G.S. 110-90 · Violation

Name of Operation: SANDY RIDGE ELEMENTARY AFTER SCHOOL Facility ID: 90000291 Consultant: TRACI J. MEYER Operation Type: Center Case Number: Visit Date: 4/9/2024 Number Present: 34 Completed Date: 4/9/2024 Age: From 5 To 11 Total Minutes: 148 Time In: 01:45 PM Time Out: 04:13 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an unannounced routine compliance visit. Upon arrival I was greeted by D. Fornshell, Program Director. I shared the reason for the visit and Ms. Fornshell accompanied me throughout the walk-through of the facility and the outdoor learning environments. Your program currently operates with a Five (5) star license. The license was posted, with restrictions to 1st shift, meets enhanced ratios and space, only second (2nd) graders and above allow on second (2nd) floor, meets reduced ratios, and no children allowed in the kitchen for any purpose. Ownership: The facility owner is Union County Board of Education. If any changes to the ownership need to be made, you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. I used the Child Care Center Item Number Listing as a basic monitoring tool to assess compliance with all applicable childcare requirements pertinent to this facility and the Annual Compliance Monitoring Checklist for Child Care Centers. I monitored the following items today: supervision, staff/child ratio, staff, health, safety, and program records. I monitored the mobile classrooms, gym, cafeteria , outdoor learning environments and media center. Program Records: We reviewed all the required records and were in compliance. The following Department of Public Instruction (DPI) verification forms were monitored and found to be complete and up to-date. As a reminder, when a new staff member begins employment, their name must be added to the Off-Site Verification forms once all on boarding is completed to remain in compliance. 1. Staff Records Verification Form 2. Staff Criminal Records Verification Form Inspections: All inspections were monitored, and inspection dates are listed below. •Fire drill was conducted on 3/11/24. •Emergency drill was conducted on 3/18/24. •Fire inspection was completed on 9/22/23. •Playground inspection was completed on 3/7/24. •Sanitation inspection was conducted on 7/14/23 and received a Superior classification. •The Emergency Response Plan was updated and reviewed with all staff and is current and up to date. •The incident log and reports were current and up to date. Indoor Learning Environment: I observed children in the indoor learning environment and the following items were posted in the classrooms that were monitored: Daily schedules, activity plans, staff/child ratio worksheets, emergency numbers, emergency procedures, arrival/departure procedures, summary of law and menus. Children were transitioning from their classrooms to the after-school learning environment. They were participating in their afternoon assembly before breaking into groups for snack time, homework time, and structured gross motor play in the gym. Outdoor Learning Environment: The outdoor learning environments were monitored and in compliance. Ms. Fornshell and I discussed the paint on some of the climbing structures. I encouraged her to reach back out to her Environmental Health Consultant for their guidance on the level of peeling paint and the factors causing any sanitation violations in this area. The children are currently not using the climbing structures during the afterschool time that are showing signs of wear and tear. Staff Records: The staff-training worksheet was completed prior to the visit. There was one (1) new staff file to review today. Upon review of the new employee C.G. her qualifying letter was provisional with an expiration date of 4/1/24. The Union County School system returned from Spring Break on 4/8/24. The current qualifying letter was not on file to be able to review on today’s visit but has been processed as of 3/28/24 and she is qualified through 2029. This is a violation. Medication: There is one child who requires an emergency epi-pen and it is kept unlocked in the Program Coordinators office. Nutrition: The facility was in compliance during today’s visit with Child Care Meal Patterns Requirements. Snack consisted of toaster pastries and milk. There is a new Cafeteria Manager, and they have not been keeping the thermometer with the milk. Ms. Fornshell keeps one outside of the milk storage and when it was put in with the milk, the temperature was in compliance. A thermometer must be kept in the cold storage at all times, this was a violation. Weapons: Your facility reported that they were in compliance during today’s visit with Child Care Requirements regarding firearms. Transportation: The facility does not provide transportation. Two (2) violations were observed today. Violation Number Comment Rule 1757 A valid qualification letter was not on file and available to review at the facility. A provisional qualifying letter was on file for staff member G.C. which had expired on 4/1/24. A permanent qualifying letter was completed with the five (5) year expiration date of 2/2029 on 3/28/2024. The letter was not in G.C.'s on-site file or off-site at the main office, therefore it was not available for review. G.S. 110-90.2(b) & (d) & .2703(e) 9995 A violation was found for which there is no item number. 