NC GS 110-90 · Violation

Name of Operation: WAXHAW ELEMENTARY Facility ID: 90000441 Consultant: TRACI J. MEYER Operation Type: Center Case Number: Visit Date: 9/3/2025 Number Present: 17 Completed Date: 9/3/2025 Age: From 3 To 4 Total Minutes: 190 Time In: 08:50 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an unannounced annual compliance visit. Upon arrival I was greeted by the front administration team and I shared the reason for the visit. Ms. K. Linker accompanied me throughout the walk-through of the facility and the outdoor learning environments. Your program currently operates with a Five (5) Star Center License. The license was posted, with restrictions to first (1st) shift care, meets enhanced ratios, meets enhanced space, certified developmental day, and meets enhanced ratios minus one (1). Ownership: The facility is owned by the Union County Public School System. If any changes to the ownership need to be made, you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. I used the Child Care Center Item Number Listing as a basic monitoring tool to assess compliance with all applicable childcare requirements pertinent to this facility and the Annual Compliance Monitoring Checklist for Child Care Centers. The facility is a Certified Developmental Day program and a NC Pre-K site. There are number three (3) classrooms total, two (2) classrooms are NC Pre-K and Developmental Day, and one (1) classroom is a certified Exceptional Children’s Classroom The NC Pre-K classrooms use the Brigance Early Childhood Screens III as their developmental screening tool, and they use the Creative Curriculum for Developmental Continuum for their ongoing instructional assessments and follow the FLED learning tool and is aligned with NC Foundations. At this time, family engagement included home visits and a scheduled curriculum night later this month. Union County’s Exceptional Children’s Department has restructured early learning schedules to offer children ages three (3) to four (4) with IEP’s to participate in a playgroup structure to better acclimate the children into a classroom setting. Currently, this is occurring Wednesday to Friday allowing teachers more planning opportunities and classroom assistance. The NC Pre K classrooms operate on the same schedule as the UCPS calendar and hours. I monitored the following items today: supervision, staff/child ratio, staff, health, safety, and program records. All licensed spaces were observed including three (3) classrooms, the outdoor learning environment and the food preparation area. Program Records: We reviewed all the required records and were in compliance. Inspections: All inspections were monitored, and inspection dates are listed below. •No fire drill has been completed for the month of September, and no children were on site in August. •Emergency drill was conducted on 8/29/25. •Fire inspection was completed on 9/18/24 and the facility will need to schedule a 2025 inspection soon. Completed fire inspections should be submitted to the Child Care Consultant within seven (7) days of inspection. •Playground inspection was completed on 8/26/25. •Sanitation inspection was conducted on 4/2/25 and received a superior classification. •The EPR, and EMC were up to date and current. Indoor Learning Environment: I observed children in the indoor learning environment and the following items were posted in the classrooms that were monitored: Daily schedules, activity plans, staff/child ratio worksheets, emergency numbers, emergency procedures, arrival/departure procedures, summary of law and menus. Children in the room that serves three (3) and four (4) year old's were participating in one on one (1:1) teacher/child interactive play. The children in the NC Pre K Classrooms were participating in transitioning to outdoor learning. Outdoor Learning Environment: The outdoor learning environments were monitored and is in compliance. The area around the school’s property were participating in “brush burning” and there was a dense smoke fog around the school that lifted during my visit. I would always encourage the teachers/staff to check the air quality index before taking children outside to protect anyone with health restrictions to air quality. Staff Records: The staff-training worksheet was completed prior to the visit. There were two (2) new staff files to review today, and six (6) existing staff file. Please refer to the staff/training worksheet to review which files were monitored. Children’s Records: There are thirty-one (31) children enrolled in this center. There were seventeen (17) in attendance today. Four (4) children’s files were reviewed today, please refer to the children’s worksheet to review which files was monitored. Medication: All emergency and other medications were reviewed today and were in compliance. Nutrition: The facility was in compliance during today’s visit with Child Care Meal Patterns Requirements. There was some confusion on which child had a peanut allergy and there was one child who had a milk intolerance and there was confusion about this as well. The menu was posted and for lunch the children were provided with the options of BBQ chicken, egg rolls, corn dogs, mashed potatoes, green peas, mixed green salad, fruit gelatin, fresh fruit and milk. The Nutrition opt out forms were filled out. Weapons: Your facility reported that they were in compliance during today’s visit with Child Care Requirements regarding firearms. Transportation: The facility reported they do not provide transportation. Two (2) violations were observed today and one (1) was corrected during the visit. The violations are as follows: Violation Number Comment Rule 508 Special diet or food allergy information was not posted where they can be seen in food preparation and eating areas. In the space where food is prepped for lunch, there was not a listing posted of all food allergies. .0901(g) 840 All corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, any product which is under pressure in an aerosol dispenser, and any substance which may be hazardous to a child if ingested, inhaled, or handled were not stored in a locked room or cabinet. In space number two (#2) a can of aerosol cleaner was left out. .2820(b) The violations not corrected during the visit must be corrected immediately. On or before 9/16/25 I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Traci Meyer Carpenter Child Care Consultant PO Box 364 Matthews, NC 28105 Traci.meyer@dhhs.nc.gov. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent (75%). Any violation (s) documented may impact the compliance history score. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-four (94%) percent prior to today’s visit. The compliance history could be impacted after today’s visit. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. Rated License: •Updated Child Care Rules are located in Section .3200 pertaining to QRIS system, otherwise known as Pathways to Stars are available for review. The process will begin with these informational opportunities. In September, childcare consultants will host in-person facility operator/administrator meetings within the counties they serve to provide additional guidance on the changes, the transition plan and timeline. The Union County Meeting time and location was shared with the facility. •Beginning In October, childcare consultants will begin discussing the new rules in Section .3200; Standards for Two through Five Star Rated Licenses during licensing visits. Consultants will review the pathway options, identify facility needs, answer questions, and work with the facility operator to establish an individualized timeline for transition to a new rated license within 12 months based on the pathway chosen. •On a later date, a return visit will be made to the facility to discuss all three (3) Pathway to the Stars options and set a timeline for beginning the process. Technical Assistance: •The Smart Start Resource Center (SSRC) is funded by and in partnership with the Alliance for Children and is hosted by South Piedmont Community College. The SSRC offers a variety of materials to support children ages 0-5 in their learning and development. The SSRC is a lending library of more than 5,000 resources with a delivery service. If you are interested you can reach the SSRC via email at smartstartresourcecenter@gmail.com or by phone at 704-290-5894. •All staff members, including substitutes, should have a firm working knowledge of all children’s allergies and any emergency medications in their assigned classroom. Even with a School Nurse on site, listings should be accurate and posted. Paperwork should be kept with the medications but listings of allergies and if the child has an emergency medication should be listed. •If a family brings in a diaper cream or over the counter lotion, gel, oil or cream-please do not accepted it unless the proper permissions paperwork is completed. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings and violations with you, I encouraged to ask any questions and you did not have any. If you have questions or need further assistance, please contact me at 704-594-0041 or via email at Traci.Meyer@dhhs.nc.gov. Thank you for your assistance during today’s visit. Traci Meyer Carpenter Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0514 · Violation

Name of Operation: WAXHAW ELEMENTARY Facility ID: 90000441 Consultant: TRACI J. MEYER Operation Type: Center Case Number: Visit Date: 2/13/2025 Number Present: 23 Completed Date: 2/13/2025 Age: From 3 To 5 Total Minutes: 300 Time In: 09:00 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. Upon arrival I was greeted by the front desk team and I shared the reason for the visit. Ms. J. Hinson accompanied me throughout the walk-through of the facility and the outdoor learning environments. Your program currently operates with a Five (5) Star License. The license was posted, with restrictions to meets enhanced ratios minus one per group, meets enhanced spaces, and Certified Developmental Day. The facility is a Certified Developmental Day program and a NC Pre-K site. There are three (3) classrooms total, one (1) classroom is NC Pre-K. The NC Pre-K classrooms use the Brigance Early Childhood Screens III as their developmental screening tool, and they use the Creative Curriculum for Developmental Continuum for their ongoing instructional assessments. Classrooms use the Creative Curriculum aligned with NC Foundations. I reviewed documentation logs for family engagement and conferences. I monitored the following items today: supervision, staff/child ratio, staff, health, safety, and program records. All three classrooms and the outdoor learning environment were monitored. Program Records: We reviewed all the required records and were in compliance and technical assistance was provided. Inspections: All inspections were monitored, and inspection dates are listed below. •Fire drill was conducted on 1/9/25 and technical assistance was provided. •Emergency drill was conducted on 2/11/25 and technical assistance was provided. •Fire inspection was completed on 9/14/24, please send this to your Child Care Consultant within seven (7) days of a passing inspection. •Playground inspection was completed on 1/8/25 •Sanitation inspection was conducted on 12/6/24 and received a Superior classification. Indoor Learning Environment: I observed children in the indoor learning environment and the following items were posted in the classrooms that were monitored: Daily schedules, activity plans, staff/child ratio worksheets, emergency numbers, emergency procedures, arrival/departure procedures, summary of law and menus. Children in the room that served NC Pre-K aged children were participating in self-choice center time that included water colors, music and movement and sensory play. The children in the rooms that serve preschool age children were also participating in free choice center play including sensory activities, dramatic learning and building. Outdoor Learning Environment: The outdoor learning environments were monitored and in compliance. Staff Records: The staff-training worksheet was completed prior to the visit. There was one (1) substitute staff files to review today. Technical assistance was provided Medication: All emergency and other medications were reviewed today and were in compliance. As a reminder, any medication used in an emergency situation does not need to be in a locked cabinet. Nutrition: The facility was in compliance during today’s visit with Child Care Meal Patterns Requirements. A menu and allergy listing was posted and the options provided for lunch included chicken nuggets, whole wheat rolls, Italian beef sandwiches, steamed broccoli, corn, mixed green salad, berry cups and milk. Weapons: Your facility reported that they were in compliance during today’s visit with Child Care Requirements regarding firearms. Eight(8) violations were observed today and three (3) were corrected during the visit. The violations are as follows: Violation Number Comment Rule 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. Staff member D.G. did not have a record of a TB result in her file or on the off-site verification records. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Staff member D.G's file did not contain the required emergency information form . This is a repeat violation. .0701(a) 1041 Prior to employment a Criminal Background Check was not completed. Staff member D.G. did not begin or complete a criminal back ground check prior to employment. G.S. 110-90.2(b) 1233 Each employee's personnel file did not contain a signed and dated statement that they received a job description and that they have received personnel and operational policies. Staff member D.G's file was not complete and did not have personnel and operational policies reviewed or signed. 10A NCAC 09 .0514(g) 1757 A valid qualification letter was not on file and available to review at the facility. Staff member D.G. did not have a valid qualifying letter on file or to review. G.S. 110-90.2(b) & (d) & .2703(e) 1826 Substitutes and volunteers counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. Staff member D.G's file did not show a review of the Center's EPR plan and was not documented. .0607(g) 1888 On or before the first day of work, the operator did not verify the age of the volunteer and/or substitute provider and/or documentation of date of birth was not maintained in the individual's personnel file. Staff Substitute Member D.G's did not have documentation showing their date of birth on file. .0703(b) 1958 Substitute providers and volunteers did not have a health questionnaire on or before the first day of work and annually thereafter. Staff member D.G's file did not have a current health questionnaire. 10A NCAC 09 .0701(a) The violations not corrected during the visit must be corrected immediately. On or before I must receive a written, dated 2/26/25, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Traci Meyer Carpenter Child Care Consultant PO Box 364 Matthews, NC 28105 OR Traci.meyer@dhhs.nc.gov. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent (75%). Any violation (s) documented may impact the compliance history score. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-four (94%) percent prior to today’s visit. The compliance history could be impacted after today’s visit. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. Rated License: Please reach out to your Childcare Consultant for your Star Rated License Cohort Date for the preparation assessment year and assessment year. Technical Assistance: •Regarding substitute teachers in the classroom. A childcare provider/staff is anyone who has contact with children enrolled in a childcare program, this includes substitute providers/teachers. We reviewed Chapter nine (9) of the NC Childcare Rules about substitute providers with particular emphasis on their qualifications and the time lines required to meet qualifications. We also discussed ideas about off-site verification forms and ways their off-site third (3rd) party Human Resource Department can assist with this information for new hires and substitute providers/staff/teachers. Fire Drills and Emergency drills were conducted in the timelines required, please remember they need to be documented on the document Emergency Drill Log and Report. This can be located on the DCDEE’s website under Provider Documents. •A document entitled Staff Checklist-Substitutes was left with you today, and together we went over what was due before caregivers directly work with enrolled children, and timelines for other training required. •Today we went over the duration of a substitute childcare provider could work in direct care of children before certain training and other documentation was required. We also discussed long-term substitutes, and the requirements and training required. •Emergency medications do not have to be kept in a locked cabinet and as a reminder permission forms are valid for six (6) months. •A qualifying letter must be on file within fifteen (15) days of this visit for staff member D.G. Further violations could result if this is not completed. •G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. o The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. o Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814- 8401 and someone will assist you. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings and violations with you, I encouraged to ask any questions and you did not have any. If you have questions or need further assistance, please contact me at 704-594-0041 or via email at Traci.Meyer@dhhs.nc.gov. Thank you for your assistance during today’s visit. Traci Meyer Carpenter Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0701 · Violation

