NC GS 110-90 · Violation

Name of Operation: BEAUFORT HEAD START CENTER Facility ID: 07000236 Consultant: ANNE BUCK Operation Type: Center Case Number: Visit Date: 8/30/2024 Number Present: 49 Completed Date: 8/30/2024 Age: From 3 To 4 Total Minutes: 285 Time In: 09:15 AM Time Out: 02:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of my unannounced Annual Compliance Visit today was to monitor this program for compliance with applicable child care requirements. The administrator assisted me with today’s visit. Your program currently operates with a five-star license, issued 4/3/23 earning 7 points in the education component, 6 points in the program standards component (meeting enhanced ratios and space) and 1 quality point for: Staff benefits package and an infrastructure of parent involvement. Hold harmless has been extended until the new QRIS is implemented (SB 425). This means that you do not need to schedule a rated license assessment unless you voluntarily request one. The new QRIS has been approved by the Child Care Commission. The Division is working on implementation and trainings for the new system. Your program was also monitored for compliance with implementing an approved curriculum as required for all four and five star licensed facilities where four-year-old children are enrolled. Your facility uses the Creative Curriculum. The last annual compliance visit was conducted 9/5/23. The sanitation inspection was completed 4/10/24. with a “Superior” classification. The last fire inspection was conducted 7/24/24. and your facility was approved for daytime care only. The center's compliance history was reviewed with the operator. The program’s compliance history was 96% as of 8/26/24. Facility Information: We reviewed your facility information and per your statements, you will see if the registered email needs to be updated from L. Mason to D. Banks. You would need to submit a letter requesting to make the change. A walk-through of the facility was completed today, all indoor and outdoor areas were monitored. I observed children in both the indoor and outdoor learning environments and found supervision and staff/child ratios to be in compliance. Children throughout the facility were participating in group time, free play in activity areas, transitions and personal care routines. On the fenced playground, the children had access to stationary rocking riders and a climbing structure. Both were located over approved TPV Colored Granule rubber surfacing. Staff stationed themselves around the space to be able to see and hear the children as they played. The children and staff washed hands as required. Lunch was observed and consisted of a ham and cheese sandwich on whole wheat bread, peaches, green beans, and milk. After lunch, the children rested on linen covered cots which were spaced at least 18 inches apart or separated by a solid barrier. Corporation Status: This facility is currently owned by Economic Improvement Council, Inc.. According to the NC Secretary of State's website, this corporation is current and active. Please contact me prior to any information changing regarding the ownership of this facility. The Beaufort-Hyde Partnership for Children is also able to provide you with resources, information, training opportunities, and technical assistance on child care issues. Their phone number is (252) 975-4647 or check out their website at www.bhckids.org . The following violation(s) were documented: Violation Number Comment Rule 1325 Parent’s statement includes the child’s name and date of enrollment and the date the parent signed the statement. The enrollment date was not documented on five out the the six children's files reviewed. .1804(b) Be knowledgeable of the child care laws and rules and environmental health rules; review them with your staff and assist them with understanding and implementing them to maintain compliance and keep children safe and healthy. The most recent versions of child care laws and rules and environmental health rules in North Carolina, the Items Number Listing (can be used as a detailed checklist of required items) and What’s New information are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4)(d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. One violation was cited and corrected during the visit, therefore you are not required to submit a compliance verification letter. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided is not true, this may be considered falsification of information. Technical Assistance: Discipline Policy - Maintaining accurate documentation at the child care center is important because it demonstrates compliance with the child care rules and ensures the health and safety of each child. A discipline policy must be reviewed with each parent prior to enrollment, and they must sign the form showing this was completed. The date of enrollment must be indicated on the form to demonstrate this review was done before the child started in the center. Review your children’s files on a regular basis to ensure all information is on file, as required. As we discussed, use the Children’s Record form left with the report to periodically audit your files. Additional Information: The Healthy Social Behaviors (HSB) Project supports teachers to promote healthy social-emotional development and reduce the expulsion rate among young children in licensed child care centers across North Carolina. The team is made up of specialists with early childhood education backgrounds who are passionate about empowering teachers to develop learning environments and teaching practices that promote prosocial skills in young children. To speak to a Behavior Support Advisor, contact 1-888-600-1685 option 1. Provider Access to ABCMS - Beginning February 1, child care administrators can access the Automated Background Check Management System (ABCMS) This access will allow providers to: •See the real-time background check status of staff members. •Run a printable report of the staff roster