playground safety training. The completion of playground safety training shall be included in the number of hours needed to meet annual on-going training requirements in this Section. Staff counted to comply with this Rule shall have six months from the date of employment, or from the date a vacancy occurs, to complete the required safety training. A certificate of each designated staff member's completion of this course shall be maintained in the staff member's file in the center. 1897: Recognizing and Responding to Suspicions of Child Maltreatment Training This training shall be completed within ninety (90) days of employment. Substitute staff who work more than ten (10) days/year also have to complete this item. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 5/16/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Technical assistance visit: I see the needs for technical assistance in staff files, children’s files and other requirements. If you would like, I can discuss this matter with Sarah Upton, Child Care Consultant, and provide you technical assistance or training. If you are interested, please let me know at kaoru.eddins@dhhs.nc.gov or 828.556.9013. First Aid and CPR training: Being cited for First Aid and CPR training violations two (2) consecutive times may result in Administrative Action. Please complete the training at your earliest opportunity possible. Forms: The following forms were printed during the visit to share with the teachers. • Emergency information form • Medication administration permission form • Emergency Medical Care plan • Staff file checklist If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013 or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0608 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 5/2/2024 Number Present: 15 Completed Date: 5/2/2024 Age: From 4 To 5 Total Minutes: 212 Time In: 09:58 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Angelica Martinez, Lead Teacher, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Ms. Martinez was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-four (94) percentage as of today prior to this visit. Permit type – Five-Star Center License issued on 7/25/17. Special Services/Restrictions – Daytime Care, meets enhanced ratios and space, certified Developmental Day. NC pre-K qualified. The last annual compliance visit was conducted on 10/10/23. The last fire drill was practiced on 3/29/24. The last shelter-in-place drill was practiced on 4/4/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 7/21/23. The last sanitation inspection was conducted on 2/28/24 with zero (0) demerit for a superior classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival, I announced my presence and the purpose of the visit. A group of four-to-five-year-old children transitioned from indoor to outdoor. The children played with slides, climbers, ball and other equipment on the playground. The children had access to water throughout the outdoor time. The equipment is installed over astroturf. After playground time, the children came in the classroom, gathered by door to the hallway. The teacher pumped hand sanitizer solution to the children’s hands. Then, the children transitioned to cafeteria and had lunch. Some children brought lunch from home, and the other children had lunch provided by the school. Today’s menu was chicken nuggets/hamburger, mashed potatoes, diced pears, carrots and milk. Two (2) existing staff members and two (2) new staff members’ files were monitored. One (1) existing staff member’s CPR/first aid certificate expired on 1/25/24. Neither of the new staff members had emergency information form in file. One (1) of the new staff members did not complete CPR/First Aid training within ninety (90) days of employment. During the visit, ratios for Developmental-Day were maintained. Interaction and supervision were adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. You stated that three (3) children ride a bus in the morning and in the afternoon. However, this program is not approved for transportation. After this visit, the Regulatory will reflect transportation requirements. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in spaces #2. Space #1 is no longer used by the program and is currently operated as a music room. This space will be removed from the licensed space after this visit. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was not reviewed today. The classroom has many children with behavioral issues. By the rest time, all teachers were busy managing behaviors. I decided not to ask any more documents to be provided. The classroom operates from 7:30 a.m. to 2:45 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 608 Children did not wash their hands upon arrival at the center, after each visit to the toilet, before eating, before and after water activity play, after outside play, and after handling animals or animal cages. Before eating lunch at cafeteria, the children washed their hands with hand sanitizer solutions. 15A NCAC 18A .2803(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The last fire drill logged was 3/29/24. .0604(t); .0302(d)(5) 837 The EMC plan did not name the person responsible, and at least one alternate, for choosing and carrying out the plan of action to obtain appropriate medical care. The facility's EMC plan still had a previous teacher's name listed. The teacher left the school in October 2023. .0802(a)(1)(A-B); 847 Parent's medication authorization did not include required information. A bottle Equate Children's Allergy Relief was stored in a locked storage without medication authorization form. The form was not maintained in the child's file either. 10A NCAC 09 .0803(4)(6-9) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The EMC plan was not reviewed and updated when the previous lead teacher left in October 2023. 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Two (2) new staff members did not have emergency information form in their files. .0701(a) 1048 All staff did not successfully complete certification in First Aid appropriate to the age of children in care. Verification of staff completion of First Aid training from an approved training organization was not in the staff file. One (1) staff member's (WG) First Aid Certificate expired in 1/25/24, and one (1) new staff member (AF) did not complete first aid training within ninety(90) days of employment. .1102(c) 1049 All staff did not successfully complete certification in CPR training appropriate to the age of the children in care. Verification of staff completion of the CPR course from an approved training organization was not in the staff file. One (1) staff member's (WG) CPR Certificate expired in 1/25/24, and one (1) new staff member (AF) did not complete CPR training within ninety(90) days of employment. .1102(d) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. Acknowledgement for this policy was not in the file for two (2) new staff members, AF and EH. .0608(d)(1-4) 1896 At least one staff member counted to comply with the rule did not complete the training in playground safety within six months of employment date. After the previous lead teacher left in October 2023, no other staff members completed the training. No one at this facility have completed this training. .1102(e ) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. The new staff member hired on 2/5/24 (AF) did not complete this training within ninety(90) days of employment. .1102(g) Technical assistance was provided as follows: 608: Handwashing Handwashing is required for children upon arrival, after outdoor time, after toileting before and after water play, and before meals. Soap and water are required after toileting and before meals. 15A NCAC 18A .2803 HANDWASHING washed upon returning indoors. (b) Children shall wash hands upon arrival at the child care center; after each diaper change or visit to the toilet; before eating meals or snacks; before and after water play; after outdoor activity; and after handling animals or animal cages. Except for diapering and before eating meals or snacks, hand sanitizing products may be used in lieu of handwashing while children are outdoors if hands are washed upon returning indoors. 805: Fire Drill Fire drills are required monthly. The details of the drill shall be logged upon completion of the drill. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly, and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 837: Emergency Medical Care Plan, alternate personnel 862: review of Emergency Medical Care Plan 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. 847: Medication authorization form All medication, including prescription and over-the-counter medication shall have a medication permission form. Benadryl is mentioned on the Action plan for Epi-pen, but no permission form is in the file. Please ask the parent to fill out the form. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (6) A parent may give a caregiver standing authorization for up to six months to administer prescription or over-the-counter medication to a child, when needed, for chronic medical conditions, such as asthma, and for allergic reactions. The authorization shall be in writing and shall contain: (a) the child's name; (b) the subject medical conditions or allergic reactions; (c) the names of the authorized over-the-counter medications; (d) the criteria for the administration of the medication; (e) the amount and frequency of the dosages; (f) the manner in which the medication shall be administered; (g) the signature of the parent; (h) the date the authorization was signed by the parent; and (i) the length of time the authorization is valid, if less than six months. 1035: Emergency Information An emergency information form is required for all staff members on or before the first day of employment. The form shall be renewed annually thereafter. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional is required for child care providers, including the director, uncompensated providers, substitute providers, and volunteers on or before the first day of work. The emergency information shall be updated as changes occur and at least annually. 1048: First Aid 1049 Cardiopulmonary Resuscitation (CPR) First Aid and CPR training is required for substitute members who work more than ten (10) days/year and or within ninety (90) days of employment. You have up to two (2) weeks to complete the training. If you don’t receive the training certificate immediately, take a picture of the attendance roster and submit it to me. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS successfully complete certification in First Aid appropriate to the ages of children in care. The training shall be completed by June 30, 2018, or for new staff hired on or after September 1, 2017. Training must be completed within 90 days of employment. Distance learning shall not be permitted for First Aid training. At all times when children are in care at least one staff member present must have successfully completed First Aid training, as evidenced by a certificate or card from an approved training organization. First Aid training shall be renewed on or before expiration of the certification. "Successfully completed" is defined as demonstrating competency, as evaluated by the instructor. Verification of each required staff member's completion of this course from an approved training organization shall be maintained in the staff member's file in the center. The Division shall post a list of approved training organizations on its website at http://ncchildcare.nc.gov. (d) All staff who provide direct care or accompany children when they are off premises shall successfully complete certification in a cardiopulmonary resuscitation (CPR) course appropriate to the ages of children in care. At all times when children are in care one staff member present must have successfully completed CPR training. The training shall be completed by June 30, 2018 or for new staff hired on or after September 1, 2017 training must be completed within 90 days of employment. Distance learning shall not be permitted for CPR training. CPR training shall be renewed on or before the expiration of the certification. Verification of each staff member's completion of this course from an approved training organization shall be maintained in the staff member's file in the center. The Division shall post a list of approved training organizations on its website at http://ncchildcare.nc.gov 1874: The prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA All staff members shall sign the acknowledgement form upon initial hiring and when the policy is updated. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. 1896: Playground Safety training At least one (1) person shall be trained in Playground Safety Training within six (6) months of hiring. The person shall complete the monthly playground inspection. You can take the training from Southwestern Child Development Commission. Please contact info@swcdcinc.org and ask about the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (e) One staff member shall complete training in playground safety. This training shall address playground safety hazards, playground supervision, maintenance and general upkeep of the outdoor learning environment, and age and developmentally appropriate playground materials and equipment. Distance learning shall not be permitted for playground safety training. The completion of playground safety training shall be included in the number of hours needed to meet annual on-going training requirements in this Section. Staff counted to comply with this Rule shall have six months from the date of employment, or from the date a vacancy occurs, to complete the required safety training. A certificate of each designated staff member's completion of this course shall be maintained in the staff member's file in the center. 1897: Recognizing and Responding to Suspicions of Child Maltreatment Training This training shall be completed within ninety (90) days of employment. Substitute staff who work more than ten (10) days/year also have to complete this item. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 5/16/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Technical assistance visit: I see the needs for technical assistance in staff files, children’s files and other requirements. If you would like, I can discuss this matter with Sarah Upton, Child Care Consultant, and provide you technical assistance or training. If you are interested, please let me know at kaoru.eddins@dhhs.nc.gov or 828.556.9013. First Aid and CPR training: Being cited for First Aid and CPR training violations two (2) consecutive times may result in Administrative Action. Please complete the training at your earliest opportunity possible. Forms: The following forms were printed during the visit to share with the teachers. • Emergency information form • Medication administration permission form • Emergency Medical Care plan • Staff file checklist If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013 or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0701 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 5/2/2024 Number Present: 15 Completed Date: 5/2/2024 Age: From 4 To 5 Total Minutes: 212 Time In: 09:58 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Angelica Martinez, Lead Teacher, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Ms. Martinez was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-four (94) percentage as of today prior to this visit. Permit type – Five-Star Center License issued on 7/25/17. Special Services/Restrictions – Daytime Care, meets enhanced ratios and space, certified Developmental Day. NC pre-K qualified. The last annual compliance visit was conducted on 10/10/23. The last fire drill was practiced on 3/29/24. The last shelter-in-place drill was practiced on 4/4/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 7/21/23. The last sanitation inspection was conducted on 2/28/24 with zero (0) demerit for a superior classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival, I announced my presence and the purpose of the visit. A group of four-to-five-year-old children transitioned from indoor to outdoor. The children played with slides, climbers, ball and other equipment on the playground. The children had access to water throughout the outdoor time. The equipment is installed over astroturf. After playground time, the children came in the classroom, gathered by door to the hallway. The teacher pumped hand sanitizer solution to the children’s hands. Then, the children transitioned to cafeteria and had lunch. Some children brought lunch from home, and the other children had lunch provided by the school. Today’s menu was chicken nuggets/hamburger, mashed potatoes, diced pears, carrots and milk. Two (2) existing staff members and two (2) new staff members’ files were monitored. One (1) existing staff member’s CPR/first aid certificate expired on 1/25/24. Neither of the new staff members had emergency information form in file. One (1) of the new staff members did not complete CPR/First Aid training within ninety (90) days of employment. During the visit, ratios for Developmental-Day were maintained. Interaction and supervision were adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. You stated that three (3) children ride a bus in the morning and in the afternoon. However, this program is not approved for transportation. After this visit, the Regulatory will reflect transportation requirements. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in spaces #2. Space #1 is no longer used by the program and is currently operated as a music room. This space will be removed from the licensed space after this visit. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was not reviewed today. The classroom has many children with behavioral issues. By the rest time, all teachers were busy managing behaviors. I decided not to ask any more documents to be provided. The classroom operates from 7:30 a.m. to 2:45 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 608 Children did not wash their hands upon arrival at the center, after each visit to the toilet, before eating, before and after water activity play, after outside play, and after handling animals or animal cages. Before eating lunch at cafeteria, the children washed their hands with hand sanitizer solutions. 15A NCAC 18A .2803(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The last fire drill logged was 3/29/24. .0604(t); .0302(d)(5) 837 The EMC plan did not name the person responsible, and at least one alternate, for choosing and carrying out the plan of action to obtain appropriate medical care. The facility's EMC plan still had a previous teacher's name listed. The teacher left the school in October 2023. .0802(a)(1)(A-B); 847 Parent's medication authorization did not include required information. A bottle Equate Children's Allergy Relief was stored in a locked storage without medication authorization form. The form was not maintained in the child's file either. 10A NCAC 09 .0803(4)(6-9) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The EMC plan was not reviewed and updated when the previous lead teacher left in October 2023. 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Two (2) new staff members did not have emergency information form in their files. .0701(a) 1048 All staff did not successfully complete certification in First Aid appropriate to the age of children in care. Verification of staff completion of First Aid training from an approved training organization was not in the staff file. One (1) staff member's (WG) First Aid Certificate expired in 1/25/24, and one (1) new staff member (AF) did not complete first aid training within ninety(90) days of employment. .1102(c) 1049 All staff did not successfully complete certification in CPR training appropriate to the age of the children in care. Verification of staff completion of the CPR course from an approved training organization was not in the staff file. One (1) staff member's (WG) CPR Certificate expired in 1/25/24, and one (1) new staff member (AF) did not complete CPR training within ninety(90) days of employment. .1102(d) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. Acknowledgement for this policy was not in the file for two (2) new staff members, AF and EH. .0608(d)(1-4) 1896 At least one staff member counted to comply with the rule did not complete the training in playground safety within six months of employment date. After the previous lead teacher left in October 2023, no other staff members completed the training. No one at this facility have completed this training. .1102(e ) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. The new staff member hired on 2/5/24 (AF) did not complete this training within ninety(90) days of employment. .1102(g) Technical assistance was provided as follows: 608: Handwashing Handwashing is required for children upon arrival, after outdoor time, after toileting before and after water play, and before meals. Soap and water are required after toileting and before meals. 15A NCAC 18A .2803 HANDWASHING washed upon returning indoors. (b) Children shall wash hands upon arrival at the child care center; after each diaper change or visit to the toilet; before eating meals or snacks; before and after water play; after outdoor activity; and after handling animals or animal cages. Except for diapering and before eating meals or snacks, hand sanitizing products may be used in lieu of handwashing while children are outdoors if hands are washed upon returning indoors. 805: Fire Drill Fire drills are required monthly. The details of the drill shall be logged upon completion of the drill. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly, and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 837: Emergency Medical Care Plan, alternate personnel 862: review of Emergency Medical Care Plan 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. 847: Medication authorization form All medication, including prescription and over-the-counter medication shall have a medication permission form. Benadryl is mentioned on the Action plan for Epi-pen, but no permission form is in the file. Please ask the parent to fill out the form. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (6) A parent may give a caregiver standing authorization for up to six months to administer prescription or over-the-counter medication to a child, when needed, for chronic medical conditions, such as asthma, and for allergic reactions. The authorization shall be in writing and shall contain: (a) the child's name; (b) the subject medical conditions or allergic reactions; (c) the names of the authorized over-the-counter medications; (d) the criteria for the administration of the medication; (e) the amount and frequency of the dosages; (f) the manner in which the medication shall be administered; (g) the signature of the parent; (h) the date the authorization was signed by the parent; and (i) the length of time the authorization is valid, if less than six months. 1035: Emergency Information An emergency information form is required for all staff members on or before the first day of employment. The form shall be renewed annually thereafter. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional is required for child care providers, including the director, uncompensated providers, substitute providers, and volunteers on or before the first day of work. The emergency information shall be updated as changes occur and at least annually. 1048: First Aid 1049 Cardiopulmonary Resuscitation (CPR) First Aid and CPR training is required for substitute members who work more than ten (10) days/year and or within ninety (90) days of employment. You have up to two (2) weeks to complete the training. If you don’t receive the training certificate immediately, take a picture of the attendance roster and submit it to me. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS successfully complete certification in First Aid appropriate to the ages of children in care. The training shall be completed by June 30, 2018, or for new staff hired on or after September 1, 2017. Training must be completed within 90 days of employment. Distance learning shall not be permitted for First Aid training. At all times when children are in care at least one staff member present must have successfully completed First Aid training, as evidenced by a certificate or card from an approved training organization. First Aid training shall be renewed on or before expiration of the certification. "Successfully completed" is defined as demonstrating competency, as evaluated by the instructor. Verification of each required staff member's completion of this course from an approved training organization shall be maintained in the staff member's file in the center. The Division shall post a list of approved training organizations on its website at http://ncchildcare.nc.gov. (d) All staff who provide direct care or accompany children when they are off premises shall successfully complete certification in a cardiopulmonary resuscitation (CPR) course appropriate to the ages of children in care. At all times when children are in care one staff member present must have successfully completed CPR training. The training shall be completed by June 30, 2018 or for new staff hired on or after September 1, 2017 training must be completed within 90 days of employment. Distance learning shall not be permitted for CPR training. CPR training shall be renewed on or before the expiration of the certification. Verification of each staff member's completion of this course from an approved training organization shall be maintained in the staff member's file in the center. The Division shall post a list of approved training organizations on its website at http://ncchildcare.nc.gov 1874: The prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA All staff members shall sign the acknowledgement form upon initial hiring and when the policy is updated. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. 1896: Playground Safety training At least one (1) person shall be trained in Playground Safety Training within six (6) months of hiring. The person shall complete the monthly playground inspection. You can take the training from Southwestern Child Development Commission. Please contact info@swcdcinc.org and ask about the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (e) One staff member shall complete training in playground safety. This training shall address playground safety hazards, playground supervision, maintenance and general upkeep of the outdoor learning environment, and age and developmentally appropriate playground materials and equipment. Distance learning shall not be permitted for playground safety training. The completion of playground safety training shall be included in the number of hours needed to meet annual on-going training requirements in this Section. Staff counted to comply with this Rule shall have six months from the date of employment, or from the date a vacancy occurs, to complete the required safety training. A certificate of each designated staff member's completion of this course shall be maintained in the staff member's file in the center. 1897: Recognizing and Responding to Suspicions of Child Maltreatment Training This training shall be completed within ninety (90) days of employment. Substitute staff who work more than ten (10) days/year also have to complete this item. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 5/16/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Technical assistance visit: I see the needs for technical assistance in staff files, children’s files and other requirements. If you would like, I can discuss this matter with Sarah Upton, Child Care Consultant, and provide you technical assistance or training. If you are interested, please let me know at kaoru.eddins@dhhs.nc.gov or 828.556.9013. First Aid and CPR training: Being cited for First Aid and CPR training violations two (2) consecutive times may result in Administrative Action. Please complete the training at your earliest opportunity possible. Forms: The following forms were printed during the visit to share with the teachers. • Emergency information form • Medication administration permission form • Emergency Medical Care plan • Staff file checklist If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013 or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0802 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 5/2/2024 Number Present: 15 Completed Date: 5/2/2024 Age: From 4 To 5 Total Minutes: 212 Time In: 09:58 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Angelica Martinez, Lead Teacher, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Ms. Martinez was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-four (94) percentage as of today prior to this visit. Permit type – Five-Star Center License issued on 7/25/17. Special Services/Restrictions – Daytime Care, meets enhanced ratios and space, certified Developmental Day. NC pre-K qualified. The last annual compliance visit was conducted on 10/10/23. The last fire drill was practiced on 3/29/24. The last shelter-in-place drill was practiced on 4/4/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 7/21/23. The last sanitation inspection was conducted on 2/28/24 with zero (0) demerit for a superior classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival, I announced my presence and the purpose of the visit. A group of four-to-five-year-old children transitioned from indoor to outdoor. The children played with slides, climbers, ball and other equipment on the playground. The children had access to water throughout the outdoor time. The equipment is installed over astroturf. After playground time, the children came in the classroom, gathered by door to the hallway. The teacher pumped hand sanitizer solution to the children’s hands. Then, the children transitioned to cafeteria and had lunch. Some children brought lunch from home, and the other children had lunch provided by the school. Today’s menu was chicken nuggets/hamburger, mashed potatoes, diced pears, carrots and milk. Two (2) existing staff members and two (2) new staff members’ files were monitored. One (1) existing staff member’s CPR/first aid certificate expired on 1/25/24. Neither of the new staff members had emergency information form in file. One (1) of the new staff members did not complete CPR/First Aid training within ninety (90) days of employment. During the visit, ratios for Developmental-Day were maintained. Interaction and supervision were adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. You stated that three (3) children ride a bus in the morning and in the afternoon. However, this program is not approved for transportation. After this visit, the Regulatory will reflect transportation requirements. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in spaces #2. Space #1 is no longer used by the program and is currently operated as a music room. This space will be removed from the licensed space after this visit. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was not reviewed today. The classroom has many children with behavioral issues. By the rest time, all teachers were busy managing behaviors. I decided not to ask any more documents to be provided. The classroom operates from 7:30 a.m. to 2:45 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 608 Children did not wash their hands upon arrival at the center, after each visit to the toilet, before eating, before and after water activity play, after outside play, and after handling animals or animal cages. Before eating lunch at cafeteria, the children washed their hands with hand sanitizer solutions. 15A NCAC 18A .2803(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The last fire drill logged was 3/29/24. .0604(t); .0302(d)(5) 837 The EMC plan did not name the person responsible, and at least one alternate, for choosing and carrying out the plan of action to obtain appropriate medical care. The facility's EMC plan still had a previous teacher's name listed. The teacher left the school in October 2023. .0802(a)(1)(A-B); 847 Parent's medication authorization did not include required information. A bottle Equate Children's Allergy Relief was stored in a locked storage without medication authorization form. The form was not maintained in the child's file either. 10A NCAC 09 .0803(4)(6-9) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The EMC plan was not reviewed and updated when the previous lead teacher left in October 2023. 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Two (2) new staff members did not have emergency information form in their files. .0701(a) 1048 All staff did not successfully complete certification in First Aid appropriate to the age of children in care. Verification of staff completion of First Aid training from an approved training organization was not in the staff file. One (1) staff member's (WG) First Aid Certificate expired in 1/25/24, and one (1) new staff member (AF) did not complete first aid training within ninety(90) days of employment. .1102(c) 1049 All staff did not successfully complete certification in CPR training appropriate to the age of the children in care. Verification of staff completion of the CPR course from an approved training organization was not in the staff file. One (1) staff member's (WG) CPR Certificate expired in 1/25/24, and one (1) new staff member (AF) did not complete CPR training within ninety(90) days of employment. .1102(d) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. Acknowledgement for this policy was not in the file for two (2) new staff members, AF and EH. .0608(d)(1-4) 1896 At least one staff member counted to comply with the rule did not complete the training in playground safety within six months of employment date. After the previous lead teacher left in October 2023, no other staff members completed the training. No one at this facility have completed this training. .1102(e ) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. The new staff member hired on 2/5/24 (AF) did not complete this training within ninety(90) days of employment. .1102(g) Technical assistance was provided as follows: 608: Handwashing Handwashing is required for children upon arrival, after outdoor time, after toileting before and after water play, and before meals. Soap and water are required after toileting and before meals. 15A NCAC 18A .2803 HANDWASHING washed upon returning indoors. (b) Children shall wash hands upon arrival at the child care center; after each diaper change or visit to the toilet; before eating meals or snacks; before and after water play; after outdoor activity; and after handling animals or animal cages. Except for diapering and before eating meals or snacks, hand sanitizing products may be used in lieu of handwashing while children are outdoors if hands are washed upon returning indoors. 805: Fire Drill Fire drills are required monthly. The details of the drill shall be logged upon completion of the drill. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly, and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 837: Emergency Medical Care Plan, alternate personnel 862: review of Emergency Medical Care Plan 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. 847: Medication authorization form All medication, including prescription and over-the-counter medication shall have a medication permission form. Benadryl is mentioned on the Action plan for Epi-pen, but no permission form is in the file. Please ask the parent to fill out the form. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (6) A parent may give a caregiver standing authorization for up to six months to administer prescription or over-the-counter medication to a child, when needed, for chronic medical conditions, such as asthma, and for allergic reactions. The authorization shall be in writing and shall contain: (a) the child's name; (b) the subject medical conditions or allergic reactions; (c) the names of the authorized over-the-counter medications; (d) the criteria for the administration of the medication; (e) the amount and frequency of the dosages; (f) the manner in which the medication shall be administered; (g) the signature of the parent; (h) the date the authorization was signed by the parent; and (i) the length of time the authorization is valid, if less than six months. 1035: Emergency Information An emergency information form is required for all staff members on or before the first day of employment. The form shall be renewed annually thereafter. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional is required for child care providers, including the director, uncompensated providers, substitute providers, and volunteers on or before the first day of work. The emergency information shall be updated as changes occur and at least annually. 1048: First Aid 1049 Cardiopulmonary Resuscitation (CPR) First Aid and CPR training is required for substitute members who work more than ten (10) days/year and or within ninety (90) days of employment. You have up to two (2) weeks to complete the training. If you don’t receive the training certificate immediately, take a picture of the attendance roster and submit it to me. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS successfully complete certification in First Aid appropriate to the ages of children in care. The training shall be completed by June 30, 2018, or for new staff hired on or after September 1, 2017. Training must be completed within 90 days of employment. Distance learning shall not be permitted for First Aid training. At all times when children are in care at least one staff member present must have successfully completed First Aid training, as evidenced by a certificate or card from an approved training organization. First Aid training shall be renewed on or before expiration of the certification. "Successfully completed" is defined as demonstrating competency, as evaluated by the instructor. Verification of each required staff member's completion of this course from an approved training organization shall be maintained in the staff member's file in the center. The Division shall post a list of approved training organizations on its website at http://ncchildcare.nc.gov. (d) All staff who provide direct care or accompany children when they are off premises shall successfully complete certification in a cardiopulmonary resuscitation (CPR) course appropriate to the ages of children in care. At all times when children are in care one staff member present must have successfully completed CPR training. The training shall be completed by June 30, 2018 or for new staff hired on or after September 1, 2017 training must be completed within 90 days of employment. Distance learning shall not be permitted for CPR training. CPR training shall be renewed on or before the expiration of the certification. Verification of each staff member's completion of this course from an approved training organization shall be maintained in the staff member's file in the center. The Division shall post a list of approved training organizations on its website at http://ncchildcare.nc.gov 1874: The prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA All staff members shall sign the acknowledgement form upon initial hiring and when the policy is updated. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. 1896: Playground Safety training At least one (1) person shall be trained in Playground Safety Training within six (6) months of hiring. The person shall complete the monthly playground inspection. You can take the training from Southwestern Child Development Commission. Please contact info@swcdcinc.org and ask about the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (e) One staff member shall complete training in playground safety. This training shall address playground safety hazards, playground supervision, maintenance and general upkeep of the outdoor learning environment, and age and developmentally appropriate playground materials and equipment. Distance learning shall not be permitted for playground safety training. The completion of playground safety training shall be included in the number of hours needed to meet annual on-going training requirements in this Section. Staff counted to comply with this Rule shall have six months from the date of employment, or from the date a vacancy occurs, to complete the required safety training. A certificate of each designated staff member's completion of this course shall be maintained in the staff member's file in the center. 1897: Recognizing and Responding to Suspicions of Child Maltreatment Training This training shall be completed within ninety (90) days of employment. Substitute staff who work more than ten (10) days/year also have to complete this item. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 5/16/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Technical assistance visit: I see the needs for technical assistance in staff files, children’s files and other requirements. If you would like, I can discuss this matter with Sarah Upton, Child Care Consultant, and provide you technical assistance or training. If you are interested, please let me know at kaoru.eddins@dhhs.nc.gov or 828.556.9013. First Aid and CPR training: Being cited for First Aid and CPR training violations two (2) consecutive times may result in Administrative Action. Please complete the training at your earliest opportunity possible. Forms: The following forms were printed during the visit to share with the teachers. • Emergency information form • Medication administration permission form • Emergency Medical Care plan • Staff file checklist If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013 or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0803 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 5/2/2024 Number Present: 15 Completed Date: 5/2/2024 Age: From 4 To 5 Total Minutes: 212 Time In: 09:58 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Angelica Martinez, Lead Teacher, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Ms. Martinez was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-four (94) percentage as of today prior to this visit. Permit type – Five-Star Center License issued on 7/25/17. Special Services/Restrictions – Daytime Care, meets enhanced ratios and space, certified Developmental Day. NC pre-K qualified. The last annual compliance visit was conducted on 10/10/23. The last fire drill was practiced on 3/29/24. The last shelter-in-place drill was practiced on 4/4/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 7/21/23. The last sanitation inspection was conducted on 2/28/24 with zero (0) demerit for a superior classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival, I announced my presence and the purpose of the visit. A group of four-to-five-year-old children transitioned from indoor to outdoor. The children played with slides, climbers, ball and other equipment on the playground. The children had access to water throughout the outdoor time. The equipment is installed over astroturf. After playground time, the children came in the classroom, gathered by door to the hallway. The teacher pumped hand sanitizer solution to the children’s hands. Then, the children transitioned to cafeteria and had lunch. Some children brought lunch from home, and the other children had lunch provided by the school. Today’s menu was chicken nuggets/hamburger, mashed potatoes, diced pears, carrots and milk. Two (2) existing staff members and two (2) new staff members’ files were monitored. One (1) existing staff member’s CPR/first aid certificate expired on 1/25/24. Neither of the new staff members had emergency information form in file. One (1) of the new staff members did not complete CPR/First Aid training within ninety (90) days of employment. During the visit, ratios for Developmental-Day were maintained. Interaction and supervision were adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. You stated that three (3) children ride a bus in the morning and in the afternoon. However, this program is not approved for transportation. After this visit, the Regulatory will reflect transportation requirements. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in spaces #2. Space #1 is no longer used by the program and is currently operated as a music room. This space will be removed from the licensed space after this visit. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was not reviewed today. The classroom has many children with behavioral issues. By the rest time, all teachers were busy managing behaviors. I decided not to ask any more documents to be provided. The classroom operates from 7:30 a.m. to 2:45 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 608 Children did not wash their hands upon arrival at the center, after each visit to the toilet, before eating, before and after water activity play, after outside play, and after handling animals or animal cages. Before eating lunch at cafeteria, the children washed their hands with hand sanitizer solutions. 15A NCAC 18A .2803(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The last fire drill logged was 3/29/24. .0604(t); .0302(d)(5) 837 The EMC plan did not name the person responsible, and at least one alternate, for choosing and carrying out the plan of action to obtain appropriate medical care. The facility's EMC plan still had a previous teacher's name listed. The teacher left the school in October 2023. .0802(a)(1)(A-B); 847 Parent's medication authorization did not include required information. A bottle Equate Children's Allergy Relief was stored in a locked storage without medication authorization form. The form was not maintained in the child's file either. 10A NCAC 09 .0803(4)(6-9) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The EMC plan was not reviewed and updated when the previous lead teacher left in October 2023. 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Two (2) new staff members did not have emergency information form in their files. .0701(a) 1048 All staff did not successfully complete certification in First Aid appropriate to the age of children in care. Verification of staff completion of First Aid training from an approved training organization was not in the staff file. One (1) staff member's (WG) First Aid Certificate expired in 1/25/24, and one (1) new staff member (AF) did not complete first aid training within ninety(90) days of employment. .1102(c) 1049 All staff did not successfully complete certification in CPR training appropriate to the age of the children in care. Verification of staff completion of the CPR course from an approved training organization was not in the staff file. One (1) staff member's (WG) CPR Certificate expired in 1/25/24, and one (1) new staff member (AF) did not complete CPR training within ninety(90) days of employment. .1102(d) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. Acknowledgement for this policy was not in the file for two (2) new staff members, AF and EH. .0608(d)(1-4) 1896 At least one staff member counted to comply with the rule did not complete the training in playground safety within six months of employment date. After the previous lead teacher left in October 2023, no other staff members completed the training. No one at this facility have completed this training. .1102(e ) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. The new staff member hired on 2/5/24 (AF) did not complete this training within ninety(90) days of employment. .1102(g) Technical assistance was provided as follows: 608: Handwashing Handwashing is required for children upon arrival, after outdoor time, after toileting before and after water play, and before meals. Soap and water are required after toileting and before meals. 15A NCAC 18A .2803 HANDWASHING washed upon returning indoors. (b) Children shall wash hands upon arrival at the child care center; after each diaper change or visit to the toilet; before eating meals or snacks; before and after water play; after outdoor activity; and after handling animals or animal cages. Except for diapering and before eating meals or snacks, hand sanitizing products may be used in lieu of handwashing while children are outdoors if hands are washed upon returning indoors. 805: Fire Drill Fire drills are required monthly. The details of the drill shall be logged upon completion of the drill. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly, and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 837: Emergency Medical Care Plan, alternate personnel 862: review of Emergency Medical Care Plan 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. 847: Medication authorization form All medication, including prescription and over-the-counter medication shall have a medication permission form. Benadryl is mentioned on the Action plan for Epi-pen, but no permission form is in the file. Please ask the parent to fill out the form. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (6) A parent may give a caregiver standing authorization for up to six months to administer prescription or over-the-counter medication to a child, when needed, for chronic medical conditions, such as asthma, and for allergic reactions. The authorization shall be in writing and shall contain: (a) the child's name; (b) the subject medical conditions or allergic reactions; (c) the names of the authorized over-the-counter medications; (d) the criteria for the administration of the medication; (e) the amount and frequency of the dosages; (f) the manner in which the medication shall be administered; (g) the signature of the parent; (h) the date the authorization was signed by the parent; and (i) the length of time the authorization is valid, if less than six months. 1035: Emergency Information An emergency information form is required for all staff members on or before the first day of employment. The form shall be renewed annually thereafter. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional is required for child care providers, including the director, uncompensated providers, substitute providers, and volunteers on or before the first day of work. The emergency information shall be updated as changes occur and at least annually. 1048: First Aid 1049 Cardiopulmonary Resuscitation (CPR) First Aid and CPR training is required for substitute members who work more than ten (10) days/year and or within ninety (90) days of employment. You have up to two (2) weeks to complete the training. If you don’t receive the training certificate immediately, take a picture of the attendance roster and submit it to me. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS successfully complete certification in First Aid appropriate to the ages of children in care. The training shall be completed by June 30, 2018, or for new staff hired on or after September 1, 2017. Training must be completed within 90 days of employment. Distance learning shall not be permitted for First Aid training. At all times when children are in care at least one staff member present must have successfully completed First Aid training, as evidenced by a certificate or card from an approved training organization. First Aid training shall be renewed on or before expiration of the certification. "Successfully completed" is defined as demonstrating competency, as evaluated by the instructor. Verification of each required staff member's completion of this course from an approved training organization shall be maintained in the staff member's file in the center. The Division shall post a list of approved training organizations on its website at http://ncchildcare.nc.gov. (d) All staff who provide direct care or accompany children when they are off premises shall successfully complete certification in a cardiopulmonary resuscitation (CPR) course appropriate to the ages of children in care. At all times when children are in care one staff member present must have successfully completed CPR training. The training shall be completed by June 30, 2018 or for new staff hired on or after September 1, 2017 training must be completed within 90 days of employment. Distance learning shall not be permitted for CPR training. CPR training shall be renewed on or before the expiration of the certification. Verification of each staff member's completion of this course from an approved training organization shall be maintained in the staff member's file in the center. The Division shall post a list of approved training organizations on its website at http://ncchildcare.nc.gov 1874: The prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA All staff members shall sign the acknowledgement form upon initial hiring and when the policy is updated. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. 1896: Playground Safety training At least one (1) person shall be trained in Playground Safety Training within six (6) months of hiring. The person shall complete the monthly playground inspection. You can take the training from Southwestern Child Development Commission. Please contact info@swcdcinc.org and ask about the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (e) One staff member shall complete training in playground safety. This training shall address playground safety hazards, playground supervision, maintenance and general upkeep of the outdoor learning environment, and age and developmentally appropriate playground materials and equipment. Distance learning shall not be permitted for playground safety training. The completion of playground safety training shall be included in the number of hours needed to meet annual on-going training requirements in this Section. Staff counted to comply with this Rule shall have six months from the date of employment, or from the date a vacancy occurs, to complete the required safety training. A certificate of each designated staff member's completion of this course shall be maintained in the staff member's file in the center. 1897: Recognizing and Responding to Suspicions of Child Maltreatment Training This training shall be completed within ninety (90) days of employment. Substitute staff who work more than ten (10) days/year also have to complete this item. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 5/16/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Technical assistance visit: I see the needs for technical assistance in staff files, children’s files and other requirements. If you would like, I can discuss this matter with Sarah Upton, Child Care Consultant, and provide you technical assistance or training. If you are interested, please let me know at kaoru.eddins@dhhs.nc.gov or 828.556.9013. First Aid and CPR training: Being cited for First Aid and CPR training violations two (2) consecutive times may result in Administrative Action. Please complete the training at your earliest opportunity possible. Forms: The following forms were printed during the visit to share with the teachers. • Emergency information form • Medication administration permission form • Emergency Medical Care plan • Staff file checklist If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013 or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1102 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 5/2/2024 Number Present: 15 Completed Date: 5/2/2024 Age: From 4 To 5 Total Minutes: 212 Time In: 09:58 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Angelica Martinez, Lead Teacher, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Ms. Martinez was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-four (94) percentage as of today prior to this visit. Permit type – Five-Star Center License issued on 7/25/17. Special Services/Restrictions – Daytime Care, meets enhanced ratios and space, certified Developmental Day. NC pre-K qualified. The last annual compliance visit was conducted on 10/10/23. The last fire drill was practiced on 3/29/24. The last shelter-in-place drill was practiced on 4/4/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 7/21/23. The last sanitation inspection was conducted on 2/28/24 with zero (0) demerit for a superior classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival, I announced my presence and the purpose of the visit. A group of four-to-five-year-old children transitioned from indoor to outdoor. The children played with slides, climbers, ball and other equipment on the playground. The children had access to water throughout the outdoor time. The equipment is installed over astroturf. After playground time, the children came in the classroom, gathered by door to the hallway. The teacher pumped hand sanitizer solution to the children’s hands. Then, the children transitioned to cafeteria and had lunch. Some children brought lunch from home, and the other children had lunch provided by the school. Today’s menu was chicken nuggets/hamburger, mashed potatoes, diced pears, carrots and milk. Two (2) existing staff members and two (2) new staff members’ files were monitored. One (1) existing staff member’s CPR/first aid certificate expired on 1/25/24. Neither of the new staff members had emergency information form in file. One (1) of the new staff members did not complete CPR/First Aid training within ninety (90) days of employment. During the visit, ratios for Developmental-Day were maintained. Interaction and supervision were adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. You stated that three (3) children ride a bus in the morning and in the afternoon. However, this program is not approved for transportation. After this visit, the Regulatory will reflect transportation requirements. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in spaces #2. Space #1 is no longer used by the program and is currently operated as a music room. This space will be removed from the licensed space after this visit. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was not reviewed today. The classroom has many children with behavioral issues. By the rest time, all teachers were busy managing behaviors. I decided not to ask any more documents to be provided. The classroom operates from 7:30 a.m. to 2:45 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 608 Children did not wash their hands upon arrival at the center, after each visit to the toilet, before eating, before and after water activity play, after outside play, and after handling animals or animal cages. Before eating lunch at cafeteria, the children washed their hands with hand sanitizer solutions. 