Name of Operation: WAXHAW ELEMENTARY Facility ID: 90000441 Consultant: TRACI J. MEYER Operation Type: Center Case Number: Visit Date: 2/13/2025 Number Present: 23 Completed Date: 2/13/2025 Age: From 3 To 5 Total Minutes: 300 Time In: 09:00 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. Upon arrival I was greeted by the front desk team and I shared the reason for the visit. Ms. J. Hinson accompanied me throughout the walk-through of the facility and the outdoor learning environments. Your program currently operates with a Five (5) Star License. The license was posted, with restrictions to meets enhanced ratios minus one per group, meets enhanced spaces, and Certified Developmental Day. The facility is a Certified Developmental Day program and a NC Pre-K site. There are three (3) classrooms total, one (1) classroom is NC Pre-K. The NC Pre-K classrooms use the Brigance Early Childhood Screens III as their developmental screening tool, and they use the Creative Curriculum for Developmental Continuum for their ongoing instructional assessments. Classrooms use the Creative Curriculum aligned with NC Foundations. I reviewed documentation logs for family engagement and conferences. I monitored the following items today: supervision, staff/child ratio, staff, health, safety, and program records. All three classrooms and the outdoor learning environment were monitored. Program Records: We reviewed all the required records and were in compliance and technical assistance was provided. Inspections: All inspections were monitored, and inspection dates are listed below. •Fire drill was conducted on 1/9/25 and technical assistance was provided. •Emergency drill was conducted on 2/11/25 and technical assistance was provided. •Fire inspection was completed on 9/14/24, please send this to your Child Care Consultant within seven (7) days of a passing inspection. •Playground inspection was completed on 1/8/25 •Sanitation inspection was conducted on 12/6/24 and received a Superior classification. Indoor Learning Environment: I observed children in the indoor learning environment and the following items were posted in the classrooms that were monitored: Daily schedules, activity plans, staff/child ratio worksheets, emergency numbers, emergency procedures, arrival/departure procedures, summary of law and menus. Children in the room that served NC Pre-K aged children were participating in self-choice center time that included water colors, music and movement and sensory play. The children in the rooms that serve preschool age children were also participating in free choice center play including sensory activities, dramatic learning and building. Outdoor Learning Environment: The outdoor learning environments were monitored and in compliance. Staff Records: The staff-training worksheet was completed prior to the visit. There was one (1) substitute staff files to review today. Technical assistance was provided Medication: All emergency and other medications were reviewed today and were in compliance. As a reminder, any medication used in an emergency situation does not need to be in a locked cabinet. Nutrition: The facility was in compliance during today’s visit with Child Care Meal Patterns Requirements. A menu and allergy listing was posted and the options provided for lunch included chicken nuggets, whole wheat rolls, Italian beef sandwiches, steamed broccoli, corn, mixed green salad, berry cups and milk. Weapons: Your facility reported that they were in compliance during today’s visit with Child Care Requirements regarding firearms. Eight(8) violations were observed today and three (3) were corrected during the visit. The violations are as follows: Violation Number Comment Rule 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. Staff member D.G. did not have a record of a TB result in her file or on the off-site verification records. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Staff member D.G's file did not contain the required emergency information form . This is a repeat violation. .0701(a) 1041 Prior to employment a Criminal Background Check was not completed. Staff member D.G. did not begin or complete a criminal back ground check prior to employment. G.S. 110-90.2(b) 1233 Each employee's personnel file did not contain a signed and dated statement that they received a job description and that they have received personnel and operational policies. Staff member D.G's file was not complete and did not have personnel and operational policies reviewed or signed. 10A NCAC 09 .0514(g) 1757 A valid qualification letter was not on file and available to review at the facility. Staff member D.G. did not have a valid qualifying letter on file or to review. G.S. 110-90.2(b) & (d) & .2703(e) 1826 Substitutes and volunteers counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. Staff member D.G's file did not show a review of the Center's EPR plan and was not documented. .0607(g) 1888 On or before the first day of work, the operator did not verify the age of the volunteer and/or substitute provider and/or documentation of date of birth was not maintained in the individual's personnel file. Staff Substitute Member D.G's did not have documentation showing their date of birth on file. .0703(b) 1958 Substitute providers and volunteers did not have a health questionnaire on or before the first day of work and annually thereafter. Staff member D.G's file did not have a current health questionnaire. 10A NCAC 09 .0701(a) The violations not corrected during the visit must be corrected immediately. On or before I must receive a written, dated 2/26/25, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Traci Meyer Carpenter Child Care Consultant PO Box 364 Matthews, NC 28105 OR Traci.meyer@dhhs.nc.gov. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent (75%). Any violation (s) documented may impact the compliance history score. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-four (94%) percent prior to today’s visit. The compliance history could be impacted after today’s visit. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. Rated License: Please reach out to your Childcare Consultant for your Star Rated License Cohort Date for the preparation assessment year and assessment year. Technical Assistance: •Regarding substitute teachers in the classroom. A childcare provider/staff is anyone who has contact with children enrolled in a childcare program, this includes substitute providers/teachers. We reviewed Chapter nine (9) of the NC Childcare Rules about substitute providers with particular emphasis on their qualifications and the time lines required to meet qualifications. We also discussed ideas about off-site verification forms and ways their off-site third (3rd) party Human Resource Department can assist with this information for new hires and substitute providers/staff/teachers. Fire Drills and Emergency drills were conducted in the timelines required, please remember they need to be documented on the document Emergency Drill Log and Report. This can be located on the DCDEE’s website under Provider Documents. •A document entitled Staff Checklist-Substitutes was left with you today, and together we went over what was due before caregivers directly work with enrolled children, and timelines for other training required. •Today we went over the duration of a substitute childcare provider could work in direct care of children before certain training and other documentation was required. We also discussed long-term substitutes, and the requirements and training required. •Emergency medications do not have to be kept in a locked cabinet and as a reminder permission forms are valid for six (6) months. •A qualifying letter must be on file within fifteen (15) days of this visit for staff member D.G. Further violations could result if this is not completed. •G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. o The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. o Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814- 8401 and someone will assist you. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings and violations with you, I encouraged to ask any questions and you did not have any. If you have questions or need further assistance, please contact me at 704-594-0041 or via email at Traci.Meyer@dhhs.nc.gov. Thank you for your assistance during today’s visit. Traci Meyer Carpenter Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: WAXHAW ELEMENTARY Facility ID: 90000441 Consultant: TRACI J. MEYER Operation Type: Center Case Number: Visit Date: 2/13/2025 Number Present: 23 Completed Date: 2/13/2025 Age: From 3 To 5 Total Minutes: 300 Time In: 09:00 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. Upon arrival I was greeted by the front desk team and I shared the reason for the visit. Ms. J. Hinson accompanied me throughout the walk-through of the facility and the outdoor learning environments. Your program currently operates with a Five (5) Star License. The license was posted, with restrictions to meets enhanced ratios minus one per group, meets enhanced spaces, and Certified Developmental Day. The facility is a Certified Developmental Day program and a NC Pre-K site. There are three (3) classrooms total, one (1) classroom is NC Pre-K. The NC Pre-K classrooms use the Brigance Early Childhood Screens III as their developmental screening tool, and they use the Creative Curriculum for Developmental Continuum for their ongoing instructional assessments. Classrooms use the Creative Curriculum aligned with NC Foundations. I reviewed documentation logs for family engagement and conferences. I monitored the following items today: supervision, staff/child ratio, staff, health, safety, and program records. All three classrooms and the outdoor learning environment were monitored. Program Records: We reviewed all the required records and were in compliance and technical assistance was provided. Inspections: All inspections were monitored, and inspection dates are listed below. •Fire drill was conducted on 1/9/25 and technical assistance was provided. •Emergency drill was conducted on 2/11/25 and technical assistance was provided. •Fire inspection was completed on 9/14/24, please send this to your Child Care Consultant within seven (7) days of a passing inspection. •Playground inspection was completed on 1/8/25 •Sanitation inspection was conducted on 12/6/24 and received a Superior classification. Indoor Learning Environment: I observed children in the indoor learning environment and the following items were posted in the classrooms that were monitored: Daily schedules, activity plans, staff/child ratio worksheets, emergency numbers, emergency procedures, arrival/departure procedures, summary of law and menus. Children in the room that served NC Pre-K aged children were participating in self-choice center time that included water colors, music and movement and sensory play. The children in the rooms that serve preschool age children were also participating in free choice center play including sensory activities, dramatic learning and building. Outdoor Learning Environment: The outdoor learning environments were monitored and in compliance. Staff Records: The staff-training worksheet was completed prior to the visit. There was one (1) substitute staff files to review today. Technical assistance was provided Medication: All emergency and other medications were reviewed today and were in compliance. As a reminder, any medication used in an emergency situation does not need to be in a locked cabinet. Nutrition: The facility was in compliance during today’s visit with Child Care Meal Patterns Requirements. A menu and allergy listing was posted and the options provided for lunch included chicken nuggets, whole wheat rolls, Italian beef sandwiches, steamed broccoli, corn, mixed green salad, berry cups and milk. Weapons: Your facility reported that they were in compliance during today’s visit with Child Care Requirements regarding firearms. Eight(8) violations were observed today and three (3) were corrected during the visit. The violations are as follows: Violation Number Comment Rule 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. Staff member D.G. did not have a record of a TB result in her file or on the off-site verification records. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Staff member D.G's file did not contain the required emergency information form . This is a repeat violation. .0701(a) 1041 Prior to employment a Criminal Background Check was not completed. Staff member D.G. did not begin or complete a criminal back ground check prior to employment. G.S. 110-90.2(b) 1233 Each employee's personnel file did not contain a signed and dated statement that they received a job description and that they have received personnel and operational policies. Staff member D.G's file was not complete and did not have personnel and operational policies reviewed or signed. 