10A NCAC 09 .1703 · Violation

Name of Operation: SUNNY TRAIL CHILD CARE AND LEARNING CENTER LLC Facility ID: 71000262 Consultant: TAMMY ROSS Operation Type: Family CC Home Case Number: Visit Date: 7/23/2024 Number Present: 2 Completed Date: 7/23/2024 Age: From 2 To 3 Total Minutes: 180 Time In: 09:30 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during your annual compliance visit. A checklist was used to note the requirements I monitored today. This program currently operates with a Four-Star License, issued February 9, 2023. Restrictions include: a capacity of 8, age range of 0-12, first shift only, max. of 5 preschool children at any time, children in care on ground level only, and serves no more than 2 children under age one. The last annual compliance visit was conducted on August 7, 2023. As of July 22, 2024, your facility had an 18-month compliance history of 90%. The NC Secretary of State website was reviewed on July 23, 2024, the owner of this facility, Sunny Trail Child Care and Learning Center, LLC was listed as current and active. Sequoia Dixon, caregiver, was present and available for consultation. Owner/Operator, Salina Dixon, and additional caregivers, Samaria Dixon and Allison Mitchell were not present during this visit. All spaces used by the children were monitored. Appropriate toys, materials, and equipment were observed in these areas. There were two preschool children, ages 2-3, present today. Preschool children were observed participating in free choice activities. They also completed handwashing routines and had a snack; snack consisted of diced pears and milk. After completing snack, children went outside to play in fenced play area. When they returned inside, they completed bathroom/handwashing routines and ate lunch. Lunch consisted of turkey sandwich, spinach salad, peaches, and milk. All children were adequately supervised. There were five violations observed today. All violations must be corrected immediately. Continued compliance with applicable child care requirements is required. Violation Number Comment Rule 916 Operator did not maintain a record of on-going training in which he/she has participated. This information was not on file for three additional caregivers. 10A NCAC 09 .1705(b)(4)(C) 1301 Operator did not complete the required number of on-going training hours as specified in rule. This information not on file for three additional caregivers. GS 110-91(11); 10A NCAC 09 .1705(b)(5) 1856 This facility did not have documentation of completion of the Emergency Preparedness and Response in Child Care training on file and available for review. .1714(b) 2019 Operator did not complete Recognizing and Responding to Suspicions of Child Maltreatment training within the required time frame. This information not on file for three additional caregivers. .1703(a)(5) 2022 Operator and/or staff members did not complete the required health and safety trainings within the specified time frame. Information not on file for three additional caregivers. .1703(b) In order for your facility to remain in compliance with NC Child Care Requirements, violations must be corrected immediately. A signed and dated letter of compliance must be received August 5, 2024 describing how each violation was corrected and how compliance will be maintained in the future. A time frame is established to allow you time for submitting your compliance letter. This timeframe is not intended to be used as a guide for correcting violations, as they should be corrected immediately. If I can be of further assistance, please do not hesitate to contact me at (910)824-1143 or you can email me at Tammy.Ross@dhhs.nc.gov. You may email me your verification or mail it to me at: Tammy Ross, Child Care Licensing Consultant, P.O. Box 278, Jacksonville, NC 28541 Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Child care licensing requirements are established to ensure a safe and healthy child care environment. Therefore, it is important for you to be knowledgeable of all of the licensing requirements that apply to your type of program. It is your responsibility to maintain compliance with all of the applicable laws and rules at all times whether or not they have been monitored or specifically discussed with you in the past. The best way for you to make sure that you are meeting all requirements is to periodically review the child care law and rules. Comments regarding violations Family child care home operators have (1) one year from the date of their initial license to complete the EPR in Child Care Training. During today’s visit, it was advised that EPR training has been completed; however, verification was not on file. During today’s visit, required paperwork for your facility was not organized in a manner that makes it easy to review. I strongly urge you to review Child Care Rule 10A NCAC 09 .1721 regarding requirements for records. Please pay close attention to the charts located in 10A NCAC 09 .1721(f)(4) which indicate how long records must be kept on file. I also suggest you utilize the checklists for staff files, children’s files and program records to ensure you have all required documents on file within the required timeframe. To be consistent, I would suggest your set up your staff files and children’s files based on the format of the checklists. These checklists are available on the DCDEE website under the Provider Documents tab. The family child care home (FCCH) operator and additional caregivers shall meet on-going training requirements by attending child-care workshops, conferences, seminars, or courses. Today I was unable to confirm annually required training hours for two caregivers, S. Dixon and S. Dixon. The FCCH operator and each caregiver shall have a record of training activities in which they participate, including copies of training certificates or official documentation provided by the trainer. That record shall include the subject matter, topic area in G.S. 110-91(11), training provider, date provided, hours, and name of staff who completed the training. This documentation shall be on file, current, and available for review by the consultant during visits. Health and Safety Training- These training topics outlined in Child Care Rule 10A NCAC 09 .1703(b) must be completed within the first year of employment for new staff, with the exception of Recognizing and Responding to Suspicions of Child Maltreatment – it must be completed within 90 days of hire. After initial completion of Health and Safety Trainings, they must be completed every five years. Use the Health and Safety Training Record which is found on the DCDEE website under Provider Documents and Forms to track the completion of these trainings. Completing, refreshing, and updating the required Health and Safety Training increases your awareness and knowledge regarding child development and safety. It was stated that staff who have been employed for one year have completed the required health and safety trainings, however, a Health and Safety Training form was not completed and all certificates, verifying of completion of training, were not available for review. Reminders: The criminal records qualification letter for S. Dixon and S. Dixon expires in October 2024. I strongly encourage you to have her submit information for requalification as soon as possible, if they have already done so, to avoid any potential delays. Submissions may be sent as early as six months prior to expiration. The North Carolina Criminal Background Check for Child Care Workers has moved to a new process. To access the new online portal, please visit https://ncchildcarecbc.nc.gov/. You have child care children enrolled on first and second shift, ensure you maintain accurate attendance sheets for each shift. CPR and First Aid will expire for S. Dixon and S. Dixon on October 31, 2024. ITS-SIDS training for caregiver/substitute, Allison Mitchell, has expired. She can not be left alone when infants are in care. Ms. Mitchell should renew her ITS-SIDS training to ensure compliance is maintained at any time. Rated License Reassessment Information Your facility’s three-year rated license reassessment is due to be completed in February 2026. As discussed today and on previous visits, your facility has been placed into “Cohort 3.” Placement in this cohort means you will have from July 1, 2025, to June 30, 2026, to plan and prepare for your reassessment, with your reassessment being due between July 1, 2026, and June 30, 2027. In your planning year, you may review resources available at www.ncrlap.org and contact Smart Start of Pender County or Region 4 CCR&R for assistance with completion of the self-study component. I am also available to assist you upon request. The “hold harmless” state of rated license reassessments has been extended until the new Quality Rating Improvement System standards are put in place. This means that you may not be required to have a reassessment according to timelines discussed previously, however you may request one voluntarily. Today I encouraged you to review information about the new standards as it becomes available and to plan on training your additional caregivers on new assessment tools if you are still interested in Environment Rating Scales assessments. The new tools are the “3” versions, and I will share more information about training opportunities as they become available. Other Information Clean Classrooms for Kids Program – All child care programs must have their water tested for lead and your building tested for lead and asbestos hazards. May 1, 2024, was the initial deadline to enroll your facility in the Clean Classrooms for Carolina Kids program to identify and eliminate exposure to lead and asbestos hazards in building infrastructure. Facilities that have not yet enrolled should complete the process by November 1, 2024. This program is an expansion of Clean Water for Carolina Kids, which previously tested all child care centers in the state for lead in water at drinking and food preparation taps. As this is a legislatively mandated effort, facilities are required to meet rule requirements to have tap water tested every three years(centers) and to have inspections for lead paint and asbestos if applicable. Please see steps below: 1. Sign Up – Pre-enrollment webinars are available at cleanwaterforUSkids.org/carolina or paste https://bit.ly/3CK-webinar into your web browser to see available dates and times for the next month. 2. Enroll – At www.cleanwaterforUSkids.org/carolina using the PIN and complete the enrollment surveys for three program sections: 1) lead in water, 2) lead-based paint, and 3) asbestos. 3. Evaluate Hazards - The program will ship your facility a water sample kit and may coordinate an on-site visit by a professional to assess lead-based paint and asbestos hazards, if needed. 4. Receive Results – Receive your results, recommendations, and water mitigation support, if needed. 5. Request Reimbursement - If you choose to conduct lead-based paint or asbestos mitigation, you can request reimbursement from NC DHHS. Visit the web site at: https://www.ncdhhs.gov/divisions/public-health/asbestos-and-leadbased-paint-reimbursement-program-arpa The information above is from https://www.cleanwaterforuskids.org/en/carolina/, which is also where you enroll in the program. Remember, centers must have their water tested every three years. Family child care homes, as of now, are only required to do it once, and the water testing must be completed by January 1, 2025. DPI Pre-K programs do not need to enroll separately as public schools will be tested as a whole. Please refer to the website if you have specific questions! Criminal Background Check Information - DCDEE launched the Provider Portal for ABCMS on February 1, 2024. This access will allow providers to see applicants that associate themselves with their facility and allow them to “hire” the applicant to their roster, see the real-time background check status of staff/household members, and run a printable report of the staff roster to assist with compliance visits. To gain access to the Provider Portal complete the ABCMS Child Care Provider Portal Training on DCDEE's Moodle. The training consists of watching a short video then taking a test about the video. A certificate will be issued upon successful completion of the test. Email the certificate along with your full name, position, and Facility ID to DCDEE_ABCMS_Provider@dhhs.nc.gov to get access to the portal. Access will then be granted within 2 business days. If you have general questions, please continue to use DHHS.CBC.Unit@dhhs.nc.gov. A follow-up visit may be conducted to monitor compliance with completion of Health and Safety training and ongoing training requirements. Documentation was not completed and signed on site due to internet/Regulatory issues. A one-page visit summary was completed and reviewed, including violations cited during the visit – it was signed on site. Please remember it is your responsibility to comply with all child care rules and requirements at all times. Continue to contact me with any questions or concerns at Tammy.Ross@dhhs.nc.gov and/or(910)824-1143. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .1705 · Violation

Name of Operation: SUNNY TRAIL CHILD CARE AND LEARNING CENTER LLC Facility ID: 71000262 Consultant: TAMMY ROSS Operation Type: Family CC Home Case Number: Visit Date: 7/23/2024 Number Present: 2 Completed Date: 7/23/2024 Age: From 2 To 3 Total Minutes: 180 Time In: 09:30 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during your annual compliance visit. A checklist was used to note the requirements I monitored today. This program currently operates with a Four-Star License, issued February 9, 2023. Restrictions include: a capacity of 8, age range of 0-12, first shift only, max. of 5 preschool children at any time, children in care on ground level only, and serves no more than 2 children under age one. The last annual compliance visit was conducted on August 7, 2023. As of July 22, 2024, your facility had an 18-month compliance history of 90%. The NC Secretary of State website was reviewed on July 23, 2024, the owner of this facility, Sunny Trail Child Care and Learning Center, LLC was listed as current and active. Sequoia Dixon, caregiver, was present and available for consultation. Owner/Operator, Salina Dixon, and additional caregivers, Samaria Dixon and Allison Mitchell were not present during this visit. All spaces used by the children were monitored. Appropriate toys, materials, and equipment were observed in these areas. There were two preschool children, ages 2-3, present today. Preschool children were observed participating in free choice activities. They also completed handwashing routines and had a snack; snack consisted of diced pears and milk. After completing snack, children went outside to play in fenced play area. When they returned inside, they completed bathroom/handwashing routines and ate lunch. Lunch consisted of turkey sandwich, spinach salad, peaches, and milk. All children were adequately supervised. There were five violations observed today. All violations must be corrected immediately. Continued compliance with applicable child care requirements is required. Violation Number Comment Rule 916 Operator did not maintain a record of on-going training in which he/she has participated. This information was not on file for three additional caregivers. 10A NCAC 09 .1705(b)(4)(C) 1301 Operator did not complete the required number of on-going training hours as specified in rule. This information not on file for three additional caregivers. GS 110-91(11); 10A NCAC 09 .1705(b)(5) 1856 This facility did not have documentation of completion of the Emergency Preparedness and Response in Child Care training on file and available for review. .1714(b) 2019 Operator did not complete Recognizing and Responding to Suspicions of Child Maltreatment training within the required time frame. This information not on file for three additional caregivers. .1703(a)(5) 2022 Operator and/or staff members did not complete the required health and safety trainings within the specified time frame. Information not on file for three additional caregivers. .1703(b) In order for your facility to remain in compliance with NC Child Care Requirements, violations must be corrected immediately. A signed and dated letter of compliance must be received August 5, 2024 describing how each violation was corrected and how compliance will be maintained in the future. A time frame is established to allow you time for submitting your compliance letter. This timeframe is not intended to be used as a guide for correcting violations, as they should be corrected immediately. If I can be of further assistance, please do not hesitate to contact me at (910)824-1143 or you can email me at Tammy.Ross@dhhs.nc.gov. You may email me your verification or mail it to me at: Tammy Ross, Child Care Licensing Consultant, P.O. Box 278, Jacksonville, NC 28541 Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Child care licensing requirements are established to ensure a safe and healthy child care environment. Therefore, it is important for you to be knowledgeable of all of the licensing requirements that apply to your type of program. It is your responsibility to maintain compliance with all of the applicable laws and rules at all times whether or not they have been monitored or specifically discussed with you in the past. The best way for you to make sure that you are meeting all requirements is to periodically review the child care law and rules. Comments regarding violations Family child care home operators have (1) one year from the date of their initial license to complete the EPR in Child Care Training. During today’s visit, it was advised that EPR training has been completed; however, verification was not on file. During today’s visit, required paperwork for your facility was not organized in a manner that makes it easy to review. I strongly urge you to review Child Care Rule 10A NCAC 09 .1721 regarding requirements for records. Please pay close attention to the charts located in 10A NCAC 09 .1721(f)(4) which indicate how long records must be kept on file. I also suggest you utilize the checklists for staff files, children’s files and program records to ensure you have all required documents on file within the required timeframe. To be consistent, I would suggest your set up your staff files and children’s files based on the format of the checklists. These