15A NCAC 18A .2803(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The last fire drill logged was 3/29/24. .0604(t); .0302(d)(5) 837 The EMC plan did not name the person responsible, and at least one alternate, for choosing and carrying out the plan of action to obtain appropriate medical care. The facility's EMC plan still had a previous teacher's name listed. The teacher left the school in October 2023. .0802(a)(1)(A-B); 847 Parent's medication authorization did not include required information. A bottle Equate Children's Allergy Relief was stored in a locked storage without medication authorization form. The form was not maintained in the child's file either. 10A NCAC 09 .0803(4)(6-9) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The EMC plan was not reviewed and updated when the previous lead teacher left in October 2023. 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Two (2) new staff members did not have emergency information form in their files. .0701(a) 1048 All staff did not successfully complete certification in First Aid appropriate to the age of children in care. Verification of staff completion of First Aid training from an approved training organization was not in the staff file. One (1) staff member's (WG) First Aid Certificate expired in 1/25/24, and one (1) new staff member (AF) did not complete first aid training within ninety(90) days of employment. .1102(c) 1049 All staff did not successfully complete certification in CPR training appropriate to the age of the children in care. Verification of staff completion of the CPR course from an approved training organization was not in the staff file. One (1) staff member's (WG) CPR Certificate expired in 1/25/24, and one (1) new staff member (AF) did not complete CPR training within ninety(90) days of employment. .1102(d) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. Acknowledgement for this policy was not in the file for two (2) new staff members, AF and EH. .0608(d)(1-4) 1896 At least one staff member counted to comply with the rule did not complete the training in playground safety within six months of employment date. After the previous lead teacher left in October 2023, no other staff members completed the training. No one at this facility have completed this training. .1102(e ) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. The new staff member hired on 2/5/24 (AF) did not complete this training within ninety(90) days of employment. .1102(g) Technical assistance was provided as follows: 608: Handwashing Handwashing is required for children upon arrival, after outdoor time, after toileting before and after water play, and before meals. Soap and water are required after toileting and before meals. 15A NCAC 18A .2803 HANDWASHING washed upon returning indoors. (b) Children shall wash hands upon arrival at the child care center; after each diaper change or visit to the toilet; before eating meals or snacks; before and after water play; after outdoor activity; and after handling animals or animal cages. Except for diapering and before eating meals or snacks, hand sanitizing products may be used in lieu of handwashing while children are outdoors if hands are washed upon returning indoors. 805: Fire Drill Fire drills are required monthly. The details of the drill shall be logged upon completion of the drill. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly, and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 837: Emergency Medical Care Plan, alternate personnel 862: review of Emergency Medical Care Plan 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. 847: Medication authorization form All medication, including prescription and over-the-counter medication shall have a medication permission form. Benadryl is mentioned on the Action plan for Epi-pen, but no permission form is in the file. Please ask the parent to fill out the form. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (6) A parent may give a caregiver standing authorization for up to six months to administer prescription or over-the-counter medication to a child, when needed, for chronic medical conditions, such as asthma, and for allergic reactions. The authorization shall be in writing and shall contain: (a) the child's name; (b) the subject medical conditions or allergic reactions; (c) the names of the authorized over-the-counter medications; (d) the criteria for the administration of the medication; (e) the amount and frequency of the dosages; (f) the manner in which the medication shall be administered; (g) the signature of the parent; (h) the date the authorization was signed by the parent; and (i) the length of time the authorization is valid, if less than six months. 1035: Emergency Information An emergency information form is required for all staff members on or before the first day of employment. The form shall be renewed annually thereafter. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional is required for child care providers, including the director, uncompensated providers, substitute providers, and volunteers on or before the first day of work. The emergency information shall be updated as changes occur and at least annually. 1048: First Aid 1049 Cardiopulmonary Resuscitation (CPR) First Aid and CPR training is required for substitute members who work more than ten (10) days/year and or within ninety (90) days of employment. You have up to two (2) weeks to complete the training. If you don’t receive the training certificate immediately, take a picture of the attendance roster and submit it to me. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS successfully complete certification in First Aid appropriate to the ages of children in care. The training shall be completed by June 30, 2018, or for new staff hired on or after September 1, 2017. Training must be completed within 90 days of employment. Distance learning shall not be permitted for First Aid training. At all times when children are in care at least one staff member present must have successfully completed First Aid training, as evidenced by a certificate or card from an approved training organization. First Aid training shall be renewed on or before expiration of the certification. "Successfully completed" is defined as demonstrating competency, as evaluated by the instructor. Verification of each required staff member's completion of this course from an approved training organization shall be maintained in the staff member's file in the center. The Division shall post a list of approved training organizations on its website at http://ncchildcare.nc.gov. (d) All staff who provide direct care or accompany children when they are off premises shall successfully complete certification in a cardiopulmonary resuscitation (CPR) course appropriate to the ages of children in care. At all times when children are in care one staff member present must have successfully completed CPR training. The training shall be completed by June 30, 2018 or for new staff hired on or after September 1, 2017 training must be completed within 90 days of employment. Distance learning shall not be permitted for CPR training. CPR training shall be renewed on or before the expiration of the certification. Verification of each staff member's completion of this course from an approved training organization shall be maintained in the staff member's file in the center. The Division shall post a list of approved training organizations on its website at http://ncchildcare.nc.gov 1874: The prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA All staff members shall sign the acknowledgement form upon initial hiring and when the policy is updated. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. 1896: Playground Safety training At least one (1) person shall be trained in Playground Safety Training within six (6) months of hiring. The person shall complete the monthly playground inspection. You can take the training from Southwestern Child Development Commission. Please contact info@swcdcinc.org and ask about the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (e) One staff member shall complete training in playground safety. This training shall address playground safety hazards, playground supervision, maintenance and general upkeep of the outdoor learning environment, and age and developmentally appropriate playground materials and equipment. Distance learning shall not be permitted for playground safety training. The completion of playground safety training shall be included in the number of hours needed to meet annual on-going training requirements in this Section. Staff counted to comply with this Rule shall have six months from the date of employment, or from the date a vacancy occurs, to complete the required safety training. A certificate of each designated staff member's completion of this course shall be maintained in the staff member's file in the center. 1897: Recognizing and Responding to Suspicions of Child Maltreatment Training This training shall be completed within ninety (90) days of employment. Substitute staff who work more than ten (10) days/year also have to complete this item. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 5/16/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Technical assistance visit: I see the needs for technical assistance in staff files, children’s files and other requirements. If you would like, I can discuss this matter with Sarah Upton, Child Care Consultant, and provide you technical assistance or training. If you are interested, please let me know at kaoru.eddins@dhhs.nc.gov or 828.556.9013. First Aid and CPR training: Being cited for First Aid and CPR training violations two (2) consecutive times may result in Administrative Action. Please complete the training at your earliest opportunity possible. Forms: The following forms were printed during the visit to share with the teachers. • Emergency information form • Medication administration permission form • Emergency Medical Care plan • Staff file checklist If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013 or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1703 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 5/2/2024 Number Present: 15 Completed Date: 5/2/2024 Age: From 4 To 5 Total Minutes: 212 Time In: 09:58 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Angelica Martinez, Lead Teacher, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Ms. Martinez was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-four (94) percentage as of today prior to this visit. Permit type – Five-Star Center License issued on 7/25/17. Special Services/Restrictions – Daytime Care, meets enhanced ratios and space, certified Developmental Day. NC pre-K qualified. The last annual compliance visit was conducted on 10/10/23. The last fire drill was practiced on 3/29/24. The last shelter-in-place drill was practiced on 4/4/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 7/21/23. The last sanitation inspection was conducted on 2/28/24 with zero (0) demerit for a superior classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival, I announced my presence and the purpose of the visit. A group of four-to-five-year-old children transitioned from indoor to outdoor. The children played with slides, climbers, ball and other equipment on the playground. The children had access to water throughout the outdoor time. The equipment is installed over astroturf. After playground time, the children came in the classroom, gathered by door to the hallway. The teacher pumped hand sanitizer solution to the children’s hands. Then, the children transitioned to cafeteria and had lunch. Some children brought lunch from home, and the other children had lunch provided by the school. Today’s menu was chicken nuggets/hamburger, mashed potatoes, diced pears, carrots and milk. Two (2) existing staff members and two (2) new staff members’ files were monitored. One (1) existing staff member’s CPR/first aid certificate expired on 1/25/24. Neither of the new staff members had emergency information form in file. One (1) of the new staff members did not complete CPR/First Aid training within ninety (90) days of employment. During the visit, ratios for Developmental-Day were maintained. Interaction and supervision were adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. You stated that three (3) children ride a bus in the morning and in the afternoon. However, this program is not approved for transportation. After this visit, the Regulatory will reflect transportation requirements. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in spaces #2. Space #1 is no longer used by the program and is currently operated as a music room. This space will be removed from the licensed space after this visit. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was not reviewed today. The classroom has many children with behavioral issues. By the rest time, all teachers were busy managing behaviors. I decided not to ask any more documents to be provided. The classroom operates from 7:30 a.m. to 2:45 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 608 Children did not wash their hands upon arrival at the center, after each visit to the toilet, before eating, before and after water activity play, after outside play, and after handling animals or animal cages. Before eating lunch at cafeteria, the children washed their hands with hand sanitizer solutions. 15A NCAC 18A .2803(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The last fire drill logged was 3/29/24. .0604(t); .0302(d)(5) 837 The EMC plan did not name the person responsible, and at least one alternate, for choosing and carrying out the plan of action to obtain appropriate medical care. The facility's EMC plan still had a previous teacher's name listed. The teacher left the school in October 2023. .0802(a)(1)(A-B); 847 Parent's medication authorization did not include required information. A bottle Equate Children's Allergy Relief was stored in a locked storage without medication authorization form. The form was not maintained in the child's file either. 10A NCAC 09 .0803(4)(6-9) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The EMC plan was not reviewed and updated when the previous lead teacher left in October 2023. 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Two (2) new staff members did not have emergency information form in their files. .0701(a) 1048 All staff did not successfully complete certification in First Aid appropriate to the age of children in care. Verification of staff completion of First Aid training from an approved training organization was not in the staff file. One (1) staff member's (WG) First Aid Certificate expired in 1/25/24, and one (1) new staff member (AF) did not complete first aid training within ninety(90) days of employment. .1102(c) 1049 All staff did not successfully complete certification in CPR training appropriate to the age of the children in care. Verification of staff completion of the CPR course from an approved training organization was not in the staff file. One (1) staff member's (WG) CPR Certificate expired in 1/25/24, and one (1) new staff member (AF) did not complete CPR training within ninety(90) days of employment. .1102(d) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. Acknowledgement for this policy was not in the file for two (2) new staff members, AF and EH. .0608(d)(1-4) 1896 At least one staff member counted to comply with the rule did not complete the training in playground safety within six months of employment date. After the previous lead teacher left in October 2023, no other staff members completed the training. No one at this facility have completed this training. .1102(e ) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. The new staff member hired on 2/5/24 (AF) did not complete this training within ninety(90) days of employment. .1102(g) Technical assistance was provided as follows: 608: Handwashing Handwashing is required for children upon arrival, after outdoor time, after toileting before and after water play, and before meals. Soap and water are required after toileting and before meals. 15A NCAC 18A .2803 HANDWASHING washed upon returning indoors. (b) Children shall wash hands upon arrival at the child care center; after each diaper change or visit to the toilet; before eating meals or snacks; before and after water play; after outdoor activity; and after handling animals or animal cages. Except for diapering and before eating meals or snacks, hand sanitizing products may be used in lieu of handwashing while children are outdoors if hands are washed upon returning indoors. 805: Fire Drill Fire drills are required monthly. The details of the drill shall be logged upon completion of the drill. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly, and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 837: Emergency Medical Care Plan, alternate personnel 862: review of Emergency Medical Care Plan 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. 847: Medication authorization form All medication, including prescription and over-the-counter medication shall have a medication permission form. Benadryl is mentioned on the Action plan for Epi-pen, but no permission form is in the file. Please ask the parent to fill out the form. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (6) A parent may give a caregiver standing authorization for up to six months to administer prescription or over-the-counter medication to a child, when needed, for chronic medical conditions, such as asthma, and for allergic reactions. The authorization shall be in writing and shall contain: (a) the child's name; (b) the subject medical conditions or allergic reactions; (c) the names of the authorized over-the-counter medications; (d) the criteria for the administration of the medication; (e) the amount and frequency of the dosages; (f) the manner in which the medication shall be administered; (g) the signature of the parent; (h) the date the authorization was signed by the parent; and (i) the length of time the authorization is valid, if less than six months. 1035: Emergency Information An emergency information form is required for all staff members on or before the first day of employment. The form shall be renewed annually thereafter. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional is required for child care providers, including the director, uncompensated providers, substitute providers, and volunteers on or before the first day of work. The emergency information shall be updated as changes occur and at least annually. 1048: First Aid 1049 Cardiopulmonary Resuscitation (CPR) First Aid and CPR training is required for substitute members who work more than ten (10) days/year and or within ninety (90) days of employment. You have up to two (2) weeks to complete the training. If you don’t receive the training certificate immediately, take a picture of the attendance roster and submit it to me. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS successfully complete certification in First Aid appropriate to the ages of children in care. The training shall be completed by June 30, 2018, or for new staff hired on or after September 1, 2017. Training must be completed within 90 days of employment. Distance learning shall not be permitted for First Aid training. At all times when children are in care at least one staff member present must have successfully completed First Aid training, as evidenced by a certificate or card from an approved training organization. First Aid training shall be renewed on or before expiration of the certification. "Successfully completed" is defined as demonstrating competency, as evaluated by the instructor. Verification of each required staff member's completion of this course from an approved training organization shall be maintained in the staff member's file in the center. The Division shall post a list of approved training organizations on its website at http://ncchildcare.nc.gov. (d) All staff who provide direct care or accompany children when they are off premises shall successfully complete certification in a cardiopulmonary resuscitation (CPR) course appropriate to the ages of children in care. At all times when children are in care one staff member present must have successfully completed CPR training. The training shall be completed by June 30, 2018 or for new staff hired on or after September 1, 2017 training must be completed within 90 days of employment. Distance learning shall not be permitted for CPR training. CPR training shall be renewed on or before the expiration of the certification. Verification of each staff member's completion of this course from an approved training organization shall be maintained in the staff member's file in the center. The Division shall post a list of approved training organizations on its website at http://ncchildcare.nc.gov 1874: The prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA All staff members shall sign the acknowledgement form upon initial hiring and when the policy is updated. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. 1896: Playground Safety training At least one (1) person shall be trained in Playground Safety Training within six (6) months of hiring. The person shall complete the monthly playground inspection. You can take the training from Southwestern Child Development Commission. Please contact info@swcdcinc.org and ask about the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (e) One staff member shall complete training in playground safety. This training shall address playground safety hazards, playground supervision, maintenance and general upkeep of the outdoor learning environment, and age and developmentally appropriate playground materials and equipment. Distance learning shall not be permitted for playground safety training. The completion of playground safety training shall be included in the number of hours needed to meet annual on-going training requirements in this Section. Staff counted to comply with this Rule shall have six months from the date of employment, or from the date a vacancy occurs, to complete the required safety training. A certificate of each designated staff member's completion of this course shall be maintained in the staff member's file in the center. 1897: Recognizing and Responding to Suspicions of Child Maltreatment Training This training shall be completed within ninety (90) days of employment. Substitute staff who work more than ten (10) days/year also have to complete this item. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 5/16/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Technical assistance visit: I see the needs for technical assistance in staff files, children’s files and other requirements. If you would like, I can discuss this matter with Sarah Upton, Child Care Consultant, and provide you technical assistance or training. If you are interested, please let me know at kaoru.eddins@dhhs.nc.gov or 828.556.9013. First Aid and CPR training: Being cited for First Aid and CPR training violations two (2) consecutive times may result in Administrative Action. Please complete the training at your earliest opportunity possible. Forms: The following forms were printed during the visit to share with the teachers. • Emergency information form • Medication administration permission form • Emergency Medical Care plan • Staff file checklist If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013 or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2830 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 5/2/2024 Number Present: 15 Completed Date: 5/2/2024 Age: From 4 To 5 Total Minutes: 212 Time In: 09:58 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Angelica Martinez, Lead Teacher, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Ms. Martinez was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-four (94) percentage as of today prior to this visit. Permit type – Five-Star Center License issued on 7/25/17. Special Services/Restrictions – Daytime Care, meets enhanced ratios and space, certified Developmental Day. NC pre-K qualified. The last annual compliance visit was conducted on 10/10/23. The last fire drill was practiced on 3/29/24. The last shelter-in-place drill was practiced on 4/4/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 7/21/23. The last sanitation inspection was conducted on 2/28/24 with zero (0) demerit for a superior classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival, I announced my presence and the purpose of the visit. A group of four-to-five-year-old children transitioned from indoor to outdoor. The children played with slides, climbers, ball and other equipment on the playground. The children had access to water throughout the outdoor time. The equipment is installed over astroturf. After playground time, the children came in the classroom, gathered by door to the hallway. The teacher pumped hand sanitizer solution to the children’s hands. Then, the children transitioned to cafeteria and had lunch. Some children brought lunch from home, and the other children had lunch provided by the school. Today’s menu was chicken nuggets/hamburger, mashed potatoes, diced pears, carrots and milk. Two (2) existing staff members and two (2) new staff members’ files were monitored. One (1) existing staff member’s CPR/first aid certificate expired on 1/25/24. Neither of the new staff members had emergency information form in file. One (1) of the new staff members did not complete CPR/First Aid training within ninety (90) days of employment. During the visit, ratios for Developmental-Day were maintained. Interaction and supervision were adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. You stated that three (3) children ride a bus in the morning and in the afternoon. However, this program is not approved for transportation. After this visit, the Regulatory will reflect transportation requirements. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in spaces #2. Space #1 is no longer used by the program and is currently operated as a music room. This space will be removed from the licensed space after this visit. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was not reviewed today. The classroom has many children with behavioral issues. By the rest time, all teachers were busy managing behaviors. I decided not to ask any more documents to be provided. The classroom operates from 7:30 a.m. to 2:45 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 608 Children did not wash their hands upon arrival at the center, after each visit to the toilet, before eating, before and after water activity play, after outside play, and after handling animals or animal cages. Before eating lunch at cafeteria, the children washed their hands with hand sanitizer solutions. 15A NCAC 18A .2803(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The last fire drill logged was 3/29/24. .0604(t); .0302(d)(5) 837 The EMC plan did not name the person responsible, and at least one alternate, for choosing and carrying out the plan of action to obtain appropriate medical care. The facility's EMC plan still had a previous teacher's name listed. The teacher left the school in October 2023. .0802(a)(1)(A-B); 847 Parent's medication authorization did not include required information. A bottle Equate Children's Allergy Relief was stored in a locked storage without medication authorization form. The form was not maintained in the child's file either. 10A NCAC 09 .0803(4)(6-9) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The EMC plan was not reviewed and updated when the previous lead teacher left in October 2023. 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Two (2) new staff members did not have emergency information form in their files. .0701(a) 1048 All staff did not successfully complete certification in First Aid appropriate to the age of children in care. Verification of staff completion of First Aid training from an approved training organization was not in the staff file. One (1) staff member's (WG) First Aid Certificate expired in 1/25/24, and one (1) new staff member (AF) did not complete first aid training within ninety(90) days of employment. .1102(c) 1049 All staff did not successfully complete certification in CPR training appropriate to the age of the children in care. Verification of staff completion of the CPR course from an approved training organization was not in the staff file. One (1) staff member's (WG) CPR Certificate expired in 1/25/24, and one (1) new staff member (AF) did not complete CPR training within ninety(90) days of employment. .1102(d) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. Acknowledgement for this policy was not in the file for two (2) new staff members, AF and EH. .0608(d)(1-4) 1896 At least one staff member counted to comply with the rule did not complete the training in playground safety within six months of employment date. After the previous lead teacher left in October 2023, no other staff members completed the training. No one at this facility have completed this training. .1102(e ) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. The new staff member hired on 2/5/24 (AF) did not complete this training within ninety(90) days of employment. .1102(g) Technical assistance was provided as follows: 608: Handwashing Handwashing is required for children upon arrival, after outdoor time, after toileting before and after water play, and before meals. Soap and water are required after toileting and before meals. 