10A NCAC 09 .0514(g) 1757 A valid qualification letter was not on file and available to review at the facility. Staff member D.G. did not have a valid qualifying letter on file or to review. G.S. 110-90.2(b) & (d) & .2703(e) 1826 Substitutes and volunteers counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. Staff member D.G's file did not show a review of the Center's EPR plan and was not documented. .0607(g) 1888 On or before the first day of work, the operator did not verify the age of the volunteer and/or substitute provider and/or documentation of date of birth was not maintained in the individual's personnel file. Staff Substitute Member D.G's did not have documentation showing their date of birth on file. .0703(b) 1958 Substitute providers and volunteers did not have a health questionnaire on or before the first day of work and annually thereafter. Staff member D.G's file did not have a current health questionnaire. 10A NCAC 09 .0701(a) The violations not corrected during the visit must be corrected immediately. On or before I must receive a written, dated 2/26/25, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Traci Meyer Carpenter Child Care Consultant PO Box 364 Matthews, NC 28105 OR Traci.meyer@dhhs.nc.gov. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent (75%). Any violation (s) documented may impact the compliance history score. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-four (94%) percent prior to today’s visit. The compliance history could be impacted after today’s visit. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. Rated License: Please reach out to your Childcare Consultant for your Star Rated License Cohort Date for the preparation assessment year and assessment year. Technical Assistance: •Regarding substitute teachers in the classroom. A childcare provider/staff is anyone who has contact with children enrolled in a childcare program, this includes substitute providers/teachers. We reviewed Chapter nine (9) of the NC Childcare Rules about substitute providers with particular emphasis on their qualifications and the time lines required to meet qualifications. We also discussed ideas about off-site verification forms and ways their off-site third (3rd) party Human Resource Department can assist with this information for new hires and substitute providers/staff/teachers. Fire Drills and Emergency drills were conducted in the timelines required, please remember they need to be documented on the document Emergency Drill Log and Report. This can be located on the DCDEE’s website under Provider Documents. •A document entitled Staff Checklist-Substitutes was left with you today, and together we went over what was due before caregivers directly work with enrolled children, and timelines for other training required. •Today we went over the duration of a substitute childcare provider could work in direct care of children before certain training and other documentation was required. We also discussed long-term substitutes, and the requirements and training required. •Emergency medications do not have to be kept in a locked cabinet and as a reminder permission forms are valid for six (6) months. •A qualifying letter must be on file within fifteen (15) days of this visit for staff member D.G. Further violations could result if this is not completed. •G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. o The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. o Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814- 8401 and someone will assist you. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings and violations with you, I encouraged to ask any questions and you did not have any. If you have questions or need further assistance, please contact me at 704-594-0041 or via email at Traci.Meyer@dhhs.nc.gov. Thank you for your assistance during today’s visit. Traci Meyer Carpenter Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: WAXHAW ELEMENTARY Facility ID: 90000441 Consultant: TRACI J. MEYER Operation Type: Center Case Number: Visit Date: 2/13/2025 Number Present: 23 Completed Date: 2/13/2025 Age: From 3 To 5 Total Minutes: 300 Time In: 09:00 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. Upon arrival I was greeted by the front desk team and I shared the reason for the visit. Ms. J. Hinson accompanied me throughout the walk-through of the facility and the outdoor learning environments. Your program currently operates with a Five (5) Star License. The license was posted, with restrictions to meets enhanced ratios minus one per group, meets enhanced spaces, and Certified Developmental Day. The facility is a Certified Developmental Day program and a NC Pre-K site. There are three (3) classrooms total, one (1) classroom is NC Pre-K. The NC Pre-K classrooms use the Brigance Early Childhood Screens III as their developmental screening tool, and they use the Creative Curriculum for Developmental Continuum for their ongoing instructional assessments. Classrooms use the Creative Curriculum aligned with NC Foundations. I reviewed documentation logs for family engagement and conferences. I monitored the following items today: supervision, staff/child ratio, staff, health, safety, and program records. All three classrooms and the outdoor learning environment were monitored. Program Records: We reviewed all the required records and were in compliance and technical assistance was provided. Inspections: All inspections were monitored, and inspection dates are listed below. •Fire drill was conducted on 1/9/25 and technical assistance was provided. •Emergency drill was conducted on 2/11/25 and technical assistance was provided. •Fire inspection was completed on 9/14/24, please send this to your Child Care Consultant within seven (7) days of a passing inspection. •Playground inspection was completed on 1/8/25 •Sanitation inspection was conducted on 12/6/24 and received a Superior classification. Indoor Learning Environment: I observed children in the indoor learning environment and the following items were posted in the classrooms that were monitored: Daily schedules, activity plans, staff/child ratio worksheets, emergency numbers, emergency procedures, arrival/departure procedures, summary of law and menus. Children in the room that served NC Pre-K aged children were participating in self-choice center time that included water colors, music and movement and sensory play. The children in the rooms that serve preschool age children were also participating in free choice center play including sensory activities, dramatic learning and building. Outdoor Learning Environment: The outdoor learning environments were monitored and in compliance. Staff Records: The staff-training worksheet was completed prior to the visit. There was one (1) substitute staff files to review today. Technical assistance was provided Medication: All emergency and other medications were reviewed today and were in compliance. As a reminder, any medication used in an emergency situation does not need to be in a locked cabinet. Nutrition: The facility was in compliance during today’s visit with Child Care Meal Patterns Requirements. A menu and allergy listing was posted and the options provided for lunch included chicken nuggets, whole wheat rolls, Italian beef sandwiches, steamed broccoli, corn, mixed green salad, berry cups and milk. Weapons: Your facility reported that they were in compliance during today’s visit with Child Care Requirements regarding firearms. Eight(8) violations were observed today and three (3) were corrected during the visit. The violations are as follows: Violation Number Comment Rule 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. Staff member D.G. did not have a record of a TB result in her file or on the off-site verification records. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Staff member D.G's file did not contain the required emergency information form . This is a repeat violation. .0701(a) 1041 Prior to employment a Criminal Background Check was not completed. Staff member D.G. did not begin or complete a criminal back ground check prior to employment. G.S. 110-90.2(b) 1233 Each employee's personnel file did not contain a signed and dated statement that they received a job description and that they have received personnel and operational policies. Staff member D.G's file was not complete and did not have personnel and operational policies reviewed or signed. 10A NCAC 09 .0514(g) 1757 A valid qualification letter was not on file and available to review at the facility. Staff member D.G. did not have a valid qualifying letter on file or to review. G.S. 110-90.2(b) & (d) & .2703(e) 1826 Substitutes and volunteers counted in ratio were not informed of the center's EPR Plan and its location. Documentation of this notice was not maintained on file or in a file designated for emergency preparedness and response plan documents. Staff member D.G's file did not show a review of the Center's EPR plan and was not documented. .0607(g) 1888 On or before the first day of work, the operator did not verify the age of the volunteer and/or substitute provider and/or documentation of date of birth was not maintained in the individual's personnel file. Staff Substitute Member D.G's did not have documentation showing their date of birth on file. .0703(b) 1958 Substitute providers and volunteers did not have a health questionnaire on or before the first day of work and annually thereafter. Staff member D.G's file did not have a current health questionnaire. 10A NCAC 09 .0701(a) The violations not corrected during the visit must be corrected immediately. On or before I must receive a written, dated 2/26/25, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Traci Meyer Carpenter Child Care Consultant PO Box 364 Matthews, NC 28105 OR Traci.meyer@dhhs.nc.gov. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent (75%). Any violation (s) documented may impact the compliance history score. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-four (94%) percent prior to today’s visit. The compliance history could be impacted after today’s visit. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. Rated License: Please reach out to your Childcare Consultant for your Star Rated License Cohort Date for the preparation assessment year and assessment year. Technical Assistance: •Regarding substitute teachers in the classroom. A childcare provider/staff is anyone who has contact with children enrolled in a childcare program, this includes substitute providers/teachers. We reviewed Chapter nine (9) of the NC Childcare Rules about substitute providers with particular emphasis on their qualifications and the time lines required to meet qualifications. We also discussed ideas about off-site verification forms and ways their off-site third (3rd) party Human Resource Department can assist with this information for new hires and substitute providers/staff/teachers. Fire Drills and Emergency drills were conducted in the timelines required, please remember they need to be documented on the document Emergency Drill Log and Report. This can be located on the DCDEE’s website under Provider Documents. •A document entitled Staff Checklist-Substitutes was left with you today, and together we went over what was due before caregivers directly work with enrolled children, and timelines for other training required. •Today we went over the duration of a substitute childcare provider could work in direct care of children before certain training and other documentation was required. We also discussed long-term substitutes, and the requirements and training required. •Emergency medications do not have to be kept in a locked cabinet and as a reminder permission forms are valid for six (6) months. •A qualifying letter must be on file within fifteen (15) days of this visit for staff member D.G. Further violations could result if this is not completed. •G.S. 110-90.2 & .2703(r) child care operators are to notify the Division of any new child care providers working who were hired or moved into the child care facility within five business days. o The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. o Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS in an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814- 8401 and someone will assist you. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings and violations with you, I encouraged to ask any questions and you did not have any. If you have questions or need further assistance, please contact me at 704-594-0041 or via email at Traci.Meyer@dhhs.nc.gov. Thank you for your assistance during today’s visit. Traci Meyer Carpenter Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: WAXHAW ELEMENTARY Facility ID: 90000441 Consultant: TRACI J. MEYER Operation Type: Center Case Number: Visit Date: 9/4/2024 Number Present: 10 Completed Date: 9/4/2024 Age: From 3 To 4 Total Minutes: 200 Time In: 08:40 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an unannounced annual compliance visit. Upon arrival I was greeted by the front reception area staff, and I shared the reason for the visit. Ms. J. Hinson accompanied me throughout the walk-through of the facility and the outdoor learning environments. Your program currently operates with a Five (5) Star License. The license was posted, with restrictions to first shift (1st) care, enhanced ratios and space, meets enhanced ratios minus one and certified Developmental Day. Ownership: The facility is owned by the Union County Public School System. If any changes to the ownership need to be made, you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. I used the Child Care Center Item Number Listing as a basic monitoring tool to assess compliance with all applicable childcare requirements pertinent to this facility and the Annual Compliance Monitoring Checklist for Child Care Centers. The facility is a Certified Developmental Day program and a NC Pre-K site. There are three (3) classrooms total, one (1)classroom is classified as NC Pre-K and two (2) classrooms are classified as Developmental Day. The Developmental Day classroom uses the child’s IEP (Individualized Education Plan) as their developmental screening tool, and they use the Creative Curriculum for Developmental Continuum for their ongoing instructional assessments. The NC Pre K classrooms use the Brigance Assessment assessment as their screening tool. Classrooms use the Creative Curriculum aligned with NC Foundations. I reviewed documentation logs for family engagement and conferences. At this time, it was within the first full week of the 2024-2025 school year and family visits and conferences have been completed for all families enrolled. The facility also hosted an open house night and attendance was verified through the sign in sheet. I monitored the following items today: supervision, staff/child ratio, staff, health, safety, and program records. All three (3) classrooms, the food preparation area and outdoor learning environment were observed. Program Records: We reviewed all the required records and were in compliance. The fire inspection will be due before September 14th of 2024. Please make sure this is completed, and correct passing documentation is sent to your Child Care Consultant within seven (7) days. Inspections: All inspections were monitored, and inspection dates are listed below. •Fire drill was conducted on 8/30/24. •Emergency drill was conducted on 8/29/24. •Fire inspection was completed on 9/14/23. •Playground inspection was completed on 8/28/24. •Sanitation inspection was conducted on 5/23/24 and received a Superior classification. •The EPR was reviewed August 19th, 2024 and was current and up to date. •As of the date of my visit, no incident