checklists are available on the DCDEE website under the Provider Documents tab. The family child care home (FCCH) operator and additional caregivers shall meet on-going training requirements by attending child-care workshops, conferences, seminars, or courses. Today I was unable to confirm annually required training hours for two caregivers, S. Dixon and S. Dixon. The FCCH operator and each caregiver shall have a record of training activities in which they participate, including copies of training certificates or official documentation provided by the trainer. That record shall include the subject matter, topic area in G.S. 110-91(11), training provider, date provided, hours, and name of staff who completed the training. This documentation shall be on file, current, and available for review by the consultant during visits. Health and Safety Training- These training topics outlined in Child Care Rule 10A NCAC 09 .1703(b) must be completed within the first year of employment for new staff, with the exception of Recognizing and Responding to Suspicions of Child Maltreatment – it must be completed within 90 days of hire. After initial completion of Health and Safety Trainings, they must be completed every five years. Use the Health and Safety Training Record which is found on the DCDEE website under Provider Documents and Forms to track the completion of these trainings. Completing, refreshing, and updating the required Health and Safety Training increases your awareness and knowledge regarding child development and safety. It was stated that staff who have been employed for one year have completed the required health and safety trainings, however, a Health and Safety Training form was not completed and all certificates, verifying of completion of training, were not available for review. Reminders: The criminal records qualification letter for S. Dixon and S. Dixon expires in October 2024. I strongly encourage you to have her submit information for requalification as soon as possible, if they have already done so, to avoid any potential delays. Submissions may be sent as early as six months prior to expiration. The North Carolina Criminal Background Check for Child Care Workers has moved to a new process. To access the new online portal, please visit https://ncchildcarecbc.nc.gov/. You have child care children enrolled on first and second shift, ensure you maintain accurate attendance sheets for each shift. CPR and First Aid will expire for S. Dixon and S. Dixon on October 31, 2024. ITS-SIDS training for caregiver/substitute, Allison Mitchell, has expired. She can not be left alone when infants are in care. Ms. Mitchell should renew her ITS-SIDS training to ensure compliance is maintained at any time. Rated License Reassessment Information Your facility’s three-year rated license reassessment is due to be completed in February 2026. As discussed today and on previous visits, your facility has been placed into “Cohort 3.” Placement in this cohort means you will have from July 1, 2025, to June 30, 2026, to plan and prepare for your reassessment, with your reassessment being due between July 1, 2026, and June 30, 2027. In your planning year, you may review resources available at www.ncrlap.org and contact Smart Start of Pender County or Region 4 CCR&R for assistance with completion of the self-study component. I am also available to assist you upon request. The “hold harmless” state of rated license reassessments has been extended until the new Quality Rating Improvement System standards are put in place. This means that you may not be required to have a reassessment according to timelines discussed previously, however you may request one voluntarily. Today I encouraged you to review information about the new standards as it becomes available and to plan on training your additional caregivers on new assessment tools if you are still interested in Environment Rating Scales assessments. The new tools are the “3” versions, and I will share more information about training opportunities as they become available. Other Information Clean Classrooms for Kids Program – All child care programs must have their water tested for lead and your building tested for lead and asbestos hazards. May 1, 2024, was the initial deadline to enroll your facility in the Clean Classrooms for Carolina Kids program to identify and eliminate exposure to lead and asbestos hazards in building infrastructure. Facilities that have not yet enrolled should complete the process by November 1, 2024. This program is an expansion of Clean Water for Carolina Kids, which previously tested all child care centers in the state for lead in water at drinking and food preparation taps. As this is a legislatively mandated effort, facilities are required to meet rule requirements to have tap water tested every three years(centers) and to have inspections for lead paint and asbestos if applicable. Please see steps below: 1. Sign Up – Pre-enrollment webinars are available at cleanwaterforUSkids.org/carolina or paste https://bit.ly/3CK-webinar into your web browser to see available dates and times for the next month. 2. Enroll – At www.cleanwaterforUSkids.org/carolina using the PIN and complete the enrollment surveys for three program sections: 1) lead in water, 2) lead-based paint, and 3) asbestos. 3. Evaluate Hazards - The program will ship your facility a water sample kit and may coordinate an on-site visit by a professional to assess lead-based paint and asbestos hazards, if needed. 4. Receive Results – Receive your results, recommendations, and water mitigation support, if needed. 5. Request Reimbursement - If you choose to conduct lead-based paint or asbestos mitigation, you can request reimbursement from NC DHHS. Visit the web site at: https://www.ncdhhs.gov/divisions/public-health/asbestos-and-leadbased-paint-reimbursement-program-arpa The information above is from https://www.cleanwaterforuskids.org/en/carolina/, which is also where you enroll in the program. Remember, centers must have their water tested every three years. Family child care homes, as of now, are only required to do it once, and the water testing must be completed by January 1, 2025. DPI Pre-K programs do not need to enroll separately as public schools will be tested as a whole. Please refer to the website if you have specific questions! Criminal Background Check Information - DCDEE launched the Provider Portal for ABCMS on February 1, 2024. This access will allow providers to see applicants that associate themselves with their facility and allow them to “hire” the applicant to their roster, see the real-time background check status of staff/household members, and run a printable report of the staff roster to assist with compliance visits. To gain access to the Provider Portal complete the ABCMS Child Care Provider Portal Training on DCDEE's Moodle. The training consists of watching a short video then taking a test about the video. A certificate will be issued upon successful completion of the test. Email the certificate along with your full name, position, and Facility ID to DCDEE_ABCMS_Provider@dhhs.nc.gov to get access to the portal. Access will then be granted within 2 business days. If you have general questions, please continue to use DHHS.CBC.Unit@dhhs.nc.gov. A follow-up visit may be conducted to monitor compliance with completion of Health and Safety training and ongoing training requirements. Documentation was not completed and signed on site due to internet/Regulatory issues. A one-page visit summary was completed and reviewed, including violations cited during the visit – it was signed on site. Please remember it is your responsibility to comply with all child care rules and requirements at all times. Continue to contact me with any questions or concerns at Tammy.Ross@dhhs.nc.gov and/or(910)824-1143. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1721 · Violation

Name of Operation: SUNNY TRAIL CHILD CARE AND LEARNING CENTER LLC Facility ID: 71000262 Consultant: TAMMY ROSS Operation Type: Family CC Home Case Number: Visit Date: 7/23/2024 Number Present: 2 Completed Date: 7/23/2024 Age: From 2 To 3 Total Minutes: 180 Time In: 09:30 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during your annual compliance visit. A checklist was used to note the requirements I monitored today. This program currently operates with a Four-Star License, issued February 9, 2023. Restrictions include: a capacity of 8, age range of 0-12, first shift only, max. of 5 preschool children at any time, children in care on ground level only, and serves no more than 2 children under age one. The last annual compliance visit was conducted on August 7, 2023. As of July 22, 2024, your facility had an 18-month compliance history of 90%. The NC Secretary of State website was reviewed on July 23, 2024, the owner of this facility, Sunny Trail Child Care and Learning Center, LLC was listed as current and active. Sequoia Dixon, caregiver, was present and available for consultation. Owner/Operator, Salina Dixon, and additional caregivers, Samaria Dixon and Allison Mitchell were not present during this visit. All spaces used by the children were monitored. Appropriate toys, materials, and equipment were observed in these areas. There were two preschool children, ages 2-3, present today. Preschool children were observed participating in free choice activities. They also completed handwashing routines and had a snack; snack consisted of diced pears and milk. After completing snack, children went outside to play in fenced play area. When they returned inside, they completed bathroom/handwashing routines and ate lunch. Lunch consisted of turkey sandwich, spinach salad, peaches, and milk. All children were adequately supervised. There were five violations observed today. All violations must be corrected immediately. Continued compliance with applicable child care requirements is required. Violation Number Comment Rule 916 Operator did not maintain a record of on-going training in which he/she has participated. This information was not on file for three additional caregivers. 10A NCAC 09 .1705(b)(4)(C) 1301 Operator did not complete the required number of on-going training hours as specified in rule. This information not on file for three additional caregivers. GS 110-91(11); 10A NCAC 09 .1705(b)(5) 1856 This facility did not have documentation of completion of the Emergency Preparedness and Response in Child Care training on file and available for review. .1714(b) 2019 Operator did not complete Recognizing and Responding to Suspicions of Child Maltreatment training within the required time frame. This information not on file for three additional caregivers. .1703(a)(5) 2022 Operator and/or staff members did not complete the required health and safety trainings within the specified time frame. Information not on file for three additional caregivers. .1703(b) In order for your facility to remain in compliance with NC Child Care Requirements, violations must be corrected immediately. A signed and dated letter of compliance must be received August 5, 2024 describing how each violation was corrected and how compliance will be maintained in the future. A time frame is established to allow you time for submitting your compliance letter. This timeframe is not intended to be used as a guide for correcting violations, as they should be corrected immediately. If I can be of further assistance, please do not hesitate to contact me at (910)824-1143 or you can email me at Tammy.Ross@dhhs.nc.gov. You may email me your verification or mail it to me at: Tammy Ross, Child Care Licensing Consultant, P.O. Box 278, Jacksonville, NC 28541 Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Child care licensing requirements are established to ensure a safe and healthy child care environment. Therefore, it is important for you to be knowledgeable of all of the licensing requirements that apply to your type of program. It is your responsibility to maintain compliance with all of the applicable laws and rules at all times whether or not they have been monitored or specifically discussed with you in the past. The best way for you to make sure that you are meeting all requirements is to periodically review the child care law and rules. Comments regarding violations Family child care home operators have (1) one year from the date of their initial license to complete the EPR in Child Care Training. During today’s visit, it was advised that EPR training has been completed; however, verification was not on file. During today’s visit, required paperwork for your facility was not organized in a manner that makes it easy to review. I strongly urge you to review Child Care Rule 10A NCAC 09 .1721 regarding requirements for records. Please pay close attention to the charts located in 10A NCAC 09 .1721(f)(4) which indicate how long records must be kept on file. I also suggest you utilize the checklists for staff files, children’s files and program records to ensure you have all required documents on file within the required timeframe. To be consistent, I would suggest your set up your staff files and children’s files based on the format of the checklists. These checklists are available on the DCDEE website under the Provider Documents tab. The family child care home (FCCH) operator and additional caregivers shall meet on-going training requirements by attending child-care workshops, conferences, seminars, or courses. Today I was unable to confirm annually required training hours for two caregivers, S. Dixon and S. Dixon. The FCCH operator and each caregiver shall have a record of training activities in which they participate, including copies of training certificates or official documentation provided by the trainer. That record shall include the subject matter, topic area in G.S. 110-91(11), training provider, date provided, hours, and name of staff who completed the training. This documentation shall be on file, current, and available for review by the consultant during visits. Health and Safety Training- These training topics outlined in Child Care Rule 10A NCAC 09 .1703(b) must be completed within the first year of employment for new staff, with the exception of Recognizing and Responding to Suspicions of Child Maltreatment – it must be completed within 90 days of hire. After initial completion of Health and Safety Trainings, they must be completed every five years. Use the Health and Safety Training Record which is found on the DCDEE website under Provider Documents and Forms to track the completion of these trainings. Completing, refreshing, and updating the required Health and Safety Training increases your awareness and knowledge regarding child development and safety. It was stated that staff who have been employed for one year have completed the required health and safety trainings, however, a Health and Safety Training form was not completed and all certificates, verifying of completion of training, were not available for review. Reminders: The criminal records qualification letter for S. Dixon and S. Dixon expires in October 2024. I strongly encourage you to have her submit information for requalification as soon as possible, if they have already done so, to avoid any potential delays. Submissions may be sent as early as six months prior to expiration. The North Carolina Criminal Background Check for Child Care Workers has moved to a new process. To access the new online portal, please visit https://ncchildcarecbc.nc.gov/. You have child care children enrolled on first and second shift, ensure you maintain accurate attendance sheets for each shift. CPR and First Aid will expire for S. Dixon and S. Dixon on October 31, 2024. ITS-SIDS training for caregiver/substitute, Allison Mitchell, has expired. She can not be left alone when infants are in care. Ms. Mitchell should renew her ITS-SIDS training to ensure compliance is maintained at any time. Rated License Reassessment Information Your facility’s three-year rated license reassessment is due to be completed in February 2026. As discussed today and on previous visits, your facility has been placed into “Cohort 3.” Placement in this cohort means you will have from July 1, 2025, to June 30, 2026, to plan and prepare for your reassessment, with your reassessment being due between July 1, 2026, and June 30, 2027. In your planning year, you may review resources available at www.ncrlap.org and contact Smart Start of Pender County or Region 4 CCR&R for assistance with completion of the self-study component. I am also available to assist you upon request. The “hold harmless” state of rated license reassessments has been extended until the new Quality Rating Improvement System standards are put in place. This means that you may not be required to have a reassessment according to timelines discussed previously, however you may request one voluntarily. Today I encouraged you to review information about the new standards as it becomes available and to plan on training your additional caregivers on new assessment tools if you are still interested in Environment Rating Scales assessments. The new tools are the “3” versions, and I will share more information about training opportunities as they become available. Other Information Clean Classrooms for Kids Program – All child care programs must have their water tested for lead and your building tested for lead and asbestos hazards. May 1, 2024, was the initial deadline to enroll your facility in the Clean Classrooms for Carolina Kids program to identify and eliminate exposure to lead and asbestos hazards in building infrastructure. Facilities that have not yet enrolled should complete the process by November 1, 2024. This program is an expansion of Clean Water for Carolina Kids, which previously tested all child care centers in the state for lead in water at drinking and food preparation taps. As this is a legislatively mandated effort, facilities are required to meet rule requirements to have tap water tested every three years(centers) and to have inspections for lead paint and asbestos if applicable. Please see steps below: 1. Sign Up – Pre-enrollment webinars are available at cleanwaterforUSkids.org/carolina or paste https://bit.ly/3CK-webinar into your web browser to see available dates and times for the next month. 2. Enroll – At www.cleanwaterforUSkids.org/carolina using the PIN and complete the enrollment surveys for three program sections: 1) lead in water, 2) lead-based paint, and 3) asbestos. 3. Evaluate Hazards - The program will ship your facility a water sample kit and may coordinate an on-site visit by a professional to assess lead-based paint and asbestos hazards, if needed. 4. Receive Results – Receive your results, recommendations, and water mitigation support, if needed. 5. Request Reimbursement - If you choose to conduct lead-based paint or asbestos mitigation, you can request reimbursement from NC DHHS. Visit the web site at: https://www.ncdhhs.gov/divisions/public-health/asbestos-and-leadbased-paint-reimbursement-program-arpa The information above is from https://www.cleanwaterforuskids.org/en/carolina/, which is also where you enroll in the program. Remember, centers must have their water tested every three years. Family child care homes, as of now, are only required to do it once, and the water testing must be completed by January 1, 2025. DPI Pre-K programs do not need to enroll separately as public schools will be tested as a whole. Please refer to the website if you have specific questions! Criminal Background Check Information - DCDEE launched the Provider Portal for ABCMS on February 1, 2024. This access will allow providers to see applicants that associate themselves with their facility and allow them to “hire” the applicant to their roster, see the real-time background check status of staff/household members, and run a printable report of the staff roster to assist with compliance visits. To gain access to the Provider Portal complete the ABCMS Child Care Provider Portal Training on DCDEE's Moodle. The training consists of watching a short video then taking a test about the video. A certificate will be issued upon successful completion of the test. Email the certificate along with your full name, position, and Facility ID to DCDEE_ABCMS_Provider@dhhs.nc.gov to get access to the portal. Access will then be granted within 2 business days. If you have general questions, please continue to use DHHS.CBC.Unit@dhhs.nc.gov. A follow-up visit may be conducted to monitor compliance with completion of Health and Safety training and ongoing training requirements. Documentation was not completed and signed on site due to internet/Regulatory issues. A one-page visit summary was completed and reviewed, including violations cited during the visit – it was signed on site. Please remember it is your responsibility to comply with all child care rules and requirements at all times. Continue to contact me with any questions or concerns at Tammy.Ross@dhhs.nc.gov and/or(910)824-1143. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-91 · Violation

