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Home › NC › Valdese › Valdese Elementary Ymca Childcare
298 Praley ST, Valdese NC 28690 · License #12000441 · Center · Child Care Center
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10A NCAC 09 .0514 · Violation
Name of Operation: VALDESE ELEMENTARY YMCA CHILDCARE Facility ID: 12000441 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 5/7/2026 Number Present: 25 Completed Date: 5/7/2026 Age: From 5 To 12 Total Minutes: 216 Time In: 02:04 PM Time Out: 05:40 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp w/Rated Lic Assess Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including health and safety, and to begin your rated license reassessment. The visit was conducted with you, Ariel Bivens, Program Coordinator. You provided me with applicable program, staff, and children’s records for review. The most recent annual compliance visit was conducted on June 12, 2025. This facility currently operates with a four-star rated license issued on November 14, 2025, meeting daytime care only, school age only, and meets enhanced ratios. This facility has earned four points in program standards, seven points in staff education, and one quality point for having a staff benefits package and an infrastructure of parent involvement. The program’s compliance history was 89 percent prior to today’s visit. The North Carolina Secretary of State website was viewed before the visit and Young Men’s Christian Association of Catawba Valley, Inc. was current/active as of May 7, 2026. A checklist was used to note the requirements I monitored today. Children and staff were observed during arrival, personal care routines, snack, art activity, and gross motor activity outdoors. You utilized the cafeteria, gymnasium, and classroom #105 for indoor child care space. Children enrolled in before and after school are not transported by the facility during the school year. This facility remains open during the summer Files for two new staff members and one existing staff member were reviewed. All staff members were listed on the ABCMS Provider Portal roster for this facility. Layla Walton was listed on the ABCMS Provider Portal roster for Salem Elementary YMCA Childcare. Four children’s records were reviewed. The most recent monthly fire drill was conducted on February 25, 2026, at 12:55pm. The most recent quarterly lockdown/shelter-in-place drill was conducted on January 21, 2026, at 12:30pm. The EPR Plan that was printed and on file was dated April 10, 2024, however, the EPR Plan was reviewed with new staff on the first day of employment. Violations observed today were discussed with you and documented in the handwritten Visit Summary left with you at the conclusion of this visit. The following violations were observed: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. The NC Summary of the Law parental acknowledgement was not signed by the parent for one child enrolled on January 6, 2026. GS 110-102 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The most recent monthly fire drill recorded on the Emergency Drill Log was completed on February 25, 2026. .0604(t); .0302(d)(5) 853 Incident logs were not completed and maintained as required. An incident report for a child's injury that occurred on April 6, 2026, was not recorded on the incident log. .0802(g)(1-6) 1203 Operational policies were not discussed with parents on or before the child's first day and/or they were not notified in writing of all changes. Two children's files did not contain signed parental acknowledgement for the facilities operational policies. The acknowledgement form was not available on site for review. 10A NCAC 09 .0514(b) 1207 Parent participation plan was not discussed with parents on or before the child's first day of attendance and/or a copy was not given to them or posted in the center. Two children's files did not contain signed parental acknowledgement for the facilities parent participation plan. The acknowledgement form was not available on site for review. 10A NCAC 09 .0515(a) 1303 Application was not signed by the parent. The application for enrollment was not signed by the parent for one child enrolled on January 6, 2026. 10A NCAC 09 .0801(a) 1317 Authorization for emergency medical care information was not signed by child's parent. Authorization for emergency medical care was not signed by the parent for one child enrolled on January 6, 2026. .0802(d) 1325 Parent's statement includes the child's name and date of enrollment and the date the parent signed the statement. The discipline policy acknowledgement form signed by the parent did not include the enrollment date for two children enrolled on December 29, 2025, and January 6, 2026. .1804(b) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. The most recent shelter-in-place or lockdown drill recorded on the Emergency Drill Log was completed on January 21, 2026. .0604(u);.0302(d)(8) 1921 Staff working in part-time, full-day or track out school age care programs required to complete BSAC training, did not complete it within three months of employment. One group leader, L. Walton, employed on December 1, 2025, stated Basic School-Age Care (BSAC) training was completed on April 30, 2026, however, the BSAC training certificate for this staff member was not on file available for review. .2510(j) The violations documented above must be corrected immediately. On or before May 21, 2026, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware that any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. The email address listed for this facility is ericas@ymcacv.org. Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4)(d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Technical Assistance for the violations observed: Fire Drills- -Fire drills must be completed and documented monthly. A fire drill must be completed while children are in your care by May 21, 2026. I suggested that have a conversation with the Valdese Elementary School principal to make arrangements to have a fire drill before or after school hours while children are attending your program at various times each month. I also suggested adding reminder alerts on your computer or phone to complete these inspections. Emergency Drills- -Shelter-in-place or lockdown drills must be practiced within every three months. A shelter-in-place or lockdown drill must be completed while children are in your care by May 21, 2026. I suggested that you make a note on a calendar or set a reminder on your computer to conduct emergency drills at least every three months. Shelter-in-place or lockdown drills are to be conducted within three months of the previous drill rather than once every quarter. Incident Log- -The incident log must be available for review by a representative of the Division per child care requirements 10A NCAC 09 .0802 (g). I suggested that you post an incident log in the office and log incidents that occur at the facility on the log as incidents occur. I suggested you add children’s injuries that occur at your facility on the incident log prior to filing the incident report. An incident log shall be completed any time an incident report is completed. This log shall: (1) include the name of the child; (2) include the date of the incident; (3) include the date the incident report was submitted to the Division, if applicable; (4) include the name of the staff member who complete the incident report; (5) be cumulative and maintained in a separate file; and (6) be available for review by a representative of the Division. This log shall be completed on a form provided by the Division. A copy of the log may be found on the Division's website at https://ncchildcare.ncdhhs.gov. Children’s records- -I suggested that you utilize the Children’s File Checklist available on the DCDEE website. Refer to the checklist prior to each child’s enrollment to ensure all required documentation is on file within the required timeframe. I suggested that administrative staff review the child’s application, applicable documents and parental acknowledgement form for all policies to ensure the parents’ signature is obtained. Also, ensure that the emergency medical care authorization has been acknowledged and signed off by each child’s parent. Discipline Policy Acknowledgement- -I reviewed requirements for the discipline policy acknowledgement. I suggested that you update your original acknowledgement form to include an area to document the child’s enrollment date. I suggested that you go through each child’s file to ensure this information is included on your acknowledgement form for existing children. The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policy was given to and discussed with him or her. That statement must include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. BSAC (Basic School-Age Care) training- -Staff in part-time, full day, or track-out school-age care programs required to complete BSAC training shall do so within three months of becoming employed. I suggested that you register new staff for BSAC training as soon as they are hired to ensure completion of the training within three months. Once the staff