had occurred but the log and forms were in place. Indoor Learning Environment: I observed children in the indoor learning environment and the following items were posted in the classrooms that were monitored: Daily schedules, activity plans, staff/child ratio worksheets, emergency numbers, emergency procedures, arrival/departure procedures, summary of law and menus. The children in the rooms serving children ages three (3) to four (4) and are classified as the Developmental Day had a staggered entry and one half of the children enrolled were present. They were participating in teacher -led free choice activities and basic self-help care. The children in the room that served children classified as NC Pre K Program were participating in child-directed free choice activities such as imaginative play and manipulatives. They were also transitioning for outdoor learning time. This was the first (1st) full week of school and the teachers were utilizing a staggered entry method. As the children become more comfortable with the classroom procedures, the teachers will begin to introduce more substantial amounts of learning toys and supplies. We also discussed “screen time” as part of their lessons. Outdoor Learning Environment: The outdoor learning environments were monitored and in compliance. If there are any protruding pipes in the playground area, please make sure they are properly marked to avoid a tripping hazard. For the height of the chains on the swings, please refer to your manufactures instructions and the North Carolina Rated License Project website has numerous videos and handouts on age-appropriate heights of swings based on the child’s developmental needs. Staff Records: The staff-training worksheet was completed prior to the visit. There were one (1) new staff files to review today, and one (1) existing staff file. Please refer to the staff/training worksheet to review which files were monitored. Off site verification forms were reviewed in addition to forms needed to be housed on site. Children’s Records: There are thirty-five (35) children enrolled in this center. There were twenty (20) in attendance today. Four (4) children’s files were reviewed today, please refer to the children’s worksheet to review which files was monitored. Medication: At this time, the teacher’s reported no child currently in attendance has emergency medication. They are aware of a child who is enrolling and uses emergency medication. I reminded them of the rules and guidance surrounding emergency medication. Nutrition: The facility was in compliance during today’s visit with Child Care Meal Patterns Requirements. When applicable the nutrition opt out forms were signed and current. An allergy list was posted in each room where it was applicable and in the food preparation area. The menu was posted and lunch consisted of spaghetti and meat balls, garlic bread, whole wheat bread, succotash, Italian broccoli, salad, cantaloupe, fresh fruit and a selection of dairy and nondairy milk. Weapons. The facility reported that they were in compliance during today’s visit with Child Care Requirements regarding firearms. Transportation: The facility reported they do not provide transportation. One violation was observed today and it was corrected during the visit. The violation is as follows. Violation Number Comment Rule 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Staff members D.G. and R.M. did not have their emergency information forms filled out or in their personal files. .0701(a) Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent (75%). Any violation (s) documented may impact the compliance history score. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-one percent (91%) prior to today’s visit. The compliance history could be impacted after today’s visit. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. Rated License: •Hold Harmless has been extended until the new QRIS is implemented (SB 425). Providers in Cohort #1 (number one) are not required to go any further with a rated license assessment unless they want to, and providers in Cohort #2 (number two) do not need to start their preparation year unless they want to. Upon request, a childcare facility may be awarded a star-rated license based on accreditation from a national childhood education accreditation organization provided the facility maintains its accreditation and remains in good standing. •Use this time for staff to update their information in the WORKS database. For more information, please go to https://ncchildcare.ncdhhs.gov/Services/DCDEE-WORKS. Have all staff update their education including certifications. Technical Assistance: •The Smart Start Resource Center (SSRC) is funded by and in partnership with the Alliance for Children and is hosted by South Piedmont Community College. The SSRC offers a variety of materials to support children ages 0-5 in their learning and development. The SSRC is a lending library of more than 5,000 resources with a delivery service. If you are interested you can reach the SSRC via email at smartstartresourcecenter@gmail.com or by phone at 704-290-5894. •Rule 15A NCAC 18A .2816 requires currently operating child care centers to test water initially and every three years. Family child care homes are required to test water for lead once. o DCDEE encourages you to utilize the Clean Classrooms for Children’s program. You can take the pre-enrollment webinars which is available at www.cleanwaterforUSkids.org/carolina then enroll – At www.cleanwaterforUSkids.org/carolina completing the enrollment surveys for three program sections: 1) lead in water, 2) lead-based paint, and 3) asbestos. Keep mindful that once you evaluate potential hazards and receive results if there are recommendations and/or water mitigation support is needed they will provide direction in how to mitigate and ways to fund said mitigation. •Continue to utilize the support staff in the areas of speech and language and occupational therapy. Make sure you are documenting identified solutions or attempts that did not work for children with challenging needs. The idea behind this concept is to compare different techniques and success with concerns or challenges in the classroom. •As the Principal learns more about DCDEE laws, regulations and expectations-feel free to reach out with questions or concerns. •Please review the off - site record verification forms making sure forms needed on site are present and properly filled out. Also make sure that orientation training is properly documented on the DCDEE orientation form. •It might be helpful for the K-5 teachers to inform the Pre K staff when they are testing and the location of the testing to assist with noise control in the hallways while transitioning to outdoor learning time. •Please reach out to the school maintenance team for swing height adjustment and adding a protective mat under one of the open swings. •While the EMC has been updated, please place an updated copy in each of the rooms. Overall, the facility, new Principal and Program Coordinator are working well together and vast improvements have been made. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings and violations with you and I encouraged to ask any questions and you did not have any. If you have questions or need further assistance, please contact me at 704-594-0041 or via email at Traci.Meyer@dhhs.nc.gov. Thank you for your assistance during today’s visit. Traci Meyer Carpenter Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0701 · Violation

Name of Operation: WAXHAW ELEMENTARY Facility ID: 90000441 Consultant: TRACI J. MEYER Operation Type: Center Case Number: Visit Date: 2/1/2024 Number Present: 24 Completed Date: 2/1/2024 Age: From 3 To 5 Total Minutes: 145 Time In: 08:20 AM Time Out: 10:45 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. Upon arrival I was greeted by the front desk staff and I shared the reason for the visit. Ms. Jennifer Hinson assisted me with today’s visit. Your program currently operates with a Five Star License effective 12/11/2019. The license was posted, with restrictions to: first shift care only, meets enhanced ratios, meets enhance space, certified Developmental Day, and meets enhanced ratios minus one. I monitored the following items today: supervision, staff/child ratio, space capacity, licensed spaces, staff and health, safety, and program records. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety percent (90%) percent as of 2/1/2024. Ownership: The facility owner is The Union County Board of Education which is current and active. If any changes to the ownership need to be made, you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. The following items were monitored: Licensing Posted, Permit Restrictions, Staff/Child Ratio, Supervision, Specialized Trainings, Emergency Medical Care Plan, Storage of Hazardous Substances and Storage of Medication, Program Records, and General Safety. Fire and Sanitation Inspections have not occurred since the last visit and remain current. The following items above were found in compliance and dates are listed below. •Last fire drill was conducted on 1/8/2024. •Last Shelter in Place/Lockdown Drill was conducted 1/24/2024. •Last Playground Inspection was conducted on 1/31/2024. The children were observed, the children were finishing breakfast that consisted of the choice of French toast sticks or cereal, fruit and milk. The children were participating creative free play, teacher directed welcome circle time, center choice and teacher led art activities. Program Records: We reviewed all the required records and they were in compliance. Staff Records: The staff-training worksheets were not completed before the visit. As a courtesy to Ms. Hinson, a new training sheet was started and documentation was entered. There were two (2) new staff files to monitor. I encouraged Ms. Hinson to work on maintaining accurate records, using the start of employment date correctly and filling out the staff-training worksheet prior to the next visit. There were several violations noted associated with these records. Medication: There was no medication on site to monitor including emergency medications. Weapons: Today you reported that your facility was in compliance with childcare requirements regarding firearms. Transportation: Transportation is not provided. Six (6) violations were observed today. The violations are as follows: Violation Number Comment Rule 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. D.G. and R.M. did not have a medical report on file or in the off-site staff verification forms. 10A NCAC 09 .0701(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. R.M. and D.G did not have proof of TB test or screening on file or on an off site staff records verification form. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. D.G. did not have an annual health questionnaire on file or an off-site staff verification documentation. .0701(a) 1757 A valid qualification letter was not on file and available to review at the facility. Staff member D.G. did not have a qualification on file, but it was in the system for review. G.S. 110-90.2(b) & (d) & .2703(e) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. Staff member R.M did not have a medical file maintained separately. .0701(d) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Staff member D.G. did not have the recognizing and responding suspicions of child maltreatment training form in their file or on an off-site staff records verification documentation. .1102(g) On or before 02/14/2024 I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Traci Meyer Carpenter Child Care Consultant PO Box 364 Matthews, NC 28105 OR Traci.Meyer@dhhs.nc.gov Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent (75%). Any violation (s) documented may impact the compliance history score. The center's compliance history was reviewed with the operator. The compliance history could be impacted after today’s visit. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. Rated License •Waxhaw Elementary is in cohort number two (#2) , with the preparation year from July 1st 2024 to June 30th 2025 ,and the assessment year for July 1st , 2025 to June 30th , 2026. Please let the Child Care Consultant aware of when and if you are ready to begin the Star Rated License process within the cohort timeline. Technical Assistance •There is a new Summary of the Law on the DCDEE website that should be posted on the information board, it is dated September 2023. •There are new NC Sanitation Laws that have been implemented, please reach out if you have any questions. •Reach out to your local CCRI and Partnership for Children for assistance with the Rated License process. •The Smart Start Resource Center (SSRC) is funded by and in partnership with the Alliance for Children and is hosted by South Piedmont Community College. The SSRC offers a variety of materials to support children ages 0-5 in their learning and development. The SSRC is a lending library of more than 5,000 resources with a delivery service. If you are interested you can reach the SSRC via email at smartstartresourcecenter@gmail.com or by phone at 704-290-5894 •Screen time is allowed in the classrooms provided it is monitored or is included in the activity plan. The rule sates no more than thirty (30) minutes a day and no more than two and one half hours per week (2.5). We talked about how to add this to the activity plan and when using technology for children who require visual cues for daily instruction when and if they continue to use technology. The law is posted below for your reference. NCAC 09 .0510 ACTIVITY AREAS (d) When preschool children three years old and older are in care the following shall apply: (2) when screen time is provided on any electronic media device with a visual display, it shall (A) offered to stimulate a developmental domain in accordance with the North Carolina Foundations for Early Learning and Development as referenced in Rule .0508 of this Section; (B) limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and (C) documented on a cumulative log or the activity plan that shall be available for review by the Division. •We did discuss children in the NC Pre-K classroom who have been absent for three (3) or more days and all required follow up steps were done correctly. We jointly reviewed the visit summary and documentation of my findings and violations with you, Ms. Hinson, I encouraged you to ask any questions and you stated that you had none. Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov to get the latest updates. If you have questions or need further assistance, please contact me at 704-594-0041 or via email at Traci.Meyer@dhhs.nc.gov . Thank you for your assistance during today’s visit. Traci Meyer Carpenter If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

G.S. 110-90 · Violation