Name of Operation: SUNNY TRAIL CHILD CARE AND LEARNING CENTER LLC Facility ID: 71000262 Consultant: TAMMY ROSS Operation Type: Family CC Home Case Number: Visit Date: 7/23/2024 Number Present: 2 Completed Date: 7/23/2024 Age: From 2 To 3 Total Minutes: 180 Time In: 09:30 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during your annual compliance visit. A checklist was used to note the requirements I monitored today. This program currently operates with a Four-Star License, issued February 9, 2023. Restrictions include: a capacity of 8, age range of 0-12, first shift only, max. of 5 preschool children at any time, children in care on ground level only, and serves no more than 2 children under age one. The last annual compliance visit was conducted on August 7, 2023. As of July 22, 2024, your facility had an 18-month compliance history of 90%. The NC Secretary of State website was reviewed on July 23, 2024, the owner of this facility, Sunny Trail Child Care and Learning Center, LLC was listed as current and active. Sequoia Dixon, caregiver, was present and available for consultation. Owner/Operator, Salina Dixon, and additional caregivers, Samaria Dixon and Allison Mitchell were not present during this visit. All spaces used by the children were monitored. Appropriate toys, materials, and equipment were observed in these areas. There were two preschool children, ages 2-3, present today. Preschool children were observed participating in free choice activities. They also completed handwashing routines and had a snack; snack consisted of diced pears and milk. After completing snack, children went outside to play in fenced play area. When they returned inside, they completed bathroom/handwashing routines and ate lunch. Lunch consisted of turkey sandwich, spinach salad, peaches, and milk. All children were adequately supervised. There were five violations observed today. All violations must be corrected immediately. Continued compliance with applicable child care requirements is required. Violation Number Comment Rule 916 Operator did not maintain a record of on-going training in which he/she has participated. This information was not on file for three additional caregivers. 10A NCAC 09 .1705(b)(4)(C) 1301 Operator did not complete the required number of on-going training hours as specified in rule. This information not on file for three additional caregivers. GS 110-91(11); 10A NCAC 09 .1705(b)(5) 1856 This facility did not have documentation of completion of the Emergency Preparedness and Response in Child Care training on file and available for review. .1714(b) 2019 Operator did not complete Recognizing and Responding to Suspicions of Child Maltreatment training within the required time frame. This information not on file for three additional caregivers. .1703(a)(5) 2022 Operator and/or staff members did not complete the required health and safety trainings within the specified time frame. Information not on file for three additional caregivers. .1703(b) In order for your facility to remain in compliance with NC Child Care Requirements, violations must be corrected immediately. A signed and dated letter of compliance must be received August 5, 2024 describing how each violation was corrected and how compliance will be maintained in the future. A time frame is established to allow you time for submitting your compliance letter. This timeframe is not intended to be used as a guide for correcting violations, as they should be corrected immediately. If I can be of further assistance, please do not hesitate to contact me at (910)824-1143 or you can email me at Tammy.Ross@dhhs.nc.gov. You may email me your verification or mail it to me at: Tammy Ross, Child Care Licensing Consultant, P.O. Box 278, Jacksonville, NC 28541 Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Child care licensing requirements are established to ensure a safe and healthy child care environment. Therefore, it is important for you to be knowledgeable of all of the licensing requirements that apply to your type of program. It is your responsibility to maintain compliance with all of the applicable laws and rules at all times whether or not they have been monitored or specifically discussed with you in the past. The best way for you to make sure that you are meeting all requirements is to periodically review the child care law and rules. Comments regarding violations Family child care home operators have (1) one year from the date of their initial license to complete the EPR in Child Care Training. During today’s visit, it was advised that EPR training has been completed; however, verification was not on file. During today’s visit, required paperwork for your facility was not organized in a manner that makes it easy to review. I strongly urge you to review Child Care Rule 10A NCAC 09 .1721 regarding requirements for records. Please pay close attention to the charts located in 10A NCAC 09 .1721(f)(4) which indicate how long records must be kept on file. I also suggest you utilize the checklists for staff files, children’s files and program records to ensure you have all required documents on file within the required timeframe. To be consistent, I would suggest your set up your staff files and children’s files based on the format of the checklists. These checklists are available on the DCDEE website under the Provider Documents tab. The family child care home (FCCH) operator and additional caregivers shall meet on-going training requirements by attending child-care workshops, conferences, seminars, or courses. Today I was unable to confirm annually required training hours for two caregivers, S. Dixon and S. Dixon. The FCCH operator and each caregiver shall have a record of training activities in which they participate, including copies of training certificates or official documentation provided by the trainer. That record shall include the subject matter, topic area in G.S. 110-91(11), training provider, date provided, hours, and name of staff who completed the training. This documentation shall be on file, current, and available for review by the consultant during visits. Health and Safety Training- These training topics outlined in Child Care Rule 10A NCAC 09 .1703(b) must be completed within the first year of employment for new staff, with the exception of Recognizing and Responding to Suspicions of Child Maltreatment – it must be completed within 90 days of hire. After initial completion of Health and Safety Trainings, they must be completed every five years. Use the Health and Safety Training Record which is found on the DCDEE website under Provider Documents and Forms to track the completion of these trainings. Completing, refreshing, and updating the required Health and Safety Training increases your awareness and knowledge regarding child development and safety. It was stated that staff who have been employed for one year have completed the required health and safety trainings, however, a Health and Safety Training form was not completed and all certificates, verifying of completion of training, were not available for review. Reminders: The criminal records qualification letter for S. Dixon and S. Dixon expires in October 2024. I strongly encourage you to have her submit information for requalification as soon as possible, if they have already done so, to avoid any potential delays. Submissions may be sent as early as six months prior to expiration. The North Carolina Criminal Background Check for Child Care Workers has moved to a new process. To access the new online portal, please visit https://ncchildcarecbc.nc.gov/. You have child care children enrolled on first and second shift, ensure you maintain accurate attendance sheets for each shift. CPR and First Aid will expire for S. Dixon and S. Dixon on October 31, 2024. ITS-SIDS training for caregiver/substitute, Allison Mitchell, has expired. She can not be left alone when infants are in care. Ms. Mitchell should renew her ITS-SIDS training to ensure compliance is maintained at any time. Rated License Reassessment Information Your facility’s three-year rated license reassessment is due to be completed in February 2026. As discussed today and on previous visits, your facility has been placed into “Cohort 3.” Placement in this cohort means you will have from July 1, 2025, to June 30, 2026, to plan and prepare for your reassessment, with your reassessment being due between July 1, 2026, and June 30, 2027. In your planning year, you may review resources available at www.ncrlap.org and contact Smart Start of Pender County or Region 4 CCR&R for assistance with completion of the self-study component. I am also available to assist you upon request. The “hold harmless” state of rated license reassessments has been extended until the new Quality Rating Improvement System standards are put in place. This means that you may not be required to have a reassessment according to timelines discussed previously, however you may request one voluntarily. Today I encouraged you to review information about the new standards as it becomes available and to plan on training your additional caregivers on new assessment tools if you are still interested in Environment Rating Scales assessments. The new tools are the “3” versions, and I will share more information about training opportunities as they become available. Other Information Clean Classrooms for Kids Program – All child care programs must have their water tested for lead and your building tested for lead and asbestos hazards. May 1, 2024, was the initial deadline to enroll your facility in the Clean Classrooms for Carolina Kids program to identify and eliminate exposure to lead and asbestos hazards in building infrastructure. Facilities that have not yet enrolled should complete the process by November 1, 2024. This program is an expansion of Clean Water for Carolina Kids, which previously tested all child care centers in the state for lead in water at drinking and food preparation taps. As this is a legislatively mandated effort, facilities are required to meet rule requirements to have tap water tested every three years(centers) and to have inspections for lead paint and asbestos if applicable. Please see steps below: 1. Sign Up – Pre-enrollment webinars are available at cleanwaterforUSkids.org/carolina or paste https://bit.ly/3CK-webinar into your web browser to see available dates and times for the next month. 2. Enroll – At www.cleanwaterforUSkids.org/carolina using the PIN and complete the enrollment surveys for three program sections: 1) lead in water, 2) lead-based paint, and 3) asbestos. 3. Evaluate Hazards - The program will ship your facility a water sample kit and may coordinate an on-site visit by a professional to assess lead-based paint and asbestos hazards, if needed. 4. Receive Results – Receive your results, recommendations, and water mitigation support, if needed. 5. Request Reimbursement - If you choose to conduct lead-based paint or asbestos mitigation, you can request reimbursement from NC DHHS. Visit the web site at: https://www.ncdhhs.gov/divisions/public-health/asbestos-and-leadbased-paint-reimbursement-program-arpa The information above is from https://www.cleanwaterforuskids.org/en/carolina/, which is also where you enroll in the program. Remember, centers must have their water tested every three years. Family child care homes, as of now, are only required to do it once, and the water testing must be completed by January 1, 2025. DPI Pre-K programs do not need to enroll separately as public schools will be tested as a whole. Please refer to the website if you have specific questions! Criminal Background Check Information - DCDEE launched the Provider Portal for ABCMS on February 1, 2024. This access will allow providers to see applicants that associate themselves with their facility and allow them to “hire” the applicant to their roster, see the real-time background check status of staff/household members, and run a printable report of the staff roster to assist with compliance visits. To gain access to the Provider Portal complete the ABCMS Child Care Provider Portal Training on DCDEE's Moodle. The training consists of watching a short video then taking a test about the video. A certificate will be issued upon successful completion of the test. Email the certificate along with your full name, position, and Facility ID to DCDEE_ABCMS_Provider@dhhs.nc.gov to get access to the portal. Access will then be granted within 2 business days. If you have general questions, please continue to use DHHS.CBC.Unit@dhhs.nc.gov. A follow-up visit may be conducted to monitor compliance with completion of Health and Safety training and ongoing training requirements. Documentation was not completed and signed on site due to internet/Regulatory issues. A one-page visit summary was completed and reviewed, including violations cited during the visit – it was signed on site. Please remember it is your responsibility to comply with all child care rules and requirements at all times. Continue to contact me with any questions or concerns at Tammy.Ross@dhhs.nc.gov and/or(910)824-1143. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

GS 110-91 · Violation