to assist with compliance visits. •See new background check applicants and add them to staff roster. Access to the ABCMS requires the successful completion of a Moodle course consisting of a short video followed by a test. All staff must connect their CBC with your license number and the date this was completed listed on your Staff and Training Worksheet. Required Water, Lead Paint, and Asbestos Testing - New child care rules require child care facilities to test for lead in drinking water, lead paint, and asbestos. Testing is required by 1/1/2025. Check out the FAQ in the updated Clean Classrooms for Carolina Kids. Currently there is funding to pay for the testing and to mitigate lead paint or asbestos hazards. Depending on the age of your home or building and the information you provide in the enrollment process, testing for lead paint and asbestos may not be required. Water testing will be required every three years. For more information go to https://www.cleanwaterforuskids.org/en/carolina/ or contact your Environmental Health Specialist. Based on documentation reviewed today, your facility has completed the water and asbestos inspections with no concerns documented. You stated that the lead based paint inspection has been completed but you have not yet received the report. Documentation of completion of this process must be kept on file and available for review by representatives of the Division. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. If I may be of further assistance, please contact me by phone at 252-333-2084 or Jennifer Linhardt, Licensing Supervisor, may also be contacted at (252) 373-4199. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .1002 · Violation

Name of Operation: BEAUFORT HEAD START CENTER Facility ID: 07000236 Consultant: ANNE BUCK Operation Type: Center Case Number: Visit Date: 4/17/2024 Number Present: 63 Completed Date: 4/17/2024 Age: From 3 To 5 Total Minutes: 220 Time In: 09:20 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor compliance with applicable child care requirements for a routine unannounced visit. The administrator assisted me with today’s visit. Your program currently operates with a five-star license, issued 4/3/23, earning 7 points in the education component, 6 points in the program standards component (meeting enhanced ratios and space) and 1 quality point for: Staff benefits package and Infrastructure of parent involvement. On June 27, 2023, the Division of Child Development and Early Education (DCDEE) introduced a cohort model and timeline for resuming the star rated license reassessments. This cohort model includes a preparation year and a reassessment year. Your facility will be in Cohort 3 which means your preparation year will be 7/1/25-6/30/26 and your reassessment year will be 7/1/26-6/30/27. There are opportunities within the preparation year that will help prepare your facility for the reassessment year. Additional information and supports are available on the Division website under Providers, Licensing, Star Rated License, and Resuming Star Rated License. The North Carolina Rated License Assessment Project (https://ncrlap.org/) also has helpful information for your prep year and your assessment year. The center's compliance history was reviewed with the operator. The program’s compliance history was 99 % as of 4/15/24. The NC Secretary of State website was reviewed on 4/15/24 and Economic Improvement Council, Inc. was listed as current- active. A walk-through of the facility was completed today, all indoor and outdoor areas were monitored. I observed children in both the indoor and outdoor learning environments and found supervision and staff/child ratios to be in compliance. Children throughout the facility were participating in free play in activity areas, transitions and personal care routines. Today was picture day and the children shifted classrooms to allow each classroom to have their pictures completed. In space 2, one staff member was being observed for her internship. The caregivers were interacting and meeting the developmental needs for each of the children. Files for new staff were reviewed. Rated license requirements were reviewed to ensure compliance was maintained with current program and education components as well as the quality point. Lunch was observed and consisted of chicken nuggets, mac & cheese, peas, pears, and milk. The Beaufort-Hyde Partnership for Children is also able to provide you with resources, information, training opportunities, and technical assistance on child care issues. Their phone number is (252) 975-4647 or check out their website at www.bhckids.org . The following violation(s) were documented: Violation Number Comment Rule 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. The first aid kit, located on bus 22, contained sting relief medication, antiseptic towels, ammonia inhalants, and iodine. 15A NCAC 18A .2820(d) 1123 All vehicles used to transport children were not free of hazards. On both busses used to transport the children, on 6 seat belt seats, the padding had torn upholstery that allowed children to remove the interior foam padding. 