member completes the training, request a copy of the certificate the following day to keep on file. A copy of L. Walton’s BSAC certificate must be sent to me by May 21, 2026. Consultation: We discussed the following during the visit: -The EPR Plan that was printed and on file was dated April 10, 2024, however, the EPR Plan was reviewed with new staff on the first day of employment. I suggested that you check the portal to ensure the EPR Plan has been updated, and if so, publish the plan and reprint the plan to keep on file. -An Epi-Pen for one child expired October 2025. The Epi-Pen was not administered to the child. I suggested that you have a conversation with the child’s parents and request a new Epi-Pen to keep on site. QRIS Pathways to the Stars: -During a virtual meeting held on March 31, 2026, with Erica Simmons, Administrator, I reviewed Pathway #1, #2, and #3, Family and Community Engagement Foundational Practices, Continuous Quality Improvement, approved curriculum, staff education, and staff to child ratio options. I encouraged you to review this information more thoroughly by visiting https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization. -Mrs. Simmons stated this facility intends to follow Pathway #2, the Classroom and Instructional Quality Pathway, for the rated license reassessment. A Conversation Template was completed on March 31, 2026, indicating this decision. Staff education was reviewed in WORKS and Layla Walton does not have a WORKS account and Ariel Bevins needs to complete the registration process to obtain a Workforce ID number. Once you are ready to proceed, please email me the completed application and supporting documents. -Reach out to Child Care Connections of Burke County for additional technical assistance and support at 828-439-2328. Reminders and Resources: -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. Providers may also submit questions to a Behavior Support Advisor online and receive a call or email in response. In addition, providers may post questions in the ‘Talk to the Expert’ Group on an online network, Social Emotional Connections, for early childhood educators. There are also opportunities to join free webinars on challenging topics or classroom activities. For a flyer including active links to access these resources, please reach out to me and I will send this to you via email. I encouraged you to place a copy of the flyer in each classroom so that staff may access the information when needed. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/. At the completion of the visit, the handwritten visit summary was reviewed, and a copy was left with you. The computer-generated visit summary was emailed to you. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, at 828-782-0718 or Tammy.McGalliard@dhhs.nc.gov. Thank you for your time and assistance today. If I can be of further assistance, you may contact me at 704-853-9196 or Kristen.Mauney@dhhs.nc.gov. Kristen Mauney, Child Care Consultant PO Box 674, Denver, NC 28037 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
Generated from this facility's specific inspection record
Data synced from North Carolina's child care licensing agency on Jul 9, 2026 · Report an error
Open Not marked corrected in the state record
Category: supervision. Open / not marked corrected.
10A NCAC 09 .0515 · Violation
Name of Operation: VALDESE ELEMENTARY YMCA CHILDCARE Facility ID: 12000441 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 5/7/2026 Number Present: 25 Completed Date: 5/7/2026 Age: From 5 To 12 Total Minutes: 216 Time In: 02:04 PM Time Out: 05:40 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp w/Rated Lic Assess Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including health and safety, and to begin your rated license reassessment. The visit was conducted with you, Ariel Bivens, Program Coordinator. You provided me with applicable program, staff, and children’s records for review. The most recent annual compliance visit was conducted on June 12, 2025. This facility currently operates with a four-star rated license issued on November 14, 2025, meeting daytime care only, school age only, and meets enhanced ratios. This facility has earned four points in program standards, seven points in staff education, and one quality point for having a staff benefits package and an infrastructure of parent involvement. The program’s compliance history was 89 percent prior to today’s visit. The North Carolina Secretary of State website was viewed before the visit and Young Men’s Christian Association of Catawba Valley, Inc. was current/active as of May 7, 2026. A checklist was used to note the requirements I monitored today. Children and staff were observed during arrival, personal care routines, snack, art activity, and gross motor activity outdoors. You utilized the cafeteria, gymnasium, and classroom #105 for indoor child care space. Children enrolled in before and after school are not transported by the facility during the school year. This facility remains open during the summer Files for two new staff members and one existing staff member were reviewed. All staff members were listed on the ABCMS Provider Portal roster for this facility. Layla Walton was listed on the ABCMS Provider Portal roster for Salem Elementary YMCA Childcare. Four children’s records were reviewed. The most recent monthly fire drill was conducted on February 25, 2026, at 12:55pm. The most recent quarterly lockdown/shelter-in-place drill was conducted on January 21, 2026, at 12:30pm. The EPR Plan that was printed and on file was dated April 10, 2024, however, the EPR Plan was reviewed with new staff on the first day of employment. Violations observed today were discussed with you and documented in the handwritten Visit Summary left with you at the conclusion of this visit. The following violations were observed: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. The NC Summary of the Law parental acknowledgement was not signed by the parent for one child enrolled on January 6, 2026. GS 110-102 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The most recent monthly fire drill recorded on the Emergency Drill Log was completed on February 25, 2026. .0604(t); .0302(d)(5) 853 Incident logs were not completed and maintained as required. An incident report for a child's injury that occurred on April 6, 2026, was not recorded on the incident log. .0802(g)(1-6) 1203 Operational policies were not discussed with parents on or before the child's first day and/or they were not notified in writing of all changes. Two children's files did not contain signed parental acknowledgement for the facilities operational policies. The acknowledgement form was not available on site for review. 10A NCAC 09 .0514(b) 1207 Parent participation plan was not discussed with parents on or before the child's first day of attendance and/or a copy was not given to them or posted in the center. Two children's files did not contain signed parental acknowledgement for the facilities parent participation plan. The acknowledgement form was not available on site for review. 10A NCAC 09 .0515(a) 1303 Application was not signed by the parent. The application for enrollment was not signed by the parent for one child enrolled on January 6, 2026. 10A NCAC 09 .0801(a) 1317 Authorization for emergency medical care information was not signed by child's parent. Authorization for emergency medical care was not signed by the parent for one child enrolled on January 6, 2026. .0802(d) 1325 Parent's statement includes the child's name and date of enrollment and the date the parent signed the statement. The discipline policy acknowledgement form signed by the parent did not include the enrollment date for two children enrolled on December 29, 2025, and January 6, 2026. .1804(b) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. The most recent shelter-in-place or lockdown drill recorded on the Emergency Drill Log was completed on January 21, 2026. .0604(u);.0302(d)(8) 1921 Staff working in part-time, full-day or track out school age care programs required to complete BSAC training, did not complete it within three months of employment. One group leader, L. Walton, employed on December 1, 2025, stated Basic School-Age Care (BSAC) training was completed on April 30, 2026, however, the BSAC training certificate for this staff member was not on file available for review. .2510(j) The violations documented above must be corrected immediately. On or before May 21, 2026, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware that any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. The email address listed for this facility is ericas@ymcacv.org. Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4)(d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Technical Assistance for the violations observed: Fire Drills- -Fire drills must be completed and documented monthly. A fire drill must be completed while children are in your care by May 21, 2026. I suggested that have a conversation with the Valdese Elementary School principal to make arrangements to have a fire drill before or after school hours while children are attending your program at various times each month. I also suggested adding reminder alerts on your computer or phone to complete these inspections. Emergency Drills- -Shelter-in-place or lockdown drills must be practiced within every three months. A shelter-in-place or lockdown drill must be completed while children are in your care by May 21, 2026. I suggested that you make a note on a calendar or set a reminder on your computer to conduct emergency drills at least every three months. Shelter-in-place or lockdown drills are to be conducted within three months of the previous drill rather than once every quarter. Incident Log- -The incident log must be available for review by a representative of the Division per child care requirements 10A NCAC 09 .0802 (g). I suggested that you post an incident log in the office and log incidents that occur at the facility on the log as incidents occur. I suggested you add children’s injuries that occur at your facility on the incident log prior to filing the incident report. An incident log shall be completed any time an incident report is completed. This log shall: (1) include the name of the child; (2) include the date of the incident; (3) include the date the incident report was submitted to the Division, if applicable; (4) include the name of the staff member who complete the incident report; (5) be cumulative and maintained in a separate file; and (6) be available for review by a representative of the Division. This log shall be completed on a form provided by the Division. A copy of the log may be found on the Division's website at https://ncchildcare.ncdhhs.gov. Children’s records- -I suggested that you utilize the Children’s File Checklist available on the DCDEE website. Refer to the checklist prior to each child’s enrollment to ensure all required documentation is on file within the required timeframe. I suggested that administrative staff review the child’s application, applicable documents and parental acknowledgement form for all policies to ensure the parents’ signature is obtained. Also, ensure that the emergency medical care authorization has been acknowledged and signed off by each child’s parent. Discipline Policy Acknowledgement- -I reviewed requirements for the discipline policy acknowledgement. I suggested that you update your original acknowledgement form to include an area to document the child’s enrollment date. I suggested that you go through each child’s file to ensure this information is included on your acknowledgement form for existing children. The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policy was given to and discussed with him or her. That statement must include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. BSAC (Basic School-Age Care) training- -Staff in part-time, full day, or track-out school-age care programs required to complete BSAC training shall do so within three months of becoming employed. I suggested that you register new staff for BSAC training as soon as they are hired to ensure completion of the training within three months. Once the staff member completes the training, request a copy of the certificate the following day to keep on file. A copy of L. Walton’s BSAC certificate must be sent to me by May 21, 2026. Consultation: We discussed the following during the visit: -The EPR Plan that was printed and on file was dated April 10, 2024, however, the EPR Plan was reviewed with new staff on the first day of employment. I suggested that you check the portal to ensure the EPR Plan has been updated, and if so, publish the plan and reprint the plan to keep on file. -An Epi-Pen for one child expired October 2025. The Epi-Pen was not administered to the child. I suggested that you have a conversation with the child’s parents and request a new Epi-Pen to keep on site. QRIS Pathways to the Stars: -During a virtual meeting held on March 31, 2026, with Erica Simmons, Administrator, I reviewed Pathway #1, #2, and #3, Family and Community Engagement Foundational Practices, Continuous Quality Improvement, approved curriculum, staff education, and staff to child ratio options. I encouraged you to review this information more thoroughly by visiting https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization. -Mrs. Simmons stated this facility intends to follow Pathway #2, the Classroom and Instructional Quality Pathway, for the rated license reassessment. A Conversation Template was completed on March 31, 2026, indicating this decision. Staff education was reviewed in WORKS and Layla Walton does not have a WORKS account and Ariel Bevins needs to complete the registration process to obtain a Workforce ID number. Once you are ready to proceed, please email me the completed application and supporting documents. -Reach out to Child Care Connections of Burke County for additional technical assistance and support at 828-439-2328. Reminders and Resources: -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. Providers may also submit questions to a Behavior Support Advisor online and receive a call or email in response. In addition, providers may post questions in the ‘Talk to the Expert’ Group on an online network, Social Emotional Connections, for early childhood educators. There are also opportunities to join free webinars on challenging topics or classroom activities. For a flyer including active links to access these resources, please reach out to me and I will send this to you via email. I encouraged you to place a copy of the flyer in each classroom so that staff may access the information when needed. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/. At the completion of the visit, the handwritten visit summary was reviewed, and a copy was left with you. The computer-generated visit summary was emailed to you. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, at 828-782-0718 or Tammy.McGalliard@dhhs.nc.gov. Thank you for your time and assistance today. If I can be of further assistance, you may contact me at 704-853-9196 or Kristen.Mauney@dhhs.nc.gov. Kristen Mauney, Child Care Consultant PO Box 674, Denver, NC 28037 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
Open Not marked corrected in the state record
Category: supervision. Open / not marked corrected.
10A NCAC 09 .0801 · Violation
Name of Operation: VALDESE ELEMENTARY YMCA CHILDCARE Facility ID: 12000441 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 5/7/2026 Number Present: 25 Completed Date: 5/7/2026 Age: From 5 To 12 Total Minutes: 216 Time In: 02:04 PM Time Out: 05:40 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp w/Rated Lic Assess Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including health and safety, and to begin your rated license reassessment. The visit was conducted with you, Ariel Bivens, Program Coordinator. You provided me with applicable program, staff, and children’s records for review. The most recent annual compliance visit was conducted on June 12, 2025. This facility currently operates with a four-star rated license issued on November 14, 2025, meeting daytime care only, school age only, and meets enhanced ratios. This facility has earned four points in program standards, seven points in staff education, and one quality point for having a staff benefits package and an infrastructure of parent involvement. The program’s compliance history was 89 percent prior to today’s visit. The North Carolina Secretary of State website was viewed before the visit and Young Men’s Christian Association of Catawba Valley, Inc. was current/active as of May 7, 2026. A checklist was used to note the requirements I monitored today. Children and staff were observed during arrival, personal care routines, snack, art activity, and gross motor activity outdoors. You utilized the cafeteria, gymnasium, and classroom #105 for indoor child care space. Children enrolled in before and after school are not transported by the facility during the school year. This facility remains open during the summer Files for two new staff members and one existing staff member were reviewed. All staff members were listed on the ABCMS Provider Portal roster for this facility. Layla Walton was listed on the ABCMS Provider Portal roster for Salem Elementary YMCA Childcare. Four children’s records were reviewed. The most recent monthly fire drill was conducted on February 25, 2026, at 12:55pm. The most recent quarterly lockdown/shelter-in-place drill was conducted on January 21, 2026, at 12:30pm. The EPR Plan that was printed and on file was dated April 10, 2024, however, the EPR Plan was reviewed with new staff on the first day of employment. Violations observed today were discussed with you and documented in the handwritten Visit Summary left with you at the conclusion of this visit. The following violations were observed: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. The NC Summary of the Law parental acknowledgement was not signed by the parent for one child enrolled on January 6, 2026. GS 110-102 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The most recent monthly fire drill recorded on the Emergency Drill Log was completed on February 25, 2026. .0604(t); .0302(d)(5) 853 Incident logs were not completed and maintained as required. An incident report for a child's injury that occurred on April 6, 2026, was not recorded on the incident log. .0802(g)(1-6) 1203 Operational policies were not discussed with parents on or before the child's first day and/or they were not notified in writing of all changes. Two children's files did not contain signed parental acknowledgement for the facilities operational policies. The acknowledgement form was not available on site for review. 