Name of Operation: WAXHAW ELEMENTARY Facility ID: 90000441 Consultant: TRACI J. MEYER Operation Type: Center Case Number: Visit Date: 2/1/2024 Number Present: 24 Completed Date: 2/1/2024 Age: From 3 To 5 Total Minutes: 145 Time In: 08:20 AM Time Out: 10:45 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. Upon arrival I was greeted by the front desk staff and I shared the reason for the visit. Ms. Jennifer Hinson assisted me with today’s visit. Your program currently operates with a Five Star License effective 12/11/2019. The license was posted, with restrictions to: first shift care only, meets enhanced ratios, meets enhance space, certified Developmental Day, and meets enhanced ratios minus one. I monitored the following items today: supervision, staff/child ratio, space capacity, licensed spaces, staff and health, safety, and program records. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety percent (90%) percent as of 2/1/2024. Ownership: The facility owner is The Union County Board of Education which is current and active. If any changes to the ownership need to be made, you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. The following items were monitored: Licensing Posted, Permit Restrictions, Staff/Child Ratio, Supervision, Specialized Trainings, Emergency Medical Care Plan, Storage of Hazardous Substances and Storage of Medication, Program Records, and General Safety. Fire and Sanitation Inspections have not occurred since the last visit and remain current. The following items above were found in compliance and dates are listed below. •Last fire drill was conducted on 1/8/2024. •Last Shelter in Place/Lockdown Drill was conducted 1/24/2024. •Last Playground Inspection was conducted on 1/31/2024. The children were observed, the children were finishing breakfast that consisted of the choice of French toast sticks or cereal, fruit and milk. The children were participating creative free play, teacher directed welcome circle time, center choice and teacher led art activities. Program Records: We reviewed all the required records and they were in compliance. Staff Records: The staff-training worksheets were not completed before the visit. As a courtesy to Ms. Hinson, a new training sheet was started and documentation was entered. There were two (2) new staff files to monitor. I encouraged Ms. Hinson to work on maintaining accurate records, using the start of employment date correctly and filling out the staff-training worksheet prior to the next visit. There were several violations noted associated with these records. Medication: There was no medication on site to monitor including emergency medications. Weapons: Today you reported that your facility was in compliance with childcare requirements regarding firearms. Transportation: Transportation is not provided. Six (6) violations were observed today. The violations are as follows: Violation Number Comment Rule 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. D.G. and R.M. did not have a medical report on file or in the off-site staff verification forms. 10A NCAC 09 .0701(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. R.M. and D.G did not have proof of TB test or screening on file or on an off site staff records verification form. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. D.G. did not have an annual health questionnaire on file or an off-site staff verification documentation. .0701(a) 1757 A valid qualification letter was not on file and available to review at the facility. Staff member D.G. did not have a qualification on file, but it was in the system for review. G.S. 110-90.2(b) & (d) & .2703(e) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. Staff member R.M did not have a medical file maintained separately. .0701(d) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Staff member D.G. did not have the recognizing and responding suspicions of child maltreatment training form in their file or on an off-site staff records verification documentation. .1102(g) On or before 02/14/2024 I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Traci Meyer Carpenter Child Care Consultant PO Box 364 Matthews, NC 28105 OR Traci.Meyer@dhhs.nc.gov Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent (75%). Any violation (s) documented may impact the compliance history score. The center's compliance history was reviewed with the operator. The compliance history could be impacted after today’s visit. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. Rated License •Waxhaw Elementary is in cohort number two (#2) , with the preparation year from July 1st 2024 to June 30th 2025 ,and the assessment year for July 1st , 2025 to June 30th , 2026. Please let the Child Care Consultant aware of when and if you are ready to begin the Star Rated License process within the cohort timeline. Technical Assistance •There is a new Summary of the Law on the DCDEE website that should be posted on the information board, it is dated September 2023. •There are new NC Sanitation Laws that have been implemented, please reach out if you have any questions. •Reach out to your local CCRI and Partnership for Children for assistance with the Rated License process. •The Smart Start Resource Center (SSRC) is funded by and in partnership with the Alliance for Children and is hosted by South Piedmont Community College. The SSRC offers a variety of materials to support children ages 0-5 in their learning and development. The SSRC is a lending library of more than 5,000 resources with a delivery service. If you are interested you can reach the SSRC via email at smartstartresourcecenter@gmail.com or by phone at 704-290-5894 •Screen time is allowed in the classrooms provided it is monitored or is included in the activity plan. The rule sates no more than thirty (30) minutes a day and no more than two and one half hours per week (2.5). We talked about how to add this to the activity plan and when using technology for children who require visual cues for daily instruction when and if they continue to use technology. The law is posted below for your reference. NCAC 09 .0510 ACTIVITY AREAS (d) When preschool children three years old and older are in care the following shall apply: (2) when screen time is provided on any electronic media device with a visual display, it shall (A) offered to stimulate a developmental domain in accordance with the North Carolina Foundations for Early Learning and Development as referenced in Rule .0508 of this Section; (B) limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and (C) documented on a cumulative log or the activity plan that shall be available for review by the Division. •We did discuss children in the NC Pre-K classroom who have been absent for three (3) or more days and all required follow up steps were done correctly. We jointly reviewed the visit summary and documentation of my findings and violations with you, Ms. Hinson, I encouraged you to ask any questions and you stated that you had none. Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov to get the latest updates. If you have questions or need further assistance, please contact me at 704-594-0041 or via email at Traci.Meyer@dhhs.nc.gov . Thank you for your assistance during today’s visit. Traci Meyer Carpenter If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: WAXHAW ELEMENTARY Facility ID: 90000441 Consultant: TRACI J. MEYER Operation Type: Center Case Number: Visit Date: 2/1/2024 Number Present: 24 Completed Date: 2/1/2024 Age: From 3 To 5 Total Minutes: 145 Time In: 08:20 AM Time Out: 10:45 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. Upon arrival I was greeted by the front desk staff and I shared the reason for the visit. Ms. Jennifer Hinson assisted me with today’s visit. Your program currently operates with a Five Star License effective 12/11/2019. The license was posted, with restrictions to: first shift care only, meets enhanced ratios, meets enhance space, certified Developmental Day, and meets enhanced ratios minus one. I monitored the following items today: supervision, staff/child ratio, space capacity, licensed spaces, staff and health, safety, and program records. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety percent (90%) percent as of 2/1/2024. Ownership: The facility owner is The Union County Board of Education which is current and active. If any changes to the ownership need to be made, you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. The following items were monitored: Licensing Posted, Permit Restrictions, Staff/Child Ratio, Supervision, Specialized Trainings, Emergency Medical Care Plan, Storage of Hazardous Substances and Storage of Medication, Program Records, and General Safety. Fire and Sanitation Inspections have not occurred since the last visit and remain current. The following items above were found in compliance and dates are listed below. •Last fire drill was conducted on 1/8/2024. •Last Shelter in Place/Lockdown Drill was conducted 1/24/2024. •Last Playground Inspection was conducted on 1/31/2024. The children were observed, the children were finishing breakfast that consisted of the choice of French toast sticks or cereal, fruit and milk. The children were participating creative free play, teacher directed welcome circle time, center choice and teacher led art activities. Program Records: We reviewed all the required records and they were in compliance. Staff Records: The staff-training worksheets were not completed before the visit. As a courtesy to Ms. Hinson, a new training sheet was started and documentation was entered. There were two (2) new staff files to monitor. I encouraged Ms. Hinson to work on maintaining accurate records, using the start of employment date correctly and filling out the staff-training worksheet prior to the next visit. There were several violations noted associated with these records. Medication: There was no medication on site to monitor including emergency medications. Weapons: Today you reported that your facility was in compliance with childcare requirements regarding firearms. Transportation: Transportation is not provided. Six (6) violations were observed today. The violations are as follows: Violation Number Comment Rule 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. D.G. and R.M. did not have a medical report on file or in the off-site staff verification forms. 10A NCAC 09 .0701(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. R.M. and D.G did not have proof of TB test or screening on file or on an off site staff records verification form. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. D.G. did not have an annual health questionnaire on file or an off-site staff verification documentation. .0701(a) 1757 A valid qualification letter was not on file and available to review at the facility. Staff member D.G. did not have a qualification on file, but it was in the system for review. G.S. 110-90.2(b) & (d) & .2703(e) 1890 Each staff member did not have the required medical report, proof of tuberculosis test or screening and/or completed health questionnaire in a medical file, maintained separately from the staff member's individual personnel file. Staff member R.M did not have a medical file maintained separately. .0701(d) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Staff member D.G. did not have the recognizing and responding suspicions of child maltreatment training form in their file or on an off-site staff records verification documentation. .1102(g) On or before 02/14/2024 I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Traci Meyer Carpenter Child Care Consultant PO Box 364 Matthews, NC 28105 OR Traci.Meyer@dhhs.nc.gov Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent (75%). Any violation (s) documented may impact the compliance history score. The center's compliance history was reviewed with the operator. The compliance history could be impacted after today’s visit. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. Rated License •Waxhaw Elementary is in cohort number two (#2) , with the preparation year from July 1st 2024 to June 30th 2025 ,and the assessment year for July 1st , 2025 to June 30th , 2026. Please let the Child Care Consultant aware of when and if you are ready to begin the Star Rated License process within the cohort timeline. Technical Assistance •There is a new Summary of the Law on the DCDEE website that should be posted on the information board, it is dated September 2023. •There are new NC Sanitation Laws that have been implemented, please reach out if you have any questions. •Reach out to your local CCRI and Partnership for Children for assistance with the Rated License process. •The Smart Start Resource Center (SSRC) is funded by and in partnership with the Alliance for Children and is hosted by South Piedmont Community College. The SSRC offers a variety of materials to support children ages 0-5 in their learning and development. The SSRC is a lending library of more than 5,000 resources with a delivery service. If you are interested you can reach the SSRC via email at smartstartresourcecenter@gmail.com or by phone at 704-290-5894 •Screen time is allowed in the classrooms provided it is monitored or is included in the activity plan. The rule sates no more than thirty (30) minutes a day and no more than two and one half hours per week (2.5). We talked about how to add this to the activity plan and when using technology for children who require visual cues for daily instruction when and if they continue to use technology. The law is posted below for your reference. NCAC 09 .0510 ACTIVITY AREAS (d) When preschool children three years old and older are in care the following shall apply: (2) when screen time is provided on any electronic media device with a visual display, it shall (A) offered to stimulate a developmental domain in accordance with the North Carolina Foundations for Early Learning and Development as referenced in Rule .0508 of this Section; (B) limited to 30 minutes per day and no more than a total of two and a half hours per week, per child; and (C) documented on a cumulative log or the activity plan that shall be available for review by the Division. •We did discuss children in the NC Pre-K classroom who have been absent for three (3) or more days and all required follow up steps were done correctly. We jointly reviewed the visit summary and documentation of my findings and violations with you, Ms. Hinson, I encouraged you to ask any questions and you stated that you had none. Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov to get the latest updates. If you have questions or need further assistance, please contact me at 704-594-0041 or via email at Traci.Meyer@dhhs.nc.gov . Thank you for your assistance during today’s visit. Traci Meyer Carpenter If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .0304 · Violation