10A NCAC 09 .1002(a) Be knowledgeable of the child care laws and rules and environmental health rules; review them with your staff and assist them with understanding and implementing them to maintain compliance and keep children safe and healthy. The most recent versions of child care laws and rules and environmental health rules in North Carolina, the Items Number Listing (can be used as a detailed checklist of required items) and What’s New information are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4)(d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before 5/1/24, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Anne Buck, Child Care Consultant PO Box 2363 Elizabeth City, NC 27906 Anne.Buck@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with the DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. An example is: Jane Doe, Administrator AAA Child Care ID # 12345678 Technical Assistance: Storage of Medications - Items that might be poisonous or hazardous to children must be kept in locked storage to prevent unintentional injuries. The first aid kit located on bus 22, sting relief medication, antiseptic towels, ammonia inhalants, and iodine. All medications, other than topical ointments like sunscreen, diaper cream, lotion, are required to be kept in locked storage. Written permission must be obtained from the parent before applying any medication to a child. Per our discussion, when new first aid kits are bought, providers must go through the contents and remove any medications. Only items like band aids, gauze, tweezers, and cold packs can be included in the kit. The bus driver removed the medications from the bus. Transportation Requirements – Vehicles used to transport children must be safe and in good repair. The seats must in good repair. On both busses used to transport the children, the padding on 6 seat belt seat padding had torn upholstery that allowed children to remove the interior foam padding. All of the seat belt seats must be checked and any that are torn must be replaced to ensure that the children do not have access to the interior foam padding. You stated that you have some extra seats to use now and you plan to order new ones. Additional Information: Provider Access to ABCMS - Beginning February 1, child care administrators can access the Automated Background Check Management System (ABCMS) This access will allow providers to: •See the real-time background check status of staff members. •Run a printable report of the staff roster to assist with compliance visits. •See new background check applicants and add them to the staff roster. Access to the ABCMS requires the successful completion of a Moodle course consisting of a short video followed by a test. All staff must connect their CBC with your license number and the date this was completed listed on your Staff and Training Worksheet. Required Water, Lead Paint, and Asbestos Testing - New child care rules require child care facilities to test for lead in drinking water, lead paint, and asbestos. Testing is required by 1/1/2025. Check out the FAQ in the updated Clean Classrooms for Carolina Kids. Currently there is funding to pay for the testing and to mitigate lead paint or asbestos hazards. Depending on the age of your home or building and the information you provide in the enrollment process, testing for lead paint and asbestos may not be required. Water testing will be required every three years. For more information go to https://www.cleanwaterforuskids.org/en/carolina/ or contact your Environmental Health Specialist. Based on the information in the Clean Classrooms for Carolina Kids, you have completed the water testing and are in the process of completing the asbestos and lead based paint testing with hazards identified. You stated that the building was built in 1971 and you are waiting for the inspector to come. You must email the results to me once these are completed. The Healthy Social Behaviors (HSB) Project supports teachers to promote healthy social-emotional development and reduce the expulsion rate among young children in licensed child care centers across North Carolina. The team is made up of specialists with early childhood education backgrounds who are passionate about empowering teachers to develop learning environments and teaching practices that promote prosocial skills in young children. To speak to a Behavior Support Advisor, contact 1-888-600-1685 option 1. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. If I may be of further assistance, please contact me by phone at 252-333-2084 or Jennifer Linhardt, Licensing Supervisor, may also be contacted at (252) 373-4199. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: BEAUFORT HEAD START CENTER Facility ID: 07000236 Consultant: ANNE BUCK Operation Type: Center Case Number: Visit Date: 4/17/2024 Number Present: 63 Completed Date: 4/17/2024 Age: From 3 To 5 Total Minutes: 220 Time In: 09:20 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor compliance with applicable child care requirements for a routine unannounced visit. The administrator assisted me with today’s visit. Your program currently operates with a five-star license, issued 4/3/23, earning 7 points in the education component, 6 points in the program standards component (meeting enhanced ratios and space) and 1 quality point for: Staff benefits package and Infrastructure of parent involvement. On June 27, 2023, the Division of Child Development and Early Education (DCDEE) introduced a cohort model and timeline for resuming the star rated license reassessments. This cohort model includes a preparation year and a reassessment year. Your facility will be in Cohort 3 which means your preparation year will be 7/1/25-6/30/26 and your reassessment year will be 7/1/26-6/30/27. There are opportunities within the preparation year that will help prepare your facility for the reassessment year. Additional information and supports are available on the Division website under Providers, Licensing, Star Rated License, and Resuming Star Rated License. The North Carolina Rated License Assessment Project (https://ncrlap.org/) also has helpful information for your prep year and your assessment year. The center's compliance history was reviewed with the operator. The program’s compliance history was 99 % as of 4/15/24. The NC Secretary of State website was reviewed on 4/15/24 and Economic Improvement Council, Inc. was listed as current- active. A walk-through of the facility was completed today, all indoor and outdoor areas were monitored. I observed children in both the indoor and outdoor learning environments and found supervision and staff/child ratios to be in compliance. Children throughout the facility were participating in free play in activity areas, transitions and personal care routines. Today was picture day and the children shifted classrooms to allow each classroom