15A NCAC 18A .2806 FOOD STORAGE AND PROTECTION.(j) The following shall apply to refrigerated storage of food: (1) Refrigeration equipment shall be provided in such number and of such capacity to ensure the maintenance of potentially hazardous food at the required temperatures during storage. Each refrigerator shall be provided with a numerically scaled indicating thermometer that is accurate to ± 3 degrees Fahrenheit and located to measure the air temperature in the warmest part of the refrigerator. Recording thermometers that are accurate to ± 3 degrees Fahrenheit may be used in lieu of indicating thermometers. There was no thermometer in the cold storage that contained milk. On or before 4/22/24, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Traci Meyer Carpenter Child Care Consultant PO Box 364 Matthews, NC 28105 OR Traci.Meyer@dhhs.nc.gov Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent (75%). Any violation (s) documented may impact the compliance history score. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety seven (97%) at the conclusion of today’s visit. The compliance history could be impacted after today’s visit. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. Rated License: We discussed the benefit of going through the preparation year assessment before the actual assessment. We looked at the Staff Training worksheet and the education of the staff to see where the points based on education levels. In the meantime have staff being the following steps. •Have all staff update their information in the WORKS database. For more information, please go to https://ncchildcare.ncdhhs.gov/Services/DCDEE-WORKS. Have all teachers and staff print out their WORKS letter, so you can see if their education is updated. If any teachers have a BSAC certificate have them upload the certificate into their account. •Access the resources for your upcoming assessment at www.ncrlap.org. •Review the materials lists for each classroom. This list is to be used as a resource reminding you of some of the required items to promote quality in programming. •Contact CCRI and The Alliance for Children to have them assist you in providing guidance in preparation for the scales. Technical Assistance: •As a reminder all children’s applications must be updated annually or when changes occur. •Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov/ to get the latest updates. •The Smart Start Resource Center (SSRC) is funded by and in partnership with the Alliance for Children and is hosted by South Piedmont Community College. The SSRC offers a variety of materials to support children ages 0-5 in their learning and development. The SSRC is a lending library of more than 5,000 resources with a delivery service. If you are interested you can reach the SSRC via email at smartstartresourcecenter@gmail.com or by phone at 704-290-5894. •All staff must have a current qualifying letter in the personnel file. The staff is responsible for providing that letter to the Program Coordinator and the Coordinator will provide the letter to the UCPS main office. One staff member, while qualified, did not have this letter in her file and this was a violation. We discussed the various on-line links and sites to use to obtain a copy of the letter and who to provided it to once it has been printed. •Cold storage must maintain a certain degree of coldness and it must be monitored by a permanent thermometer, please relay this information to the Cafeteria Manager and obtain a thermometer. •Rule 15A NCAC 18A .2816 requires currently operating child care centers to test water initially and every three years. Family child care homes are required to test water for lead once. o DCDEE encourages you to utilize the Clean Classrooms for Children’s program. You can take the pre-enrollment webinars which is available at www.cleanwaterforUSkids.org/carolina then enroll – At www.cleanwaterforUSkids.org/carolina completing the enrollment surveys for three program sections: 1) lead in water, 2) lead-based paint, and 3) asbestos. Keep mindful that once you evaluate potential hazards and receive results if there are recommendations and/or water mitigation support is needed they will provide direction in how to mitigate and ways to fund said mitigation. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings and violations with you, I encouraged to ask any questions and you did not have any. If you have questions or need further assistance, please contact me at 704-594-0041 or via email at Traci.Meyer@dhhs.nc.gov. Thank you for your assistance during today’s visit. Traci Meyer Carpenter Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: SANDY RIDGE ELEMENTARY AFTER SCHOOL Facility ID: 90000291 Consultant: TRACI J. MEYER Operation Type: Center Case Number: Visit Date: 4/9/2024 Number Present: 34 Completed Date: 4/9/2024 Age: From 5 To 11 Total Minutes: 148 Time In: 01:45 PM Time Out: 04:13 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an unannounced routine compliance visit. Upon arrival I was greeted by D. Fornshell, Program Director. I shared the reason for the visit and Ms. Fornshell accompanied me throughout the walk-through of the facility and the outdoor learning environments. Your program currently operates with a Five (5) star license. The license was posted, with restrictions to 1st shift, meets enhanced ratios and space, only second (2nd) graders and above allow on second (2nd) floor, meets reduced ratios, and no children allowed in the kitchen for any purpose. Ownership: The facility owner is Union County Board of Education. If any changes to the ownership need to be made, you must notify your consultant at least thirty (30) days prior to any changes occurring. The license cannot be bought, sold, subleased, transferred to another person or location or inherited. I used the Child Care Center Item Number Listing as a basic monitoring tool to assess compliance with all applicable childcare requirements pertinent to this facility and the Annual Compliance Monitoring Checklist for Child Care Centers. I monitored the following items today: supervision, staff/child ratio, staff, health, safety, and program records. I monitored the mobile classrooms, gym, cafeteria , outdoor learning environments and media center. Program Records: We reviewed all the required records and were in compliance. The following Department of Public Instruction (DPI) verification forms were monitored and found to be complete and up to-date. As a reminder, when a new staff member begins employment, their name must be added to the Off-Site Verification forms once all on boarding is completed to remain in compliance. 1. Staff Records Verification Form 2. Staff Criminal Records Verification Form Inspections: All inspections were monitored, and inspection dates are listed below. •Fire drill was conducted on 3/11/24. •Emergency drill was conducted on 3/18/24. •Fire inspection was completed on 9/22/23. •Playground inspection was completed on 3/7/24. •Sanitation inspection was conducted on 7/14/23 and received a Superior classification. •The Emergency Response Plan was updated and reviewed with all staff and is current and up to date. •The incident log and reports were current and up to date. Indoor Learning Environment: I observed children in the indoor learning environment and the following items were posted in the classrooms that were monitored: Daily schedules, activity plans, staff/child ratio worksheets, emergency numbers, emergency procedures, arrival/departure procedures, summary of law and menus. Children were transitioning from their classrooms to the after-school learning environment. They were participating in their afternoon assembly before breaking into groups for snack time, homework time, and structured gross motor play in the gym. Outdoor Learning Environment: The outdoor learning environments were monitored and in compliance. Ms. Fornshell and I discussed the paint on some of the climbing structures. I encouraged her to reach back out to her Environmental Health Consultant for their guidance on the level of peeling paint and the factors causing any sanitation violations in this area. The children are currently not using the climbing structures during the afterschool time that are showing signs of wear and tear. Staff Records: The staff-training worksheet was completed prior to the visit. There was one (1) new staff file to review today. Upon review of the new employee C.G. her qualifying letter was provisional with an expiration date of 4/1/24. The Union County School system returned from Spring Break on 4/8/24. The current qualifying letter was not on file to be able to review on today’s visit but has been processed as of 3/28/24 and she is qualified through 2029. This is a violation. Medication: There is one child who requires an emergency epi-pen and it is kept unlocked in the Program Coordinators office. Nutrition: The facility was in compliance during today’s visit with Child Care Meal Patterns Requirements. Snack consisted of toaster pastries and milk. There is a new Cafeteria Manager, and they have not been keeping the thermometer with the milk. Ms. Fornshell keeps one outside of the milk storage and when it was put in with the milk, the temperature was in compliance. A thermometer must be kept in the cold storage at all times, this was a violation. Weapons: Your facility reported that they were in compliance during today’s visit with Child Care Requirements regarding firearms. Transportation: The facility does not provide transportation. Two (2) violations were observed today. Violation Number Comment Rule 1757 A valid qualification letter was not on file and available to review at the facility. A provisional qualifying letter was on file for staff member G.C. which had expired on 4/1/24. A permanent qualifying letter was completed with the five (5) year expiration date of 2/2029 on 3/28/2024. The letter was not in G.C.'s on-site file or off-site at the main office, therefore it was not available for review. G.S. 110-90.2(b) & (d) & .2703(e) 9995 A violation was found for which there is no item number. 