15A NCAC 18A .2803 HANDWASHING washed upon returning indoors. (b) Children shall wash hands upon arrival at the child care center; after each diaper change or visit to the toilet; before eating meals or snacks; before and after water play; after outdoor activity; and after handling animals or animal cages. Except for diapering and before eating meals or snacks, hand sanitizing products may be used in lieu of handwashing while children are outdoors if hands are washed upon returning indoors. 805: Fire Drill Fire drills are required monthly. The details of the drill shall be logged upon completion of the drill. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly, and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 837: Emergency Medical Care Plan, alternate personnel 862: review of Emergency Medical Care Plan 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. 847: Medication authorization form All medication, including prescription and over-the-counter medication shall have a medication permission form. Benadryl is mentioned on the Action plan for Epi-pen, but no permission form is in the file. Please ask the parent to fill out the form. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (6) A parent may give a caregiver standing authorization for up to six months to administer prescription or over-the-counter medication to a child, when needed, for chronic medical conditions, such as asthma, and for allergic reactions. The authorization shall be in writing and shall contain: (a) the child's name; (b) the subject medical conditions or allergic reactions; (c) the names of the authorized over-the-counter medications; (d) the criteria for the administration of the medication; (e) the amount and frequency of the dosages; (f) the manner in which the medication shall be administered; (g) the signature of the parent; (h) the date the authorization was signed by the parent; and (i) the length of time the authorization is valid, if less than six months. 1035: Emergency Information An emergency information form is required for all staff members on or before the first day of employment. The form shall be renewed annually thereafter. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional is required for child care providers, including the director, uncompensated providers, substitute providers, and volunteers on or before the first day of work. The emergency information shall be updated as changes occur and at least annually. 1048: First Aid 1049 Cardiopulmonary Resuscitation (CPR) First Aid and CPR training is required for substitute members who work more than ten (10) days/year and or within ninety (90) days of employment. You have up to two (2) weeks to complete the training. If you don’t receive the training certificate immediately, take a picture of the attendance roster and submit it to me. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS successfully complete certification in First Aid appropriate to the ages of children in care. The training shall be completed by June 30, 2018, or for new staff hired on or after September 1, 2017. Training must be completed within 90 days of employment. Distance learning shall not be permitted for First Aid training. At all times when children are in care at least one staff member present must have successfully completed First Aid training, as evidenced by a certificate or card from an approved training organization. First Aid training shall be renewed on or before expiration of the certification. "Successfully completed" is defined as demonstrating competency, as evaluated by the instructor. Verification of each required staff member's completion of this course from an approved training organization shall be maintained in the staff member's file in the center. The Division shall post a list of approved training organizations on its website at http://ncchildcare.nc.gov. (d) All staff who provide direct care or accompany children when they are off premises shall successfully complete certification in a cardiopulmonary resuscitation (CPR) course appropriate to the ages of children in care. At all times when children are in care one staff member present must have successfully completed CPR training. The training shall be completed by June 30, 2018 or for new staff hired on or after September 1, 2017 training must be completed within 90 days of employment. Distance learning shall not be permitted for CPR training. CPR training shall be renewed on or before the expiration of the certification. Verification of each staff member's completion of this course from an approved training organization shall be maintained in the staff member's file in the center. The Division shall post a list of approved training organizations on its website at http://ncchildcare.nc.gov 1874: The prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA All staff members shall sign the acknowledgement form upon initial hiring and when the policy is updated. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. 1896: Playground Safety training At least one (1) person shall be trained in Playground Safety Training within six (6) months of hiring. The person shall complete the monthly playground inspection. You can take the training from Southwestern Child Development Commission. Please contact info@swcdcinc.org and ask about the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (e) One staff member shall complete training in playground safety. This training shall address playground safety hazards, playground supervision, maintenance and general upkeep of the outdoor learning environment, and age and developmentally appropriate playground materials and equipment. Distance learning shall not be permitted for playground safety training. The completion of playground safety training shall be included in the number of hours needed to meet annual on-going training requirements in this Section. Staff counted to comply with this Rule shall have six months from the date of employment, or from the date a vacancy occurs, to complete the required safety training. A certificate of each designated staff member's completion of this course shall be maintained in the staff member's file in the center. 1897: Recognizing and Responding to Suspicions of Child Maltreatment Training This training shall be completed within ninety (90) days of employment. Substitute staff who work more than ten (10) days/year also have to complete this item. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 5/16/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Technical assistance visit: I see the needs for technical assistance in staff files, children’s files and other requirements. If you would like, I can discuss this matter with Sarah Upton, Child Care Consultant, and provide you technical assistance or training. If you are interested, please let me know at kaoru.eddins@dhhs.nc.gov or 828.556.9013. First Aid and CPR training: Being cited for First Aid and CPR training violations two (2) consecutive times may result in Administrative Action. Please complete the training at your earliest opportunity possible. Forms: The following forms were printed during the visit to share with the teachers. • Emergency information form • Medication administration permission form • Emergency Medical Care plan • Staff file checklist If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013 or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 5/2/2024 Number Present: 15 Completed Date: 5/2/2024 Age: From 4 To 5 Total Minutes: 212 Time In: 09:58 AM Time Out: 01:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during a routine unannounced visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Angelica Martinez, Lead Teacher, during the visit. An electronic signed copy of the visit summary was electronically emailed to you. Ms. Martinez was available during the visit. The indoor and outdoor areas were monitored today, including supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. The center’s compliance history was reviewed with the operator. The program’s compliance history was ninety-four (94) percentage as of today prior to this visit. Permit type – Five-Star Center License issued on 7/25/17. Special Services/Restrictions – Daytime Care, meets enhanced ratios and space, certified Developmental Day. NC pre-K qualified. The last annual compliance visit was conducted on 10/10/23. The last fire drill was practiced on 3/29/24. The last shelter-in-place drill was practiced on 4/4/24. The last playground inspection was documented on 1/24/24. The last fire inspection was approved on 7/21/23. The last sanitation inspection was conducted on 2/28/24 with zero (0) demerit for a superior classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival, I announced my presence and the purpose of the visit. A group of four-to-five-year-old children transitioned from indoor to outdoor. The children played with slides, climbers, ball and other equipment on the playground. The children had access to water throughout the outdoor time. The equipment is installed over astroturf. After playground time, the children came in the classroom, gathered by door to the hallway. The teacher pumped hand sanitizer solution to the children’s hands. Then, the children transitioned to cafeteria and had lunch. Some children brought lunch from home, and the other children had lunch provided by the school. Today’s menu was chicken nuggets/hamburger, mashed potatoes, diced pears, carrots and milk. Two (2) existing staff members and two (2) new staff members’ files were monitored. One (1) existing staff member’s CPR/first aid certificate expired on 1/25/24. Neither of the new staff members had emergency information form in file. One (1) of the new staff members did not complete CPR/First Aid training within ninety (90) days of employment. During the visit, ratios for Developmental-Day were maintained. Interaction and supervision were adequate. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. You stated that three (3) children ride a bus in the morning and in the afternoon. However, this program is not approved for transportation. After this visit, the Regulatory will reflect transportation requirements. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in spaces #2. Space #1 is no longer used by the program and is currently operated as a music room. This space will be removed from the licensed space after this visit. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was not reviewed today. The classroom has many children with behavioral issues. By the rest time, all teachers were busy managing behaviors. I decided not to ask any more documents to be provided. The classroom operates from 7:30 a.m. to 2:45 p.m. The following violations were documented during today’s visit: Violation Number Comment Rule 608 Children did not wash their hands upon arrival at the center, after each visit to the toilet, before eating, before and after water activity play, after outside play, and after handling animals or animal cages. Before eating lunch at cafeteria, the children washed their hands with hand sanitizer solutions. 15A NCAC 18A .2803(c) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The last fire drill logged was 3/29/24. .0604(t); .0302(d)(5) 837 The EMC plan did not name the person responsible, and at least one alternate, for choosing and carrying out the plan of action to obtain appropriate medical care. The facility's EMC plan still had a previous teacher's name listed. The teacher left the school in October 2023. .0802(a)(1)(A-B); 847 Parent's medication authorization did not include required information. A bottle Equate Children's Allergy Relief was stored in a locked storage without medication authorization form. The form was not maintained in the child's file either. 10A NCAC 09 .0803(4)(6-9) 862 The EMC plan was not reviewed with all staff annually and whenever the plan was revised. The EMC plan was not reviewed and updated when the previous lead teacher left in October 2023. 10A NCAC 09 .0802(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Two (2) new staff members did not have emergency information form in their files. .0701(a) 1048 All staff did not successfully complete certification in First Aid appropriate to the age of children in care. Verification of staff completion of First Aid training from an approved training organization was not in the staff file. One (1) staff member's (WG) First Aid Certificate expired in 1/25/24, and one (1) new staff member (AF) did not complete first aid training within ninety(90) days of employment. .1102(c) 1049 All staff did not successfully complete certification in CPR training appropriate to the age of the children in care. Verification of staff completion of the CPR course from an approved training organization was not in the staff file. One (1) staff member's (WG) CPR Certificate expired in 1/25/24, and one (1) new staff member (AF) did not complete CPR training within ninety(90) days of employment. .1102(d) 1874 The Prevention of Shaken Baby Syndrome and Abusive Head Trauma policy was not reviewed with new staff prior to providing care with children and/or a signed acknowledgement with all the required information was not maintained in the staff person's file. Acknowledgement for this policy was not in the file for two (2) new staff members, AF and EH. .0608(d)(1-4) 1896 At least one staff member counted to comply with the rule did not complete the training in playground safety within six months of employment date. After the previous lead teacher left in October 2023, no other staff members completed the training. No one at this facility have completed this training. .1102(e ) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. The new staff member hired on 2/5/24 (AF) did not complete this training within ninety(90) days of employment. .1102(g) Technical assistance was provided as follows: 608: Handwashing Handwashing is required for children upon arrival, after outdoor time, after toileting before and after water play, and before meals. Soap and water are required after toileting and before meals. 15A NCAC 18A .2803 HANDWASHING washed upon returning indoors. (b) Children shall wash hands upon arrival at the child care center; after each diaper change or visit to the toilet; before eating meals or snacks; before and after water play; after outdoor activity; and after handling animals or animal cages. Except for diapering and before eating meals or snacks, hand sanitizing products may be used in lieu of handwashing while children are outdoors if hands are washed upon returning indoors. 805: Fire Drill Fire drills are required monthly. The details of the drill shall be logged upon completion of the drill. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (t) Fire drills shall be practiced monthly, and records shall be maintained as required by 10A NCAC 09 .0302(d)(5). 837: Emergency Medical Care Plan, alternate personnel 862: review of Emergency Medical Care Plan 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (a) Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. The following information shall be included in the center's emergency medical care plan: (1) The name of the person and at least one alternate, responsible for carrying out that plan of action, ensuring that appropriate medical care is given, and determining which of the following is needed: (A) first aid given at the center for an injury or illness needing only minimal attention; and (B) calling 911 in accordance with CPR or First Aid training recommendations. (2) The name of the person and one alternate, at the center responsible for: (A) ensuring that the signed authorization described in Paragraph (d) of this Rule is taken with the ill or injured child to the medical facility; (B) accompanying the ill or injured child to the medical facility; (C) notifying a child's parents or emergency contact person about the illness or injury and where the child has been taken for treatment; (D) obtaining substitute staff, if needed, to maintain required staff/child ratio and adequate supervision of children who remain in the center; and (3) A statement giving the location of the telephone located on the premises available for use in case of emergency. A telephone located in an office in the center that is sometimes locked during the time the children are present shall not be designated for use in an emergency. 847: Medication authorization form All medication, including prescription and over-the-counter medication shall have a medication permission form. Benadryl is mentioned on the Action plan for Epi-pen, but no permission form is in the file. Please ask the parent to fill out the form. 10A NCAC 09 .0803 ADMINISTERING MEDICATION IN CHILD CARE CENTERS (6) A parent may give a caregiver standing authorization for up to six months to administer prescription or over-the-counter medication to a child, when needed, for chronic medical conditions, such as asthma, and for allergic reactions. The authorization shall be in writing and shall contain: (a) the child's name; (b) the subject medical conditions or allergic reactions; (c) the names of the authorized over-the-counter medications; (d) the criteria for the administration of the medication; (e) the amount and frequency of the dosages; (f) the manner in which the medication shall be administered; (g) the signature of the parent; (h) the date the authorization was signed by the parent; and (i) the length of time the authorization is valid, if less than six months. 1035: Emergency Information An emergency information form is required for all staff members on or before the first day of employment. The form shall be renewed annually thereafter. 10A NCAC 09 .0701 HEALTH STANDARDS FOR CHILD CARE PROVIDERS, SUBSTITUTE PROVIDERS, VOLUNTEERS, AND UNCOMPENSATED PROVIDERS Emergency Information Form, including the name, address, and telephone number of the person to be contacted in case of an emergency, and the responsible party's choice of health care professional is required for child care providers, including the director, uncompensated providers, substitute providers, and volunteers on or before the first day of work. The emergency information shall be updated as changes occur and at least annually. 1048: First Aid 1049 Cardiopulmonary Resuscitation (CPR) First Aid and CPR training is required for substitute members who work more than ten (10) days/year and or within ninety (90) days of employment. You have up to two (2) weeks to complete the training. If you don’t receive the training certificate immediately, take a picture of the attendance roster and submit it to me. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS successfully complete certification in First Aid appropriate to the ages of children in care. The training shall be completed by June 30, 2018, or for new staff hired on or after September 1, 2017. Training must be completed within 90 days of employment. Distance learning shall not be permitted for First Aid training. At all times when children are in care at least one staff member present must have successfully completed First Aid training, as evidenced by a certificate or card from an approved training organization. First Aid training shall be renewed on or before expiration of the certification. "Successfully completed" is defined as demonstrating competency, as evaluated by the instructor. Verification of each required staff member's completion of this course from an approved training organization shall be maintained in the staff member's file in the center. The Division shall post a list of approved training organizations on its website at http://ncchildcare.nc.gov. (d) All staff who provide direct care or accompany children when they are off premises shall successfully complete certification in a cardiopulmonary resuscitation (CPR) course appropriate to the ages of children in care. At all times when children are in care one staff member present must have successfully completed CPR training. The training shall be completed by June 30, 2018 or for new staff hired on or after September 1, 2017 training must be completed within 90 days of employment. Distance learning shall not be permitted for CPR training. CPR training shall be renewed on or before the expiration of the certification. Verification of each staff member's completion of this course from an approved training organization shall be maintained in the staff member's file in the center. The Division shall post a list of approved training organizations on its website at http://ncchildcare.nc.gov 1874: The prevention of Shaken Baby Syndrome and Abusive Head Trauma Policy 10A NCAC 09 .0608 PREVENTION OF SHAKEN BABY SYNDROME AND ABUSIVE HEAD TRAUMA All staff members shall sign the acknowledgement form upon initial hiring and when the policy is updated. (d) Within 30 days of adopting the policy, the child care center shall review the policy with existing staff members who provide care for children up to five years of age. Each child care center shall review the policy with new staff members prior to the individual providing care to children. The acknowledgement of this review shall contain: (1) the individual’s name; (2) the date the center’s policy was given and explained to the individual; (3) the individual’s signature; and (4) the date the individual signed the acknowledgment. 1896: Playground Safety training At least one (1) person shall be trained in Playground Safety Training within six (6) months of hiring. The person shall complete the monthly playground inspection. You can take the training from Southwestern Child Development Commission. Please contact info@swcdcinc.org and ask about the training. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (e) One staff member shall complete training in playground safety. This training shall address playground safety hazards, playground supervision, maintenance and general upkeep of the outdoor learning environment, and age and developmentally appropriate playground materials and equipment. Distance learning shall not be permitted for playground safety training. The completion of playground safety training shall be included in the number of hours needed to meet annual on-going training requirements in this Section. Staff counted to comply with this Rule shall have six months from the date of employment, or from the date a vacancy occurs, to complete the required safety training. A certificate of each designated staff member's completion of this course shall be maintained in the staff member's file in the center. 1897: Recognizing and Responding to Suspicions of Child Maltreatment Training This training shall be completed within ninety (90) days of employment. Substitute staff who work more than ten (10) days/year also have to complete this item. 10A NCAC 09 .1102 HEALTH AND SAFETY TRAINING REQUIREMENTS (g) The child care administrator and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. This training shall count toward requirements set forth in Rule .1103 of this Section. Recognizing and Responding to Suspicions of Child Maltreatment training is available at https://www.preventchildabusenc.org/services/trainings-and-professional-development/rrcourse. A certificate of each staff member's completion of this course shall be maintained in the staff member's file in the center Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 5/16/24. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013 or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Technical assistance visit: I see the needs for technical assistance in staff files, children’s files and other requirements. If you would like, I can discuss this matter with Sarah Upton, Child Care Consultant, and provide you technical assistance or training. If you are interested, please let me know at kaoru.eddins@dhhs.nc.gov or 828.556.9013. First Aid and CPR training: Being cited for First Aid and CPR training violations two (2) consecutive times may result in Administrative Action. Please complete the training at your earliest opportunity possible. Forms: The following forms were printed during the visit to share with the teachers. • Emergency information form • Medication administration permission form • Emergency Medical Care plan • Staff file checklist If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556.9013 or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0102 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 10/10/2023 Number Present: 17 Completed Date: 10/10/2023 Age: From 4 To 5 Total Minutes: 280 Time In: 09:40 AM Time Out: 02:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Leslie Garrison, Lead Teacher, during the visit. An electronic signed copy of the visit summary was printed and left on-site with you. Today, Leslie Garrison, Lead Teacher, was available during the visit. The indoor and outdoor areas were monitored today, including but not limited to supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-five (85) percentage as of 10/6/23. Permit type – Five-star center license issued on 7/25/23. Special Services/Restrictions – daytime care, meet enhanced space and ratios, certified Developmental-Day. The facility’s requirements are met for NC Pre-K. The last annual compliance visit was conducted on 10/28/22. The last fire drill was practiced on 10/6/23. The last shelter-in-place drill has not been practiced this year. The last playground inspection was documented on 10/5/23. The last fire inspection was approved on 7/21/23. The last sanitation inspection was conducted on 4/27/23 with four (4) demerits for a superior classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival, I announce my presence and the purpose of the visit. I observed a group of four-to-five-year- old children engaged in free play. Children played with playdough and made apples. There were green, red and yellow playdough. The class is studying apples. Other children built using unit blocks and played with manipulatives and housekeeping toys. One (1) of regular classroom teachers were out today. Different teachers came in and out of the classroom to cover the third teacher in the classroom. I observed five (5) different teachers during today’s visit. During group time, children enjoyed show and tell, books, songs and fingerplay. Ms. Garrison read “Bad Apple” to the children. There are quite a few behavioral challenges in this classroom. The program has not been able to find substitute staff members. Different teachers for the elementary school rotate and substitute in the classroom. One (1) emergency medication is maintained in the classroom. Its action plan and permission form are current. Three (3) children’s files were monitored. Off-site verification for children and staff members was available for review. The formal assessment, Brigance III, was conducted and the results were maintained in the classroom. One (1) staff member’s file was monitored. Criminal background letters for substitute staff members were monitored. Two (2) substitute staff members did not have criminal background qualifying letters issued. Per interview with Ms. Garrison, today was unusual to see many different substitutes due to one (1) of the teachers being absent. No other information for the substitute staff members was available. The substitute staff member file check list was printed and shared with Ms. Garrision. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. You stated that you do transport three (3) children, four-to-five years of age. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in space #2, Room 122. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was or was not reviewed today. The facility is currently completing NC Pre-K monitoring tool for 2023 – 2024 school year. The due date is 10/20/23. Three (3) children files were monitored today. The classroom operates from 7:30 a.m. to 2:30 p.m. Space #1 is no longer used. The space will be taken off the license. The following violations were documented during today’s visit: Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. Two (2) staff members who substituted in the classroom did not have qualifying letters issued. G.S. 110-90.2(b) 1043 All staff records, except financial records, were not made available for review. Substitute staff members files were not available for revivew. G.S. 110-91( 9) 1314 Emergency information did not name child's health care professional. On one (1) of the child's applications, preferred health professionals were not listed. .0802(c)(2) 1317 Authorization for emergency medical care information was not signed by child's parent. Emergency medical care information was not included in one of the child's application, and there were no parent signatures on the application. .0802(d) 1318 Medical authorization was not present on child's first day. Medical authorization was not included in the application for one of the children's application. .0802(d) 1319 Medical authorizations were not accessible to staff. One of the children's medical authorization was not included in the application and accessible to staff members .0802(d) 1757 A valid qualification letter was not on file and available to review at the facility. Two (2) staff members who substituted in the classroom did not have qualification letter in file. G.S. 110-90.2(b) & (d) & .2703(e) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. Shelter-in-place/lockdown drill was not practice this school year. .0604(u);.0302(d)(8) Technical assistance was provided as follows: 1303: Parent signature is required on the child’s application. 