to have their pictures completed. In space 2, one staff member was being observed for her internship. The caregivers were interacting and meeting the developmental needs for each of the children. Files for new staff were reviewed. Rated license requirements were reviewed to ensure compliance was maintained with current program and education components as well as the quality point. Lunch was observed and consisted of chicken nuggets, mac & cheese, peas, pears, and milk. The Beaufort-Hyde Partnership for Children is also able to provide you with resources, information, training opportunities, and technical assistance on child care issues. Their phone number is (252) 975-4647 or check out their website at www.bhckids.org . The following violation(s) were documented: Violation Number Comment Rule 841 Medications including prescription and non-prescription items were not stored in a locked cabinet or other locked container. The first aid kit, located on bus 22, contained sting relief medication, antiseptic towels, ammonia inhalants, and iodine. 15A NCAC 18A .2820(d) 1123 All vehicles used to transport children were not free of hazards. On both busses used to transport the children, on 6 seat belt seats, the padding had torn upholstery that allowed children to remove the interior foam padding. 10A NCAC 09 .1002(a) Be knowledgeable of the child care laws and rules and environmental health rules; review them with your staff and assist them with understanding and implementing them to maintain compliance and keep children safe and healthy. The most recent versions of child care laws and rules and environmental health rules in North Carolina, the Items Number Listing (can be used as a detailed checklist of required items) and What’s New information are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4)(d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before 5/1/24, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Anne Buck, Child Care Consultant PO Box 2363 Elizabeth City, NC 27906 Anne.Buck@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with the DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. An example is: Jane Doe, Administrator AAA Child Care ID # 12345678 Technical Assistance: Storage of Medications - Items that might be poisonous or hazardous to children must be kept in locked storage to prevent unintentional injuries. The first aid kit located on bus 22, sting relief medication, antiseptic towels, ammonia inhalants, and iodine. All medications, other than topical ointments like sunscreen, diaper cream, lotion, are required to be kept in locked storage. Written permission must be obtained from the parent before applying any medication to a child. Per our discussion, when new first aid kits are bought, providers must go through the contents and remove any medications. Only items like band aids, gauze, tweezers, and cold packs can be included in the kit. The bus driver removed the medications from the bus. Transportation Requirements – Vehicles used to transport children must be safe and in good repair. The seats must in good repair. On both busses used to transport the children, the padding on 6 seat belt seat padding had torn upholstery that allowed children to remove the interior foam padding. All of the seat belt seats must be checked and any that are torn must be replaced to ensure that the children do not have access to the interior foam padding. You stated that you have some extra seats to use now and you plan to order new ones. Additional Information: Provider Access to ABCMS - Beginning February 1, child care administrators can access the Automated Background Check Management System (ABCMS) This access will allow providers to: •See the real-time background check status of staff members. •Run a printable report of the staff roster to assist with compliance visits. •See new background check applicants and add them to the staff roster. Access to the ABCMS requires the successful completion of a Moodle course consisting of a short video followed by a test. All staff must connect their CBC with your license number and the date this was completed listed on your Staff and Training Worksheet. Required Water, Lead Paint, and Asbestos Testing - New child care rules require child care facilities to test for lead in drinking water, lead paint, and asbestos. Testing is required by 1/1/2025. Check out the FAQ in the updated Clean Classrooms for Carolina Kids. Currently there is funding to pay for the testing and to mitigate lead paint or asbestos hazards. Depending on the age of your home or building and the information you provide in the enrollment process, testing for lead paint and asbestos may not be required. Water testing will be required every three years. For more information go to https://www.cleanwaterforuskids.org/en/carolina/ or contact your Environmental Health Specialist. Based on the information in the Clean Classrooms for Carolina Kids, you have completed the water testing and are in the process of completing the asbestos and lead based paint testing with hazards identified. You stated that the building was built in 1971 and you are waiting for the inspector to come. You must email the results to me once these are completed. The Healthy Social Behaviors (HSB) Project supports teachers to promote healthy social-emotional development and reduce the expulsion rate among young children in licensed child care centers across North Carolina. The team is made up of specialists with early childhood education backgrounds who are passionate about empowering teachers to develop learning environments and teaching practices that promote prosocial skills in young children. To speak to a Behavior Support Advisor, contact 1-888-600-1685 option 1. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. If I may be of further assistance, please contact me by phone at 252-333-2084 or Jennifer Linhardt, Licensing Supervisor, may also be contacted at (252) 373-4199. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times