15A NCAC 18A .2806 FOOD STORAGE AND PROTECTION.(j) The following shall apply to refrigerated storage of food: (1) Refrigeration equipment shall be provided in such number and of such capacity to ensure the maintenance of potentially hazardous food at the required temperatures during storage. Each refrigerator shall be provided with a numerically scaled indicating thermometer that is accurate to ± 3 degrees Fahrenheit and located to measure the air temperature in the warmest part of the refrigerator. Recording thermometers that are accurate to ± 3 degrees Fahrenheit may be used in lieu of indicating thermometers. There was no thermometer in the cold storage that contained milk. On or before 4/22/24, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Traci Meyer Carpenter Child Care Consultant PO Box 364 Matthews, NC 28105 OR Traci.Meyer@dhhs.nc.gov Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent (75%). Any violation (s) documented may impact the compliance history score. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety seven (97%) at the conclusion of today’s visit. The compliance history could be impacted after today’s visit. Based on Child Care Rule 10A NCAC 09 Section .2200, the Division of Child Development and Early Education may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your letter that corrections have been made when they have not, it will be considered falsification of information. Rated License: We discussed the benefit of going through the preparation year assessment before the actual assessment. We looked at the Staff Training worksheet and the education of the staff to see where the points based on education levels. In the meantime have staff being the following steps. •Have all staff update their information in the WORKS database. For more information, please go to https://ncchildcare.ncdhhs.gov/Services/DCDEE-WORKS. Have all teachers and staff print out their WORKS letter, so you can see if their education is updated. If any teachers have a BSAC certificate have them upload the certificate into their account. •Access the resources for your upcoming assessment at www.ncrlap.org. •Review the materials lists for each classroom. This list is to be used as a resource reminding you of some of the required items to promote quality in programming. •Contact CCRI and The Alliance for Children to have them assist you in providing guidance in preparation for the scales. Technical Assistance: •As a reminder all children’s applications must be updated annually or when changes occur. •Please continue to visit DCDEE’s website at https://ncchildcare.ncdhhs.gov/ to get the latest updates. •The Smart Start Resource Center (SSRC) is funded by and in partnership with the Alliance for Children and is hosted by South Piedmont Community College. The SSRC offers a variety of materials to support children ages 0-5 in their learning and development. The SSRC is a lending library of more than 5,000 resources with a delivery service. If you are interested you can reach the SSRC via email at smartstartresourcecenter@gmail.com or by phone at 704-290-5894. •All staff must have a current qualifying letter in the personnel file. The staff is responsible for providing that letter to the Program Coordinator and the Coordinator will provide the letter to the UCPS main office. One staff member, while qualified, did not have this letter in her file and this was a violation. We discussed the various on-line links and sites to use to obtain a copy of the letter and who to provided it to once it has been printed. •Cold storage must maintain a certain degree of coldness and it must be monitored by a permanent thermometer, please relay this information to the Cafeteria Manager and obtain a thermometer. •Rule 15A NCAC 18A .2816 requires currently operating child care centers to test water initially and every three years. Family child care homes are required to test water for lead once. o DCDEE encourages you to utilize the Clean Classrooms for Children’s program. You can take the pre-enrollment webinars which is available at www.cleanwaterforUSkids.org/carolina then enroll – At www.cleanwaterforUSkids.org/carolina completing the enrollment surveys for three program sections: 1) lead in water, 2) lead-based paint, and 3) asbestos. Keep mindful that once you evaluate potential hazards and receive results if there are recommendations and/or water mitigation support is needed they will provide direction in how to mitigate and ways to fund said mitigation. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. We jointly reviewed the visit summary and documentation of my findings and violations with you, I encouraged to ask any questions and you did not have any. If you have questions or need further assistance, please contact me at 704-594-0041 or via email at Traci.Meyer@dhhs.nc.gov. Thank you for your assistance during today’s visit. Traci Meyer Carpenter Child Care Consultant Division of Child Development and Early Education If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times