Name of Operation: WAXHAW ELEMENTARY Facility ID: 90000441 Consultant: KATHY WILLIS Operation Type: Center Case Number: Visit Date: 9/7/2023 Number Present: 28 Completed Date: 9/7/2023 Age: From 3 To 4 Total Minutes: 120 Time In: 12:00 PM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of my Annual Compliance unannounced visit was to monitor for compliance with applicable childcare requirements. Traci Meyer Carpenter, Child Care Consultant assisted me on today’s visit. Upon arrival we introduced ourselves to the office staff and went to the three licensed classrooms. Jennifer Hinson assisted us during today’s visit. We used the Child Care Center Item Number Listing (DCD 0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility and the Annual Compliance Monitoring Checklist for Child Care Centers. Ownership: The facility owner is Union County Public Schools. If any changes to the ownership need to be made, you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. Inspections: The sanitation inspections was completed within the required time frames. The school fire inspection for Union County School was obtained. This form is not the designated form for Child Care and had four areas where they failed their inspection dated on 03/13/2023. Contact was made to Assistant Fire Marshall John Helms and asked if he could provide a document that all areas have passed or complete the designated form for Child Care. He stated that since the child care rooms were not notated the only item that would affect the facility, and would still mean that they failed was the Boiler Room Certification that was expired. This inspection was six months old and this correction had not been made. Therefore, due to the non-compliance issue there is no approved fire inspection for the facility. We reminded all parties that completing the DCDEE Fire Inspection form may be best practice so non-licensed space cannot negatively effect the inspection. You must have an approved fire inspection by no later than 09/21/2023 All staff were working with the children therefore we went from room to room introducing myself to each staff person as we conducted our walk-through of the facility and the outdoor learning environment. Indoor Learning Environment: Upon arrival, the NC PRE K and Developmental Day staff/child ratios were observed and were in compliance in all classrooms. Of the three (3) classrooms, all were being used. Children were observed participating resting, participating in a fire drill and preparing for dismissal. There were limited materials and although the program staggers in the materials to teach the children how to be responsible for their materials minimum standards must be maintained at all time. In Space #2 and #3 there were not substantial materials for 3 children to participate in an activity or for 3 children to participate in different activities in Art and Creative Dramatics in Space #3 and in Art in Space #2. This is a repeat violation. Outdoor Learning Environment: The outdoor learning environment had one area for preschool children. It has climbing materials and appropriate surfacing and fall zones, one type of surfacing, portable active play materials were located in the shed and used regularly. We discussed surfacing under the swings and under the semi-spiral slide which did not meet the requirements for safety. This is a repeat violation. There were also small tree shoots coming up through the surfacing material which will affect rating of appropriate surfacing as the roots will impact the ability for the surfacing to meet the requirements of protective surfacing. This will need to be removed. Transportation: Jennifer Hinson stated that currently they do not currently provide transportation. I explained that if they do wish to provide transportation in the future, they must contact me in order to have the vehicle monitored and as a courtesy have a review of the Child Care Transportation requirements. She explained that arrival and departure is located in the bus lot, once the buses has left. The staff take the children to the classroom. Staff Records: The Staff and Training Worksheets were not updated therefore we used the previous year’s form, and the new staff were added on an additional form. All staff files were monitored. Violations were cited. No substitute files were available for review. During today's visit the Staff Verification form for Off Site Records completed and signed by the Administrator regarding doucments being kept at Human Resources. Criminal Background Checks: The Current Administrator is the Principal, Ernest Marcello, and today we reviewed the requirements, as we did 02/02/23 in where staff did not have a criminal qualifying letter on file or completed. I explained that this is a repeated violation and occurred on 09/14/2022 and 02/02/23. This will make the 3rd visit that this violation has been cited. He stated that he depended on Human Resources to ensure that the staff have the required documentation in order to be a substitute. We discussed at the 02/02/2023 that the employee must have their name listed on the Staff Verification Form or that they must have the documents on site if it is not. there was no Verification Form that included the two substitutes for today, Sunny Morris and Margarita Chabarri, neither of whom completed the Criminal Background Check from the Division of Child Development. Children Records: All files were counted with and a random sample of files were selected to review. The children’s application, Medical, Immunizations, Hearing screenings, Dental screenings, Vision screenings, discipline policy acknowledgements, permission to play outside the fenced in areas and shaken baby and traumatic head injury policy, no smoking/tobacco policy and summary of the law receipt acknowledgements were reviewed. We discussed that the children who are being served by the NC PRE K services have to have the screening within the required time frames. NC PRE K requirements were monitored in Space # 3 as well as the Exceptional Children’s classrooms, Space #1 and Space #2; including but not seclusive to the following: -Attendance: Ms. Hinson reported that they reach out the families and to check on the status of the children if they are out sick within the required time frame. -Ratios reviewed: Class (1:9) with max class size in Space #1 EC -18 and the class has 10 children enrolled and 3 staff, Space #2 (EC) has 5 students enrolled and 3 staff and Space # 3 (NCPRE K) has 18 children enrolled and 3 staff. -Developmental Screening (90 days after /6 months prior) use the Brigance for NC PRE K and Peer Pal children, a program designed to allow typically developing children to be enrolled in the classroom to promote an inclusive setting with the outcome of scaffolding learning and development. The EC students they come in with IEP’s and then a plan is created to work on their goals. -Family Engagement (HV, conferences) activities include an open house, home visit (some virtual and some in person),and have two celebrations a year allowing parents to come in and join the classroom. -Approved Curricula being used in Creative Curriculum. This meets the foundations for Early Learning & Development and ensure that all domains of learning are being served. -The Formative Assessments completed include anecdotal notes and measurable data notes. They also use Teaching Strategies Gold. -We discussed the Site Monitoring Tool and I observed the tool which was completed less one year prior. Program Records: I reviewed all the required records. I observed the Summary of the Child Care Law poster (the updated summary dated January 2021), Monthly Fire Drill Log & Quarterly Shelter-in-place/Lock down drill Log, Safe Pick-up, and Delivery Procedures that are the same as what is in the facility handbook, Emergency Medical Care Plan (with all staff listed who preform listed duties), Emergency Phone Numbers (recommended – by telephone) Weekly menu for meals and snacks posted where it can be seen by parents and food preparation staff, Tobacco Free Environment/Campus restriction poster/sticker posted at main entrance. We reviewed the correct way to complete a Fire Inspection form and the Safety drills section. Nutrition: The facility was in compliance during today’s visit with Child Care Meal Patterns Requirements. We discussed milk substitutes and discussed the sanitation requirements for service and storage. The menu was reviewed, and it met the meal pattern requirements. Weapons: Your facility reported that they were in compliance during today’s visit with Child Care Requirements regarding firearms. The following violations were observed: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. Although the school had a fire inspection completed within the year it was not approved. Contact was made with the Fire Marshal, and he provided documentation that the inspection was not approved due to the boiler certification. An approved fire inspection must be obtained in order to be in compliance with this child care rule. 10A NCAC 09 .0304(a) 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. In Space #2 there was not adequate equipment and supplies for at least three children to use in the art learning center. In Space #3 there were not sufficient quantities of supplies and materials in the Arts Center and the Creative Dramatics Center. .0510(d)(1) 1041 Prior to employment a Criminal Background Check was not completed. The two substitutes did not complete the required Criminal Background checks to obtain a Qualifying Letter from the Division of Child Development and Early Education. Although the BIB Criminal Background Check for Public School System was completed prior to employment, the required Division of Child Development and Early Education Criminal Background Check Qualifying letter was not completed as required by the North Carolina Child Care Rules (Staff names listed in Visit Summary documentation). G.S. 110-90.2(b) 1043 All staff records, except financial records, were not made available for review. The facilities records did not include the Verification Form for Staff off site records. The records not available for review were Applicaiton for Employment, medical exam with negative TB Test or Screening Results, Annual Health Questionnaires, Documentation of Orientation, Credential/Equivalency Verification, Signed Personnel and Operational Policy receipt statement, job description receipt statement, annual staff evacuations and Developmental Plans. During today's visit the form was completed and signed by Administration stating that all required documents were on site. G.S. 110-91( 9) 1757 A valid qualification letter was not on file and available to review at the facility. The two substitutes did not complete the required Criminal Background checks to obtain a Qualifying Letter from the Division of Child Development and Early Education. Although the BIB Criminal Background Check for Public School System was completed prior to employment, the required Division of Child Development and Early Education Criminal Background Check Qualifying letter was not on site and available for review as required by the North Carolina Child Care Rules (Staff names listed in Visit Summary documentation). G.S. 110-90.2(b) & (d) & .2703(e) 1866 Other surfacing materials not identified in rule were used that did not meet the ASTM standards, were not installed, maintained, and/or replaced according to manufacturer's instructions. In the outdoor area/playground there were tree shoots coming up through the surfacing material which will affect rating of appropriate surfacing as the roots will impact the ability for the surfacing to meet the requirements of protective surfacing. .0605(j)(2) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The surfacing under the swings and under the semi-spiral slide which did not meet the requirements for safety. This is a repeat violation. .0605(k)(1-4) Today the violations, that were not corrected during the visit, must be corrected immediately. You must submit a correction email or letter to me no later than September 21, 2023. Please note in this documentation you will need to provide specifics the “what, when, and where” of the corrective actions you have taken and how you will prevent reoccurrence. In the correction documentation (email or letter) please include the facility name, id number, date of the visit, date of the corrections and your signature (electronic is acceptable). Keep mindful that violations must be corrected immediately, and it is best practice to submit the correction letter as soon as possible. Waiting until the above noted date could result in the scheduling of a return visit to verify that the violations have been corrected. Compliance History: North Carolina General Statute 110-90(4)(d) requires all child care facilities to maintain a compliance history of at least seventy-five percent (75%) for the past 18 months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action against the facility's license. Just wanted to make you all aware in order to support programs that are past due or who will be due for ERS assessments, there is an option to have preparation year assessments for Cohorts 1, 2, and 3. Email me to discuss the best options for your program and determine if requesting a prep year assessment would be helpful for your program. Rated License: We discussed that the facility is in the Cohort 2: Prep year 06/27/2024 to 06/30/25 - and your assessment year begins 07/01/2025. The preparation year is an opportunity to focus on your Star Rated License and consider strategies to help maintain or increase your star rating. Some preparation year ideas to consider related specifically to the program standards component of the Star Rated License are: 1. First and foremost, approach this as a learning process. There will always be things to work on, but make sure to acknowledge areas of strength along the way, communicate with others, ask questions, and be open to new or different ideas. 2. Always remember that you know the children and families and the program’s culture, current situations, priorities, and challenges. When considering the requirements, use your own expertise when deciding how best to focus time and energy. Administrators Review Requirements •Be familiar with the NC Child Care Law and Rules that apply to your program. •Review the Early Childhood Environmental Rating Scale- Revised (ECERS-R) Gather Resources •Look for assessment related resources at ncrlap.org •Have copies of the rating scales applicable to the age groups your program serves. •Seek out webinars and/or in-person trainings related to topics of interest. •Check out various provider resources and download NC's Foundations for Early Learning and Development at DCDEE's website: ncchildcare.ncdhhs.gov Create a Plan of Action •Start a self-study process to become more familiar with the ERS or priority areas relevant to your program. •Brainstorm and collaborate with others about questions or current challenges you would like to address. Reach Out •Share your ideas and needs with others that can help with resources of various types •Get your questions answered by contacting your local CCR&R or Partnership for Children, NCRLAP, or your program's DCDEE consultant depending on the topic areas. •Talk with your consultant about completing a prep year ERS assessment to get more information about current situations at your program. Use staff meetings to discuss topics related to the Environment Rating Scales or other quality initiatives. For example, if transitions are challenging, ask everyone to share what strategies help, or which transitions take longer and why? Support and encourage staff during a self-study process. Connect them with resources at ncrlap.org including contact hour earning webinars and Thinking More worksheets for every rating scale. Engage to brainstorm, offer support and clarification, and set goals to help everyone become more familiar and confident with the assessment process. Allocate resources so they can focus on self-study as part of the workday. Based on the repeated violations an Administrative Action may be issued due to a pattern of non-compliance. At the close of the visit I asked Ms. Hinson if she had any questions or concerns and she stated that she did not. I shared if any questions or concerns arose or if assistance was needed to please feel free to contact me at (704) 594-0148 or kathy.willis@dhhs.nc.gov. Kathy Twitty Willis M.Ed. Child Care Consultant NCDHHS Division of Child Development and Early Education Regulatory Services Section PO Box 192 Mineral Springs NC 28108-0192 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: ratio. Open / not marked corrected.