10A NCAC 09 .0514(b) 1207 Parent participation plan was not discussed with parents on or before the child's first day of attendance and/or a copy was not given to them or posted in the center. Two children's files did not contain signed parental acknowledgement for the facilities parent participation plan. The acknowledgement form was not available on site for review. 10A NCAC 09 .0515(a) 1303 Application was not signed by the parent. The application for enrollment was not signed by the parent for one child enrolled on January 6, 2026. 10A NCAC 09 .0801(a) 1317 Authorization for emergency medical care information was not signed by child's parent. Authorization for emergency medical care was not signed by the parent for one child enrolled on January 6, 2026. .0802(d) 1325 Parent's statement includes the child's name and date of enrollment and the date the parent signed the statement. The discipline policy acknowledgement form signed by the parent did not include the enrollment date for two children enrolled on December 29, 2025, and January 6, 2026. .1804(b) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. The most recent shelter-in-place or lockdown drill recorded on the Emergency Drill Log was completed on January 21, 2026. .0604(u);.0302(d)(8) 1921 Staff working in part-time, full-day or track out school age care programs required to complete BSAC training, did not complete it within three months of employment. One group leader, L. Walton, employed on December 1, 2025, stated Basic School-Age Care (BSAC) training was completed on April 30, 2026, however, the BSAC training certificate for this staff member was not on file available for review. .2510(j) The violations documented above must be corrected immediately. On or before May 21, 2026, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware that any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. The email address listed for this facility is ericas@ymcacv.org. Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4)(d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Technical Assistance for the violations observed: Fire Drills- -Fire drills must be completed and documented monthly. A fire drill must be completed while children are in your care by May 21, 2026. I suggested that have a conversation with the Valdese Elementary School principal to make arrangements to have a fire drill before or after school hours while children are attending your program at various times each month. I also suggested adding reminder alerts on your computer or phone to complete these inspections. Emergency Drills- -Shelter-in-place or lockdown drills must be practiced within every three months. A shelter-in-place or lockdown drill must be completed while children are in your care by May 21, 2026. I suggested that you make a note on a calendar or set a reminder on your computer to conduct emergency drills at least every three months. Shelter-in-place or lockdown drills are to be conducted within three months of the previous drill rather than once every quarter. Incident Log- -The incident log must be available for review by a representative of the Division per child care requirements 10A NCAC 09 .0802 (g). I suggested that you post an incident log in the office and log incidents that occur at the facility on the log as incidents occur. I suggested you add children’s injuries that occur at your facility on the incident log prior to filing the incident report. An incident log shall be completed any time an incident report is completed. This log shall: (1) include the name of the child; (2) include the date of the incident; (3) include the date the incident report was submitted to the Division, if applicable; (4) include the name of the staff member who complete the incident report; (5) be cumulative and maintained in a separate file; and (6) be available for review by a representative of the Division. This log shall be completed on a form provided by the Division. A copy of the log may be found on the Division's website at https://ncchildcare.ncdhhs.gov. Children’s records- -I suggested that you utilize the Children’s File Checklist available on the DCDEE website. Refer to the checklist prior to each child’s enrollment to ensure all required documentation is on file within the required timeframe. I suggested that administrative staff review the child’s application, applicable documents and parental acknowledgement form for all policies to ensure the parents’ signature is obtained. Also, ensure that the emergency medical care authorization has been acknowledged and signed off by each child’s parent. Discipline Policy Acknowledgement- -I reviewed requirements for the discipline policy acknowledgement. I suggested that you update your original acknowledgement form to include an area to document the child’s enrollment date. I suggested that you go through each child’s file to ensure this information is included on your acknowledgement form for existing children. The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policy was given to and discussed with him or her. That statement must include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. BSAC (Basic School-Age Care) training- -Staff in part-time, full day, or track-out school-age care programs required to complete BSAC training shall do so within three months of becoming employed. I suggested that you register new staff for BSAC training as soon as they are hired to ensure completion of the training within three months. Once the staff member completes the training, request a copy of the certificate the following day to keep on file. A copy of L. Walton’s BSAC certificate must be sent to me by May 21, 2026. Consultation: We discussed the following during the visit: -The EPR Plan that was printed and on file was dated April 10, 2024, however, the EPR Plan was reviewed with new staff on the first day of employment. I suggested that you check the portal to ensure the EPR Plan has been updated, and if so, publish the plan and reprint the plan to keep on file. -An Epi-Pen for one child expired October 2025. The Epi-Pen was not administered to the child. I suggested that you have a conversation with the child’s parents and request a new Epi-Pen to keep on site. QRIS Pathways to the Stars: -During a virtual meeting held on March 31, 2026, with Erica Simmons, Administrator, I reviewed Pathway #1, #2, and #3, Family and Community Engagement Foundational Practices, Continuous Quality Improvement, approved curriculum, staff education, and staff to child ratio options. I encouraged you to review this information more thoroughly by visiting https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization. -Mrs. Simmons stated this facility intends to follow Pathway #2, the Classroom and Instructional Quality Pathway, for the rated license reassessment. A Conversation Template was completed on March 31, 2026, indicating this decision. Staff education was reviewed in WORKS and Layla Walton does not have a WORKS account and Ariel Bevins needs to complete the registration process to obtain a Workforce ID number. Once you are ready to proceed, please email me the completed application and supporting documents. -Reach out to Child Care Connections of Burke County for additional technical assistance and support at 828-439-2328. Reminders and Resources: -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. Providers may also submit questions to a Behavior Support Advisor online and receive a call or email in response. In addition, providers may post questions in the ‘Talk to the Expert’ Group on an online network, Social Emotional Connections, for early childhood educators. There are also opportunities to join free webinars on challenging topics or classroom activities. For a flyer including active links to access these resources, please reach out to me and I will send this to you via email. I encouraged you to place a copy of the flyer in each classroom so that staff may access the information when needed. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/. At the completion of the visit, the handwritten visit summary was reviewed, and a copy was left with you. The computer-generated visit summary was emailed to you. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, at 828-782-0718 or Tammy.McGalliard@dhhs.nc.gov. Thank you for your time and assistance today. If I can be of further assistance, you may contact me at 704-853-9196 or Kristen.Mauney@dhhs.nc.gov. Kristen Mauney, Child Care Consultant PO Box 674, Denver, NC 28037 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
Open Not marked corrected in the state record
Category: supervision. Open / not marked corrected.