Name of Operation: SUNNY TRAIL CHILD CARE AND LEARNING CENTER LLC Facility ID: 71000262 Consultant: TAMMY ROSS Operation Type: Family CC Home Case Number: Visit Date: 7/23/2024 Number Present: 2 Completed Date: 7/23/2024 Age: From 2 To 3 Total Minutes: 180 Time In: 09:30 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during your annual compliance visit. A checklist was used to note the requirements I monitored today. This program currently operates with a Four-Star License, issued February 9, 2023. Restrictions include: a capacity of 8, age range of 0-12, first shift only, max. of 5 preschool children at any time, children in care on ground level only, and serves no more than 2 children under age one. The last annual compliance visit was conducted on August 7, 2023. As of July 22, 2024, your facility had an 18-month compliance history of 90%. The NC Secretary of State website was reviewed on July 23, 2024, the owner of this facility, Sunny Trail Child Care and Learning Center, LLC was listed as current and active. Sequoia Dixon, caregiver, was present and available for consultation. Owner/Operator, Salina Dixon, and additional caregivers, Samaria Dixon and Allison Mitchell were not present during this visit. All spaces used by the children were monitored. Appropriate toys, materials, and equipment were observed in these areas. There were two preschool children, ages 2-3, present today. Preschool children were observed participating in free choice activities. They also completed handwashing routines and had a snack; snack consisted of diced pears and milk. After completing snack, children went outside to play in fenced play area. When they returned inside, they completed bathroom/handwashing routines and ate lunch. Lunch consisted of turkey sandwich, spinach salad, peaches, and milk. All children were adequately supervised. There were five violations observed today. All violations must be corrected immediately. Continued compliance with applicable child care requirements is required. Violation Number Comment Rule 916 Operator did not maintain a record of on-going training in which he/she has participated. This information was not on file for three additional caregivers. 10A NCAC 09 .1705(b)(4)(C) 1301 Operator did not complete the required number of on-going training hours as specified in rule. This information not on file for three additional caregivers. GS 110-91(11); 10A NCAC 09 .1705(b)(5) 1856 This facility did not have documentation of completion of the Emergency Preparedness and Response in Child Care training on file and available for review. .1714(b) 2019 Operator did not complete Recognizing and Responding to Suspicions of Child Maltreatment training within the required time frame. This information not on file for three additional caregivers. .1703(a)(5) 2022 Operator and/or staff members did not complete the required health and safety trainings within the specified time frame. Information not on file for three additional caregivers. .1703(b) In order for your facility to remain in compliance with NC Child Care Requirements, violations must be corrected immediately. A signed and dated letter of compliance must be received August 5, 2024 describing how each violation was corrected and how compliance will be maintained in the future. A time frame is established to allow you time for submitting your compliance letter. This timeframe is not intended to be used as a guide for correcting violations, as they should be corrected immediately. If I can be of further assistance, please do not hesitate to contact me at (910)824-1143 or you can email me at Tammy.Ross@dhhs.nc.gov. You may email me your verification or mail it to me at: Tammy Ross, Child Care Licensing Consultant, P.O. Box 278, Jacksonville, NC 28541 Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Child care licensing requirements are established to ensure a safe and healthy child care environment. Therefore, it is important for you to be knowledgeable of all of the licensing requirements that apply to your type of program. It is your responsibility to maintain compliance with all of the applicable laws and rules at all times whether or not they have been monitored or specifically discussed with you in the past. The best way for you to make sure that you are meeting all requirements is to periodically review the child care law and rules. Comments regarding violations Family child care home operators have (1) one year from the date of their initial license to complete the EPR in Child Care Training. During today’s visit, it was advised that EPR training has been completed; however, verification was not on file. During today’s visit, required paperwork for your facility was not organized in a manner that makes it easy to review. I strongly urge you to review Child Care Rule 10A NCAC 09 .1721 regarding requirements for records. Please pay close attention to the charts located in 10A NCAC 09 .1721(f)(4) which indicate how long records must be kept on file. I also suggest you utilize the checklists for staff files, children’s files and program records to ensure you have all required documents on file within the required timeframe. To be consistent, I would suggest your set up your staff files and children’s files based on the format of the checklists. These checklists are available on the DCDEE website under the Provider Documents tab. The family child care home (FCCH) operator and additional caregivers shall meet on-going training requirements by attending child-care workshops, conferences, seminars, or courses. Today I was unable to confirm annually required training hours for two caregivers, S. Dixon and S. Dixon. The FCCH operator and each caregiver shall have a record of training activities in which they participate, including copies of training certificates or official documentation provided by the trainer. That record shall include the subject matter, topic area in G.S. 110-91(11), training provider, date provided, hours, and name of staff who completed the training. This documentation shall be on file, current, and available for review by the consultant during visits. Health and Safety Training- These training topics outlined in Child Care Rule 10A NCAC 09 .1703(b) must be completed within the first year of employment for new staff, with the exception of Recognizing and Responding to Suspicions of Child Maltreatment – it must be completed within 90 days of hire. After initial completion of Health and Safety Trainings, they must be completed every five years. Use the Health and Safety Training Record which is found on the DCDEE website under Provider Documents and Forms to track the completion of these trainings. Completing, refreshing, and updating the required Health and Safety Training increases your awareness and knowledge regarding child development and safety. It was stated that staff who have been employed for one year have completed the required health and safety trainings, however, a Health and Safety Training form was not completed and all certificates, verifying of completion of training, were not available for review. Reminders: The criminal records qualification letter for S. Dixon and S. Dixon expires in October 2024. I strongly encourage you to have her submit information for requalification as soon as possible, if they have already done so, to avoid any potential delays. Submissions may be sent as early as six months prior to expiration. The North Carolina Criminal Background Check for Child Care Workers has moved to a new process. To access the new online portal, please visit https://ncchildcarecbc.nc.gov/. You have child care children enrolled on first and second shift, ensure you maintain accurate attendance sheets for each shift. CPR and First Aid will expire for S. Dixon and S. Dixon on October 31, 2024. ITS-SIDS training for caregiver/substitute, Allison Mitchell, has expired. She can not be left alone when infants are in care. Ms. Mitchell should renew her ITS-SIDS training to ensure compliance is maintained at any time. Rated License Reassessment Information Your facility’s three-year rated license reassessment is due to be completed in February 2026. As discussed today and on previous visits, your facility has been placed into “Cohort 3.” Placement in this cohort means you will have from July 1, 2025, to June 30, 2026, to plan and prepare for your reassessment, with your reassessment being due between July 1, 2026, and June 30, 2027. In your planning year, you may review resources available at www.ncrlap.org and contact Smart Start of Pender County or Region 4 CCR&R for assistance with completion of the self-study component. I am also available to assist you upon request. The “hold harmless” state of rated license reassessments has been extended until the new Quality Rating Improvement System standards are put in place. This means that you may not be required to have a reassessment according to timelines discussed previously, however you may request one voluntarily. Today I encouraged you to review information about the new standards as it becomes available and to plan on training your additional caregivers on new assessment tools if you are still interested in Environment Rating Scales assessments. The new tools are the “3” versions, and I will share more information about training opportunities as they become available. Other Information Clean Classrooms for Kids Program – All child care programs must have their water tested for lead and your building tested for lead and asbestos hazards. May 1, 2024, was the initial deadline to enroll your facility in the Clean Classrooms for Carolina Kids program to identify and eliminate exposure to lead and asbestos hazards in building infrastructure. Facilities that have not yet enrolled should complete the process by November 1, 2024. This program is an expansion of Clean Water for Carolina Kids, which previously tested all child care centers in the state for lead in water at drinking and food preparation taps. As this is a legislatively mandated effort, facilities are required to meet rule requirements to have tap water tested every three years(centers) and to have inspections for lead paint and asbestos if applicable. Please see steps below: 1. Sign Up – Pre-enrollment webinars are available at cleanwaterforUSkids.org/carolina or paste https://bit.ly/3CK-webinar into your web browser to see available dates and times for the next month. 2. Enroll – At www.cleanwaterforUSkids.org/carolina using the PIN and complete the enrollment surveys for three program sections: 1) lead in water, 2) lead-based paint, and 3) asbestos. 3. Evaluate Hazards - The program will ship your facility a water sample kit and may coordinate an on-site visit by a professional to assess lead-based paint and asbestos hazards, if needed. 4. Receive Results – Receive your results, recommendations, and water mitigation support, if needed. 5. Request Reimbursement - If you choose to conduct lead-based paint or asbestos mitigation, you can request reimbursement from NC DHHS. Visit the web site at: https://www.ncdhhs.gov/divisions/public-health/asbestos-and-leadbased-paint-reimbursement-program-arpa The information above is from https://www.cleanwaterforuskids.org/en/carolina/, which is also where you enroll in the program. Remember, centers must have their water tested every three years. Family child care homes, as of now, are only required to do it once, and the water testing must be completed by January 1, 2025. DPI Pre-K programs do not need to enroll separately as public schools will be tested as a whole. Please refer to the website if you have specific questions! Criminal Background Check Information - DCDEE launched the Provider Portal for ABCMS on February 1, 2024. This access will allow providers to see applicants that associate themselves with their facility and allow them to “hire” the applicant to their roster, see the real-time background check status of staff/household members, and run a printable report of the staff roster to assist with compliance visits. To gain access to the Provider Portal complete the ABCMS Child Care Provider Portal Training on DCDEE's Moodle. The training consists of watching a short video then taking a test about the video. A certificate will be issued upon successful completion of the test. Email the certificate along with your full name, position, and Facility ID to DCDEE_ABCMS_Provider@dhhs.nc.gov to get access to the portal. Access will then be granted within 2 business days. If you have general questions, please continue to use DHHS.CBC.Unit@dhhs.nc.gov. A follow-up visit may be conducted to monitor compliance with completion of Health and Safety training and ongoing training requirements. Documentation was not completed and signed on site due to internet/Regulatory issues. A one-page visit summary was completed and reviewed, including violations cited during the visit – it was signed on site. Please remember it is your responsibility to comply with all child care rules and requirements at all times. Continue to contact me with any questions or concerns at Tammy.Ross@dhhs.nc.gov and/or(910)824-1143. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: SUNNY TRAIL CHILD CARE AND LEARNING CENTER LLC Facility ID: 71000262 Consultant: TAMMY ROSS Operation Type: Family CC Home Case Number: Visit Date: 7/23/2024 Number Present: 2 Completed Date: 7/23/2024 Age: From 2 To 3 Total Minutes: 180 Time In: 09:30 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during your annual compliance visit. A checklist was used to note the requirements I monitored today. This program currently operates with a Four-Star License, issued February 9, 2023. Restrictions include: a capacity of 8, age range of 0-12, first shift only, max. of 5 preschool children at any time, children in care on ground level only, and serves no more than 2 children under age one. The last annual compliance visit was conducted on August 7, 2023. As of July 22, 2024, your facility had an 18-month compliance history of 90%. The NC Secretary of State website was reviewed on July 23, 2024, the owner of this facility, Sunny Trail Child Care and Learning Center, LLC was listed as current and active. Sequoia Dixon, caregiver, was present and available for consultation. Owner/Operator, Salina Dixon, and additional caregivers, Samaria Dixon and Allison Mitchell were not present during this visit. All spaces used by the children were monitored. Appropriate toys, materials, and equipment were observed in these areas. There were two preschool children, ages 2-3, present today. Preschool children were observed participating in free choice activities. They also completed handwashing routines and had a snack; snack consisted of diced pears and milk. After completing snack, children went outside to play in fenced play area. When they returned inside, they completed bathroom/handwashing routines and ate lunch. Lunch consisted of turkey sandwich, spinach salad, peaches, and milk. All children were adequately supervised. There were five violations observed today. All violations must be corrected immediately. Continued compliance with applicable child care requirements is required. Violation Number Comment Rule 916 Operator did not maintain a record of on-going training in which he/she has participated. This information was not on file for three additional caregivers. 10A NCAC 09 .1705(b)(4)(C) 1301 Operator did not complete the required number of on-going training hours as specified in rule. This information not on file for three additional caregivers. GS 110-91(11); 10A NCAC 09 .1705(b)(5) 1856 This facility did not have documentation of completion of the Emergency Preparedness and Response in Child Care training on file and available for review. .1714(b) 2019 Operator did not complete Recognizing and Responding to Suspicions of Child Maltreatment training within the required time frame. This information not on file for three additional caregivers. .1703(a)(5) 2022 Operator and/or staff members did not complete the required health and safety trainings within the specified time frame. Information not on file for three additional caregivers. .1703(b) In order for your facility to remain in compliance with NC Child Care Requirements, violations must be corrected immediately. A signed and dated letter of compliance must be received August 5, 2024 describing how each violation was corrected and how compliance will be maintained in the future. A time frame is established to allow you time for submitting your compliance letter. This timeframe is not intended to be used as a guide for correcting violations, as they should be corrected immediately. If I can be of further assistance, please do not hesitate to contact me at (910)824-1143 or you can email me at Tammy.Ross@dhhs.nc.gov. You may email me your verification or mail it to me at: Tammy Ross, Child Care Licensing Consultant, P.O. Box 278, Jacksonville, NC 28541 Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Child care licensing requirements are established to ensure a safe and healthy child care environment. Therefore, it is important for you to be knowledgeable of all of the licensing requirements that apply to your type of program. It is your responsibility to maintain compliance with all of the applicable laws and rules at all times whether or not they have been monitored or specifically discussed with you in the past. The best way for you to make sure that you are meeting all requirements is to periodically review the child care law and rules. Comments regarding violations Family child care home operators have (1) one year from the date of their initial license to complete the EPR in Child Care Training. During today’s visit, it was advised that EPR training has been completed; however, verification was not on file. During today’s visit, required paperwork for your facility was not organized in a manner that makes it easy to review. I strongly urge you to review Child Care Rule 10A NCAC 09 .1721 regarding requirements for records. Please pay close attention to the charts located in 10A NCAC 09 .1721(f)(4) which indicate how long records must be kept on file. I also suggest you utilize the checklists for staff files, children’s files and program records to ensure you have all required documents on file within the required timeframe. To be consistent, I would suggest your set up your staff files and children’s files based on the format of the checklists. These checklists are available on the DCDEE website under the Provider Documents tab. The family child care home (FCCH) operator and additional caregivers shall meet on-going training requirements by attending child-care workshops, conferences, seminars, or courses. Today I was unable to confirm annually required training hours for two caregivers, S. Dixon and S. Dixon. The FCCH operator and each caregiver shall have a record of training activities in which they participate, including copies of training certificates or official documentation provided by the trainer. That record shall include the subject matter, topic area in G.S. 110-91(11), training provider, date provided, hours, and name of staff who completed the training. This documentation shall be on file, current, and available for review by the consultant during visits. Health and Safety Training- These training topics outlined in Child Care Rule 10A NCAC 09 .1703(b) must be completed within the first year of employment for new staff, with the exception of Recognizing and Responding to Suspicions of Child Maltreatment – it must be completed within 90 days of hire. After initial completion of Health and Safety Trainings, they must be completed every five years. Use the Health and Safety Training Record which is found on the DCDEE website under Provider Documents and Forms to track the completion of these trainings. Completing, refreshing, and updating the required Health and Safety Training increases your awareness and knowledge regarding child development and safety. It was stated that staff who have been employed for one year have completed the required health and safety trainings, however, a Health and Safety Training form was not completed and all certificates, verifying of completion of training, were not available for review. Reminders: The criminal records qualification letter for S. Dixon and S. Dixon expires in October 2024. I strongly encourage you to have her submit information for requalification as soon as possible, if they have already done so, to avoid any potential delays. Submissions may be sent as early as six months prior to expiration. The North Carolina Criminal Background Check for Child Care Workers has moved to a new process. To access the new online portal, please visit https://ncchildcarecbc.nc.gov/. You have child care children enrolled on first and second shift, ensure you maintain accurate attendance sheets for each shift. CPR and First Aid will expire for S. Dixon and S. Dixon on October 31, 2024. ITS-SIDS training for caregiver/substitute, Allison Mitchell, has expired. She can not be left alone when infants are in care. Ms. Mitchell should renew her ITS-SIDS training to ensure compliance is maintained at any time. Rated License Reassessment Information Your facility’s three-year rated license reassessment is due to be completed in February 2026. As discussed today and on previous visits, your facility has been placed into “Cohort 3.” Placement in this cohort means you will have from July 1, 2025, to June 30, 2026, to plan and prepare for your reassessment, with your reassessment being due between July 1, 2026, and June 30, 2027. In your planning year, you may review resources available at www.ncrlap.org and contact Smart Start of Pender County or Region 4 CCR&R for assistance with completion of the self-study component. I am also available to assist you upon request. The “hold harmless” state of rated license reassessments has been extended until the new Quality Rating Improvement System standards are put in place. This means that you may not be required to have a reassessment according to timelines discussed previously, however you may request one voluntarily. Today I encouraged you to review information about the new standards as it becomes available and to plan on training your additional caregivers on new assessment tools if you are still interested in Environment Rating Scales assessments. The new tools are the “3” versions, and I will share more information about training opportunities as they become available. Other Information Clean Classrooms for Kids Program – All child care programs must have their water tested for lead and your building tested for lead and asbestos hazards. May 1, 2024, was the initial deadline to enroll your facility in the Clean Classrooms for Carolina Kids program to identify and eliminate exposure to lead and asbestos hazards in building infrastructure. Facilities that have not yet enrolled should complete the process by November 1, 2024. This program is an expansion of Clean Water for Carolina Kids, which previously tested all child care centers in the state for lead in water at drinking and food preparation taps. As this is a legislatively mandated effort, facilities are required to meet rule requirements to have tap water tested every three years(centers) and to have inspections for lead paint and asbestos if applicable. Please see steps below: 1. Sign Up – Pre-enrollment webinars are available at cleanwaterforUSkids.org/carolina or paste https://bit.ly/3CK-webinar into your web browser to see available dates and times for the next month. 