10A NCAC 09 .0801 APPLICATION FOR ENROLLMENT (a) Each child in care shall have an individual application for enrollment completed and signed by the child's parent, as defined in 10A NCAC 09 .0102. The completed, signed application shall be on file in the center on the first day the child attends and shall include the following information: (1) emergency medical information as set forth in Rule .0802(c) of this Section; (2) the child's full name and the name the child is to be called; (3) the child's date of birth; (4) any allergies and the symptoms and type of response required for allergic reactions; (5) any health care needs or concerns, symptoms of and the type of response required for these health care needs or concerns; (6) fears or behavior characteristics that the child has; and (7) the names of individuals to whom the center may release the child, as authorized by the person who signs the application. Emergency Medical Care: 1314: The parent/guardian’s preferred choice of health care professional(s) shall be included in the child’s emergency medical care information. 1317: Parent’s/guardian’s signature to authorize emergency medical care is required. 1318: Medical authorization shall be present on the child’s first day. 1319: Emergency medical care authorization shall be accessible to staff members. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (c) Emergency medical care information shall be on file for each child. That information shall include: (2) the responsible party's choice of health care professional; (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. 1041 & 1757: Criminal Back Ground check and Qualifying letter All staff member who counts in staff/child ratios shall complete criminal background check and the qualifying letter shall be in staff file prior to employment. § 110-90.2. Mandatory child care providers' criminal history checks (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked, and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 1043: Record All records including administrator and substitute staff member shall be available for review. § 110-91. Mandatory standards for a license. (9) Records. – Each child care facility shall keep accurate records on each child receiving care in the child care facility and on each staff member or other person delegated responsibility for the care of children in accordance with a form furnished or approved by the Commission, and shall submit records as required by the Department. All records of any child care facility, except financial records, shall be available for review by the Secretary or by duly authorized representatives of the Department or a cooperating agency who shall be designated by the Secretary and shall be submitted as required by the Department. 1811: Shelter-in-place/Lockdown Drills Shelter-in-place/lockdown drill shall be conducted within ten (10) days of first day of school and every three (3) months thereafter. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (u) A "shelter in place drill" or "lockdown drill" as defined in 10A NCAC 09 .0102 shall be conducted at least every three months and records shall be maintained as required by 10A NCAC 09 .0302(d)(8). Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 10/24/23. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Substitute staff members: All substitute staff members shall have the following documents in file prior to employment. Rated License Cohort: Jonathan Valley Elementary is in cohort one (1). Your prep-year is this school year until June 2024, and the assessment year will be July 2024 – June 2025. AM, teacher does not have DCDEE WORKS letter. Please submit an official transcripts to WORKS account and apply for an lead teacher position at your earliest convenience possible. DCDEE WORKS technical assistance: DCDEE WORKS Technical Support 8:00 AM – 5:00 PM; Monday - Friday (919) 814–6350 Email: dcdee.works@dhhs.nc.gov Please contact the unit to resolve any issues with WORKS account. NC Pre-K substitute qualification: NC Pre-K substitute qualification and teacher qualification pages are printed and shared as resources. Darkness during rest time: If children’s expressions and breathing cannot be observed during rest time, it is too dark. Challenging Behavior Helpline flyer was printed and shared with teachers during the visit. If you have any questions or concerns regarding the Stabilization, Expansion and Access Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556-9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0302 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 10/10/2023 Number Present: 17 Completed Date: 10/10/2023 Age: From 4 To 5 Total Minutes: 280 Time In: 09:40 AM Time Out: 02:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Leslie Garrison, Lead Teacher, during the visit. An electronic signed copy of the visit summary was printed and left on-site with you. Today, Leslie Garrison, Lead Teacher, was available during the visit. The indoor and outdoor areas were monitored today, including but not limited to supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-five (85) percentage as of 10/6/23. Permit type – Five-star center license issued on 7/25/23. Special Services/Restrictions – daytime care, meet enhanced space and ratios, certified Developmental-Day. The facility’s requirements are met for NC Pre-K. The last annual compliance visit was conducted on 10/28/22. The last fire drill was practiced on 10/6/23. The last shelter-in-place drill has not been practiced this year. The last playground inspection was documented on 10/5/23. The last fire inspection was approved on 7/21/23. The last sanitation inspection was conducted on 4/27/23 with four (4) demerits for a superior classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival, I announce my presence and the purpose of the visit. I observed a group of four-to-five-year- old children engaged in free play. Children played with playdough and made apples. There were green, red and yellow playdough. The class is studying apples. Other children built using unit blocks and played with manipulatives and housekeeping toys. One (1) of regular classroom teachers were out today. Different teachers came in and out of the classroom to cover the third teacher in the classroom. I observed five (5) different teachers during today’s visit. During group time, children enjoyed show and tell, books, songs and fingerplay. Ms. Garrison read “Bad Apple” to the children. There are quite a few behavioral challenges in this classroom. The program has not been able to find substitute staff members. Different teachers for the elementary school rotate and substitute in the classroom. One (1) emergency medication is maintained in the classroom. Its action plan and permission form are current. Three (3) children’s files were monitored. Off-site verification for children and staff members was available for review. The formal assessment, Brigance III, was conducted and the results were maintained in the classroom. One (1) staff member’s file was monitored. Criminal background letters for substitute staff members were monitored. Two (2) substitute staff members did not have criminal background qualifying letters issued. Per interview with Ms. Garrison, today was unusual to see many different substitutes due to one (1) of the teachers being absent. No other information for the substitute staff members was available. The substitute staff member file check list was printed and shared with Ms. Garrision. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. You stated that you do transport three (3) children, four-to-five years of age. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in space #2, Room 122. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was or was not reviewed today. The facility is currently completing NC Pre-K monitoring tool for 2023 – 2024 school year. The due date is 10/20/23. Three (3) children files were monitored today. The classroom operates from 7:30 a.m. to 2:30 p.m. Space #1 is no longer used. The space will be taken off the license. The following violations were documented during today’s visit: Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. Two (2) staff members who substituted in the classroom did not have qualifying letters issued. G.S. 110-90.2(b) 1043 All staff records, except financial records, were not made available for review. Substitute staff members files were not available for revivew. G.S. 110-91( 9) 1314 Emergency information did not name child's health care professional. On one (1) of the child's applications, preferred health professionals were not listed. .0802(c)(2) 1317 Authorization for emergency medical care information was not signed by child's parent. Emergency medical care information was not included in one of the child's application, and there were no parent signatures on the application. .0802(d) 1318 Medical authorization was not present on child's first day. Medical authorization was not included in the application for one of the children's application. .0802(d) 1319 Medical authorizations were not accessible to staff. One of the children's medical authorization was not included in the application and accessible to staff members .0802(d) 1757 A valid qualification letter was not on file and available to review at the facility. Two (2) staff members who substituted in the classroom did not have qualification letter in file. G.S. 110-90.2(b) & (d) & .2703(e) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. Shelter-in-place/lockdown drill was not practice this school year. .0604(u);.0302(d)(8) Technical assistance was provided as follows: 1303: Parent signature is required on the child’s application. 10A NCAC 09 .0801 APPLICATION FOR ENROLLMENT (a) Each child in care shall have an individual application for enrollment completed and signed by the child's parent, as defined in 10A NCAC 09 .0102. The completed, signed application shall be on file in the center on the first day the child attends and shall include the following information: (1) emergency medical information as set forth in Rule .0802(c) of this Section; (2) the child's full name and the name the child is to be called; (3) the child's date of birth; (4) any allergies and the symptoms and type of response required for allergic reactions; (5) any health care needs or concerns, symptoms of and the type of response required for these health care needs or concerns; (6) fears or behavior characteristics that the child has; and (7) the names of individuals to whom the center may release the child, as authorized by the person who signs the application. Emergency Medical Care: 1314: The parent/guardian’s preferred choice of health care professional(s) shall be included in the child’s emergency medical care information. 1317: Parent’s/guardian’s signature to authorize emergency medical care is required. 1318: Medical authorization shall be present on the child’s first day. 1319: Emergency medical care authorization shall be accessible to staff members. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (c) Emergency medical care information shall be on file for each child. That information shall include: (2) the responsible party's choice of health care professional; (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. 1041 & 1757: Criminal Back Ground check and Qualifying letter All staff member who counts in staff/child ratios shall complete criminal background check and the qualifying letter shall be in staff file prior to employment. § 110-90.2. Mandatory child care providers' criminal history checks (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked, and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 1043: Record All records including administrator and substitute staff member shall be available for review. § 110-91. Mandatory standards for a license. (9) Records. – Each child care facility shall keep accurate records on each child receiving care in the child care facility and on each staff member or other person delegated responsibility for the care of children in accordance with a form furnished or approved by the Commission, and shall submit records as required by the Department. All records of any child care facility, except financial records, shall be available for review by the Secretary or by duly authorized representatives of the Department or a cooperating agency who shall be designated by the Secretary and shall be submitted as required by the Department. 1811: Shelter-in-place/Lockdown Drills Shelter-in-place/lockdown drill shall be conducted within ten (10) days of first day of school and every three (3) months thereafter. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (u) A "shelter in place drill" or "lockdown drill" as defined in 10A NCAC 09 .0102 shall be conducted at least every three months and records shall be maintained as required by 10A NCAC 09 .0302(d)(8). Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 10/24/23. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Substitute staff members: All substitute staff members shall have the following documents in file prior to employment. Rated License Cohort: Jonathan Valley Elementary is in cohort one (1). Your prep-year is this school year until June 2024, and the assessment year will be July 2024 – June 2025. AM, teacher does not have DCDEE WORKS letter. Please submit an official transcripts to WORKS account and apply for an lead teacher position at your earliest convenience possible. DCDEE WORKS technical assistance: DCDEE WORKS Technical Support 8:00 AM – 5:00 PM; Monday - Friday (919) 814–6350 Email: dcdee.works@dhhs.nc.gov Please contact the unit to resolve any issues with WORKS account. NC Pre-K substitute qualification: NC Pre-K substitute qualification and teacher qualification pages are printed and shared as resources. Darkness during rest time: If children’s expressions and breathing cannot be observed during rest time, it is too dark. Challenging Behavior Helpline flyer was printed and shared with teachers during the visit. If you have any questions or concerns regarding the Stabilization, Expansion and Access Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556-9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0304 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 10/10/2023 Number Present: 17 Completed Date: 10/10/2023 Age: From 4 To 5 Total Minutes: 280 Time In: 09:40 AM Time Out: 02:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Leslie Garrison, Lead Teacher, during the visit. An electronic signed copy of the visit summary was printed and left on-site with you. Today, Leslie Garrison, Lead Teacher, was available during the visit. The indoor and outdoor areas were monitored today, including but not limited to supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-five (85) percentage as of 10/6/23. Permit type – Five-star center license issued on 7/25/23. Special Services/Restrictions – daytime care, meet enhanced space and ratios, certified Developmental-Day. The facility’s requirements are met for NC Pre-K. The last annual compliance visit was conducted on 10/28/22. The last fire drill was practiced on 10/6/23. The last shelter-in-place drill has not been practiced this year. The last playground inspection was documented on 10/5/23. The last fire inspection was approved on 7/21/23. The last sanitation inspection was conducted on 4/27/23 with four (4) demerits for a superior classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival, I announce my presence and the purpose of the visit. I observed a group of four-to-five-year- old children engaged in free play. Children played with playdough and made apples. There were green, red and yellow playdough. The class is studying apples. Other children built using unit blocks and played with manipulatives and housekeeping toys. One (1) of regular classroom teachers were out today. Different teachers came in and out of the classroom to cover the third teacher in the classroom. I observed five (5) different teachers during today’s visit. During group time, children enjoyed show and tell, books, songs and fingerplay. Ms. Garrison read “Bad Apple” to the children. There are quite a few behavioral challenges in this classroom. The program has not been able to find substitute staff members. Different teachers for the elementary school rotate and substitute in the classroom. One (1) emergency medication is maintained in the classroom. Its action plan and permission form are current. Three (3) children’s files were monitored. Off-site verification for children and staff members was available for review. The formal assessment, Brigance III, was conducted and the results were maintained in the classroom. One (1) staff member’s file was monitored. Criminal background letters for substitute staff members were monitored. Two (2) substitute staff members did not have criminal background qualifying letters issued. Per interview with Ms. Garrison, today was unusual to see many different substitutes due to one (1) of the teachers being absent. No other information for the substitute staff members was available. The substitute staff member file check list was printed and shared with Ms. Garrision. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. You stated that you do transport three (3) children, four-to-five years of age. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in space #2, Room 122. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was or was not reviewed today. The facility is currently completing NC Pre-K monitoring tool for 2023 – 2024 school year. The due date is 10/20/23. Three (3) children files were monitored today. The classroom operates from 7:30 a.m. to 2:30 p.m. Space #1 is no longer used. The space will be taken off the license. The following violations were documented during today’s visit: Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. Two (2) staff members who substituted in the classroom did not have qualifying letters issued. G.S. 110-90.2(b) 1043 All staff records, except financial records, were not made available for review. Substitute staff members files were not available for revivew. G.S. 110-91( 9) 1314 Emergency information did not name child's health care professional. On one (1) of the child's applications, preferred health professionals were not listed. .0802(c)(2) 1317 Authorization for emergency medical care information was not signed by child's parent. Emergency medical care information was not included in one of the child's application, and there were no parent signatures on the application. .0802(d) 1318 Medical authorization was not present on child's first day. Medical authorization was not included in the application for one of the children's application. .0802(d) 1319 Medical authorizations were not accessible to staff. One of the children's medical authorization was not included in the application and accessible to staff members .0802(d) 1757 A valid qualification letter was not on file and available to review at the facility. Two (2) staff members who substituted in the classroom did not have qualification letter in file. G.S. 110-90.2(b) & (d) & .2703(e) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. Shelter-in-place/lockdown drill was not practice this school year. .0604(u);.0302(d)(8) Technical assistance was provided as follows: 1303: Parent signature is required on the child’s application. 10A NCAC 09 .0801 APPLICATION FOR ENROLLMENT (a) Each child in care shall have an individual application for enrollment completed and signed by the child's parent, as defined in 10A NCAC 09 .0102. The completed, signed application shall be on file in the center on the first day the child attends and shall include the following information: (1) emergency medical information as set forth in Rule .0802(c) of this Section; (2) the child's full name and the name the child is to be called; (3) the child's date of birth; (4) any allergies and the symptoms and type of response required for allergic reactions; (5) any health care needs or concerns, symptoms of and the type of response required for these health care needs or concerns; (6) fears or behavior characteristics that the child has; and (7) the names of individuals to whom the center may release the child, as authorized by the person who signs the application. Emergency Medical Care: 1314: The parent/guardian’s preferred choice of health care professional(s) shall be included in the child’s emergency medical care information. 1317: Parent’s/guardian’s signature to authorize emergency medical care is required. 1318: Medical authorization shall be present on the child’s first day. 1319: Emergency medical care authorization shall be accessible to staff members. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (c) Emergency medical care information shall be on file for each child. That information shall include: (2) the responsible party's choice of health care professional; (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. 1041 & 1757: Criminal Back Ground check and Qualifying letter All staff member who counts in staff/child ratios shall complete criminal background check and the qualifying letter shall be in staff file prior to employment. § 110-90.2. Mandatory child care providers' criminal history checks (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked, and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 1043: Record All records including administrator and substitute staff member shall be available for review. § 110-91. Mandatory standards for a license. (9) Records. – Each child care facility shall keep accurate records on each child receiving care in the child care facility and on each staff member or other person delegated responsibility for the care of children in accordance with a form furnished or approved by the Commission, and shall submit records as required by the Department. All records of any child care facility, except financial records, shall be available for review by the Secretary or by duly authorized representatives of the Department or a cooperating agency who shall be designated by the Secretary and shall be submitted as required by the Department. 1811: Shelter-in-place/Lockdown Drills Shelter-in-place/lockdown drill shall be conducted within ten (10) days of first day of school and every three (3) months thereafter. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (u) A "shelter in place drill" or "lockdown drill" as defined in 10A NCAC 09 .0102 shall be conducted at least every three months and records shall be maintained as required by 10A NCAC 09 .0302(d)(8). Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 10/24/23. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Substitute staff members: All substitute staff members shall have the following documents in file prior to employment. Rated License Cohort: Jonathan Valley Elementary is in cohort one (1). Your prep-year is this school year until June 2024, and the assessment year will be July 2024 – June 2025. AM, teacher does not have DCDEE WORKS letter. Please submit an official transcripts to WORKS account and apply for an lead teacher position at your earliest convenience possible. DCDEE WORKS technical assistance: DCDEE WORKS Technical Support 8:00 AM – 5:00 PM; Monday - Friday (919) 814–6350 Email: dcdee.works@dhhs.nc.gov Please contact the unit to resolve any issues with WORKS account. NC Pre-K substitute qualification: NC Pre-K substitute qualification and teacher qualification pages are printed and shared as resources. Darkness during rest time: If children’s expressions and breathing cannot be observed during rest time, it is too dark. Challenging Behavior Helpline flyer was printed and shared with teachers during the visit. If you have any questions or concerns regarding the Stabilization, Expansion and Access Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556-9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0604 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 10/10/2023 Number Present: 17 Completed Date: 10/10/2023 Age: From 4 To 5 Total Minutes: 280 Time In: 09:40 AM Time Out: 02:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Leslie Garrison, Lead Teacher, during the visit. An electronic signed copy of the visit summary was printed and left on-site with you. Today, Leslie Garrison, Lead Teacher, was available during the visit. The indoor and outdoor areas were monitored today, including but not limited to supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-five (85) percentage as of 10/6/23. Permit type – Five-star center license issued on 7/25/23. Special Services/Restrictions – daytime care, meet enhanced space and ratios, certified Developmental-Day. The facility’s requirements are met for NC Pre-K. The last annual compliance visit was conducted on 10/28/22. The last fire drill was practiced on 10/6/23. The last shelter-in-place drill has not been practiced this year. The last playground inspection was documented on 10/5/23. The last fire inspection was approved on 7/21/23. The last sanitation inspection was conducted on 4/27/23 with four (4) demerits for a superior classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival, I announce my presence and the purpose of the visit. I observed a group of four-to-five-year- old children engaged in free play. Children played with playdough and made apples. There were green, red and yellow playdough. The class is studying apples. Other children built using unit blocks and played with manipulatives and housekeeping toys. One (1) of regular classroom teachers were out today. Different teachers came in and out of the classroom to cover the third teacher in the classroom. I observed five (5) different teachers during today’s visit. During group time, children enjoyed show and tell, books, songs and fingerplay. Ms. Garrison read “Bad Apple” to the children. There are quite a few behavioral challenges in this classroom. The program has not been able to find substitute staff members. Different teachers for the elementary school rotate and substitute in the classroom. One (1) emergency medication is maintained in the classroom. Its action plan and permission form are current. Three (3) children’s files were monitored. Off-site verification for children and staff members was available for review. The formal assessment, Brigance III, was conducted and the results were maintained in the classroom. One (1) staff member’s file was monitored. Criminal background letters for substitute staff members were monitored. Two (2) substitute staff members did not have criminal background qualifying letters issued. Per interview with Ms. Garrison, today was unusual to see many different substitutes due to one (1) of the teachers being absent. No other information for the substitute staff members was available. The substitute staff member file check list was printed and shared with Ms. Garrision. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. You stated that you do transport three (3) children, four-to-five years of age. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in space #2, Room 122. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was or was not reviewed today. The facility is currently completing NC Pre-K monitoring tool for 2023 – 2024 school year. The due date is 10/20/23. Three (3) children files were monitored today. The classroom operates from 7:30 a.m. to 2:30 p.m. Space #1 is no longer used. The space will be taken off the license. The following violations were documented during today’s visit: Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. Two (2) staff members who substituted in the classroom did not have qualifying letters issued. G.S. 110-90.2(b) 1043 All staff records, except financial records, were not made available for review. Substitute staff members files were not available for revivew. G.S. 110-91( 9) 1314 Emergency information did not name child's health care professional. On one (1) of the child's applications, preferred health professionals were not listed. .0802(c)(2) 1317 Authorization for emergency medical care information was not signed by child's parent. Emergency medical care information was not included in one of the child's application, and there were no parent signatures on the application. .0802(d) 1318 Medical authorization was not present on child's first day. Medical authorization was not included in the application for one of the children's application. .0802(d) 1319 Medical authorizations were not accessible to staff. One of the children's medical authorization was not included in the application and accessible to staff members .0802(d) 1757 A valid qualification letter was not on file and available to review at the facility. Two (2) staff members who substituted in the classroom did not have qualification letter in file. G.S. 110-90.2(b) & (d) & .2703(e) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. Shelter-in-place/lockdown drill was not practice this school year. .0604(u);.0302(d)(8) Technical assistance was provided as follows: 1303: Parent signature is required on the child’s application. 