10A NCAC 09 .0802 · Violation
Name of Operation: VALDESE ELEMENTARY YMCA CHILDCARE Facility ID: 12000441 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 5/7/2026 Number Present: 25 Completed Date: 5/7/2026 Age: From 5 To 12 Total Minutes: 216 Time In: 02:04 PM Time Out: 05:40 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp w/Rated Lic Assess Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including health and safety, and to begin your rated license reassessment. The visit was conducted with you, Ariel Bivens, Program Coordinator. You provided me with applicable program, staff, and children’s records for review. The most recent annual compliance visit was conducted on June 12, 2025. This facility currently operates with a four-star rated license issued on November 14, 2025, meeting daytime care only, school age only, and meets enhanced ratios. This facility has earned four points in program standards, seven points in staff education, and one quality point for having a staff benefits package and an infrastructure of parent involvement. The program’s compliance history was 89 percent prior to today’s visit. The North Carolina Secretary of State website was viewed before the visit and Young Men’s Christian Association of Catawba Valley, Inc. was current/active as of May 7, 2026. A checklist was used to note the requirements I monitored today. Children and staff were observed during arrival, personal care routines, snack, art activity, and gross motor activity outdoors. You utilized the cafeteria, gymnasium, and classroom #105 for indoor child care space. Children enrolled in before and after school are not transported by the facility during the school year. This facility remains open during the summer Files for two new staff members and one existing staff member were reviewed. All staff members were listed on the ABCMS Provider Portal roster for this facility. Layla Walton was listed on the ABCMS Provider Portal roster for Salem Elementary YMCA Childcare. Four children’s records were reviewed. The most recent monthly fire drill was conducted on February 25, 2026, at 12:55pm. The most recent quarterly lockdown/shelter-in-place drill was conducted on January 21, 2026, at 12:30pm. The EPR Plan that was printed and on file was dated April 10, 2024, however, the EPR Plan was reviewed with new staff on the first day of employment. Violations observed today were discussed with you and documented in the handwritten Visit Summary left with you at the conclusion of this visit. The following violations were observed: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. The NC Summary of the Law parental acknowledgement was not signed by the parent for one child enrolled on January 6, 2026. GS 110-102 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The most recent monthly fire drill recorded on the Emergency Drill Log was completed on February 25, 2026. .0604(t); .0302(d)(5) 853 Incident logs were not completed and maintained as required. An incident report for a child's injury that occurred on April 6, 2026, was not recorded on the incident log. .0802(g)(1-6) 1203 Operational policies were not discussed with parents on or before the child's first day and/or they were not notified in writing of all changes. Two children's files did not contain signed parental acknowledgement for the facilities operational policies. The acknowledgement form was not available on site for review. 10A NCAC 09 .0514(b) 1207 Parent participation plan was not discussed with parents on or before the child's first day of attendance and/or a copy was not given to them or posted in the center. Two children's files did not contain signed parental acknowledgement for the facilities parent participation plan. The acknowledgement form was not available on site for review. 10A NCAC 09 .0515(a) 1303 Application was not signed by the parent. The application for enrollment was not signed by the parent for one child enrolled on January 6, 2026. 10A NCAC 09 .0801(a) 1317 Authorization for emergency medical care information was not signed by child's parent. Authorization for emergency medical care was not signed by the parent for one child enrolled on January 6, 2026. .0802(d) 1325 Parent's statement includes the child's name and date of enrollment and the date the parent signed the statement. The discipline policy acknowledgement form signed by the parent did not include the enrollment date for two children enrolled on December 29, 2025, and January 6, 2026. .1804(b) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. The most recent shelter-in-place or lockdown drill recorded on the Emergency Drill Log was completed on January 21, 2026. .0604(u);.0302(d)(8) 1921 Staff working in part-time, full-day or track out school age care programs required to complete BSAC training, did not complete it within three months of employment. One group leader, L. Walton, employed on December 1, 2025, stated Basic School-Age Care (BSAC) training was completed on April 30, 2026, however, the BSAC training certificate for this staff member was not on file available for review. .2510(j) The violations documented above must be corrected immediately. On or before May 21, 2026, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware that any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. The email address listed for this facility is ericas@ymcacv.org. Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4)(d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Technical Assistance for the violations observed: Fire Drills- -Fire drills must be completed and documented monthly. A fire drill must be completed while children are in your care by May 21, 2026. I suggested that have a conversation with the Valdese Elementary School principal to make arrangements to have a fire drill before or after school hours while children are attending your program at various times each month. I also suggested adding reminder alerts on your computer or phone to complete these inspections. Emergency Drills- -Shelter-in-place or lockdown drills must be practiced within every three months. A shelter-in-place or lockdown drill must be completed while children are in your care by May 21, 2026. I suggested that you make a note on a calendar or set a reminder on your computer to conduct emergency drills at least every three months. Shelter-in-place or lockdown drills are to be conducted within three months of the previous drill rather than once every quarter. Incident Log- -The incident log must be available for review by a representative of the Division per child care requirements 10A NCAC 09 .0802 (g). I suggested that you post an incident log in the office and log incidents that occur at the facility on the log as incidents occur. I suggested you add children’s injuries that occur at your facility on the incident log prior to filing the incident report. An incident log shall be completed any time an incident report is completed. This log shall: (1) include the name of the child; (2) include the date of the incident; (3) include the date the incident report was submitted to the Division, if applicable; (4) include the name of the staff member who complete the incident report; (5) be cumulative and maintained in a separate file; and (6) be available for review by a representative of the Division. This log shall be completed on a form provided by the Division. A copy of the log may be found on the Division's website at https://ncchildcare.ncdhhs.gov. Children’s records- -I suggested that you utilize the Children’s File Checklist available on the DCDEE website. Refer to the checklist prior to each child’s enrollment to ensure all required documentation is on file within the required timeframe. I suggested that administrative staff review the child’s application, applicable documents and parental acknowledgement form for all policies to ensure the parents’ signature is obtained. Also, ensure that the emergency medical care authorization has been acknowledged and signed off by each child’s parent. Discipline Policy Acknowledgement- -I reviewed requirements for the discipline policy acknowledgement. I suggested that you update your original acknowledgement form to include an area to document the child’s enrollment date. I suggested that you go through each child’s file to ensure this information is included on your acknowledgement form for existing children. The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policy was given to and discussed with him or her. That statement must include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. BSAC (Basic School-Age Care) training- -Staff in part-time, full day, or track-out school-age care programs required to complete BSAC training shall do so within three months of becoming employed. I suggested that you register new staff for BSAC training as soon as they are hired to ensure completion of the training within three months. Once the staff member completes the training, request a copy of the certificate the following day to keep on file. A copy of L. Walton’s BSAC certificate must be sent to me by May 21, 