2. Enroll – At www.cleanwaterforUSkids.org/carolina using the PIN and complete the enrollment surveys for three program sections: 1) lead in water, 2) lead-based paint, and 3) asbestos. 3. Evaluate Hazards - The program will ship your facility a water sample kit and may coordinate an on-site visit by a professional to assess lead-based paint and asbestos hazards, if needed. 4. Receive Results – Receive your results, recommendations, and water mitigation support, if needed. 5. Request Reimbursement - If you choose to conduct lead-based paint or asbestos mitigation, you can request reimbursement from NC DHHS. Visit the web site at: https://www.ncdhhs.gov/divisions/public-health/asbestos-and-leadbased-paint-reimbursement-program-arpa The information above is from https://www.cleanwaterforuskids.org/en/carolina/, which is also where you enroll in the program. Remember, centers must have their water tested every three years. Family child care homes, as of now, are only required to do it once, and the water testing must be completed by January 1, 2025. DPI Pre-K programs do not need to enroll separately as public schools will be tested as a whole. Please refer to the website if you have specific questions! Criminal Background Check Information - DCDEE launched the Provider Portal for ABCMS on February 1, 2024. This access will allow providers to see applicants that associate themselves with their facility and allow them to “hire” the applicant to their roster, see the real-time background check status of staff/household members, and run a printable report of the staff roster to assist with compliance visits. To gain access to the Provider Portal complete the ABCMS Child Care Provider Portal Training on DCDEE's Moodle. The training consists of watching a short video then taking a test about the video. A certificate will be issued upon successful completion of the test. Email the certificate along with your full name, position, and Facility ID to DCDEE_ABCMS_Provider@dhhs.nc.gov to get access to the portal. Access will then be granted within 2 business days. If you have general questions, please continue to use DHHS.CBC.Unit@dhhs.nc.gov. A follow-up visit may be conducted to monitor compliance with completion of Health and Safety training and ongoing training requirements. Documentation was not completed and signed on site due to internet/Regulatory issues. A one-page visit summary was completed and reviewed, including violations cited during the visit – it was signed on site. Please remember it is your responsibility to comply with all child care rules and requirements at all times. Continue to contact me with any questions or concerns at Tammy.Ross@dhhs.nc.gov and/or(910)824-1143. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-91 · Violation

Name of Operation: SUNNY TRAIL CHILD CARE AND LEARNING CENTER LLC Facility ID: 71000262 Consultant: TAMMY ROSS Operation Type: Family CC Home Case Number: 1223-210L Visit Date: 1/3/2024 Number Present: 4 Completed Date: 1/3/2024 Age: From 1 To 4 Total Minutes: 100 Time In: 11:20 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Complaint Follow-Up Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with North Carolina Child Care requirements and verify correction of violation cited during a complaint visit conducted on December 20, 2023. Your letter of compliance was received on December 28, 2023; however, it needed to be revised as it did not contain all the required information. Your revised letter of compliance is due by close of business today. Limited monitoring of child care requirements occurred during today's visit. This program currently operates with a Four-Star License, issued February 9, 2023. Restrictions include: a capacity of 8, age range of 0-12, first shift only, max. of 5 preschool children at any time, children in care on ground level only, and serves no more than 2 children under age one. The last annual compliance visit was conducted at this facility on August 7, 2023. As of January 2, 2023, your facility had an 18-month compliance history of 90%. The NC Secretary of State website was reviewed, the owner of this facility, Sunny Trail Child Care and Learning Center, LLC was listed as current and active. Teachers, SaQuoia Dixon and Allison Mitchell, were present and available for consultation. This facility has four spaces set up for child care. Appropriate toys, materials, and equipment were observed in these areas. All spaces used by the children were monitored. There were four preschool children present today. Ms. Mitchell was outside with the children as Ms. Dixon was preparing lunch. All children were observed outside playing in fenced play area. All children were adequately supervised. Lunch planned for today consisted of chicken patties, carrots, pineapple chunks, and milk. According to the letter of compliance received on December 28, 2023, for Owner/Operator, Salina Dixon, some parent’s hours of employment have changed and eight children have been transferred to second shift. According to the sign in/out forms, there are four children enrolled on first shift, ages 1-4, and eight children enrolled on second shift, six preschool children and 2 school age children. It was explained during today’s visit to Ms. Dixon and owner/operator, Ms. Salina Dixon, via a telephone call, that based on this information, there are too many preschool children enrolled on second shift and you must reduce enrollment immediately. Ms. Salina Dixon stated that one preschool child will be moved back to first shift immediately. She also stated the correct enrollment information will be reflected in the revised letter of compliance that will be submitted today. Additional teacher, SaQuoia Dixon, and Owner/Operator, Salina Dixon, were not present during this visit. Qualifying letter for Ms. Mitchell was on site and reviewed today. As stated in the December 20, 2023 visit summary, all violations must be corrected immediately and a compliance letter verifying this must be received by the established due date. Today, I confirmed no more than five preschool children were present during this visit and with five preschool children and two school age children being transferred to second shift, this facility meets compliance the number/age of the children for first and second shift. I reminded Ms. Dixon that there is no shift overlap and second shift visits may be conducted. Based on the allegation of capacity being substantiated during the December 20, 2023, complaint visit, an administrative action will be issued, and you will be notified in writing of any action taken. There was one violation documented today. Violation must be corrected immediately. Continued compliance with applicable child care requirements is required at all times. Review the applicable child care requirements often. It is your responsibility to be knowledgeable of the child care laws and rules. Take time daily to review the applicable child care requirements. Violation Number Comment Rule 919 Accurate records were not maintained for all staff. Staff member was on premises working without required information on file, including proof of negative TB skin test. G.S. 110-91(9) In order for your facility to remain in compliance with NC Child Care Requirements, violations must be corrected immediately. A signed and dated letter of compliance must be received by January 10, 2024, describing how each violation was corrected and how compliance will be maintained in the future. A time frame is established to allow you time for submitting your compliance letter. This timeframe is not intended to be used as a guide for correcting violations, as they should be corrected immediately. If I can be of further assistance, please do not hesitate to contact me at (910)824-1143 or you can email me at Tammy.Ross@dhhs.nc.gov. You may email me your verification or mail it to me at: Tammy Ross, Child Care Licensing Consultant, P.O. Box 278, Jacksonville, NC 28541 Technical Assistance regarding violation cited: All additional caregivers must meet all the requirements within the required timeframe and all required policies and procedures must be reviewed with new staff members. A staff member was hired on October 23, 2023. This staff member does not have verification of a negative TB skin test and evaluation of their emotional and physical fitness to care for children. Your new staff member must also successfully complete CPR/FA by 01/23/2024. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Child care licensing requirements are established to ensure a safe and healthy child care environment. Therefore, it is important for you to be knowledgeable of all of the licensing requirements that apply to your type of program. It is your responsibility to maintain compliance with all of the applicable laws and rules at all times whether or not they have been monitored or specifically discussed with you in the past. The best way for you to make sure that you are meeting all requirements is to periodically review the child care law and rules. Documentation was completed on site, reviewed electronically, signed, and emailed to you. Remember it is your responsibility to comply with all child care rules and requirements at all times. Contact me at Tammy.Ross@dhhs.nc.gov at (910)824-1143 with any questions or concerns. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: SUNNY TRAIL CHILD CARE AND LEARNING CENTER LLC Facility ID: 71000262 Consultant: TAMMY ROSS Operation Type: Family CC Home Case Number: 1223-210L Visit Date: 1/3/2024 Number Present: 4 Completed Date: 1/3/2024 Age: From 1 To 4 Total Minutes: 100 Time In: 11:20 AM Time Out: 01:00 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Complaint Follow-Up Announced/Unannounced: Unannounced The purpose of today's unannounced visit was to monitor compliance with North Carolina Child Care requirements and verify correction of violation cited during a complaint visit conducted on December 20, 2023. Your letter of compliance was received on December 28, 2023; however, it needed to be revised as it did not contain all the required information. Your revised letter of compliance is due by close of business today. Limited monitoring of child care requirements occurred during today's visit. This program currently operates with a Four-Star License, issued February 9, 2023. Restrictions include: a capacity of 8, age range of 0-12, first shift only, max. of 5 preschool children at any time, children in care on ground level only, and serves no more than 2 children under age one. The last annual compliance visit was conducted at this facility on August 7, 2023. As of January 2, 2023, your facility had an 18-month compliance history of 90%. The NC Secretary of State website was reviewed, the owner of this facility, Sunny Trail Child Care and Learning Center, LLC was listed as current and active. Teachers, SaQuoia Dixon and Allison Mitchell, were present and available for consultation. This facility has four spaces set up for child care. Appropriate toys, materials, and equipment were observed in these areas. All spaces used by the children were monitored. There were four preschool children present today. Ms. Mitchell was outside with the children as Ms. Dixon was preparing lunch. All children were observed outside playing in fenced play area. All children were adequately supervised. Lunch planned for today consisted of chicken patties, carrots, pineapple chunks, and milk. According to the letter of compliance received on December 28, 2023, for Owner/Operator, Salina Dixon, some parent’s hours of employment have changed and eight children have been transferred to second shift. According to the sign in/out forms, there are four children enrolled on first shift, ages 1-4, and eight children enrolled on second shift, six preschool children and 2 school age children. It was explained during today’s visit to Ms. Dixon and owner/operator, Ms. Salina Dixon, via a telephone call, that based on this information, there are too many preschool children enrolled on second shift and you must reduce enrollment immediately. Ms. Salina Dixon stated that one preschool child will be moved back to first shift immediately. She also stated the correct enrollment information will be reflected in the revised letter of compliance that will be submitted today. Additional teacher, SaQuoia Dixon, and Owner/Operator, Salina Dixon, were not present during this visit. Qualifying letter for Ms. Mitchell was on site and reviewed today. As stated in the December 20, 2023 visit summary, all violations must be corrected immediately and a compliance letter verifying this must be received by the established due date. Today, I confirmed no more than five preschool children were present during this visit and with five preschool children and two school age children being transferred to second shift, this facility meets compliance the number/age of the children for first and second shift. I reminded Ms. Dixon that there is no shift overlap and second shift visits may be conducted. Based on the allegation of capacity being substantiated during the December 20, 2023, complaint visit, an administrative action will be issued, and you will be notified in writing of any action taken. There was one violation documented today. Violation must be corrected immediately. Continued compliance with applicable child care requirements is required at all times. Review the applicable child care requirements often. It is your responsibility to be knowledgeable of the child care laws and rules. Take time daily to review the applicable child care requirements. Violation Number Comment Rule 919 Accurate records were not maintained for all staff. Staff member was on premises working without required information on file, including proof of negative TB skin test. G.S. 110-91(9) In order for your facility to remain in compliance with NC Child Care Requirements, violations must be corrected immediately. A signed and dated letter of compliance must be received by January 10, 2024, describing how each violation was corrected and how compliance will be maintained in the future. A time frame is established to allow you time for submitting your compliance letter. This timeframe is not intended to be used as a guide for correcting violations, as they should be corrected immediately. If I can be of further assistance, please do not hesitate to contact me at (910)824-1143 or you can email me at Tammy.Ross@dhhs.nc.gov. You may email me your verification or mail it to me at: Tammy Ross, Child Care Licensing Consultant, P.O. Box 278, Jacksonville, NC 28541 Technical Assistance regarding violation cited: All additional caregivers must meet all the requirements within the required timeframe and all required policies and procedures must be reviewed with new staff members. A staff member was hired on October 23, 2023. This staff member does not have verification of a negative TB skin test and evaluation of their emotional and physical fitness to care for children. Your new staff member must also successfully complete CPR/FA by 01/23/2024. Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Child care licensing requirements are established to ensure a safe and healthy child care environment. Therefore, it is important for you to be knowledgeable of all of the licensing requirements that apply to your type of program. It is your responsibility to maintain compliance with all of the applicable laws and rules at all times whether or not they have been monitored or specifically discussed with you in the past. The best way for you to make sure that you are meeting all requirements is to periodically review the child care law and rules. Documentation was completed on site, reviewed electronically, signed, and emailed to you. Remember it is your responsibility to comply with all child care rules and requirements at all times. Contact me at Tammy.Ross@dhhs.nc.gov at (910)824-1143 with any questions or concerns. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1724 · Violation