10A NCAC 09 .0801 APPLICATION FOR ENROLLMENT (a) Each child in care shall have an individual application for enrollment completed and signed by the child's parent, as defined in 10A NCAC 09 .0102. The completed, signed application shall be on file in the center on the first day the child attends and shall include the following information: (1) emergency medical information as set forth in Rule .0802(c) of this Section; (2) the child's full name and the name the child is to be called; (3) the child's date of birth; (4) any allergies and the symptoms and type of response required for allergic reactions; (5) any health care needs or concerns, symptoms of and the type of response required for these health care needs or concerns; (6) fears or behavior characteristics that the child has; and (7) the names of individuals to whom the center may release the child, as authorized by the person who signs the application. Emergency Medical Care: 1314: The parent/guardian’s preferred choice of health care professional(s) shall be included in the child’s emergency medical care information. 1317: Parent’s/guardian’s signature to authorize emergency medical care is required. 1318: Medical authorization shall be present on the child’s first day. 1319: Emergency medical care authorization shall be accessible to staff members. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (c) Emergency medical care information shall be on file for each child. That information shall include: (2) the responsible party's choice of health care professional; (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. 1041 & 1757: Criminal Back Ground check and Qualifying letter All staff member who counts in staff/child ratios shall complete criminal background check and the qualifying letter shall be in staff file prior to employment. § 110-90.2. Mandatory child care providers' criminal history checks (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked, and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 1043: Record All records including administrator and substitute staff member shall be available for review. § 110-91. Mandatory standards for a license. (9) Records. – Each child care facility shall keep accurate records on each child receiving care in the child care facility and on each staff member or other person delegated responsibility for the care of children in accordance with a form furnished or approved by the Commission, and shall submit records as required by the Department. All records of any child care facility, except financial records, shall be available for review by the Secretary or by duly authorized representatives of the Department or a cooperating agency who shall be designated by the Secretary and shall be submitted as required by the Department. 1811: Shelter-in-place/Lockdown Drills Shelter-in-place/lockdown drill shall be conducted within ten (10) days of first day of school and every three (3) months thereafter. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (u) A "shelter in place drill" or "lockdown drill" as defined in 10A NCAC 09 .0102 shall be conducted at least every three months and records shall be maintained as required by 10A NCAC 09 .0302(d)(8). Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 10/24/23. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Substitute staff members: All substitute staff members shall have the following documents in file prior to employment. Rated License Cohort: Jonathan Valley Elementary is in cohort one (1). Your prep-year is this school year until June 2024, and the assessment year will be July 2024 – June 2025. AM, teacher does not have DCDEE WORKS letter. Please submit an official transcripts to WORKS account and apply for an lead teacher position at your earliest convenience possible. DCDEE WORKS technical assistance: DCDEE WORKS Technical Support 8:00 AM – 5:00 PM; Monday - Friday (919) 814–6350 Email: dcdee.works@dhhs.nc.gov Please contact the unit to resolve any issues with WORKS account. NC Pre-K substitute qualification: NC Pre-K substitute qualification and teacher qualification pages are printed and shared as resources. Darkness during rest time: If children’s expressions and breathing cannot be observed during rest time, it is too dark. Challenging Behavior Helpline flyer was printed and shared with teachers during the visit. If you have any questions or concerns regarding the Stabilization, Expansion and Access Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556-9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0801 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 10/10/2023 Number Present: 17 Completed Date: 10/10/2023 Age: From 4 To 5 Total Minutes: 280 Time In: 09:40 AM Time Out: 02:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Leslie Garrison, Lead Teacher, during the visit. An electronic signed copy of the visit summary was printed and left on-site with you. Today, Leslie Garrison, Lead Teacher, was available during the visit. The indoor and outdoor areas were monitored today, including but not limited to supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-five (85) percentage as of 10/6/23. Permit type – Five-star center license issued on 7/25/23. Special Services/Restrictions – daytime care, meet enhanced space and ratios, certified Developmental-Day. The facility’s requirements are met for NC Pre-K. The last annual compliance visit was conducted on 10/28/22. The last fire drill was practiced on 10/6/23. The last shelter-in-place drill has not been practiced this year. The last playground inspection was documented on 10/5/23. The last fire inspection was approved on 7/21/23. The last sanitation inspection was conducted on 4/27/23 with four (4) demerits for a superior classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival, I announce my presence and the purpose of the visit. I observed a group of four-to-five-year- old children engaged in free play. Children played with playdough and made apples. There were green, red and yellow playdough. The class is studying apples. Other children built using unit blocks and played with manipulatives and housekeeping toys. One (1) of regular classroom teachers were out today. Different teachers came in and out of the classroom to cover the third teacher in the classroom. I observed five (5) different teachers during today’s visit. During group time, children enjoyed show and tell, books, songs and fingerplay. Ms. Garrison read “Bad Apple” to the children. There are quite a few behavioral challenges in this classroom. The program has not been able to find substitute staff members. Different teachers for the elementary school rotate and substitute in the classroom. One (1) emergency medication is maintained in the classroom. Its action plan and permission form are current. Three (3) children’s files were monitored. Off-site verification for children and staff members was available for review. The formal assessment, Brigance III, was conducted and the results were maintained in the classroom. One (1) staff member’s file was monitored. Criminal background letters for substitute staff members were monitored. Two (2) substitute staff members did not have criminal background qualifying letters issued. Per interview with Ms. Garrison, today was unusual to see many different substitutes due to one (1) of the teachers being absent. No other information for the substitute staff members was available. The substitute staff member file check list was printed and shared with Ms. Garrision. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. You stated that you do transport three (3) children, four-to-five years of age. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in space #2, Room 122. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was or was not reviewed today. The facility is currently completing NC Pre-K monitoring tool for 2023 – 2024 school year. The due date is 10/20/23. Three (3) children files were monitored today. The classroom operates from 7:30 a.m. to 2:30 p.m. Space #1 is no longer used. The space will be taken off the license. The following violations were documented during today’s visit: Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. Two (2) staff members who substituted in the classroom did not have qualifying letters issued. G.S. 110-90.2(b) 1043 All staff records, except financial records, were not made available for review. Substitute staff members files were not available for revivew. G.S. 110-91( 9) 1314 Emergency information did not name child's health care professional. On one (1) of the child's applications, preferred health professionals were not listed. .0802(c)(2) 1317 Authorization for emergency medical care information was not signed by child's parent. Emergency medical care information was not included in one of the child's application, and there were no parent signatures on the application. .0802(d) 1318 Medical authorization was not present on child's first day. Medical authorization was not included in the application for one of the children's application. .0802(d) 1319 Medical authorizations were not accessible to staff. One of the children's medical authorization was not included in the application and accessible to staff members .0802(d) 1757 A valid qualification letter was not on file and available to review at the facility. Two (2) staff members who substituted in the classroom did not have qualification letter in file. G.S. 110-90.2(b) & (d) & .2703(e) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. Shelter-in-place/lockdown drill was not practice this school year. .0604(u);.0302(d)(8) Technical assistance was provided as follows: 1303: Parent signature is required on the child’s application. 10A NCAC 09 .0801 APPLICATION FOR ENROLLMENT (a) Each child in care shall have an individual application for enrollment completed and signed by the child's parent, as defined in 10A NCAC 09 .0102. The completed, signed application shall be on file in the center on the first day the child attends and shall include the following information: (1) emergency medical information as set forth in Rule .0802(c) of this Section; (2) the child's full name and the name the child is to be called; (3) the child's date of birth; (4) any allergies and the symptoms and type of response required for allergic reactions; (5) any health care needs or concerns, symptoms of and the type of response required for these health care needs or concerns; (6) fears or behavior characteristics that the child has; and (7) the names of individuals to whom the center may release the child, as authorized by the person who signs the application. Emergency Medical Care: 1314: The parent/guardian’s preferred choice of health care professional(s) shall be included in the child’s emergency medical care information. 1317: Parent’s/guardian’s signature to authorize emergency medical care is required. 1318: Medical authorization shall be present on the child’s first day. 1319: Emergency medical care authorization shall be accessible to staff members. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (c) Emergency medical care information shall be on file for each child. That information shall include: (2) the responsible party's choice of health care professional; (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. 1041 & 1757: Criminal Back Ground check and Qualifying letter All staff member who counts in staff/child ratios shall complete criminal background check and the qualifying letter shall be in staff file prior to employment. § 110-90.2. Mandatory child care providers' criminal history checks (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked, and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 1043: Record All records including administrator and substitute staff member shall be available for review. § 110-91. Mandatory standards for a license. (9) Records. – Each child care facility shall keep accurate records on each child receiving care in the child care facility and on each staff member or other person delegated responsibility for the care of children in accordance with a form furnished or approved by the Commission, and shall submit records as required by the Department. All records of any child care facility, except financial records, shall be available for review by the Secretary or by duly authorized representatives of the Department or a cooperating agency who shall be designated by the Secretary and shall be submitted as required by the Department. 1811: Shelter-in-place/Lockdown Drills Shelter-in-place/lockdown drill shall be conducted within ten (10) days of first day of school and every three (3) months thereafter. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (u) A "shelter in place drill" or "lockdown drill" as defined in 10A NCAC 09 .0102 shall be conducted at least every three months and records shall be maintained as required by 10A NCAC 09 .0302(d)(8). Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 10/24/23. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Substitute staff members: All substitute staff members shall have the following documents in file prior to employment. Rated License Cohort: Jonathan Valley Elementary is in cohort one (1). Your prep-year is this school year until June 2024, and the assessment year will be July 2024 – June 2025. AM, teacher does not have DCDEE WORKS letter. Please submit an official transcripts to WORKS account and apply for an lead teacher position at your earliest convenience possible. DCDEE WORKS technical assistance: DCDEE WORKS Technical Support 8:00 AM – 5:00 PM; Monday - Friday (919) 814–6350 Email: dcdee.works@dhhs.nc.gov Please contact the unit to resolve any issues with WORKS account. NC Pre-K substitute qualification: NC Pre-K substitute qualification and teacher qualification pages are printed and shared as resources. Darkness during rest time: If children’s expressions and breathing cannot be observed during rest time, it is too dark. Challenging Behavior Helpline flyer was printed and shared with teachers during the visit. If you have any questions or concerns regarding the Stabilization, Expansion and Access Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556-9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0802 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 10/10/2023 Number Present: 17 Completed Date: 10/10/2023 Age: From 4 To 5 Total Minutes: 280 Time In: 09:40 AM Time Out: 02:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Leslie Garrison, Lead Teacher, during the visit. An electronic signed copy of the visit summary was printed and left on-site with you. Today, Leslie Garrison, Lead Teacher, was available during the visit. The indoor and outdoor areas were monitored today, including but not limited to supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-five (85) percentage as of 10/6/23. Permit type – Five-star center license issued on 7/25/23. Special Services/Restrictions – daytime care, meet enhanced space and ratios, certified Developmental-Day. The facility’s requirements are met for NC Pre-K. The last annual compliance visit was conducted on 10/28/22. The last fire drill was practiced on 10/6/23. The last shelter-in-place drill has not been practiced this year. The last playground inspection was documented on 10/5/23. The last fire inspection was approved on 7/21/23. The last sanitation inspection was conducted on 4/27/23 with four (4) demerits for a superior classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival, I announce my presence and the purpose of the visit. I observed a group of four-to-five-year- old children engaged in free play. Children played with playdough and made apples. There were green, red and yellow playdough. The class is studying apples. Other children built using unit blocks and played with manipulatives and housekeeping toys. One (1) of regular classroom teachers were out today. Different teachers came in and out of the classroom to cover the third teacher in the classroom. I observed five (5) different teachers during today’s visit. During group time, children enjoyed show and tell, books, songs and fingerplay. Ms. Garrison read “Bad Apple” to the children. There are quite a few behavioral challenges in this classroom. The program has not been able to find substitute staff members. Different teachers for the elementary school rotate and substitute in the classroom. One (1) emergency medication is maintained in the classroom. Its action plan and permission form are current. Three (3) children’s files were monitored. Off-site verification for children and staff members was available for review. The formal assessment, Brigance III, was conducted and the results were maintained in the classroom. One (1) staff member’s file was monitored. Criminal background letters for substitute staff members were monitored. Two (2) substitute staff members did not have criminal background qualifying letters issued. Per interview with Ms. Garrison, today was unusual to see many different substitutes due to one (1) of the teachers being absent. No other information for the substitute staff members was available. The substitute staff member file check list was printed and shared with Ms. Garrision. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. You stated that you do transport three (3) children, four-to-five years of age. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in space #2, Room 122. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was or was not reviewed today. The facility is currently completing NC Pre-K monitoring tool for 2023 – 2024 school year. The due date is 10/20/23. Three (3) children files were monitored today. The classroom operates from 7:30 a.m. to 2:30 p.m. Space #1 is no longer used. The space will be taken off the license. The following violations were documented during today’s visit: Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. Two (2) staff members who substituted in the classroom did not have qualifying letters issued. G.S. 110-90.2(b) 1043 All staff records, except financial records, were not made available for review. Substitute staff members files were not available for revivew. G.S. 110-91( 9) 1314 Emergency information did not name child's health care professional. On one (1) of the child's applications, preferred health professionals were not listed. .0802(c)(2) 1317 Authorization for emergency medical care information was not signed by child's parent. Emergency medical care information was not included in one of the child's application, and there were no parent signatures on the application. .0802(d) 1318 Medical authorization was not present on child's first day. Medical authorization was not included in the application for one of the children's application. .0802(d) 1319 Medical authorizations were not accessible to staff. One of the children's medical authorization was not included in the application and accessible to staff members .0802(d) 1757 A valid qualification letter was not on file and available to review at the facility. Two (2) staff members who substituted in the classroom did not have qualification letter in file. G.S. 110-90.2(b) & (d) & .2703(e) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. Shelter-in-place/lockdown drill was not practice this school year. .0604(u);.0302(d)(8) Technical assistance was provided as follows: 1303: Parent signature is required on the child’s application. 10A NCAC 09 .0801 APPLICATION FOR ENROLLMENT (a) Each child in care shall have an individual application for enrollment completed and signed by the child's parent, as defined in 10A NCAC 09 .0102. The completed, signed application shall be on file in the center on the first day the child attends and shall include the following information: (1) emergency medical information as set forth in Rule .0802(c) of this Section; (2) the child's full name and the name the child is to be called; (3) the child's date of birth; (4) any allergies and the symptoms and type of response required for allergic reactions; (5) any health care needs or concerns, symptoms of and the type of response required for these health care needs or concerns; (6) fears or behavior characteristics that the child has; and (7) the names of individuals to whom the center may release the child, as authorized by the person who signs the application. Emergency Medical Care: 1314: The parent/guardian’s preferred choice of health care professional(s) shall be included in the child’s emergency medical care information. 1317: Parent’s/guardian’s signature to authorize emergency medical care is required. 1318: Medical authorization shall be present on the child’s first day. 1319: Emergency medical care authorization shall be accessible to staff members. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (c) Emergency medical care information shall be on file for each child. That information shall include: (2) the responsible party's choice of health care professional; (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. 1041 & 1757: Criminal Back Ground check and Qualifying letter All staff member who counts in staff/child ratios shall complete criminal background check and the qualifying letter shall be in staff file prior to employment. § 110-90.2. Mandatory child care providers' criminal history checks (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked, and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 1043: Record All records including administrator and substitute staff member shall be available for review. § 110-91. Mandatory standards for a license. (9) Records. – Each child care facility shall keep accurate records on each child receiving care in the child care facility and on each staff member or other person delegated responsibility for the care of children in accordance with a form furnished or approved by the Commission, and shall submit records as required by the Department. All records of any child care facility, except financial records, shall be available for review by the Secretary or by duly authorized representatives of the Department or a cooperating agency who shall be designated by the Secretary and shall be submitted as required by the Department. 1811: Shelter-in-place/Lockdown Drills Shelter-in-place/lockdown drill shall be conducted within ten (10) days of first day of school and every three (3) months thereafter. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (u) A "shelter in place drill" or "lockdown drill" as defined in 10A NCAC 09 .0102 shall be conducted at least every three months and records shall be maintained as required by 10A NCAC 09 .0302(d)(8). Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 10/24/23. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Substitute staff members: All substitute staff members shall have the following documents in file prior to employment. Rated License Cohort: Jonathan Valley Elementary is in cohort one (1). Your prep-year is this school year until June 2024, and the assessment year will be July 2024 – June 2025. AM, teacher does not have DCDEE WORKS letter. Please submit an official transcripts to WORKS account and apply for an lead teacher position at your earliest convenience possible. DCDEE WORKS technical assistance: DCDEE WORKS Technical Support 8:00 AM – 5:00 PM; Monday - Friday (919) 814–6350 Email: dcdee.works@dhhs.nc.gov Please contact the unit to resolve any issues with WORKS account. NC Pre-K substitute qualification: NC Pre-K substitute qualification and teacher qualification pages are printed and shared as resources. Darkness during rest time: If children’s expressions and breathing cannot be observed during rest time, it is too dark. Challenging Behavior Helpline flyer was printed and shared with teachers during the visit. If you have any questions or concerns regarding the Stabilization, Expansion and Access Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556-9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1102 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 10/10/2023 Number Present: 17 Completed Date: 10/10/2023 Age: From 4 To 5 Total Minutes: 280 Time In: 09:40 AM Time Out: 02:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Leslie Garrison, Lead Teacher, during the visit. An electronic signed copy of the visit summary was printed and left on-site with you. Today, Leslie Garrison, Lead Teacher, was available during the visit. The indoor and outdoor areas were monitored today, including but not limited to supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-five (85) percentage as of 10/6/23. Permit type – Five-star center license issued on 7/25/23. Special Services/Restrictions – daytime care, meet enhanced space and ratios, certified Developmental-Day. The facility’s requirements are met for NC Pre-K. The last annual compliance visit was conducted on 10/28/22. The last fire drill was practiced on 10/6/23. The last shelter-in-place drill has not been practiced this year. The last playground inspection was documented on 10/5/23. The last fire inspection was approved on 7/21/23. The last sanitation inspection was conducted on 4/27/23 with four (4) demerits for a superior classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival, I announce my presence and the purpose of the visit. I observed a group of four-to-five-year- old children engaged in free play. Children played with playdough and made apples. There were green, red and yellow playdough. The class is studying apples. Other children built using unit blocks and played with manipulatives and housekeeping toys. One (1) of regular classroom teachers were out today. Different teachers came in and out of the classroom to cover the third teacher in the classroom. I observed five (5) different teachers during today’s visit. During group time, children enjoyed show and tell, books, songs and fingerplay. Ms. Garrison read “Bad Apple” to the children. There are quite a few behavioral challenges in this classroom. The program has not been able to find substitute staff members. Different teachers for the elementary school rotate and substitute in the classroom. One (1) emergency medication is maintained in the classroom. Its action plan and permission form are current. Three (3) children’s files were monitored. Off-site verification for children and staff members was available for review. The formal assessment, Brigance III, was conducted and the results were maintained in the classroom. One (1) staff member’s file was monitored. Criminal background letters for substitute staff members were monitored. Two (2) substitute staff members did not have criminal background qualifying letters issued. Per interview with Ms. Garrison, today was unusual to see many different substitutes due to one (1) of the teachers being absent. No other information for the substitute staff members was available. The substitute staff member file check list was printed and shared with Ms. Garrision. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. You stated that you do transport three (3) children, four-to-five years of age. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in space #2, Room 122. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was or was not reviewed today. The facility is currently completing NC Pre-K monitoring tool for 2023 – 2024 school year. The due date is 10/20/23. Three (3) children files were monitored today. The classroom operates from 7:30 a.m. to 2:30 p.m. Space #1 is no longer used. The space will be taken off the license. The following violations were documented during today’s visit: Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. Two (2) staff members who substituted in the classroom did not have qualifying letters issued. G.S. 110-90.2(b) 1043 All staff records, except financial records, were not made available for review. Substitute staff members files were not available for revivew. G.S. 110-91( 9) 1314 Emergency information did not name child's health care professional. On one (1) of the child's applications, preferred health professionals were not listed. .0802(c)(2) 1317 Authorization for emergency medical care information was not signed by child's parent. Emergency medical care information was not included in one of the child's application, and there were no parent signatures on the application. .0802(d) 1318 Medical authorization was not present on child's first day. Medical authorization was not included in the application for one of the children's application. .0802(d) 1319 Medical authorizations were not accessible to staff. One of the children's medical authorization was not included in the application and accessible to staff members .0802(d) 1757 A valid qualification letter was not on file and available to review at the facility. Two (2) staff members who substituted in the classroom did not have qualification letter in file. G.S. 110-90.2(b) & (d) & .2703(e) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. Shelter-in-place/lockdown drill was not practice this school year. .0604(u);.0302(d)(8) Technical assistance was provided as follows: 1303: Parent signature is required on the child’s application. 10A NCAC 09 .0801 APPLICATION FOR ENROLLMENT (a) Each child in care shall have an individual application for enrollment completed and signed by the child's parent, as defined in 10A NCAC 09 .0102. The completed, signed application shall be on file in the center on the first day the child attends and shall include the following information: (1) emergency medical information as set forth in Rule .0802(c) of this Section; (2) the child's full name and the name the child is to be called; (3) the child's date of birth; (4) any allergies and the symptoms and type of response required for allergic reactions; (5) any health care needs or concerns, symptoms of and the type of response required for these health care needs or concerns; (6) fears or behavior characteristics that the child has; and (7) the names of individuals to whom the center may release the child, as authorized by the person who signs the application. Emergency Medical Care: 1314: The parent/guardian’s preferred choice of health care professional(s) shall be included in the child’s emergency medical care information. 