G.S. 110-102 · Violation

Name of Operation: WESTERN UNION ELEMENTARY AFTER SCHOOL CARE Facility ID: 90000064 Consultant: KATHY WILLIS Operation Type: Center Case Number: Visit Date: 10/30/2023 Number Present: 47 Completed Date: 10/30/2023 Age: From 5 To 11 Total Minutes: 150 Time In: 01:00 PM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of my Annual Compliance visit was to monitor for compliance with applicable childcare requirements. Upon arrival the Program Coordinator, assisted me during today’s visit. We used the Child Care Center Item Number Listing as a basic monitoring tool to assess compliance with all applicable childcare requirements pertinent to this facility and the Annual Compliance Monitoring Checklist for Child Care Centers Ownership: The facility owner Union County Public Schools and was as a Public School with the Department of Education. We discussed the changes that needed to be made with the Owner’s name Union County Board of Education and the Administrator, adding the Program Specialist, and I explained that this was being handled by upper management. Once the change is made there will be a reissue of licenses to all sites. If any changes to the ownership need to be made, you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. Inspections: Sanitation and Fire inspections were current and are attached to today’s visit summary. Indoor Learning Environment: The spaces that have been notated as approved space are as follows: Room 107 – Capacity 31, Room 108 – Capacity 20, Room 113 (Computer Lab) – Capacity 30, Room 303 (Behind Gym) – Capacity 17, Room 401 - Capacity 19, Room 415 – Capacity 27, Room 416 - Capacity 24, Room 503 - Capacity 28, T-1 – Capacity - 26 , cafeteria (Room 107) – Capacity 79, Media Center – Capacity 73, Room 113 (Computer Lab) – Capacity 30, Gym – Capacity 127,Auditorium – Capacity 146 (includes stage area), and Older Game Room – Capacity 31 I observed the only spaces being used by children today being the gym, the center classroom, three sets of bathrooms, the two outside playground areas, and the cafeteria. Outdoor Learning Environment: The outdoor learning environments. They had soccer fields on the right-side facility the school and the two large playground area on the right side facing the school. Additional materials to play with were reportedly taken outside as well. Staff Records: All staff files were reviewed. The DPI Staff Verification Sheets and Criminal Background Sheets were reviewed. All documents were observed to be complying during today’s visit. Children Records: Ten (10) % of the total enrolled children’s files were reviewed. The DPI Children Records sheets were also reviewed. All documents were observed to be complying during today’s visit. I reviewed a packet of documents that are given to the parents and made the recommendation that Administration review the most latest documents to ensure that all Health Care Needs questions are being answered. Program Records: I reviewed all the required records. I observed the Summary of the Child Care Law poster, Monthly Fire Drill Log & Quarterly Shelter-in-place/Lock down drill Log, Safe Pick-up, and Delivery Procedures that are the same as what is in the UCPS After School facilities handbook, Emergency Medical Care Plan, Emergency Phone Numbers (recommended – by telephone) Weekly menu for meals and snacks posted where it can be seen by parents and food preparation staff, Tobacco Free Environment/Campus restriction poster/sticker posted at main entrance and the Fire Inspection form and the Safety drills. All documents were observed to be complying at the close of today’s visit. Nutrition: The facility was complying during today’s visit with Child Care Meal Patterns Requirements. Weapons: Your facility reported that they were complying during today’s visit with Child Care Requirements regarding firearms. Rated License. Your program is currently in its preparation year. Cohort 1: Prep year 06/27/2023 to 06/30/24 – and your assessment year begins 07/01/2024. The preparation year is an opportunity to focus on your Star Rated License and consider strategies to help maintain or increase your star rating. Some preparation year ideas to consider related specifically to the program standards component of the Star Rated License are: First and foremost, approach this as a learning process. There will always be things to work on, but make sure to acknowledge areas of strength along the way, communicate with others, ask questions, and be open to new or different ideas. Always remember that you know the children and families and the program’s culture, current situations, priorities, and challenges. When considering the requirements, use your own expertise when deciding how best to focus time and energy. As Program Coordinator you should: 1.Be familiar with the NC Child Care Law and Rules that apply to your program. 2.Review the SACERS-U, for your setting. 3.Gather Resources •Look for assessment related resources at ncrlap.org •Have copies of the rating scales applicable to the age groups your program serves. •Seek out webinars and/or in-person trainings related to topics of interest. •Check out various provider resources and download NC's Foundations for Early Learning and Development at DCDEE's website: ncchildcare.ncdhhs.gov 4.Create a Plan of Action •Start a self-study process to become more familiar with the ERS or priority areas relevant to your program. •Brainstorm and collaborate with others about questions or current challenges you would like to address. 5.Reach Out •Share your ideas and needs with others that can help with resources of various types •Get your questions answered by contacting your local CCR&R or Partnership for Children, NCRLAP, or your program's DCDEE consultant depending on the topic areas. •Talk with your consultant about completing a prep year ERS assessment to get more information about current situations at your program. 6.Use staff meetings to discuss topics related to the Environment Rating Scales or other quality initiatives. For example, if transitions are challenging, ask everyone to share what strategies help, or which transitions take longer and why? 7.Support and encourage staff during a self-study process. Connect them with resources at ncrlap.org including contact hour earning webinars and Thinking More worksheets for every rating scale. Engage to brainstorm, offer support and clarification, and set goals to help everyone become more familiar and confident with the assessment process. Allocate resources so they can focus on self-study as part of the workday. Three violations were observed during today’s visit and two were corrected during the visit: Violation Number Comment Rule 115 A summary of the NC Child Care Law was not posted in a prominent place in the center. The summary of the law was not posted on the Parent Information Board. There was a place for it on the Board, but it had been removed. During the visit it was printed and posted. G.S. 110-102 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. In the accessible refrigerator in the gym entrance where the children were located there was a aerosol dispenser of whip cream. It was removed and placed in locked storage. .2820(b) 1867 The depth of the loose surfacing was not based on critical height of the equipment. the surfacing under the monkey bars was not the required depth for the height of the equipment. Under the swings and at the bottom of the slides there is a black rubber pieces with no safety information placed on top of loose surfacing. .0605(k)(1-4) You must submit a correction email or letter to me no later than November 13, 2023. Please note in this documentation you will need to provide specifics the “what, when, and where” of the corrective actions you have taken and how you will prevent reoccurrence. In the correction documentation (email or letter) please include the facility name, id number, date of the visit, date of the corrections and your signature (electronic is acceptable). Keep mindful that violations must be corrected immediately, and it is best practice to submit the correction letter as soon as possible. Waiting until the above noted date could result in the scheduling of a return visit to verify that the violations have been corrected. Compliance History: North Carolina General Statute 110-90(4)(d) requires all childcare facilities to maintain a compliance history of at least seventy-five percent (75%) for the past 18 months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action against the facility's license. Criminal Records Checks: Qualifying letters are now valid for five years. We discussed the one employee that is from out of state and is awaiting a qualifying letter (provisional). I encouraged the Program Coordinator to share with her to check her email as that is the mode of notification currently. At the close of the visit I asked the Program Coordinator if she had any questions or concerns and she stated that she did not. I shared if any questions or concerns arose or if assistance was needed to please feel free to contact me at (704) 594-0148 or kathy.willis@dhhs.nc.gov. Kathy Twitty Willis M.Ed. Child Care Consultant NCDHHS Division of Child Development and Early Education Regulatory Services Section PO Box 192 Mineral Springs NC 28108-0192 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: ratio. Open / not marked corrected.