Name of Operation: SUNNY TRAIL CHILD CARE AND LEARNING CENTER LLC Facility ID: 71000262 Consultant: TAMMY ROSS Operation Type: Family CC Home Case Number: Visit Date: 12/20/2023 Number Present: 4 Completed Date: 12/20/2023 Age: From 0 To 3 Total Minutes: 90 Time In: 11:00 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during your routine unannounced visit. This program currently operates with a Four Star License, issued February 9, 2023. Restrictions include: a capacity of 8, age range of 0-12, first shift only, max. of 5 preschool children at any time, children in care on ground level only, and serves no more than 2 children under age one. This facility was licensed on August 8, 2022. As of December 9, 2023, your facility had an 18-month compliance history of 92%. The NC Secretary of State website was reviewed, the owner of this facility, Sunny Trail Child Care and Learning Center, LLC was listed as current and active. SaQuoia Dixon, teacher, was present and available for consultation. This facility has four spaces set up for child care. Appropriate toys, materials, and equipment were observed in these areas. All spaces used by the children were monitored. There were four preschool children present today. All children were observed participating in various free choice activities such as dry erase markers, ride on toys, and dress up clothing. All children were adequately supervised. Lunch planned for today consisted of chicken fingers, green beans, applesauce, and milk. There were two violations observed today. All violations must be corrected immediately. Continued compliance with applicable child care requirements is required. Violation Number Comment Rule 706 Corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, and products under pressure in an aerosol dispenser and any substance that may be hazardous to a child if ingested, inhaled, or handled were not kept in locked storage when children were in care. Aerosol glass cleaner and room spray cans found in unlocked closet and in an unlocked cabinet and were not kept in locked storage when children were in care. .1719 (a)(7) 1821 Caregivers did not document compliance with visually checking on sleeping infants aged 12 months or younger and/or the documents were not maintained for a minimum of 30 days. Compliance documentation with visually checking on sleeping infants aged 12 months or younger were not available for review today. .1724(a)(8)&(f) In order for your facility to remain in compliance with NC Child Care Requirements, violations must be corrected immediately. A signed and dated letter of compliance must be received January 3, 2024, describing how each violation was corrected and how compliance will be maintained in the future. A time frame is established to allow you time for submitting your compliance letter. This timeframe is not intended to be used as a guide for correcting violations, as they should be corrected immediately. If I can be of further assistance, please do not hesitate to contact me at (910)824-1143 or you can email me at Tammy.Ross@dhhs.nc.gov. You may email me your verification or mail it to me at: Tammy Ross, Child Care Licensing Consultant, P.O. Box 278, Jacksonville, NC 28541 Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Child care licensing requirements are established to ensure a safe and healthy child care environment. Therefore, it is important for you to be knowledgeable of all of the licensing requirements that apply to your type of program. It is your responsibility to maintain compliance with all of the applicable laws and rules at all times whether or not they have been monitored or specifically discussed with you in the past. The best way for you to make sure that you are meeting all requirements is to periodically review the child care law and rules. Comments regarding violations: Please review child care rules regarding storage and accessibility of potentially hazardous items. Items labeled “Keep out of reach of children” with no other warnings must be stored at a minimum of five feet off the floor. This includes the hand sanitizer that was located on the counters in the bathroom and the kitchen and not out of reach of children. Hazardous cleaning supplies, including those kept under pressure in an aerosol can, as well as medications must be kept in locked storage. The definition of locked storage requires that the lock be unlocked with some type of device such as a key or combination. Regular childproofing locks do not meet this requirement. Ensure that all cleaning supplies and other items labeled “Keep out of reach of children” are kept inaccessible while children are in care. Today I suggested you make a check of the counters and locked cabinets each morning to ensure that cabinets are locked and medication that may have been used the night before not during business hours are locked before the beginning of business hours. Additionally, the aerosol cans of room spray will need to be moved to locked storage or the child-proofing lock on the cabinet now will need to change to an approved lock if you would like to keep those items in the current cabinet. Child Care Rule 10A NCAC 09 .1724 SAFE SLEEP PRACTICES states that documents that verify staff member's compliance with visual checks on infants shall be maintained for a minimum of one month. Your Safe Sleep Policy states the operator shall visually check sleeping infants aged 12 months or younger at least every 15 minutes and specifies how the operator shall document compliance with visually checking on sleeping infants aged 12 months or younger. Today we discussed ensuring that you are documenting each visual check and maintaining documentation of those checks for at least 30 days. Technical Assistance: During the visit, SaQuoia Dixon placed a child into the crib. While moving the crib into place in the kitchen area to better supervise the child, Ms. Dixon held onto the child’s arm between the elbow and the underarm, so he did not fall over. Ms. Dixon did not pick up the child or lift the child from the crib and a violation was not cited. I asked her if she had ever been trained or taught about safe lifting practices as I saw an opportunity to give technical assistance. Never pull or lift the child by the hands, wrist, or upper arm. Knowing how to properly pick up and carry an infant or toddler given the child’s size, muscle structure, and age is critical to handling them safely. Lift the child by grasping the child’s body under the arms or around the body. Lifting a child inappropriately can cause Nursemaid’s Elbow injury. This injury usually doesn’t cause swelling, but the child will complain that the elbow hurts, or cry when her arm is moved. A child will typically hold her arm close to the side, with the elbow slightly bent and the palm turned toward the body. If someone tries to straighten the elbow or turn the palm upward, the child will resist because of the pain. If a staff member is holding a child’s hand and the child flops to the ground, lower the child slowly and then pick the child up under their arms to carry. Reminders: Be reminded that your license includes a restriction stating that all outdoor play occurs in the fenced area. Today a slide going down the porch steps was observed. This slide and the area set up at the bottom of the stairs is not a licensed area and therefore cannot be used during operating hours with children enrolled in the facility. Child Care Rules were revised July 1, 2023, and a new rule book was posted to the DCDEE website. As discussed, you should discard any old versions of the rules and ensure you are referring to the most current rule book when reviewing or researching requirements. Sanitation rules were also readopted July 1, 2023. I strongly urge you to review the training information at https://ehs.dph.ncdhhs.gov/hhccehb/cehu/ccs/op-training.htm and contact Children’s Environmental Health Services with any questions. There have been changes to the 2023 licensing fees this year. License fee collection has moved to December 2023. • All invoices will be emailed, and no paper copies will be sent through the U.S. Postal Service. • All invoices will be emailed by December 1, 2023, and will include the invoice number and total amount due. • All payments are due no later than December 31, 2023 Payments must be submitted online only through the Division’s website using a Mastercard or Visa debit or credit card, or by e-check. Providers will need their Facility ID number and their 2023 Invoice number to complete the payment process. Annual license fees do not apply to state or public-school operated child care facilities, or to religious sponsored facilities operated pursuant to a Notice of Compliance. Failure to pay the license fee is a violation of NCGS § 110-90(1a) and can result in a revocation of your child care license. In addition, unpaid license fees will be assessed a 10% late fee and accrued interest as established by NCGS § 147-86.23. If you have any questions, check the short Frequently Asked Questions on our website for answers or email DCDEE_LF@dhhs.nc.gov. At the completion of the visit, this visit summary was reviewed, signed, and emailed to you. Please print for your records. Remember it is your responsibility to comply with all child care rules and requirements at all times. Continue to contact me with any questions or concerns at Tammy.Ross@dhhs.nc.gov and/or(910)824-1143. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: SUNNY TRAIL CHILD CARE AND LEARNING CENTER LLC Facility ID: 71000262 Consultant: TAMMY ROSS Operation Type: Family CC Home Case Number: Visit Date: 12/20/2023 Number Present: 4 Completed Date: 12/20/2023 Age: From 0 To 3 Total Minutes: 90 Time In: 11:00 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during your routine unannounced visit. This program currently operates with a Four Star License, issued February 9, 2023. Restrictions include: a capacity of 8, age range of 0-12, first shift only, max. of 5 preschool children at any time, children in care on ground level only, and serves no more than 2 children under age one. This facility was licensed on August 8, 2022. As of December 9, 2023, your facility had an 18-month compliance history of 92%. The NC Secretary of State website was reviewed, the owner of this facility, Sunny Trail Child Care and Learning Center, LLC was listed as current and active. SaQuoia Dixon, teacher, was present and available for consultation. This facility has four spaces set up for child care. Appropriate toys, materials, and equipment were observed in these areas. All spaces used by the children were monitored. There were four preschool children present today. All children were observed participating in various free choice activities such as dry erase markers, ride on toys, and dress up clothing. All children were adequately supervised. Lunch planned for today consisted of chicken fingers, green beans, applesauce, and milk. There were two violations observed today. All violations must be corrected immediately. Continued compliance with applicable child care requirements is required. Violation Number Comment Rule 706 Corrosive agents, pesticides, bleaches, detergents, cleansers, polishes, and products under pressure in an aerosol dispenser and any substance that may be hazardous to a child if ingested, inhaled, or handled were not kept in locked storage when children were in care. Aerosol glass cleaner and room spray cans found in unlocked closet and in an unlocked cabinet and were not kept in locked storage when children were in care. .1719 (a)(7) 1821 Caregivers did not document compliance with visually checking on sleeping infants aged 12 months or younger and/or the documents were not maintained for a minimum of 30 days. Compliance documentation with visually checking on sleeping infants aged 12 months or younger were not available for review today. .1724(a)(8)&(f) In order for your facility to remain in compliance with NC Child Care Requirements, violations must be corrected immediately. A signed and dated letter of compliance must be received January 3, 2024, describing how each violation was corrected and how compliance will be maintained in the future. A time frame is established to allow you time for submitting your compliance letter. This timeframe is not intended to be used as a guide for correcting violations, as they should be corrected immediately. If I can be of further assistance, please do not hesitate to contact me at (910)824-1143 or you can email me at Tammy.Ross@dhhs.nc.gov. You may email me your verification or mail it to me at: Tammy Ross, Child Care Licensing Consultant, P.O. Box 278, Jacksonville, NC 28541 Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Child care licensing requirements are established to ensure a safe and healthy child care environment. Therefore, it is important for you to be knowledgeable of all of the licensing requirements that apply to your type of program. It is your responsibility to maintain compliance with all of the applicable laws and rules at all times whether or not they have been monitored or specifically discussed with you in the past. The best way for you to make sure that you are meeting all requirements is to periodically review the child care law and rules. Comments regarding violations: Please review child care rules regarding storage and accessibility of potentially hazardous items. Items labeled “Keep out of reach of children” with no other warnings must be stored at a minimum of five feet off the floor. This includes the hand sanitizer that was located on the counters in the bathroom and the kitchen and not out of reach of children. Hazardous cleaning supplies, including those kept under pressure in an aerosol can, as well as medications must be kept in locked storage. The definition of locked storage requires that the lock be unlocked with some type of device such as a key or combination. Regular childproofing locks do not meet this requirement. Ensure that all cleaning supplies and other items labeled “Keep out of reach of children” are kept inaccessible while children are in care. Today I suggested you make a check of the counters and locked cabinets each morning to ensure that cabinets are locked and medication that may have been used the night before not during business hours are locked before the beginning of business hours. Additionally, the aerosol cans of room spray will need to be moved to locked storage or the child-proofing lock on the cabinet now will need to change to an approved lock if you would like to keep those items in the current cabinet. Child Care Rule 10A NCAC 09 .1724 SAFE SLEEP PRACTICES states that documents that verify staff member's compliance with visual checks on infants shall be maintained for a minimum of one month. Your Safe Sleep Policy states the operator shall visually check sleeping infants aged 12 months or younger at least every 15 minutes and specifies how the operator shall document compliance with visually checking on sleeping infants aged 12 months or younger. Today we discussed ensuring that you are documenting each visual check and maintaining documentation of those checks for at least 30 days. Technical Assistance: During the visit, SaQuoia Dixon placed a child into the crib. While moving the crib into place in the kitchen area to better supervise the child, Ms. Dixon held onto the child’s arm between the elbow and the underarm, so he did not fall over. Ms. Dixon did not pick up the child or lift the child from the crib and a violation was not cited. I asked her if she had ever been trained or taught about safe lifting practices as I saw an opportunity to give technical assistance. Never pull or lift the child by the hands, wrist, or upper arm. Knowing how to properly pick up and carry an infant or toddler given the child’s size, muscle structure, and age is critical to handling them safely. Lift the child by grasping the child’s body under the arms or around the body. Lifting a child inappropriately can cause Nursemaid’s Elbow injury. This injury usually doesn’t cause swelling, but the child will complain that the elbow hurts, or cry when her arm is moved. A child will typically hold her arm close to the side, with the elbow slightly bent and the palm turned toward the body. If someone tries to straighten the elbow or turn the palm upward, the child will resist because of the pain. If a staff member is holding a child’s hand and the child flops to the ground, lower the child slowly and then pick the child up under their arms to carry. Reminders: Be reminded that your license includes a restriction stating that all outdoor play occurs in the fenced area. Today a slide going down the porch steps was observed. This slide and the area set up at the bottom of the stairs is not a licensed area and therefore cannot be used during operating hours with children enrolled in the facility. Child Care Rules were revised July 1, 2023, and a new rule book was posted to the DCDEE website. As discussed, you should discard any old versions of the rules and ensure you are referring to the most current rule book when reviewing or researching requirements. Sanitation rules were also readopted July 1, 2023. I strongly urge you to review the training information at https://ehs.dph.ncdhhs.gov/hhccehb/cehu/ccs/op-training.htm and contact Children’s Environmental Health Services with any questions. There have been changes to the 2023 licensing fees this year. License fee collection has moved to December 2023. • All invoices will be emailed, and no paper copies will be sent through the U.S. Postal Service. • All invoices will be emailed by December 1, 2023, and will include the invoice number and total amount due. • All payments are due no later than December 31, 2023 Payments must be submitted online only through the Division’s website using a Mastercard or Visa debit or credit card, or by e-check. Providers will need their Facility ID number and their 2023 Invoice number to complete the payment process. Annual license fees do not apply to state or public-school operated child care facilities, or to religious sponsored facilities operated pursuant to a Notice of Compliance. Failure to pay the license fee is a violation of NCGS § 110-90(1a) and can result in a revocation of your child care license. In addition, unpaid license fees will be assessed a 10% late fee and accrued interest as established by NCGS § 147-86.23. If you have any questions, check the short Frequently Asked Questions on our website for answers or email DCDEE_LF@dhhs.nc.gov. At the completion of the visit, this visit summary was reviewed, signed, and emailed to you. Please print for your records. Remember it is your responsibility to comply with all child care rules and requirements at all times. Continue to contact me with any questions or concerns at Tammy.Ross@dhhs.nc.gov and/or(910)824-1143. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .1725 · Violation