2026. Consultation: We discussed the following during the visit: -The EPR Plan that was printed and on file was dated April 10, 2024, however, the EPR Plan was reviewed with new staff on the first day of employment. I suggested that you check the portal to ensure the EPR Plan has been updated, and if so, publish the plan and reprint the plan to keep on file. -An Epi-Pen for one child expired October 2025. The Epi-Pen was not administered to the child. I suggested that you have a conversation with the child’s parents and request a new Epi-Pen to keep on site. QRIS Pathways to the Stars: -During a virtual meeting held on March 31, 2026, with Erica Simmons, Administrator, I reviewed Pathway #1, #2, and #3, Family and Community Engagement Foundational Practices, Continuous Quality Improvement, approved curriculum, staff education, and staff to child ratio options. I encouraged you to review this information more thoroughly by visiting https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization. -Mrs. Simmons stated this facility intends to follow Pathway #2, the Classroom and Instructional Quality Pathway, for the rated license reassessment. A Conversation Template was completed on March 31, 2026, indicating this decision. Staff education was reviewed in WORKS and Layla Walton does not have a WORKS account and Ariel Bevins needs to complete the registration process to obtain a Workforce ID number. Once you are ready to proceed, please email me the completed application and supporting documents. -Reach out to Child Care Connections of Burke County for additional technical assistance and support at 828-439-2328. Reminders and Resources: -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. Providers may also submit questions to a Behavior Support Advisor online and receive a call or email in response. In addition, providers may post questions in the ‘Talk to the Expert’ Group on an online network, Social Emotional Connections, for early childhood educators. There are also opportunities to join free webinars on challenging topics or classroom activities. For a flyer including active links to access these resources, please reach out to me and I will send this to you via email. I encouraged you to place a copy of the flyer in each classroom so that staff may access the information when needed. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/. At the completion of the visit, the handwritten visit summary was reviewed, and a copy was left with you. The computer-generated visit summary was emailed to you. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, at 828-782-0718 or Tammy.McGalliard@dhhs.nc.gov. Thank you for your time and assistance today. If I can be of further assistance, you may contact me at 704-853-9196 or Kristen.Mauney@dhhs.nc.gov. Kristen Mauney, Child Care Consultant PO Box 674, Denver, NC 28037 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
Open Not marked corrected in the state record
Category: supervision. Open / not marked corrected.
GS 110-102 · Violation
Name of Operation: VALDESE ELEMENTARY YMCA CHILDCARE Facility ID: 12000441 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 5/7/2026 Number Present: 25 Completed Date: 5/7/2026 Age: From 5 To 12 Total Minutes: 216 Time In: 02:04 PM Time Out: 05:40 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp w/Rated Lic Assess Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including health and safety, and to begin your rated license reassessment. The visit was conducted with you, Ariel Bivens, Program Coordinator. You provided me with applicable program, staff, and children’s records for review. The most recent annual compliance visit was conducted on June 12, 2025. This facility currently operates with a four-star rated license issued on November 14, 2025, meeting daytime care only, school age only, and meets enhanced ratios. This facility has earned four points in program standards, seven points in staff education, and one quality point for having a staff benefits package and an infrastructure of parent involvement. The program’s compliance history was 89 percent prior to today’s visit. The North Carolina Secretary of State website was viewed before the visit and Young Men’s Christian Association of Catawba Valley, Inc. was current/active as of May 7, 2026. A checklist was used to note the requirements I monitored today. Children and staff were observed during arrival, personal care routines, snack, art activity, and gross motor activity outdoors. You utilized the cafeteria, gymnasium, and classroom #105 for indoor child care space. Children enrolled in before and after school are not transported by the facility during the school year. This facility remains open during the summer Files for two new staff members and one existing staff member were reviewed. All staff members were listed on the ABCMS Provider Portal roster for this facility. Layla Walton was listed on the ABCMS Provider Portal roster for Salem Elementary YMCA Childcare. Four children’s records were reviewed. The most recent monthly fire drill was conducted on February 25, 2026, at 12:55pm. The most recent quarterly lockdown/shelter-in-place drill was conducted on January 21, 2026, at 12:30pm. The EPR Plan that was printed and on file was dated April 10, 2024, however, the EPR Plan was reviewed with new staff on the first day of employment. Violations observed today were discussed with you and documented in the handwritten Visit Summary left with you at the conclusion of this visit. The following violations were observed: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. The NC Summary of the Law parental acknowledgement was not signed by the parent for one child enrolled on January 6, 2026. GS 110-102 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The most recent monthly fire drill recorded on the Emergency Drill Log was completed on February 25, 2026. .0604(t); .0302(d)(5) 853 Incident logs were not completed and maintained as required. An incident report for a child's injury that occurred on April 6, 2026, was not recorded on the incident log. .0802(g)(1-6) 1203 Operational policies were not discussed with parents on or before the child's first day and/or they were not notified in writing of all changes. Two children's files did not contain signed parental acknowledgement for the facilities operational policies. The acknowledgement form was not available on site for review. 10A NCAC 09 .0514(b) 1207 Parent participation plan was not discussed with parents on or before the child's first day of attendance and/or a copy was not given to them or posted in the center. Two children's files did not contain signed parental acknowledgement for the facilities parent participation plan. The acknowledgement form was not available on site for review. 10A NCAC 09 .0515(a) 1303 Application was not signed by the parent. The application for enrollment was not signed by the parent for one child enrolled on January 6, 2026. 10A NCAC 09 .0801(a) 1317 Authorization for emergency medical care information was not signed by child's parent. Authorization for emergency medical care was not signed by the parent for one child enrolled on January 6, 2026. .0802(d) 1325 Parent's statement includes the child's name and date of enrollment and the date the parent signed the statement. The discipline policy acknowledgement form signed by the parent did not include the enrollment date for two children enrolled on December 29, 2025, and January 6, 2026. .1804(b) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. The most recent shelter-in-place or lockdown drill recorded on the Emergency Drill Log was completed on January 21, 2026. .0604(u);.0302(d)(8) 1921 Staff working in part-time, full-day or track out school age care programs required to complete BSAC training, did not complete it within three months of employment. One group leader, L. Walton, employed on December 1, 2025, stated Basic School-Age Care (BSAC) training was completed on April 30, 2026, however, the BSAC training certificate for this staff member was not on file available for review. .2510(j) The violations documented above must be corrected immediately. On or before May 21, 2026, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware that any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. The email address listed for this facility is ericas@ymcacv.org. Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4)(d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Technical Assistance for the violations observed: Fire Drills- -Fire drills must be completed and documented monthly. A fire drill must be completed while children are in your care by May 21, 2026. I suggested that have a conversation with the Valdese Elementary School principal to make arrangements to have a fire drill before or after school hours while children are attending your program at various times each month. I also suggested adding reminder alerts on your computer or phone to complete these inspections. Emergency Drills- -Shelter-in-place or lockdown drills must be practiced within every three months. A shelter-in-place or lockdown drill must be completed while children are in your care by May 21, 2026. I suggested that you make a note on a calendar or set a reminder on your computer to conduct emergency drills at least every three months. Shelter-in-place or lockdown drills are to be conducted within three months of the previous drill rather than once every quarter. Incident Log- -The incident log must be available for review by a representative of the Division per child care requirements 10A NCAC 09 .0802 (g). I suggested that you post an incident log in the office and log incidents that occur at the facility on the log as incidents occur. I suggested you add children’s injuries that occur at your facility on the incident log prior to filing the incident report. An incident log shall be completed any time an incident report is completed. This log shall: (1) include the name of the child; (2) include the date of the incident; (3) include the date the incident report was submitted to the Division, if applicable; (4) include the name of the staff member who complete the incident report; (5) be cumulative and maintained in a separate file; and (6) be available for review by a representative of the Division. This log shall be completed on a form provided by the Division. A copy of the log may be found on the Division's website at https://ncchildcare.ncdhhs.gov. Children’s records- -I suggested that you utilize the Children’s File Checklist available on the DCDEE website. Refer to the checklist prior to each child’s enrollment to ensure all required documentation is on file within the required timeframe. I suggested that administrative staff review the child’s application, applicable documents and parental acknowledgement form for all policies to ensure the parents’ signature is obtained. Also, ensure that the emergency medical care authorization has been acknowledged and signed off by each child’s parent. Discipline Policy Acknowledgement- -I reviewed requirements for the discipline policy acknowledgement. I suggested that you update your original acknowledgement form to include an area to document the child’s enrollment date. I suggested that you go through each child’s file to ensure this information is included on your acknowledgement form for existing children. The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policy was given to and discussed with him or her. That statement must include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. BSAC (Basic School-Age Care) training- -Staff in part-time, full day, or track-out school-age care programs required to complete BSAC training shall do so within three months of becoming employed. I suggested that you register new staff for BSAC training as soon as they are hired to ensure completion of the training within three months. Once the staff member completes the training, request a copy of the certificate the following day to keep on file. A copy of L. Walton’s BSAC certificate must be sent to me by May 21, 2026. Consultation: We discussed the following during the visit: -The EPR Plan that was printed and on file was dated April 10, 2024, however, the EPR Plan was reviewed with new staff on the first day of employment. I suggested that you check the portal to ensure the EPR Plan has been updated, and if so, publish the plan and reprint the plan to keep on file. -An Epi-Pen for one child expired October 2025. The Epi-Pen was not administered to the child. I suggested that you have a conversation with the child’s parents and request a new Epi-Pen to keep on site. QRIS Pathways to the Stars: -During a virtual meeting held on March 31, 2026, with Erica Simmons, Administrator, I reviewed Pathway #1, #2, and #3, Family and Community Engagement Foundational Practices, Continuous Quality Improvement, approved curriculum, staff education, and staff to child ratio options. I encouraged you to review this information more thoroughly by visiting https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization. -Mrs. Simmons stated this facility intends to follow Pathway #2, the Classroom and Instructional Quality Pathway, for the rated license reassessment. A Conversation Template was completed on March 31, 2026, indicating this decision. Staff education was reviewed in WORKS and Layla Walton does not have a WORKS account and Ariel Bevins needs to complete the registration process to obtain a Workforce ID number. Once you are ready to proceed, please email me the completed application and supporting documents. -Reach out to Child Care Connections of Burke County for additional technical assistance and support at 828-439-2328. Reminders and Resources: -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. Providers may also submit questions to a Behavior Support Advisor online and receive a call or email in response. In addition, providers may post questions in the ‘Talk to the Expert’ Group on an online network, Social Emotional Connections, for early childhood educators. There are also opportunities to join free webinars on challenging topics or classroom activities. For a flyer including active links to access these resources, please reach out to me and I will send this to you via email. I encouraged you to place a copy of the flyer in each classroom so that staff may access the information when needed. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/. At the completion of the visit, the handwritten visit summary was reviewed, and a copy was left with you. The computer-generated visit summary was emailed to you. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, at 828-782-0718 or Tammy.McGalliard@dhhs.nc.gov. Thank you for your time and assistance today. If I can be of further assistance, you may contact me at 704-853-9196 or Kristen.Mauney@dhhs.nc.gov. Kristen Mauney, Child Care Consultant PO Box 674, Denver, NC 28037 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
Open Not marked corrected in the state record
Category: supervision. Open / not marked corrected.
NC GS 110-90 · Violation
Name of Operation: VALDESE ELEMENTARY YMCA CHILDCARE Facility ID: 12000441 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 5/7/2026 Number Present: 25 Completed Date: 5/7/2026 Age: From 5 To 12 Total Minutes: 216 Time In: 02:04 PM Time Out: 05:40 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp w/Rated Lic Assess Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including health and safety, and to begin your rated license reassessment. The visit was conducted with you, Ariel Bivens, Program Coordinator. You provided me with applicable program, staff, and children’s records for review. The most recent annual compliance visit was conducted on June 12, 2025. This facility currently operates with a four-star rated license issued on November 14, 2025, meeting daytime care only, school age only, and meets enhanced ratios. This facility has earned four points in program standards, seven points in staff education, and one quality point for having a staff benefits package and an infrastructure of parent involvement. The program’s compliance history was 89 percent prior to today’s visit. The North Carolina Secretary of State website was viewed before the visit and Young Men’s Christian Association of Catawba Valley, Inc. was current/active as of May 7, 2026. A checklist was used to note the requirements I monitored today. Children and staff were observed during arrival, personal care routines, snack, art activity, and gross motor activity outdoors. You utilized the cafeteria, gymnasium, and classroom #105 for indoor child care space. Children enrolled in before and after school are not transported by the facility during the school year. This facility remains open during the summer Files for two new staff members and one existing staff member were reviewed. All staff members were listed on the ABCMS Provider Portal roster for this facility. Layla Walton was listed on the ABCMS Provider Portal roster for Salem Elementary YMCA Childcare. Four children’s records were reviewed. The most recent monthly fire drill was conducted on February 25, 2026, at 12:55pm. The most recent quarterly lockdown/shelter-in-place drill was conducted on January 21, 2026, at 12:30pm. The EPR Plan that was printed and on file was dated April 10, 2024, however, the EPR Plan was reviewed with new staff on the first day of employment. Violations observed today were discussed with you and documented in the handwritten Visit Summary left with you at the conclusion of this visit. The following violations were observed: Violation Number Comment Rule 114 A summary of the NC Child Care Law was not given to a parent of every child enrolled in the center. The NC Summary of the Law parental acknowledgement was not signed by the parent for one child enrolled on January 6, 2026. GS 110-102 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The most recent monthly fire drill recorded on the Emergency Drill Log was completed on February 25, 2026. .0604(t); .0302(d)(5) 853 Incident logs were not completed and maintained as required. An incident report for a child's injury that occurred on April 6, 2026, was not recorded on the incident log. .0802(g)(1-6) 1203 Operational policies were not discussed with parents on or before the child's first day and/or they were not notified in writing of all changes. Two children's files did not contain signed parental acknowledgement for the facilities operational policies. The acknowledgement form was not available on site for review. 