1317: Parent’s/guardian’s signature to authorize emergency medical care is required. 1318: Medical authorization shall be present on the child’s first day. 1319: Emergency medical care authorization shall be accessible to staff members. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (c) Emergency medical care information shall be on file for each child. That information shall include: (2) the responsible party's choice of health care professional; (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. 1041 & 1757: Criminal Back Ground check and Qualifying letter All staff member who counts in staff/child ratios shall complete criminal background check and the qualifying letter shall be in staff file prior to employment. § 110-90.2. Mandatory child care providers' criminal history checks (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked, and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 1043: Record All records including administrator and substitute staff member shall be available for review. § 110-91. Mandatory standards for a license. (9) Records. – Each child care facility shall keep accurate records on each child receiving care in the child care facility and on each staff member or other person delegated responsibility for the care of children in accordance with a form furnished or approved by the Commission, and shall submit records as required by the Department. All records of any child care facility, except financial records, shall be available for review by the Secretary or by duly authorized representatives of the Department or a cooperating agency who shall be designated by the Secretary and shall be submitted as required by the Department. 1811: Shelter-in-place/Lockdown Drills Shelter-in-place/lockdown drill shall be conducted within ten (10) days of first day of school and every three (3) months thereafter. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (u) A "shelter in place drill" or "lockdown drill" as defined in 10A NCAC 09 .0102 shall be conducted at least every three months and records shall be maintained as required by 10A NCAC 09 .0302(d)(8). Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 10/24/23. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Substitute staff members: All substitute staff members shall have the following documents in file prior to employment. Rated License Cohort: Jonathan Valley Elementary is in cohort one (1). Your prep-year is this school year until June 2024, and the assessment year will be July 2024 – June 2025. AM, teacher does not have DCDEE WORKS letter. Please submit an official transcripts to WORKS account and apply for an lead teacher position at your earliest convenience possible. DCDEE WORKS technical assistance: DCDEE WORKS Technical Support 8:00 AM – 5:00 PM; Monday - Friday (919) 814–6350 Email: dcdee.works@dhhs.nc.gov Please contact the unit to resolve any issues with WORKS account. NC Pre-K substitute qualification: NC Pre-K substitute qualification and teacher qualification pages are printed and shared as resources. Darkness during rest time: If children’s expressions and breathing cannot be observed during rest time, it is too dark. Challenging Behavior Helpline flyer was printed and shared with teachers during the visit. If you have any questions or concerns regarding the Stabilization, Expansion and Access Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556-9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1703 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 10/10/2023 Number Present: 17 Completed Date: 10/10/2023 Age: From 4 To 5 Total Minutes: 280 Time In: 09:40 AM Time Out: 02:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Leslie Garrison, Lead Teacher, during the visit. An electronic signed copy of the visit summary was printed and left on-site with you. Today, Leslie Garrison, Lead Teacher, was available during the visit. The indoor and outdoor areas were monitored today, including but not limited to supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-five (85) percentage as of 10/6/23. Permit type – Five-star center license issued on 7/25/23. Special Services/Restrictions – daytime care, meet enhanced space and ratios, certified Developmental-Day. The facility’s requirements are met for NC Pre-K. The last annual compliance visit was conducted on 10/28/22. The last fire drill was practiced on 10/6/23. The last shelter-in-place drill has not been practiced this year. The last playground inspection was documented on 10/5/23. The last fire inspection was approved on 7/21/23. The last sanitation inspection was conducted on 4/27/23 with four (4) demerits for a superior classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival, I announce my presence and the purpose of the visit. I observed a group of four-to-five-year- old children engaged in free play. Children played with playdough and made apples. There were green, red and yellow playdough. The class is studying apples. Other children built using unit blocks and played with manipulatives and housekeeping toys. One (1) of regular classroom teachers were out today. Different teachers came in and out of the classroom to cover the third teacher in the classroom. I observed five (5) different teachers during today’s visit. During group time, children enjoyed show and tell, books, songs and fingerplay. Ms. Garrison read “Bad Apple” to the children. There are quite a few behavioral challenges in this classroom. The program has not been able to find substitute staff members. Different teachers for the elementary school rotate and substitute in the classroom. One (1) emergency medication is maintained in the classroom. Its action plan and permission form are current. Three (3) children’s files were monitored. Off-site verification for children and staff members was available for review. The formal assessment, Brigance III, was conducted and the results were maintained in the classroom. One (1) staff member’s file was monitored. Criminal background letters for substitute staff members were monitored. Two (2) substitute staff members did not have criminal background qualifying letters issued. Per interview with Ms. Garrison, today was unusual to see many different substitutes due to one (1) of the teachers being absent. No other information for the substitute staff members was available. The substitute staff member file check list was printed and shared with Ms. Garrision. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. You stated that you do transport three (3) children, four-to-five years of age. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in space #2, Room 122. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was or was not reviewed today. The facility is currently completing NC Pre-K monitoring tool for 2023 – 2024 school year. The due date is 10/20/23. Three (3) children files were monitored today. The classroom operates from 7:30 a.m. to 2:30 p.m. Space #1 is no longer used. The space will be taken off the license. The following violations were documented during today’s visit: Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. Two (2) staff members who substituted in the classroom did not have qualifying letters issued. G.S. 110-90.2(b) 1043 All staff records, except financial records, were not made available for review. Substitute staff members files were not available for revivew. G.S. 110-91( 9) 1314 Emergency information did not name child's health care professional. On one (1) of the child's applications, preferred health professionals were not listed. .0802(c)(2) 1317 Authorization for emergency medical care information was not signed by child's parent. Emergency medical care information was not included in one of the child's application, and there were no parent signatures on the application. .0802(d) 1318 Medical authorization was not present on child's first day. Medical authorization was not included in the application for one of the children's application. .0802(d) 1319 Medical authorizations were not accessible to staff. One of the children's medical authorization was not included in the application and accessible to staff members .0802(d) 1757 A valid qualification letter was not on file and available to review at the facility. Two (2) staff members who substituted in the classroom did not have qualification letter in file. G.S. 110-90.2(b) & (d) & .2703(e) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. Shelter-in-place/lockdown drill was not practice this school year. .0604(u);.0302(d)(8) Technical assistance was provided as follows: 1303: Parent signature is required on the child’s application. 10A NCAC 09 .0801 APPLICATION FOR ENROLLMENT (a) Each child in care shall have an individual application for enrollment completed and signed by the child's parent, as defined in 10A NCAC 09 .0102. The completed, signed application shall be on file in the center on the first day the child attends and shall include the following information: (1) emergency medical information as set forth in Rule .0802(c) of this Section; (2) the child's full name and the name the child is to be called; (3) the child's date of birth; (4) any allergies and the symptoms and type of response required for allergic reactions; (5) any health care needs or concerns, symptoms of and the type of response required for these health care needs or concerns; (6) fears or behavior characteristics that the child has; and (7) the names of individuals to whom the center may release the child, as authorized by the person who signs the application. Emergency Medical Care: 1314: The parent/guardian’s preferred choice of health care professional(s) shall be included in the child’s emergency medical care information. 1317: Parent’s/guardian’s signature to authorize emergency medical care is required. 1318: Medical authorization shall be present on the child’s first day. 1319: Emergency medical care authorization shall be accessible to staff members. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (c) Emergency medical care information shall be on file for each child. That information shall include: (2) the responsible party's choice of health care professional; (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. 1041 & 1757: Criminal Back Ground check and Qualifying letter All staff member who counts in staff/child ratios shall complete criminal background check and the qualifying letter shall be in staff file prior to employment. § 110-90.2. Mandatory child care providers' criminal history checks (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked, and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 1043: Record All records including administrator and substitute staff member shall be available for review. § 110-91. Mandatory standards for a license. (9) Records. – Each child care facility shall keep accurate records on each child receiving care in the child care facility and on each staff member or other person delegated responsibility for the care of children in accordance with a form furnished or approved by the Commission, and shall submit records as required by the Department. All records of any child care facility, except financial records, shall be available for review by the Secretary or by duly authorized representatives of the Department or a cooperating agency who shall be designated by the Secretary and shall be submitted as required by the Department. 1811: Shelter-in-place/Lockdown Drills Shelter-in-place/lockdown drill shall be conducted within ten (10) days of first day of school and every three (3) months thereafter. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (u) A "shelter in place drill" or "lockdown drill" as defined in 10A NCAC 09 .0102 shall be conducted at least every three months and records shall be maintained as required by 10A NCAC 09 .0302(d)(8). Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 10/24/23. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Substitute staff members: All substitute staff members shall have the following documents in file prior to employment. Rated License Cohort: Jonathan Valley Elementary is in cohort one (1). Your prep-year is this school year until June 2024, and the assessment year will be July 2024 – June 2025. AM, teacher does not have DCDEE WORKS letter. Please submit an official transcripts to WORKS account and apply for an lead teacher position at your earliest convenience possible. DCDEE WORKS technical assistance: DCDEE WORKS Technical Support 8:00 AM – 5:00 PM; Monday - Friday (919) 814–6350 Email: dcdee.works@dhhs.nc.gov Please contact the unit to resolve any issues with WORKS account. NC Pre-K substitute qualification: NC Pre-K substitute qualification and teacher qualification pages are printed and shared as resources. Darkness during rest time: If children’s expressions and breathing cannot be observed during rest time, it is too dark. Challenging Behavior Helpline flyer was printed and shared with teachers during the visit. If you have any questions or concerns regarding the Stabilization, Expansion and Access Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556-9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2830 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 10/10/2023 Number Present: 17 Completed Date: 10/10/2023 Age: From 4 To 5 Total Minutes: 280 Time In: 09:40 AM Time Out: 02:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Leslie Garrison, Lead Teacher, during the visit. An electronic signed copy of the visit summary was printed and left on-site with you. Today, Leslie Garrison, Lead Teacher, was available during the visit. The indoor and outdoor areas were monitored today, including but not limited to supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-five (85) percentage as of 10/6/23. Permit type – Five-star center license issued on 7/25/23. Special Services/Restrictions – daytime care, meet enhanced space and ratios, certified Developmental-Day. The facility’s requirements are met for NC Pre-K. The last annual compliance visit was conducted on 10/28/22. The last fire drill was practiced on 10/6/23. The last shelter-in-place drill has not been practiced this year. The last playground inspection was documented on 10/5/23. The last fire inspection was approved on 7/21/23. The last sanitation inspection was conducted on 4/27/23 with four (4) demerits for a superior classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival, I announce my presence and the purpose of the visit. I observed a group of four-to-five-year- old children engaged in free play. Children played with playdough and made apples. There were green, red and yellow playdough. The class is studying apples. Other children built using unit blocks and played with manipulatives and housekeeping toys. One (1) of regular classroom teachers were out today. Different teachers came in and out of the classroom to cover the third teacher in the classroom. I observed five (5) different teachers during today’s visit. During group time, children enjoyed show and tell, books, songs and fingerplay. Ms. Garrison read “Bad Apple” to the children. There are quite a few behavioral challenges in this classroom. The program has not been able to find substitute staff members. Different teachers for the elementary school rotate and substitute in the classroom. One (1) emergency medication is maintained in the classroom. Its action plan and permission form are current. Three (3) children’s files were monitored. Off-site verification for children and staff members was available for review. The formal assessment, Brigance III, was conducted and the results were maintained in the classroom. One (1) staff member’s file was monitored. Criminal background letters for substitute staff members were monitored. Two (2) substitute staff members did not have criminal background qualifying letters issued. Per interview with Ms. Garrison, today was unusual to see many different substitutes due to one (1) of the teachers being absent. No other information for the substitute staff members was available. The substitute staff member file check list was printed and shared with Ms. Garrision. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. You stated that you do transport three (3) children, four-to-five years of age. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in space #2, Room 122. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was or was not reviewed today. The facility is currently completing NC Pre-K monitoring tool for 2023 – 2024 school year. The due date is 10/20/23. Three (3) children files were monitored today. The classroom operates from 7:30 a.m. to 2:30 p.m. Space #1 is no longer used. The space will be taken off the license. The following violations were documented during today’s visit: Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. Two (2) staff members who substituted in the classroom did not have qualifying letters issued. G.S. 110-90.2(b) 1043 All staff records, except financial records, were not made available for review. Substitute staff members files were not available for revivew. G.S. 110-91( 9) 1314 Emergency information did not name child's health care professional. On one (1) of the child's applications, preferred health professionals were not listed. .0802(c)(2) 1317 Authorization for emergency medical care information was not signed by child's parent. Emergency medical care information was not included in one of the child's application, and there were no parent signatures on the application. .0802(d) 1318 Medical authorization was not present on child's first day. Medical authorization was not included in the application for one of the children's application. .0802(d) 1319 Medical authorizations were not accessible to staff. One of the children's medical authorization was not included in the application and accessible to staff members .0802(d) 1757 A valid qualification letter was not on file and available to review at the facility. Two (2) staff members who substituted in the classroom did not have qualification letter in file. G.S. 110-90.2(b) & (d) & .2703(e) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. Shelter-in-place/lockdown drill was not practice this school year. .0604(u);.0302(d)(8) Technical assistance was provided as follows: 1303: Parent signature is required on the child’s application. 10A NCAC 09 .0801 APPLICATION FOR ENROLLMENT (a) Each child in care shall have an individual application for enrollment completed and signed by the child's parent, as defined in 10A NCAC 09 .0102. The completed, signed application shall be on file in the center on the first day the child attends and shall include the following information: (1) emergency medical information as set forth in Rule .0802(c) of this Section; (2) the child's full name and the name the child is to be called; (3) the child's date of birth; (4) any allergies and the symptoms and type of response required for allergic reactions; (5) any health care needs or concerns, symptoms of and the type of response required for these health care needs or concerns; (6) fears or behavior characteristics that the child has; and (7) the names of individuals to whom the center may release the child, as authorized by the person who signs the application. Emergency Medical Care: 1314: The parent/guardian’s preferred choice of health care professional(s) shall be included in the child’s emergency medical care information. 1317: Parent’s/guardian’s signature to authorize emergency medical care is required. 1318: Medical authorization shall be present on the child’s first day. 1319: Emergency medical care authorization shall be accessible to staff members. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (c) Emergency medical care information shall be on file for each child. That information shall include: (2) the responsible party's choice of health care professional; (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. 1041 & 1757: Criminal Back Ground check and Qualifying letter All staff member who counts in staff/child ratios shall complete criminal background check and the qualifying letter shall be in staff file prior to employment. § 110-90.2. Mandatory child care providers' criminal history checks (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked, and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 1043: Record All records including administrator and substitute staff member shall be available for review. § 110-91. Mandatory standards for a license. (9) Records. – Each child care facility shall keep accurate records on each child receiving care in the child care facility and on each staff member or other person delegated responsibility for the care of children in accordance with a form furnished or approved by the Commission, and shall submit records as required by the Department. All records of any child care facility, except financial records, shall be available for review by the Secretary or by duly authorized representatives of the Department or a cooperating agency who shall be designated by the Secretary and shall be submitted as required by the Department. 1811: Shelter-in-place/Lockdown Drills Shelter-in-place/lockdown drill shall be conducted within ten (10) days of first day of school and every three (3) months thereafter. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (u) A "shelter in place drill" or "lockdown drill" as defined in 10A NCAC 09 .0102 shall be conducted at least every three months and records shall be maintained as required by 10A NCAC 09 .0302(d)(8). Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 10/24/23. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Substitute staff members: All substitute staff members shall have the following documents in file prior to employment. Rated License Cohort: Jonathan Valley Elementary is in cohort one (1). Your prep-year is this school year until June 2024, and the assessment year will be July 2024 – June 2025. AM, teacher does not have DCDEE WORKS letter. Please submit an official transcripts to WORKS account and apply for an lead teacher position at your earliest convenience possible. DCDEE WORKS technical assistance: DCDEE WORKS Technical Support 8:00 AM – 5:00 PM; Monday - Friday (919) 814–6350 Email: dcdee.works@dhhs.nc.gov Please contact the unit to resolve any issues with WORKS account. NC Pre-K substitute qualification: NC Pre-K substitute qualification and teacher qualification pages are printed and shared as resources. Darkness during rest time: If children’s expressions and breathing cannot be observed during rest time, it is too dark. Challenging Behavior Helpline flyer was printed and shared with teachers during the visit. If you have any questions or concerns regarding the Stabilization, Expansion and Access Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556-9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 10/10/2023 Number Present: 17 Completed Date: 10/10/2023 Age: From 4 To 5 Total Minutes: 280 Time In: 09:40 AM Time Out: 02:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Leslie Garrison, Lead Teacher, during the visit. An electronic signed copy of the visit summary was printed and left on-site with you. Today, Leslie Garrison, Lead Teacher, was available during the visit. The indoor and outdoor areas were monitored today, including but not limited to supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-five (85) percentage as of 10/6/23. Permit type – Five-star center license issued on 7/25/23. Special Services/Restrictions – daytime care, meet enhanced space and ratios, certified Developmental-Day. The facility’s requirements are met for NC Pre-K. The last annual compliance visit was conducted on 10/28/22. The last fire drill was practiced on 10/6/23. The last shelter-in-place drill has not been practiced this year. The last playground inspection was documented on 10/5/23. The last fire inspection was approved on 7/21/23. The last sanitation inspection was conducted on 4/27/23 with four (4) demerits for a superior classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival, I announce my presence and the purpose of the visit. I observed a group of four-to-five-year- old children engaged in free play. Children played with playdough and made apples. There were green, red and yellow playdough. The class is studying apples. Other children built using unit blocks and played with manipulatives and housekeeping toys. One (1) of regular classroom teachers were out today. Different teachers came in and out of the classroom to cover the third teacher in the classroom. I observed five (5) different teachers during today’s visit. During group time, children enjoyed show and tell, books, songs and fingerplay. Ms. Garrison read “Bad Apple” to the children. There are quite a few behavioral challenges in this classroom. The program has not been able to find substitute staff members. Different teachers for the elementary school rotate and substitute in the classroom. One (1) emergency medication is maintained in the classroom. Its action plan and permission form are current. Three (3) children’s files were monitored. Off-site verification for children and staff members was available for review. The formal assessment, Brigance III, was conducted and the results were maintained in the classroom. One (1) staff member’s file was monitored. Criminal background letters for substitute staff members were monitored. Two (2) substitute staff members did not have criminal background qualifying letters issued. Per interview with Ms. Garrison, today was unusual to see many different substitutes due to one (1) of the teachers being absent. No other information for the substitute staff members was available. The substitute staff member file check list was printed and shared with Ms. Garrision. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. You stated that you do transport three (3) children, four-to-five years of age. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in space #2, Room 122. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was or was not reviewed today. The facility is currently completing NC Pre-K monitoring tool for 2023 – 2024 school year. The due date is 10/20/23. Three (3) children files were monitored today. The classroom operates from 7:30 a.m. to 2:30 p.m. Space #1 is no longer used. The space will be taken off the license. The following violations were documented during today’s visit: Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. Two (2) staff members who substituted in the classroom did not have qualifying letters issued. G.S. 110-90.2(b) 1043 All staff records, except financial records, were not made available for review. Substitute staff members files were not available for revivew. G.S. 110-91( 9) 1314 Emergency information did not name child's health care professional. On one (1) of the child's applications, preferred health professionals were not listed. .0802(c)(2) 1317 Authorization for emergency medical care information was not signed by child's parent. Emergency medical care information was not included in one of the child's application, and there were no parent signatures on the application. .0802(d) 1318 Medical authorization was not present on child's first day. Medical authorization was not included in the application for one of the children's application. .0802(d) 1319 Medical authorizations were not accessible to staff. One of the children's medical authorization was not included in the application and accessible to staff members .0802(d) 1757 A valid qualification letter was not on file and available to review at the facility. Two (2) staff members who substituted in the classroom did not have qualification letter in file. G.S. 110-90.2(b) & (d) & .2703(e) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. Shelter-in-place/lockdown drill was not practice this school year. .0604(u);.0302(d)(8) Technical assistance was provided as follows: 1303: Parent signature is required on the child’s application. 10A NCAC 09 .0801 APPLICATION FOR ENROLLMENT (a) Each child in care shall have an individual application for enrollment completed and signed by the child's parent, as defined in 10A NCAC 09 .0102. The completed, signed application shall be on file in the center on the first day the child attends and shall include the following information: (1) emergency medical information as set forth in Rule .0802(c) of this Section; (2) the child's full name and the name the child is to be called; (3) the child's date of birth; (4) any allergies and the symptoms and type of response required for allergic reactions; (5) any health care needs or concerns, symptoms of and the type of response required for these health care needs or concerns; (6) fears or behavior characteristics that the child has; and (7) the names of individuals to whom the center may release the child, as authorized by the person who signs the application. Emergency Medical Care: 1314: The parent/guardian’s preferred choice of health care professional(s) shall be included in the child’s emergency medical care information. 