Name of Operation: SUNNY TRAIL CHILD CARE AND LEARNING CENTER LLC Facility ID: 71000262 Consultant: TAMMY ROSS Operation Type: Family CC Home Case Number: Visit Date: 8/7/2023 Number Present: 5 Completed Date: 8/7/2023 Age: From 1 To 4 Total Minutes: 120 Time In: 10:30 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during your annual compliance visit. A checklist was used to note the requirements I monitored today. This program currently operates with a Four Star License, issued February 9, 2023. Restrictions include: a capacity of 8, age range of 0-12, first shift only, max. of 5 preschool children at any time, children in care on ground level only, and serves no more than 2 children under age one. This facility was licensed on August 8, 2022. As of August 2, 2023, your facility had an 18-month compliance history of 100%. The NC Secretary of State website was reviewed on August 1, 2023, the owner of this facility, Sunny Trail Child Care and Learning Center, LLC was listed as current and active. Samaria Dixon, teacher, was present and available for consultation. This facility has four spaces set up for child care. Appropriate toys, materials, and equipment were observed in these areas. Additional teacher, SaQuoia Dixon, arrived an hour into the visit and Owner/Operator, Salina Dixon, arrived back at the facility as I was finishing the visit. All spaces used by the children were monitored. There were five preschool children, including an infant, present today. Infants received care based on their individual needs. Infant feeding schedule must be completed, and safe sleep charts maintained for infants. All children were observed participating in various free choice activities indoors and outdoors. All children were adequately supervised. Children also competing handwashing routines and ate lunch. Lunch consisted of BBQ chicken, macaroni and cheese, beans and rice, pineapples, and milk. . There were two violations observed today. All violations must be corrected immediately. Continued compliance with applicable child care requirements is required. Violation Number Comment Rule 801 Bacteriological analysis indicating the water is free of bacteria had not been performed on a sample of water from each well used for the children's water supply every two years. Results were not kept on file in the home. The last well water test was conducted at this facility on October 5, 2020. 10A NCAC 09 .1725(a)(1) 907 Written record of up-to-date pet vaccinations as required by NC law and local ordinances, including rabies vaccination for dogs and cats, was not available. The pet vaccinations for your dog, Tyson, expired May 23, 2023. .1719(b)(1) In order for your facility to remain in compliance with NC Child Care Requirements, violations must be corrected immediately. A signed and dated letter of compliance must be received August 14, 2023 describing how each violation was corrected and how compliance will be maintained in the future. A time frame is established to allow you time for submitting your compliance letter. This timeframe is not intended to be used as a guide for correcting violations, as they should be corrected immediately. If I can be of further assistance, please do not hesitate to contact me at (910)824-1143 or you can email me at Tammy.Ross@dhhs.nc.gov. You may email me your verification or mail it to me at: Tammy Ross, Child Care Licensing Consultant, P.O. Box 278, Jacksonville, NC 28541 Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Child care licensing requirements are established to ensure a safe and healthy child care environment. Therefore, it is important for you to be knowledgeable of all of the licensing requirements that apply to your type of program. It is your responsibility to maintain compliance with all of the applicable laws and rules at all times whether or not they have been monitored or specifically discussed with you in the past. The best way for you to make sure that you are meeting all requirements is to periodically review the child care law and rules. Comments regarding violations Well water test - Bacteriological analysis of your water must be completed every two years. The water test has not been performed since October 5, 2020. Pet Vaccinations - When animals are on the premises, they shall be vaccinated with up-to-date vaccinations as required by North Carolina law and local ordinances. Rabies vaccinations are required for cats and dogs. The dog/cat/animal on premises must obtain these vaccinations and they must be on file for review. The pet vaccination for Tyson expired May 23, 2023. Reminders: Written Plan of Care - Each family child care home operator (operator or operators) who intends to complete routine tasks while children are in care shall develop and adopt a written plan of care for completing routine tasks. Each parent shall sign a statement acknowledging the receipt of your facility’s written plan of care. The operator shall retain the acknowledgement in the child's records as long as the child is enrolled in the home and a copy shall be maintained on file for review by me. A written plan of care form is located on the website. This must be on file for all children enrolled at your facility. Safe sleep charts must be available and maintained for all children, age 12 months and under. Ensure you have an infant feeding schedule completed and on file for all children under 15 months of age. Infant feeding schedules must be followed. It is vital that attendance sheets be accurate and maintained at all times. This ensures the safety of the children in your care at all times. Staff should be marking children present as they arrive and have knowledge of how many children are present in their classroom at any given time should an emergency arise. Staff should be able to give an accurate account of the children they are responsible for daily. Ensure health questionnaire forms and emergency information is updated on staff yearly. Medical statements and TB skins test results must be on file and available for review for all staff. Emergency Preparedness and Response(EPR) – EPR training should be completed by August 8, 2023, one year from date your facility was licensed. Once the EPR training has been completed, you must complete your EPR plan within four (4) months. Once your EPR plan has been completed, print a copy and have it available for review. You will need to complete either a shelter-in-place or lock -down drill each quarterly and notate this information on the Emergency drill log. Health and Safety Trainings - These training topics outlined in Child Care Rule 10A NCAC 09 .1703(b) must be completed within the first year of employment for new staff, with the exception of Recognizing and Responding to Suspicions of Child Maltreatment – it must be completed within 90 days of hire. After initial completion of Health and Safety Trainings, they must be completed every five years. Use the Health and Safety Training Record which is found on the DCDEE website under Provider Documents and Forms to track the completion of these trainings. Ensure all staff have completed these trainings. These trainings must be documented on the required form and will be monitored at your next visit. Completing, refreshing, and updating the required Health and Safety Training increases your awareness and knowledge regarding child development and safety. Transportation - Transportation services include transportation to and from the center, to and/or from a public/private school program, to and/or from the child's home, and to and/from off premise activities such as field trips and educational outings. Today information was given to you about how to become approved for transportation. Below is a list of the requirements that are needed to approve you for transportation. I will need to approve your vehicle for transportation as well as your transportation policy before you are able to use your vehicle for transportation. I have included a sample transportation policy for you to use as a guide. Emergency information & attached picture for each child transported in vehicle No loose items that can become airborne in an accident No hazardous products in vehicle or are in locked storage Fire extinguisher (recommend it be stored or secured) First Aid Kit (recommend it be stored or secured) Proof of Liability Insurance Driving record for all drivers for the past three years Expiration date of Vehicle Registration date and Date of last inspection Tire tread measures more than 2/32 of an inch Vehicle in good condition – no torn upholstery, broken windows, holes in floor or roof Other Information: On March 13, 2023, the Military Child Care in Your Neighborhood-PLUS (MCCYN-PLUS) initiative launched in North Carolina to make it easier for military families to access and afford quality child care from community providers. Licensed child care facilities are now able to participate in MCCYN-PLUS based on their star rating. If you are interested in participating in the military fee assistance program, please visit https://www.childcareaware.org/fee-assistancerespite/feeassistancerespiteproviders/feeassistance/ to review the application process. Rated License Reassessment Information Your facility’s three-year rated license reassessment is due to be completed in February 2026. As discussed today, reassessments will not become mandatory again until July 1, 2024, and your facility has been placed into “Cohort 3.” Placement in this cohort means you will have from July 1, 2025 to June 30, 2026 to plan and prepare for your reassessment, with your reassessment being due between July 1, 2026 and June 30, 2027. In your planning year, you may review resources available at www.ncrlap.org and contact Smart Start of Pender County or Region 4 CCR&R for assistance with completion of the self-study component. I am also available to assist you upon request. This is an opportunity to focus on your Star Rated License and consider strategies to help maintain or increase your star rating. Review topics related to the Environment Rating Scales or other quality initiatives. For example, if transitions are challenging, ask yourself what strategies help. Engage to brainstorm, offer support and clarification, and set goals. Allocate resources so you can focus on self-study as part of the workday to help you become more familiar and confident with the assessment process. Also, be reminded that you may voluntarily request a reassessment at any time by contacting me, and that NCRLAP outreach assessments are still being offered. You may also wish to contact technical assistance specialists with Smart Start of Pender County to help you with mock assessments. Related to education, ensure you are uploading your education to WORKS. For any questions about the NC Early Childhood Equivalency exam, please contact: DCDEE.Equivalency.Exam@dhhs.nc.gov. This information can also be found on the DCDEE website (https://ncchildcare.ncdhhs.gov/) under the What’s New section (https://ncchildcare.ncdhhs.gov/Whats-New/north-carolina-early-childhood-equivalency-exam-now-available). It is vitally important that you are registered for WORKS and maintain your workforce information to support education requirements. You are responsible for ensuring that information contained in the Early Childhood Education Workforce Database is up to date and complete. Center In A Residence (CIR)– During today’s visit, Ms. Dixon stated she is interested in becoming a center in a residence and is in the process of completing renovations and getting inspections. We discussed some aspects of the CIR, and she was informed that the total capacity for a CIR is 12. We also discussed that CIR follows mostly center rules and regulations. Ms. Dixon will keep me posted on the progress of this matter. Documentation was not completed on site due to regulatory/internet issues. A one page visit summary was completed and signed during the visit, violations were discussed and reviewed with Ms. Simth during the visit. Remember it is your responsibility to comply with all child care rules and requirements at all times. Continue to contact me with any questions or concerns at Tammy.Ross@dhhs.nc.gov and/or(910)824-1143. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .1703 · Violation

Name of Operation: SUNNY TRAIL CHILD CARE AND LEARNING CENTER LLC Facility ID: 71000262 Consultant: TAMMY ROSS Operation Type: Family CC Home Case Number: Visit Date: 8/7/2023 Number Present: 5 Completed Date: 8/7/2023 Age: From 1 To 4 Total Minutes: 120 Time In: 10:30 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during your annual compliance visit. A checklist was used to note the requirements I monitored today. This program currently operates with a Four Star License, issued February 9, 2023. Restrictions include: a capacity of 8, age range of 0-12, first shift only, max. of 5 preschool children at any time, children in care on ground level only, and serves no more than 2 children under age one. This facility was licensed on August 8, 2022. As of August 2, 2023, your facility had an 18-month compliance history of 100%. The NC Secretary of State website was reviewed on August 1, 2023, the owner of this facility, Sunny Trail Child Care and Learning Center, LLC was listed as current and active. Samaria Dixon, teacher, was present and available for consultation. This facility has four spaces set up for child care. Appropriate toys, materials, and equipment were observed in these areas. Additional teacher, SaQuoia Dixon, arrived an hour into the visit and Owner/Operator, Salina Dixon, arrived back at the facility as I was finishing the visit. All spaces used by the children were monitored. There were five preschool children, including an infant, present today. Infants received care based on their individual needs. Infant feeding schedule must be completed, and safe sleep charts maintained for infants. All children were observed participating in various free choice activities indoors and outdoors. All children were adequately supervised. Children also competing handwashing routines and ate lunch. Lunch consisted of BBQ chicken, macaroni and cheese, beans and rice, pineapples, and milk. . There were two violations observed today. All violations must be corrected immediately. Continued compliance with applicable child care requirements is required. Violation Number Comment Rule 801 Bacteriological analysis indicating the water is free of bacteria had not been performed on a sample of water from each well used for the children's water supply every two years. Results were not kept on file in the home. The last well water test was conducted at this facility on October 5, 2020. 10A NCAC 09 .1725(a)(1) 907 Written record of up-to-date pet vaccinations as required by NC law and local ordinances, including rabies vaccination for dogs and cats, was not available. The pet vaccinations for your dog, Tyson, expired May 23, 2023. .1719(b)(1) In order for your facility to remain in compliance with NC Child Care Requirements, violations must be corrected immediately. A signed and dated letter of compliance must be received August 14, 2023 describing how each violation was corrected and how compliance will be maintained in the future. A time frame is established to allow you time for submitting your compliance letter. This timeframe is not intended to be used as a guide for correcting violations, as they should be corrected immediately. If I can be of further assistance, please do not hesitate to contact me at (910)824-1143 or you can email me at Tammy.Ross@dhhs.nc.gov. You may email me your verification or mail it to me at: Tammy Ross, Child Care Licensing Consultant, P.O. Box 278, Jacksonville, NC 28541 Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Child care licensing requirements are established to ensure a safe and healthy child care environment. Therefore, it is important for you to be knowledgeable of all of the licensing requirements that apply to your type of program. It is your responsibility to maintain compliance with all of the applicable laws and rules at all times whether or not they have been monitored or specifically discussed with you in the past. The best way for you to make sure that you are meeting all requirements is to periodically review the child care law and rules. Comments regarding violations Well water test - Bacteriological analysis of your water must be completed every two years. The water test has not been performed since October 5, 2020. Pet Vaccinations - When animals are on the premises, they shall be vaccinated with up-to-date vaccinations as required by North Carolina law and local ordinances. Rabies vaccinations are required for cats and dogs. The dog/cat/animal on premises must obtain these vaccinations and they must be on file for review. The pet vaccination for Tyson expired May 23, 2023. Reminders: Written Plan of Care - Each family child care home operator (operator or operators) who intends to complete routine tasks while children are in care shall develop and adopt a written plan of care for completing routine tasks. Each parent shall sign a statement acknowledging the receipt of your facility’s written plan of care. The operator shall retain the acknowledgement in the child's records as long as the child is enrolled in the home and a copy shall be maintained on file for review by me. A written plan of care form is located on the website. This must be on file for all children enrolled at your facility. Safe sleep charts must be available and maintained for all children, age 12 months and under. Ensure you have an infant feeding schedule completed and on file for all children under 15 months of age. Infant feeding schedules must be followed. It is vital that attendance sheets be accurate and maintained at all times. This ensures the safety of the children in your care at all times. Staff should be marking children present as they arrive and have knowledge of how many children are present in their classroom at any given time should an emergency arise. Staff should be able to give an accurate account of the children they are responsible for daily. Ensure health questionnaire forms and emergency information is updated on staff yearly. Medical statements and TB skins test results must be on file and available for review