G.S. 110-90 · Violation

Name of Operation: WAXHAW ELEMENTARY Facility ID: 90000441 Consultant: KATHY WILLIS Operation Type: Center Case Number: Visit Date: 9/7/2023 Number Present: 28 Completed Date: 9/7/2023 Age: From 3 To 4 Total Minutes: 120 Time In: 12:00 PM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of my Annual Compliance unannounced visit was to monitor for compliance with applicable childcare requirements. Traci Meyer Carpenter, Child Care Consultant assisted me on today’s visit. Upon arrival we introduced ourselves to the office staff and went to the three licensed classrooms. Jennifer Hinson assisted us during today’s visit. We used the Child Care Center Item Number Listing (DCD 0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility and the Annual Compliance Monitoring Checklist for Child Care Centers. Ownership: The facility owner is Union County Public Schools. If any changes to the ownership need to be made, you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. Inspections: The sanitation inspections was completed within the required time frames. The school fire inspection for Union County School was obtained. This form is not the designated form for Child Care and had four areas where they failed their inspection dated on 03/13/2023. Contact was made to Assistant Fire Marshall John Helms and asked if he could provide a document that all areas have passed or complete the designated form for Child Care. He stated that since the child care rooms were not notated the only item that would affect the facility, and would still mean that they failed was the Boiler Room Certification that was expired. This inspection was six months old and this correction had not been made. Therefore, due to the non-compliance issue there is no approved fire inspection for the facility. We reminded all parties that completing the DCDEE Fire Inspection form may be best practice so non-licensed space cannot negatively effect the inspection. You must have an approved fire inspection by no later than 09/21/2023 All staff were working with the children therefore we went from room to room introducing myself to each staff person as we conducted our walk-through of the facility and the outdoor learning environment. Indoor Learning Environment: Upon arrival, the NC PRE K and Developmental Day staff/child ratios were observed and were in compliance in all classrooms. Of the three (3) classrooms, all were being used. Children were observed participating resting, participating in a fire drill and preparing for dismissal. There were limited materials and although the program staggers in the materials to teach the children how to be responsible for their materials minimum standards must be maintained at all time. In Space #2 and #3 there were not substantial materials for 3 children to participate in an activity or for 3 children to participate in different activities in Art and Creative Dramatics in Space #3 and in Art in Space #2. This is a repeat violation. Outdoor Learning Environment: The outdoor learning environment had one area for preschool children. It has climbing materials and appropriate surfacing and fall zones, one type of surfacing, portable active play materials were located in the shed and used regularly. We discussed surfacing under the swings and under the semi-spiral slide which did not meet the requirements for safety. This is a repeat violation. There were also small tree shoots coming up through the surfacing material which will affect rating of appropriate surfacing as the roots will impact the ability for the surfacing to meet the requirements of protective surfacing. This will need to be removed. Transportation: Jennifer Hinson stated that currently they do not currently provide transportation. I explained that if they do wish to provide transportation in the future, they must contact me in order to have the vehicle monitored and as a courtesy have a review of the Child Care Transportation requirements. She explained that arrival and departure is located in the bus lot, once the buses has left. The staff take the children to the classroom. Staff Records: The Staff and Training Worksheets were not updated therefore we used the previous year’s form, and the new staff were added on an additional form. All staff files were monitored. Violations were cited. No substitute files were available for review. During today's visit the Staff Verification form for Off Site Records completed and signed by the Administrator regarding doucments being kept at Human Resources. Criminal Background Checks: The Current Administrator is the Principal, Ernest Marcello, and today we reviewed the requirements, as we did 02/02/23 in where staff did not have a criminal qualifying letter on file or completed. I explained that this is a repeated violation and occurred on 09/14/2022 and 02/02/23. This will make the 3rd visit that this violation has been cited. He stated that he depended on Human Resources to ensure that the staff have the required documentation in order to be a substitute. We discussed at the 02/02/2023 that the employee must have their name listed on the Staff Verification Form or that they must have the documents on site if it is not. there was no Verification Form that included the two substitutes for today, Sunny Morris and Margarita Chabarri, neither of whom completed the Criminal Background Check from the Division of Child Development. Children Records: All files were counted with and a random sample of files were selected to review. The children’s application, Medical, Immunizations, Hearing screenings, Dental screenings, Vision screenings, discipline policy acknowledgements, permission to play outside the fenced in areas and shaken baby and traumatic head injury policy, no smoking/tobacco policy and summary of the law receipt acknowledgements were reviewed. We discussed that the children who are being served by the NC PRE K services have to have the screening within the required time frames. NC PRE K requirements were monitored in Space # 3 as well as the Exceptional Children’s classrooms, Space #1 and Space #2; including but not seclusive to the following: -Attendance: Ms. Hinson reported that they reach out the families and to check on the status of the children if they are out sick within the required time frame. -Ratios reviewed: Class (1:9) with max class size in Space #1 EC -18 and the class has 10 children enrolled and 3 staff, Space #2 (EC) has 5 students enrolled and 3 staff and Space # 3 (NCPRE K) has 18 children enrolled and 3 staff. -Developmental Screening (90 days after /6 months prior) use the Brigance for NC PRE K and Peer Pal children, a program designed to allow typically developing children to be enrolled in the classroom to promote an inclusive setting with the outcome of scaffolding learning and development. The EC students they come in with IEP’s and then a plan is created to work on their goals. -Family Engagement (HV, conferences) activities include an open house, home visit (some virtual and some in person),and have two celebrations a year allowing parents to come in and join the classroom. -Approved Curricula being used in Creative Curriculum. This meets the foundations for Early Learning & Development and ensure that all domains of learning are being served. -The Formative Assessments completed include anecdotal notes and measurable data notes. They also use Teaching Strategies Gold. -We discussed the Site Monitoring Tool and I observed the tool which was completed less one year prior. Program Records: I reviewed all the required records. I observed the Summary of the Child Care Law poster (the updated summary dated January 2021), Monthly Fire Drill Log & Quarterly Shelter-in-place/Lock down drill Log, Safe Pick-up, and Delivery Procedures that are the same as what is in the facility handbook, Emergency Medical Care Plan (with all staff listed who preform listed duties), Emergency Phone Numbers (recommended – by telephone) Weekly menu for meals and snacks posted where it can be seen by parents and food preparation staff, Tobacco Free Environment/Campus restriction poster/sticker posted at main entrance. We reviewed the correct way to complete a Fire Inspection form and the Safety drills section. Nutrition: The facility was in compliance during today’s visit with Child Care Meal Patterns Requirements. We discussed milk substitutes and discussed the sanitation requirements for service and storage. The menu was reviewed, and it met the meal pattern requirements. Weapons: Your facility reported that they were in compliance during today’s visit with Child Care Requirements regarding firearms. The following violations were observed: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. Although the school had a fire inspection completed within the year it was not approved. Contact was made with the Fire Marshal, and he provided documentation that the inspection was not approved due to the boiler certification. An approved fire inspection must be obtained in order to be in compliance with this child care rule. 10A NCAC 09 .0304(a) 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. In Space #2 there was not adequate equipment and supplies for at least three children to use in the art learning center. In Space #3 there were not sufficient quantities of supplies and materials in the Arts Center and the Creative Dramatics Center. .0510(d)(1) 1041 Prior to employment a Criminal Background Check was not completed. The two substitutes did not complete the required Criminal Background checks to obtain a Qualifying Letter from the Division of Child Development and Early Education. Although the BIB Criminal Background Check for Public School System was completed prior to employment, the required Division of Child Development and Early Education Criminal Background Check Qualifying letter was not completed as required by the North Carolina Child Care Rules (Staff names listed in Visit Summary documentation). G.S. 110-90.2(b) 1043 All staff records, except financial records, were not made available for review. The facilities records did not include the Verification Form for Staff off site records. The records not available for review were Applicaiton for Employment, medical exam with negative TB Test or Screening Results, Annual Health Questionnaires, Documentation of Orientation, Credential/Equivalency Verification, Signed Personnel and Operational Policy receipt statement, job description receipt statement, annual staff evacuations and Developmental Plans. During today's visit the form was completed and signed by Administration stating that all required documents were on site. G.S. 110-91( 9) 1757 A valid qualification letter was not on file and available to review at the facility. The two substitutes did not complete the required Criminal Background checks to obtain a Qualifying Letter from the Division of Child Development and Early Education. Although the BIB Criminal Background Check for Public School System was completed prior to employment, the required Division of Child Development and Early Education Criminal Background Check Qualifying letter was not on site and available for review as required by the North Carolina Child Care Rules (Staff names listed in Visit Summary documentation). G.S. 110-90.2(b) & (d) & .2703(e) 1866 Other surfacing materials not identified in rule were used that did not meet the ASTM standards, were not installed, maintained, and/or replaced according to manufacturer's instructions. In the outdoor area/playground there were tree shoots coming up through the surfacing material which will affect rating of appropriate surfacing as the roots will impact the ability for the surfacing to meet the requirements of protective surfacing. .0605(j)(2) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The surfacing under the swings and under the semi-spiral slide which did not meet the requirements for safety. This is a repeat violation. .0605(k)(1-4) Today the violations, that were not corrected during the visit, must be corrected immediately. You must submit a correction email or letter to me no later than September 21, 2023. Please note in this documentation you will need to provide specifics the “what, when, and where” of the corrective actions you have taken and how you will prevent reoccurrence. In the correction documentation (email or letter) please include the facility name, id number, date of the visit, date of the corrections and your signature (electronic is acceptable). Keep mindful that violations must be corrected immediately, and it is best practice to submit the correction letter as soon as possible. Waiting until the above noted date could result in the scheduling of a return visit to verify that the violations have been corrected. Compliance History: North Carolina General Statute 110-90(4)(d) requires all child care facilities to maintain a compliance history of at least seventy-five percent (75%) for the past 18 months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action against the facility's license. Just wanted to make you all aware in order to support programs that are past due or who will be due for ERS assessments, there is an option to have preparation year assessments for Cohorts 1, 2, and 3. Email me to discuss the best options for your program and determine if requesting a prep year assessment would be helpful for your program. Rated License: We discussed that the facility is in the Cohort 2: Prep year 06/27/2024 to 06/30/25 - and your assessment year begins 07/01/2025. The preparation year is an opportunity to focus on your Star Rated License and consider strategies to help maintain or increase your star rating. Some preparation year ideas to consider related specifically to the program standards component of the Star Rated License are: 1. First and foremost, approach this as a learning process. There will always be things to work on, but make sure to acknowledge areas of strength along the way, communicate with others, ask questions, and be open to new or different ideas. 2. Always remember that you know the children and families and the program’s culture, current situations, priorities, and challenges. When considering the requirements, use your own expertise when deciding how best to focus time and energy. Administrators Review Requirements •Be familiar with the NC Child Care Law and Rules that apply to your program. •Review the Early Childhood Environmental Rating Scale- Revised (ECERS-R) Gather Resources •Look for assessment related resources at ncrlap.org •Have copies of the rating scales applicable to the age groups your program serves. •Seek out webinars and/or in-person trainings related to topics of interest. •Check out various provider resources and download NC's Foundations for Early Learning and Development at DCDEE's website: ncchildcare.ncdhhs.gov Create a Plan of Action •Start a self-study process to become more familiar with the ERS or priority areas relevant to your program. •Brainstorm and collaborate with others about questions or current challenges you would like to address. Reach Out •Share your ideas and needs with others that can help with resources of various types •Get your questions answered by contacting your local CCR&R or Partnership for Children, NCRLAP, or your program's DCDEE consultant depending on the topic areas. •Talk with your consultant about completing a prep year ERS assessment to get more information about current situations at your program. Use staff meetings to discuss topics related to the Environment Rating Scales or other quality initiatives. For example, if transitions are challenging, ask everyone to share what strategies help, or which transitions take longer and why? Support and encourage staff during a self-study process. Connect them with resources at ncrlap.org including contact hour earning webinars and Thinking More worksheets for every rating scale. Engage to brainstorm, offer support and clarification, and set goals to help everyone become more familiar and confident with the assessment process. Allocate resources so they can focus on self-study as part of the workday. Based on the repeated violations an Administrative Action may be issued due to a pattern of non-compliance. At the close of the visit I asked Ms. Hinson if she had any questions or concerns and she stated that she did not. I shared if any questions or concerns arose or if assistance was needed to please feel free to contact me at (704) 594-0148 or kathy.willis@dhhs.nc.gov. Kathy Twitty Willis M.Ed. Child Care Consultant NCDHHS Division of Child Development and Early Education Regulatory Services Section PO Box 192 Mineral Springs NC 28108-0192 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-91 · Violation