1317: Parent’s/guardian’s signature to authorize emergency medical care is required. 1318: Medical authorization shall be present on the child’s first day. 1319: Emergency medical care authorization shall be accessible to staff members. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (c) Emergency medical care information shall be on file for each child. That information shall include: (2) the responsible party's choice of health care professional; (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. 1041 & 1757: Criminal Back Ground check and Qualifying letter All staff member who counts in staff/child ratios shall complete criminal background check and the qualifying letter shall be in staff file prior to employment. § 110-90.2. Mandatory child care providers' criminal history checks (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked, and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 1043: Record All records including administrator and substitute staff member shall be available for review. § 110-91. Mandatory standards for a license. (9) Records. – Each child care facility shall keep accurate records on each child receiving care in the child care facility and on each staff member or other person delegated responsibility for the care of children in accordance with a form furnished or approved by the Commission, and shall submit records as required by the Department. All records of any child care facility, except financial records, shall be available for review by the Secretary or by duly authorized representatives of the Department or a cooperating agency who shall be designated by the Secretary and shall be submitted as required by the Department. 1811: Shelter-in-place/Lockdown Drills Shelter-in-place/lockdown drill shall be conducted within ten (10) days of first day of school and every three (3) months thereafter. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (u) A "shelter in place drill" or "lockdown drill" as defined in 10A NCAC 09 .0102 shall be conducted at least every three months and records shall be maintained as required by 10A NCAC 09 .0302(d)(8). Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 10/24/23. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Substitute staff members: All substitute staff members shall have the following documents in file prior to employment. Rated License Cohort: Jonathan Valley Elementary is in cohort one (1). Your prep-year is this school year until June 2024, and the assessment year will be July 2024 – June 2025. AM, teacher does not have DCDEE WORKS letter. Please submit an official transcripts to WORKS account and apply for an lead teacher position at your earliest convenience possible. DCDEE WORKS technical assistance: DCDEE WORKS Technical Support 8:00 AM – 5:00 PM; Monday - Friday (919) 814–6350 Email: dcdee.works@dhhs.nc.gov Please contact the unit to resolve any issues with WORKS account. NC Pre-K substitute qualification: NC Pre-K substitute qualification and teacher qualification pages are printed and shared as resources. Darkness during rest time: If children’s expressions and breathing cannot be observed during rest time, it is too dark. Challenging Behavior Helpline flyer was printed and shared with teachers during the visit. If you have any questions or concerns regarding the Stabilization, Expansion and Access Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556-9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-91 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 10/10/2023 Number Present: 17 Completed Date: 10/10/2023 Age: From 4 To 5 Total Minutes: 280 Time In: 09:40 AM Time Out: 02:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Leslie Garrison, Lead Teacher, during the visit. An electronic signed copy of the visit summary was printed and left on-site with you. Today, Leslie Garrison, Lead Teacher, was available during the visit. The indoor and outdoor areas were monitored today, including but not limited to supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-five (85) percentage as of 10/6/23. Permit type – Five-star center license issued on 7/25/23. Special Services/Restrictions – daytime care, meet enhanced space and ratios, certified Developmental-Day. The facility’s requirements are met for NC Pre-K. The last annual compliance visit was conducted on 10/28/22. The last fire drill was practiced on 10/6/23. The last shelter-in-place drill has not been practiced this year. The last playground inspection was documented on 10/5/23. The last fire inspection was approved on 7/21/23. The last sanitation inspection was conducted on 4/27/23 with four (4) demerits for a superior classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival, I announce my presence and the purpose of the visit. I observed a group of four-to-five-year- old children engaged in free play. Children played with playdough and made apples. There were green, red and yellow playdough. The class is studying apples. Other children built using unit blocks and played with manipulatives and housekeeping toys. One (1) of regular classroom teachers were out today. Different teachers came in and out of the classroom to cover the third teacher in the classroom. I observed five (5) different teachers during today’s visit. During group time, children enjoyed show and tell, books, songs and fingerplay. Ms. Garrison read “Bad Apple” to the children. There are quite a few behavioral challenges in this classroom. The program has not been able to find substitute staff members. Different teachers for the elementary school rotate and substitute in the classroom. One (1) emergency medication is maintained in the classroom. Its action plan and permission form are current. Three (3) children’s files were monitored. Off-site verification for children and staff members was available for review. The formal assessment, Brigance III, was conducted and the results were maintained in the classroom. One (1) staff member’s file was monitored. Criminal background letters for substitute staff members were monitored. Two (2) substitute staff members did not have criminal background qualifying letters issued. Per interview with Ms. Garrison, today was unusual to see many different substitutes due to one (1) of the teachers being absent. No other information for the substitute staff members was available. The substitute staff member file check list was printed and shared with Ms. Garrision. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. You stated that you do transport three (3) children, four-to-five years of age. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in space #2, Room 122. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was or was not reviewed today. The facility is currently completing NC Pre-K monitoring tool for 2023 – 2024 school year. The due date is 10/20/23. Three (3) children files were monitored today. The classroom operates from 7:30 a.m. to 2:30 p.m. Space #1 is no longer used. The space will be taken off the license. The following violations were documented during today’s visit: Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. Two (2) staff members who substituted in the classroom did not have qualifying letters issued. G.S. 110-90.2(b) 1043 All staff records, except financial records, were not made available for review. Substitute staff members files were not available for revivew. G.S. 110-91( 9) 1314 Emergency information did not name child's health care professional. On one (1) of the child's applications, preferred health professionals were not listed. .0802(c)(2) 1317 Authorization for emergency medical care information was not signed by child's parent. Emergency medical care information was not included in one of the child's application, and there were no parent signatures on the application. .0802(d) 1318 Medical authorization was not present on child's first day. Medical authorization was not included in the application for one of the children's application. .0802(d) 1319 Medical authorizations were not accessible to staff. One of the children's medical authorization was not included in the application and accessible to staff members .0802(d) 1757 A valid qualification letter was not on file and available to review at the facility. Two (2) staff members who substituted in the classroom did not have qualification letter in file. G.S. 110-90.2(b) & (d) & .2703(e) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. Shelter-in-place/lockdown drill was not practice this school year. .0604(u);.0302(d)(8) Technical assistance was provided as follows: 1303: Parent signature is required on the child’s application. 10A NCAC 09 .0801 APPLICATION FOR ENROLLMENT (a) Each child in care shall have an individual application for enrollment completed and signed by the child's parent, as defined in 10A NCAC 09 .0102. The completed, signed application shall be on file in the center on the first day the child attends and shall include the following information: (1) emergency medical information as set forth in Rule .0802(c) of this Section; (2) the child's full name and the name the child is to be called; (3) the child's date of birth; (4) any allergies and the symptoms and type of response required for allergic reactions; (5) any health care needs or concerns, symptoms of and the type of response required for these health care needs or concerns; (6) fears or behavior characteristics that the child has; and (7) the names of individuals to whom the center may release the child, as authorized by the person who signs the application. Emergency Medical Care: 1314: The parent/guardian’s preferred choice of health care professional(s) shall be included in the child’s emergency medical care information. 1317: Parent’s/guardian’s signature to authorize emergency medical care is required. 1318: Medical authorization shall be present on the child’s first day. 1319: Emergency medical care authorization shall be accessible to staff members. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (c) Emergency medical care information shall be on file for each child. That information shall include: (2) the responsible party's choice of health care professional; (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. 1041 & 1757: Criminal Back Ground check and Qualifying letter All staff member who counts in staff/child ratios shall complete criminal background check and the qualifying letter shall be in staff file prior to employment. § 110-90.2. Mandatory child care providers' criminal history checks (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked, and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 1043: Record All records including administrator and substitute staff member shall be available for review. § 110-91. Mandatory standards for a license. (9) Records. – Each child care facility shall keep accurate records on each child receiving care in the child care facility and on each staff member or other person delegated responsibility for the care of children in accordance with a form furnished or approved by the Commission, and shall submit records as required by the Department. All records of any child care facility, except financial records, shall be available for review by the Secretary or by duly authorized representatives of the Department or a cooperating agency who shall be designated by the Secretary and shall be submitted as required by the Department. 1811: Shelter-in-place/Lockdown Drills Shelter-in-place/lockdown drill shall be conducted within ten (10) days of first day of school and every three (3) months thereafter. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (u) A "shelter in place drill" or "lockdown drill" as defined in 10A NCAC 09 .0102 shall be conducted at least every three months and records shall be maintained as required by 10A NCAC 09 .0302(d)(8). Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 10/24/23. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Substitute staff members: All substitute staff members shall have the following documents in file prior to employment. Rated License Cohort: Jonathan Valley Elementary is in cohort one (1). Your prep-year is this school year until June 2024, and the assessment year will be July 2024 – June 2025. AM, teacher does not have DCDEE WORKS letter. Please submit an official transcripts to WORKS account and apply for an lead teacher position at your earliest convenience possible. DCDEE WORKS technical assistance: DCDEE WORKS Technical Support 8:00 AM – 5:00 PM; Monday - Friday (919) 814–6350 Email: dcdee.works@dhhs.nc.gov Please contact the unit to resolve any issues with WORKS account. NC Pre-K substitute qualification: NC Pre-K substitute qualification and teacher qualification pages are printed and shared as resources. Darkness during rest time: If children’s expressions and breathing cannot be observed during rest time, it is too dark. Challenging Behavior Helpline flyer was printed and shared with teachers during the visit. If you have any questions or concerns regarding the Stabilization, Expansion and Access Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556-9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: JONATHAN VALLEY ELEMENTARY Facility ID: 44000147 Consultant: KAORU EDDINS Operation Type: Center Case Number: Visit Date: 10/10/2023 Number Present: 17 Completed Date: 10/10/2023 Age: From 4 To 5 Total Minutes: 280 Time In: 09:40 AM Time Out: 02:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during an annual compliance visit. A computerized generated report of today’s visit was completed, reviewed with you, and signed by Kaoru Eddins, Child Care Consultant and also signed by Leslie Garrison, Lead Teacher, during the visit. An electronic signed copy of the visit summary was printed and left on-site with you. Today, Leslie Garrison, Lead Teacher, was available during the visit. The indoor and outdoor areas were monitored today, including but not limited to supervision, staff/child ratios, permit restrictions, discipline, nutrition and routine caregiving activities. An annual compliance monitoring checklist for child care centers was used to note the requirements monitored and is attached to the computerized generated visit summary for your records. The center’s compliance history was reviewed with the operator. The program’s compliance history was eighty-five (85) percentage as of 10/6/23. Permit type – Five-star center license issued on 7/25/23. Special Services/Restrictions – daytime care, meet enhanced space and ratios, certified Developmental-Day. The facility’s requirements are met for NC Pre-K. The last annual compliance visit was conducted on 10/28/22. The last fire drill was practiced on 10/6/23. The last shelter-in-place drill has not been practiced this year. The last playground inspection was documented on 10/5/23. The last fire inspection was approved on 7/21/23. The last sanitation inspection was conducted on 4/27/23 with four (4) demerits for a superior classification. The Emergency Medical Care plan was posted and is current. The approved curriculum for four-year-old children is Creative Curriculum. Upon arrival, I announce my presence and the purpose of the visit. I observed a group of four-to-five-year- old children engaged in free play. Children played with playdough and made apples. There were green, red and yellow playdough. The class is studying apples. Other children built using unit blocks and played with manipulatives and housekeeping toys. One (1) of regular classroom teachers were out today. Different teachers came in and out of the classroom to cover the third teacher in the classroom. I observed five (5) different teachers during today’s visit. During group time, children enjoyed show and tell, books, songs and fingerplay. Ms. Garrison read “Bad Apple” to the children. There are quite a few behavioral challenges in this classroom. The program has not been able to find substitute staff members. Different teachers for the elementary school rotate and substitute in the classroom. One (1) emergency medication is maintained in the classroom. Its action plan and permission form are current. Three (3) children’s files were monitored. Off-site verification for children and staff members was available for review. The formal assessment, Brigance III, was conducted and the results were maintained in the classroom. One (1) staff member’s file was monitored. Criminal background letters for substitute staff members were monitored. Two (2) substitute staff members did not have criminal background qualifying letters issued. Per interview with Ms. Garrison, today was unusual to see many different substitutes due to one (1) of the teachers being absent. No other information for the substitute staff members was available. The substitute staff member file check list was printed and shared with Ms. Garrision. I used the Child Care Center Item Number Listing (DCDEE-0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility. For specific rule references, refer to Chapter 110 General Statues Child Care Facilities, Chapter nine (9) Child Care Rule (10A NCAC 09) and Section 2800 Sanitation of Child Care Center (15A NCAC 18A) for additional information. Updated copies of these rules can be located on our website at https://ncchildcare.ncdhhs.gov/ The program does provide transportation. You stated that you do transport three (3) children, four-to-five years of age. The program uses public school buses. The developmental day requirements in section .2900 of the childcare rules were monitored for compliance. Children who receive developmental day services are currently cared for in space #2, Room 122. The NC Pre-K requirements in section .3000 of the childcare rules were monitored for compliance. The NC Pre-K Program Site Monitoring Tool was or was not reviewed today. The facility is currently completing NC Pre-K monitoring tool for 2023 – 2024 school year. The due date is 10/20/23. Three (3) children files were monitored today. The classroom operates from 7:30 a.m. to 2:30 p.m. Space #1 is no longer used. The space will be taken off the license. The following violations were documented during today’s visit: Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. Two (2) staff members who substituted in the classroom did not have qualifying letters issued. G.S. 110-90.2(b) 1043 All staff records, except financial records, were not made available for review. Substitute staff members files were not available for revivew. G.S. 110-91( 9) 1314 Emergency information did not name child's health care professional. On one (1) of the child's applications, preferred health professionals were not listed. .0802(c)(2) 1317 Authorization for emergency medical care information was not signed by child's parent. Emergency medical care information was not included in one of the child's application, and there were no parent signatures on the application. .0802(d) 1318 Medical authorization was not present on child's first day. Medical authorization was not included in the application for one of the children's application. .0802(d) 1319 Medical authorizations were not accessible to staff. One of the children's medical authorization was not included in the application and accessible to staff members .0802(d) 1757 A valid qualification letter was not on file and available to review at the facility. Two (2) staff members who substituted in the classroom did not have qualification letter in file. G.S. 110-90.2(b) & (d) & .2703(e) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. Shelter-in-place/lockdown drill was not practice this school year. .0604(u);.0302(d)(8) Technical assistance was provided as follows: 1303: Parent signature is required on the child’s application. 10A NCAC 09 .0801 APPLICATION FOR ENROLLMENT (a) Each child in care shall have an individual application for enrollment completed and signed by the child's parent, as defined in 10A NCAC 09 .0102. The completed, signed application shall be on file in the center on the first day the child attends and shall include the following information: (1) emergency medical information as set forth in Rule .0802(c) of this Section; (2) the child's full name and the name the child is to be called; (3) the child's date of birth; (4) any allergies and the symptoms and type of response required for allergic reactions; (5) any health care needs or concerns, symptoms of and the type of response required for these health care needs or concerns; (6) fears or behavior characteristics that the child has; and (7) the names of individuals to whom the center may release the child, as authorized by the person who signs the application. Emergency Medical Care: 1314: The parent/guardian’s preferred choice of health care professional(s) shall be included in the child’s emergency medical care information. 1317: Parent’s/guardian’s signature to authorize emergency medical care is required. 1318: Medical authorization shall be present on the child’s first day. 1319: Emergency medical care authorization shall be accessible to staff members. 10A NCAC 09 .0802 EMERGENCY MEDICAL CARE (c) Emergency medical care information shall be on file for each child. That information shall include: (2) the responsible party's choice of health care professional; (d) Each child's parent, legal guardian, or full-time custodian shall sign a statement authorizing the center to obtain medical attention for the child in an emergency. That statement shall be on file on the first day the child attends the center. It shall be easily accessible to staff so that it can be taken with the child whenever emergency medical treatment is necessary. 1041 & 1757: Criminal Back Ground check and Qualifying letter All staff member who counts in staff/child ratios shall complete criminal background check and the qualifying letter shall be in staff file prior to employment. § 110-90.2. Mandatory child care providers' criminal history checks (b) Effective January 1, 1996, the Department shall ensure that, prior to employment and every three years thereafter, the criminal history of all child care providers is checked, and a determination is made of the child care provider's fitness to have responsibility for the safety and well-being of children based on the criminal history. The Department shall ensure that all child care providers are checked for county, State, and federal criminal histories. 1043: Record All records including administrator and substitute staff member shall be available for review. § 110-91. Mandatory standards for a license. (9) Records. – Each child care facility shall keep accurate records on each child receiving care in the child care facility and on each staff member or other person delegated responsibility for the care of children in accordance with a form furnished or approved by the Commission, and shall submit records as required by the Department. All records of any child care facility, except financial records, shall be available for review by the Secretary or by duly authorized representatives of the Department or a cooperating agency who shall be designated by the Secretary and shall be submitted as required by the Department. 1811: Shelter-in-place/Lockdown Drills Shelter-in-place/lockdown drill shall be conducted within ten (10) days of first day of school and every three (3) months thereafter. 10A NCAC 09 .0604 SAFETY REQUIREMENTS FOR CHILD CARE CENTERS (u) A "shelter in place drill" or "lockdown drill" as defined in 10A NCAC 09 .0102 shall be conducted at least every three months and records shall be maintained as required by 10A NCAC 09 .0302(d)(8). Corrective Action Plan: Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the following: • Facility name • Facility ID# • Date of visit • Violation item number • Statement of compliance I must receive your compliance statement by 10/24/23. Email the compliance letter on signed letterhead or in the email identifying your facility name, ID#, name and position to: kaoru.eddins@ dhhs.nc.gov or you can mail to: Department of Health and Human Services Division of Child Development and Early Education Attn: Kaoru Eddins PO Box 795 Pisgah Forest, NC 28768 Please call me at 828-556-9013, or email kaoru.eddins@dhhs.nc.gov, if you need assistance. Please note: if mailing the letter of compliance, I must receive it by the due date listed above. You will need to mail a compliance statement three to five days prior to the due date to ensure receipt is within the designated timeline. Failure to correct the violations and send the written statement by the due date listed above may result in an unannounced follow-up visit being conducted. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Consultation is provided as follows: Substitute staff members: All substitute staff members shall have the following documents in file prior to employment. Rated License Cohort: Jonathan Valley Elementary is in cohort one (1). Your prep-year is this school year until June 2024, and the assessment year will be July 2024 – June 2025. AM, teacher does not have DCDEE WORKS letter. Please submit an official transcripts to WORKS account and apply for an lead teacher position at your earliest convenience possible. DCDEE WORKS technical assistance: DCDEE WORKS Technical Support 8:00 AM – 5:00 PM; Monday - Friday (919) 814–6350 Email: dcdee.works@dhhs.nc.gov Please contact the unit to resolve any issues with WORKS account. NC Pre-K substitute qualification: NC Pre-K substitute qualification and teacher qualification pages are printed and shared as resources. Darkness during rest time: If children’s expressions and breathing cannot be observed during rest time, it is too dark. Challenging Behavior Helpline flyer was printed and shared with teachers during the visit. If you have any questions or concerns regarding the Stabilization, Expansion and Access Grant, please contact Kaitlyn Marshall, Child Care Consultant, at 828-713-8192 or email kaitlyn.marshall@dhhs.nc.gov. If you elect to change and/or alter any previously approved spaces used by children as indicated on the approved indoor and outdoor floor plan, you will need to contact me within thirty (30) days prior to the change. Failure to notify a DCDEE representative may result in a violation of child care requirements. Child Care Rule 10A NCAC 09 .0304(a) states “Each operator shall schedule and obtain a fire inspection within 12 months of the center's previous fire inspection. The operator shall notify the local fire inspector when it is time for the center's annual fire inspection. The operator shall submit the original of the approved annual fire inspection report to the Division within one week of the inspection visit on the form provided by the Division.” As child care providers, you are a vital part in the prevention and intervention of child maltreatment! You may see potential indicators of maltreatment in the children under your care. Some children may even be more likely to disclose maltreatment to a child care provider than to a family member. It is required that all providers are aware of maltreatment indicators and to report any suspicions of maltreatment. Follow child care rules related to child maltreatment training: 10A NCAC 09 .1102(g) and 10A NCAC 09 .1703(a)(5) states the child care administrator, operator, and all staff members shall complete Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Child Care Rule 10A NCAC 09 .2830 MAINTAINING THE STAR RATING (a)A representative of the Division may make announced or unannounced visits to facilities to assess on-going compliance with the requirements of a star rating after it has been issued. It is the center operator’s responsibility to make sure each staff person has registered for a WORKS account, submit an official transcript (if applicable) and apply for a position for evaluation. This should be completed immediately upon hiring or at the latest, by the end of the six-week orientation process. Failure to maintain the same education point level may result in a violation of the above rule reference and may result in a reduction of stars. Child Care Rule 10A NCAC 09 .2830 (c) If employment-related changes occur at a facility that result in the operator not complying with the standards in the Section for the star rating issued, the operator shall correct the noncompliance within 120 days. If the operator does not correct the noncompliance within 120 days, the operator shall notify the Division. It is your responsibility to understand the health and safety requirements in child care rule .1102. If the program is out of compliance in accordance with health and safety requirements, Child Care Development Block Grant (CCDBG), it may affect subsidy funding. Stay updated with changes and new rule updates by visiting the DCDEE website at https://ncchildcare.ncdhhs.gov/.It is your responsibility to understand the rules and laws that are applicable your program. All rules/laws cannot be verbally reviewed during any licensing visit. Please ask questions if you are having difficulty and would like additional technical assistance. I welcome your questions and want to be a resource for you. We appreciate all you are doing to serve the children and families of NC. If you have questions, please contact me at kaoru.eddins@dhhs.nc.gov or 828.556-9013, or Bonnie Mathis, Licensing Supervisor, at bonnie.mathis@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times