for all staff. Emergency Preparedness and Response(EPR) – EPR training should be completed by August 8, 2023, one year from date your facility was licensed. Once the EPR training has been completed, you must complete your EPR plan within four (4) months. Once your EPR plan has been completed, print a copy and have it available for review. You will need to complete either a shelter-in-place or lock -down drill each quarterly and notate this information on the Emergency drill log. Health and Safety Trainings - These training topics outlined in Child Care Rule 10A NCAC 09 .1703(b) must be completed within the first year of employment for new staff, with the exception of Recognizing and Responding to Suspicions of Child Maltreatment – it must be completed within 90 days of hire. After initial completion of Health and Safety Trainings, they must be completed every five years. Use the Health and Safety Training Record which is found on the DCDEE website under Provider Documents and Forms to track the completion of these trainings. Ensure all staff have completed these trainings. These trainings must be documented on the required form and will be monitored at your next visit. Completing, refreshing, and updating the required Health and Safety Training increases your awareness and knowledge regarding child development and safety. Transportation - Transportation services include transportation to and from the center, to and/or from a public/private school program, to and/or from the child's home, and to and/from off premise activities such as field trips and educational outings. Today information was given to you about how to become approved for transportation. Below is a list of the requirements that are needed to approve you for transportation. I will need to approve your vehicle for transportation as well as your transportation policy before you are able to use your vehicle for transportation. I have included a sample transportation policy for you to use as a guide. Emergency information & attached picture for each child transported in vehicle No loose items that can become airborne in an accident No hazardous products in vehicle or are in locked storage Fire extinguisher (recommend it be stored or secured) First Aid Kit (recommend it be stored or secured) Proof of Liability Insurance Driving record for all drivers for the past three years Expiration date of Vehicle Registration date and Date of last inspection Tire tread measures more than 2/32 of an inch Vehicle in good condition – no torn upholstery, broken windows, holes in floor or roof Other Information: On March 13, 2023, the Military Child Care in Your Neighborhood-PLUS (MCCYN-PLUS) initiative launched in North Carolina to make it easier for military families to access and afford quality child care from community providers. Licensed child care facilities are now able to participate in MCCYN-PLUS based on their star rating. If you are interested in participating in the military fee assistance program, please visit https://www.childcareaware.org/fee-assistancerespite/feeassistancerespiteproviders/feeassistance/ to review the application process. Rated License Reassessment Information Your facility’s three-year rated license reassessment is due to be completed in February 2026. As discussed today, reassessments will not become mandatory again until July 1, 2024, and your facility has been placed into “Cohort 3.” Placement in this cohort means you will have from July 1, 2025 to June 30, 2026 to plan and prepare for your reassessment, with your reassessment being due between July 1, 2026 and June 30, 2027. In your planning year, you may review resources available at www.ncrlap.org and contact Smart Start of Pender County or Region 4 CCR&R for assistance with completion of the self-study component. I am also available to assist you upon request. This is an opportunity to focus on your Star Rated License and consider strategies to help maintain or increase your star rating. Review topics related to the Environment Rating Scales or other quality initiatives. For example, if transitions are challenging, ask yourself what strategies help. Engage to brainstorm, offer support and clarification, and set goals. Allocate resources so you can focus on self-study as part of the workday to help you become more familiar and confident with the assessment process. Also, be reminded that you may voluntarily request a reassessment at any time by contacting me, and that NCRLAP outreach assessments are still being offered. You may also wish to contact technical assistance specialists with Smart Start of Pender County to help you with mock assessments. Related to education, ensure you are uploading your education to WORKS. For any questions about the NC Early Childhood Equivalency exam, please contact: DCDEE.Equivalency.Exam@dhhs.nc.gov. This information can also be found on the DCDEE website (https://ncchildcare.ncdhhs.gov/) under the What’s New section (https://ncchildcare.ncdhhs.gov/Whats-New/north-carolina-early-childhood-equivalency-exam-now-available). It is vitally important that you are registered for WORKS and maintain your workforce information to support education requirements. You are responsible for ensuring that information contained in the Early Childhood Education Workforce Database is up to date and complete. Center In A Residence (CIR)– During today’s visit, Ms. Dixon stated she is interested in becoming a center in a residence and is in the process of completing renovations and getting inspections. We discussed some aspects of the CIR, and she was informed that the total capacity for a CIR is 12. We also discussed that CIR follows mostly center rules and regulations. Ms. Dixon will keep me posted on the progress of this matter. Documentation was not completed on site due to regulatory/internet issues. A one page visit summary was completed and signed during the visit, violations were discussed and reviewed with Ms. Simth during the visit. Remember it is your responsibility to comply with all child care rules and requirements at all times. Continue to contact me with any questions or concerns at Tammy.Ross@dhhs.nc.gov and/or(910)824-1143. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: SUNNY TRAIL CHILD CARE AND LEARNING CENTER LLC Facility ID: 71000262 Consultant: TAMMY ROSS Operation Type: Family CC Home Case Number: Visit Date: 8/7/2023 Number Present: 5 Completed Date: 8/7/2023 Age: From 1 To 4 Total Minutes: 120 Time In: 10:30 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Family CC Home Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance during your annual compliance visit. A checklist was used to note the requirements I monitored today. This program currently operates with a Four Star License, issued February 9, 2023. Restrictions include: a capacity of 8, age range of 0-12, first shift only, max. of 5 preschool children at any time, children in care on ground level only, and serves no more than 2 children under age one. This facility was licensed on August 8, 2022. As of August 2, 2023, your facility had an 18-month compliance history of 100%. The NC Secretary of State website was reviewed on August 1, 2023, the owner of this facility, Sunny Trail Child Care and Learning Center, LLC was listed as current and active. Samaria Dixon, teacher, was present and available for consultation. This facility has four spaces set up for child care. Appropriate toys, materials, and equipment were observed in these areas. Additional teacher, SaQuoia Dixon, arrived an hour into the visit and Owner/Operator, Salina Dixon, arrived back at the facility as I was finishing the visit. All spaces used by the children were monitored. There were five preschool children, including an infant, present today. Infants received care based on their individual needs. Infant feeding schedule must be completed, and safe sleep charts maintained for infants. All children were observed participating in various free choice activities indoors and outdoors. All children were adequately supervised. Children also competing handwashing routines and ate lunch. Lunch consisted of BBQ chicken, macaroni and cheese, beans and rice, pineapples, and milk. . There were two violations observed today. All violations must be corrected immediately. Continued compliance with applicable child care requirements is required. Violation Number Comment Rule 801 Bacteriological analysis indicating the water is free of bacteria had not been performed on a sample of water from each well used for the children's water supply every two years. Results were not kept on file in the home. The last well water test was conducted at this facility on October 5, 2020. 10A NCAC 09 .1725(a)(1) 907 Written record of up-to-date pet vaccinations as required by NC law and local ordinances, including rabies vaccination for dogs and cats, was not available. The pet vaccinations for your dog, Tyson, expired May 23, 2023. .1719(b)(1) In order for your facility to remain in compliance with NC Child Care Requirements, violations must be corrected immediately. A signed and dated letter of compliance must be received August 14, 2023 describing how each violation was corrected and how compliance will be maintained in the future. A time frame is established to allow you time for submitting your compliance letter. This timeframe is not intended to be used as a guide for correcting violations, as they should be corrected immediately. If I can be of further assistance, please do not hesitate to contact me at (910)824-1143 or you can email me at Tammy.Ross@dhhs.nc.gov. You may email me your verification or mail it to me at: Tammy Ross, Child Care Licensing Consultant, P.O. Box 278, Jacksonville, NC 28541 Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Child care licensing requirements are established to ensure a safe and healthy child care environment. Therefore, it is important for you to be knowledgeable of all of the licensing requirements that apply to your type of program. It is your responsibility to maintain compliance with all of the applicable laws and rules at all times whether or not they have been monitored or specifically discussed with you in the past. The best way for you to make sure that you are meeting all requirements is to periodically review the child care law and rules. Comments regarding violations Well water test - Bacteriological analysis of your water must be completed every two years. The water test has not been performed since October 5, 2020. Pet Vaccinations - When animals are on the premises, they shall be vaccinated with up-to-date vaccinations as required by North Carolina law and local ordinances. Rabies vaccinations are required for cats and dogs. The dog/cat/animal on premises must obtain these vaccinations and they must be on file for review. The pet vaccination for Tyson expired May 23, 2023. Reminders: Written Plan of Care - Each family child care home operator (operator or operators) who intends to complete routine tasks while children are in care shall develop and adopt a written plan of care for completing routine tasks. Each parent shall sign a statement acknowledging the receipt of your facility’s written plan of care. The operator shall retain the acknowledgement in the child's records as long as the child is enrolled in the home and a copy shall be maintained on file for review by me. A written plan of care form is located on the website. This must be on file for all children enrolled at your facility. Safe sleep charts must be available and maintained for all children, age 12 months and under. Ensure you have an infant feeding schedule completed and on file for all children under 15 months of age. Infant feeding schedules must be followed. It is vital that attendance sheets be accurate and maintained at all times. This ensures the safety of the children in your care at all times. Staff should be marking children present as they arrive and have knowledge of how many children are present in their classroom at any given time should an emergency arise. Staff should be able to give an accurate account of the children they are responsible for daily. Ensure health questionnaire forms and emergency information is updated on staff yearly. Medical statements and TB skins test results must be on file and available for review for all staff. Emergency Preparedness and Response(EPR) – EPR training should be completed by August 8, 2023, one year from date your facility was licensed. Once the EPR training has been completed, you must complete your EPR plan within four (4) months. Once your EPR plan has been completed, print a copy and have it available for review. You will need to complete either a shelter-in-place or lock -down drill each quarterly and notate this information on the Emergency drill log. Health and Safety Trainings - These training topics outlined in Child Care Rule 10A NCAC 09 .1703(b) must be completed within the first year of employment for new staff, with the exception of Recognizing and Responding to Suspicions of Child Maltreatment – it must be completed within 90 days of hire. After initial completion of Health and Safety Trainings, they must be completed every five years. Use the Health and Safety Training Record which is found on the DCDEE website under Provider Documents and Forms to track the completion of these trainings. Ensure all staff have completed these trainings. These trainings must be documented on the required form and will be monitored at your next visit. Completing, refreshing, and updating the required Health and Safety Training increases your awareness and knowledge regarding child development and safety. Transportation - Transportation services include transportation to and from the center, to and/or from a public/private school program, to and/or from the child's home, and to and/from off premise activities such as field trips and educational outings. Today information was given to you about how to become approved for transportation. Below is a list of the requirements that are needed to approve you for transportation. I will need to approve your vehicle for transportation as well as your transportation policy before you are able to use your vehicle for transportation. I have included a sample transportation policy for you to use as a guide. Emergency information & attached picture for each child transported in vehicle No loose items that can become airborne in an accident No hazardous products in vehicle or are in locked storage Fire extinguisher (recommend it be stored or secured) First Aid Kit (recommend it be stored or secured) Proof of Liability Insurance Driving record for all drivers for the past three years Expiration date of Vehicle Registration date and Date of last inspection Tire tread measures more than 2/32 of an inch Vehicle in good condition – no torn upholstery, broken windows, holes in floor or roof Other Information: On March 13, 2023, the Military Child Care in Your Neighborhood-PLUS (MCCYN-PLUS) initiative launched in North Carolina to make it easier for military families to access and afford quality child care from community providers. Licensed child care facilities are now able to participate in MCCYN-PLUS based on their star rating. If you are interested in participating in the military fee assistance program, please visit https://www.childcareaware.org/fee-assistancerespite/feeassistancerespiteproviders/feeassistance/ to review the application process. Rated License Reassessment Information Your facility’s three-year rated license reassessment is due to be completed in February 2026. As discussed today, reassessments will not become mandatory again until July 1, 2024, and your facility has been placed into “Cohort 3.” Placement in this cohort means you will have from July 1, 2025 to June 30, 2026 to plan and prepare for your reassessment, with your reassessment being due between July 1, 2026 and June 30, 2027. In your planning year, you may review resources available at www.ncrlap.org and contact Smart Start of Pender County or Region 4 CCR&R for assistance with completion of the self-study component. I am also available to assist you upon request. This is an opportunity to focus on your Star Rated License and consider strategies to help maintain or increase your star rating. Review topics related to the Environment Rating Scales or other quality initiatives. For example, if transitions are challenging, ask yourself what strategies help. Engage to brainstorm, offer support and clarification, and set goals. Allocate resources so you can focus on self-study as part of the workday to help you become more familiar and confident with the assessment process. Also, be reminded that you may voluntarily request a reassessment at any time by contacting me, and that NCRLAP outreach assessments are still being offered. You may also wish to contact technical assistance specialists with Smart Start of Pender County to help you with mock assessments. Related to education, ensure you are uploading your education to WORKS. For any questions about the NC Early Childhood Equivalency exam, please contact: DCDEE.Equivalency.Exam@dhhs.nc.gov. This information can also be found on the DCDEE website (https://ncchildcare.ncdhhs.gov/) under the What’s New section (https://ncchildcare.ncdhhs.gov/Whats-New/north-carolina-early-childhood-equivalency-exam-now-available). It is vitally important that you are registered for WORKS and maintain your workforce information to support education requirements. You are responsible for ensuring that information contained in the Early Childhood Education Workforce Database is up to date and complete. Center In A Residence (CIR)– During today’s visit, Ms. Dixon stated she is interested in becoming a center in a residence and is in the process of completing renovations and getting inspections. We discussed some aspects of the CIR, and she was informed that the total capacity for a CIR is 12. We also discussed that CIR follows mostly center rules and regulations. Ms. Dixon will keep me posted on the progress of this matter. Documentation was not completed on site due to regulatory/internet issues. A one page visit summary was completed and signed during the visit, violations were discussed and reviewed with Ms. Simth during the visit. Remember it is your responsibility to comply with all child care rules and requirements at all times. Continue to contact me with any questions or concerns at Tammy.Ross@dhhs.nc.gov and/or(910)824-1143. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times