Name of Operation: WAXHAW ELEMENTARY Facility ID: 90000441 Consultant: KATHY WILLIS Operation Type: Center Case Number: Visit Date: 9/7/2023 Number Present: 28 Completed Date: 9/7/2023 Age: From 3 To 4 Total Minutes: 120 Time In: 12:00 PM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of my Annual Compliance unannounced visit was to monitor for compliance with applicable childcare requirements. Traci Meyer Carpenter, Child Care Consultant assisted me on today’s visit. Upon arrival we introduced ourselves to the office staff and went to the three licensed classrooms. Jennifer Hinson assisted us during today’s visit. We used the Child Care Center Item Number Listing (DCD 0357) as a basic monitoring tool to assess compliance with all applicable child care requirements pertinent to this facility and the Annual Compliance Monitoring Checklist for Child Care Centers. Ownership: The facility owner is Union County Public Schools. If any changes to the ownership need to be made, you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. Inspections: The sanitation inspections was completed within the required time frames. The school fire inspection for Union County School was obtained. This form is not the designated form for Child Care and had four areas where they failed their inspection dated on 03/13/2023. Contact was made to Assistant Fire Marshall John Helms and asked if he could provide a document that all areas have passed or complete the designated form for Child Care. He stated that since the child care rooms were not notated the only item that would affect the facility, and would still mean that they failed was the Boiler Room Certification that was expired. This inspection was six months old and this correction had not been made. Therefore, due to the non-compliance issue there is no approved fire inspection for the facility. We reminded all parties that completing the DCDEE Fire Inspection form may be best practice so non-licensed space cannot negatively effect the inspection. You must have an approved fire inspection by no later than 09/21/2023 All staff were working with the children therefore we went from room to room introducing myself to each staff person as we conducted our walk-through of the facility and the outdoor learning environment. Indoor Learning Environment: Upon arrival, the NC PRE K and Developmental Day staff/child ratios were observed and were in compliance in all classrooms. Of the three (3) classrooms, all were being used. Children were observed participating resting, participating in a fire drill and preparing for dismissal. There were limited materials and although the program staggers in the materials to teach the children how to be responsible for their materials minimum standards must be maintained at all time. In Space #2 and #3 there were not substantial materials for 3 children to participate in an activity or for 3 children to participate in different activities in Art and Creative Dramatics in Space #3 and in Art in Space #2. This is a repeat violation. Outdoor Learning Environment: The outdoor learning environment had one area for preschool children. It has climbing materials and appropriate surfacing and fall zones, one type of surfacing, portable active play materials were located in the shed and used regularly. We discussed surfacing under the swings and under the semi-spiral slide which did not meet the requirements for safety. This is a repeat violation. There were also small tree shoots coming up through the surfacing material which will affect rating of appropriate surfacing as the roots will impact the ability for the surfacing to meet the requirements of protective surfacing. This will need to be removed. Transportation: Jennifer Hinson stated that currently they do not currently provide transportation. I explained that if they do wish to provide transportation in the future, they must contact me in order to have the vehicle monitored and as a courtesy have a review of the Child Care Transportation requirements. She explained that arrival and departure is located in the bus lot, once the buses has left. The staff take the children to the classroom. Staff Records: The Staff and Training Worksheets were not updated therefore we used the previous year’s form, and the new staff were added on an additional form. All staff files were monitored. Violations were cited. No substitute files were available for review. During today's visit the Staff Verification form for Off Site Records completed and signed by the Administrator regarding doucments being kept at Human Resources. Criminal Background Checks: The Current Administrator is the Principal, Ernest Marcello, and today we reviewed the requirements, as we did 02/02/23 in where staff did not have a criminal qualifying letter on file or completed. I explained that this is a repeated violation and occurred on 09/14/2022 and 02/02/23. This will make the 3rd visit that this violation has been cited. He stated that he depended on Human Resources to ensure that the staff have the required documentation in order to be a substitute. We discussed at the 02/02/2023 that the employee must have their name listed on the Staff Verification Form or that they must have the documents on site if it is not. there was no Verification Form that included the two substitutes for today, Sunny Morris and Margarita Chabarri, neither of whom completed the Criminal Background Check from the Division of Child Development. Children Records: All files were counted with and a random sample of files were selected to review. The children’s application, Medical, Immunizations, Hearing screenings, Dental screenings, Vision screenings, discipline policy acknowledgements, permission to play outside the fenced in areas and shaken baby and traumatic head injury policy, no smoking/tobacco policy and summary of the law receipt acknowledgements were reviewed. We discussed that the children who are being served by the NC PRE K services have to have the screening within the required time frames. NC PRE K requirements were monitored in Space # 3 as well as the Exceptional Children’s classrooms, Space #1 and Space #2; including but not seclusive to the following: -Attendance: Ms. Hinson reported that they reach out the families and to check on the status of the children if they are out sick within the required time frame. -Ratios reviewed: Class (1:9) with max class size in Space #1 EC -18 and the class has 10 children enrolled and 3 staff, Space #2 (EC) has 5 students enrolled and 3 staff and Space # 3 (NCPRE K) has 18 children enrolled and 3 staff. -Developmental Screening (90 days after /6 months prior) use the Brigance for NC PRE K and Peer Pal children, a program designed to allow typically developing children to be enrolled in the classroom to promote an inclusive setting with the outcome of scaffolding learning and development. The EC students they come in with IEP’s and then a plan is created to work on their goals. -Family Engagement (HV, conferences) activities include an open house, home visit (some virtual and some in person),and have two celebrations a year allowing parents to come in and join the classroom. -Approved Curricula being used in Creative Curriculum. This meets the foundations for Early Learning & Development and ensure that all domains of learning are being served. -The Formative Assessments completed include anecdotal notes and measurable data notes. They also use Teaching Strategies Gold. -We discussed the Site Monitoring Tool and I observed the tool which was completed less one year prior. Program Records: I reviewed all the required records. I observed the Summary of the Child Care Law poster (the updated summary dated January 2021), Monthly Fire Drill Log & Quarterly Shelter-in-place/Lock down drill Log, Safe Pick-up, and Delivery Procedures that are the same as what is in the facility handbook, Emergency Medical Care Plan (with all staff listed who preform listed duties), Emergency Phone Numbers (recommended – by telephone) Weekly menu for meals and snacks posted where it can be seen by parents and food preparation staff, Tobacco Free Environment/Campus restriction poster/sticker posted at main entrance. We reviewed the correct way to complete a Fire Inspection form and the Safety drills section. Nutrition: The facility was in compliance during today’s visit with Child Care Meal Patterns Requirements. We discussed milk substitutes and discussed the sanitation requirements for service and storage. The menu was reviewed, and it met the meal pattern requirements. Weapons: Your facility reported that they were in compliance during today’s visit with Child Care Requirements regarding firearms. The following violations were observed: Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. Although the school had a fire inspection completed within the year it was not approved. Contact was made with the Fire Marshal, and he provided documentation that the inspection was not approved due to the boiler certification. An approved fire inspection must be obtained in order to be in compliance with this child care rule. 10A NCAC 09 .0304(a) 468 When three year old children and older were in care, the materials and equipment in the activity area was not in sufficient quantity to allow at least three children to use the area regardless of whether the children choose the same or different activities. In Space #2 there was not adequate equipment and supplies for at least three children to use in the art learning center. In Space #3 there were not sufficient quantities of supplies and materials in the Arts Center and the Creative Dramatics Center. .0510(d)(1) 1041 Prior to employment a Criminal Background Check was not completed. The two substitutes did not complete the required Criminal Background checks to obtain a Qualifying Letter from the Division of Child Development and Early Education. Although the BIB Criminal Background Check for Public School System was completed prior to employment, the required Division of Child Development and Early Education Criminal Background Check Qualifying letter was not completed as required by the North Carolina Child Care Rules (Staff names listed in Visit Summary documentation). G.S. 110-90.2(b) 1043 All staff records, except financial records, were not made available for review. The facilities records did not include the Verification Form for Staff off site records. The records not available for review were Applicaiton for Employment, medical exam with negative TB Test or Screening Results, Annual Health Questionnaires, Documentation of Orientation, Credential/Equivalency Verification, Signed Personnel and Operational Policy receipt statement, job description receipt statement, annual staff evacuations and Developmental Plans. During today's visit the form was completed and signed by Administration stating that all required documents were on site. G.S. 110-91( 9) 1757 A valid qualification letter was not on file and available to review at the facility. The two substitutes did not complete the required Criminal Background checks to obtain a Qualifying Letter from the Division of Child Development and Early Education. Although the BIB Criminal Background Check for Public School System was completed prior to employment, the required Division of Child Development and Early Education Criminal Background Check Qualifying letter was not on site and available for review as required by the North Carolina Child Care Rules (Staff names listed in Visit Summary documentation). G.S. 110-90.2(b) & (d) & .2703(e) 1866 Other surfacing materials not identified in rule were used that did not meet the ASTM standards, were not installed, maintained, and/or replaced according to manufacturer's instructions. In the outdoor area/playground there were tree shoots coming up through the surfacing material which will affect rating of appropriate surfacing as the roots will impact the ability for the surfacing to meet the requirements of protective surfacing. .0605(j)(2) 1867 The depth of the loose surfacing was not based on critical height of the equipment. The surfacing under the swings and under the semi-spiral slide which did not meet the requirements for safety. This is a repeat violation. .0605(k)(1-4) Today the violations, that were not corrected during the visit, must be corrected immediately. You must submit a correction email or letter to me no later than September 21, 2023. Please note in this documentation you will need to provide specifics the “what, when, and where” of the corrective actions you have taken and how you will prevent reoccurrence. In the correction documentation (email or letter) please include the facility name, id number, date of the visit, date of the corrections and your signature (electronic is acceptable). Keep mindful that violations must be corrected immediately, and it is best practice to submit the correction letter as soon as possible. Waiting until the above noted date could result in the scheduling of a return visit to verify that the violations have been corrected. Compliance History: North Carolina General Statute 110-90(4)(d) requires all child care facilities to maintain a compliance history of at least seventy-five percent (75%) for the past 18 months or during the length of time the facility has operated, whichever is less. Failure to do so may result in the issuance of a provisional license or other administrative action against the facility's license. Just wanted to make you all aware in order to support programs that are past due or who will be due for ERS assessments, there is an option to have preparation year assessments for Cohorts 1, 2, and 3. Email me to discuss the best options for your program and determine if requesting a prep year assessment would be helpful for your program. Rated License: We discussed that the facility is in the Cohort 2: Prep year 06/27/2024 to 06/30/25 - and your assessment year begins 07/01/2025. The preparation year is an opportunity to focus on your Star Rated License and consider strategies to help maintain or increase your star rating. Some preparation year ideas to consider related specifically to the program standards component of the Star Rated License are: 1. First and foremost, approach this as a learning process. There will always be things to work on, but make sure to acknowledge areas of strength along the way, communicate with others, ask questions, and be open to new or different ideas. 2. Always remember that you know the children and families and the program’s culture, current situations, priorities, and challenges. When considering the requirements, use your own expertise when deciding how best to focus time and energy. Administrators Review Requirements •Be familiar with the NC Child Care Law and Rules that apply to your program. •Review the Early Childhood Environmental Rating Scale- Revised (ECERS-R) Gather Resources •Look for assessment related resources at ncrlap.org •Have copies of the rating scales applicable to the age groups your program serves. •Seek out webinars and/or in-person trainings related to topics of interest. •Check out various provider resources and download NC's Foundations for Early Learning and Development at DCDEE's website: ncchildcare.ncdhhs.gov Create a Plan of Action •Start a self-study process to become more familiar with the ERS or priority areas relevant to your program. •Brainstorm and collaborate with others about questions or current challenges you would like to address. Reach Out •Share your ideas and needs with others that can help with resources of various types •Get your questions answered by contacting your local CCR&R or Partnership for Children, NCRLAP, or your program's DCDEE consultant depending on the topic areas. •Talk with your consultant about completing a prep year ERS assessment to get more information about current situations at your program. Use staff meetings to discuss topics related to the Environment Rating Scales or other quality initiatives. For example, if transitions are challenging, ask everyone to share what strategies help, or which transitions take longer and why? Support and encourage staff during a self-study process. Connect them with resources at ncrlap.org including contact hour earning webinars and Thinking More worksheets for every rating scale. Engage to brainstorm, offer support and clarification, and set goals to help everyone become more familiar and confident with the assessment process. Allocate resources so they can focus on self-study as part of the workday. Based on the repeated violations an Administrative Action may be issued due to a pattern of non-compliance. At the close of the visit I asked Ms. Hinson if she had any questions or concerns and she stated that she did not. I shared if any questions or concerns arose or if assistance was needed to please feel free to contact me at (704) 594-0148 or kathy.willis@dhhs.nc.gov. Kathy Twitty Willis M.Ed. Child Care Consultant NCDHHS Division of Child Development and Early Education Regulatory Services Section PO Box 192 Mineral Springs NC 28108-0192 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times