10A NCAC 09 .0514(b) 1207 Parent participation plan was not discussed with parents on or before the child's first day of attendance and/or a copy was not given to them or posted in the center. Two children's files did not contain signed parental acknowledgement for the facilities parent participation plan. The acknowledgement form was not available on site for review. 10A NCAC 09 .0515(a) 1303 Application was not signed by the parent. The application for enrollment was not signed by the parent for one child enrolled on January 6, 2026. 10A NCAC 09 .0801(a) 1317 Authorization for emergency medical care information was not signed by child's parent. Authorization for emergency medical care was not signed by the parent for one child enrolled on January 6, 2026. .0802(d) 1325 Parent's statement includes the child's name and date of enrollment and the date the parent signed the statement. The discipline policy acknowledgement form signed by the parent did not include the enrollment date for two children enrolled on December 29, 2025, and January 6, 2026. .1804(b) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. The most recent shelter-in-place or lockdown drill recorded on the Emergency Drill Log was completed on January 21, 2026. .0604(u);.0302(d)(8) 1921 Staff working in part-time, full-day or track out school age care programs required to complete BSAC training, did not complete it within three months of employment. One group leader, L. Walton, employed on December 1, 2025, stated Basic School-Age Care (BSAC) training was completed on April 30, 2026, however, the BSAC training certificate for this staff member was not on file available for review. .2510(j) The violations documented above must be corrected immediately. On or before May 21, 2026, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware that any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit may be completed. Mail or email the information to: Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. The email address listed for this facility is ericas@ymcacv.org. Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4)(d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Technical Assistance for the violations observed: Fire Drills- -Fire drills must be completed and documented monthly. A fire drill must be completed while children are in your care by May 21, 2026. I suggested that have a conversation with the Valdese Elementary School principal to make arrangements to have a fire drill before or after school hours while children are attending your program at various times each month. I also suggested adding reminder alerts on your computer or phone to complete these inspections. Emergency Drills- -Shelter-in-place or lockdown drills must be practiced within every three months. A shelter-in-place or lockdown drill must be completed while children are in your care by May 21, 2026. I suggested that you make a note on a calendar or set a reminder on your computer to conduct emergency drills at least every three months. Shelter-in-place or lockdown drills are to be conducted within three months of the previous drill rather than once every quarter. Incident Log- -The incident log must be available for review by a representative of the Division per child care requirements 10A NCAC 09 .0802 (g). I suggested that you post an incident log in the office and log incidents that occur at the facility on the log as incidents occur. I suggested you add children’s injuries that occur at your facility on the incident log prior to filing the incident report. An incident log shall be completed any time an incident report is completed. This log shall: (1) include the name of the child; (2) include the date of the incident; (3) include the date the incident report was submitted to the Division, if applicable; (4) include the name of the staff member who complete the incident report; (5) be cumulative and maintained in a separate file; and (6) be available for review by a representative of the Division. This log shall be completed on a form provided by the Division. A copy of the log may be found on the Division's website at https://ncchildcare.ncdhhs.gov. Children’s records- -I suggested that you utilize the Children’s File Checklist available on the DCDEE website. Refer to the checklist prior to each child’s enrollment to ensure all required documentation is on file within the required timeframe. I suggested that administrative staff review the child’s application, applicable documents and parental acknowledgement form for all policies to ensure the parents’ signature is obtained. Also, ensure that the emergency medical care authorization has been acknowledged and signed off by each child’s parent. Discipline Policy Acknowledgement- -I reviewed requirements for the discipline policy acknowledgement. I suggested that you update your original acknowledgement form to include an area to document the child’s enrollment date. I suggested that you go through each child’s file to ensure this information is included on your acknowledgement form for existing children. The child care center shall obtain from each parent, legal guardian, or full-time custodian a statement that attests that a copy of the center's written discipline policy was given to and discussed with him or her. That statement must include the following: (1) the child's name; (2) the date of enrollment; and (3) if different, from the enrollment date the date the parent, legal guardian, or full-time custodian signed the statement. BSAC (Basic School-Age Care) training- -Staff in part-time, full day, or track-out school-age care programs required to complete BSAC training shall do so within three months of becoming employed. I suggested that you register new staff for BSAC training as soon as they are hired to ensure completion of the training within three months. Once the staff member completes the training, request a copy of the certificate the following day to keep on file. A copy of L. Walton’s BSAC certificate must be sent to me by May 21, 2026. Consultation: We discussed the following during the visit: -The EPR Plan that was printed and on file was dated April 10, 2024, however, the EPR Plan was reviewed with new staff on the first day of employment. I suggested that you check the portal to ensure the EPR Plan has been updated, and if so, publish the plan and reprint the plan to keep on file. -An Epi-Pen for one child expired October 2025. The Epi-Pen was not administered to the child. I suggested that you have a conversation with the child’s parents and request a new Epi-Pen to keep on site. QRIS Pathways to the Stars: -During a virtual meeting held on March 31, 2026, with Erica Simmons, Administrator, I reviewed Pathway #1, #2, and #3, Family and Community Engagement Foundational Practices, Continuous Quality Improvement, approved curriculum, staff education, and staff to child ratio options. I encouraged you to review this information more thoroughly by visiting https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization. -Mrs. Simmons stated this facility intends to follow Pathway #2, the Classroom and Instructional Quality Pathway, for the rated license reassessment. A Conversation Template was completed on March 31, 2026, indicating this decision. Staff education was reviewed in WORKS and Layla Walton does not have a WORKS account and Ariel Bevins needs to complete the registration process to obtain a Workforce ID number. Once you are ready to proceed, please email me the completed application and supporting documents. -Reach out to Child Care Connections of Burke County for additional technical assistance and support at 828-439-2328. Reminders and Resources: -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. Providers may also submit questions to a Behavior Support Advisor online and receive a call or email in response. In addition, providers may post questions in the ‘Talk to the Expert’ Group on an online network, Social Emotional Connections, for early childhood educators. There are also opportunities to join free webinars on challenging topics or classroom activities. For a flyer including active links to access these resources, please reach out to me and I will send this to you via email. I encouraged you to place a copy of the flyer in each classroom so that staff may access the information when needed. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/. At the completion of the visit, the handwritten visit summary was reviewed, and a copy was left with you. The computer-generated visit summary was emailed to you. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, at 828-782-0718 or Tammy.McGalliard@dhhs.nc.gov. Thank you for your time and assistance today. If I can be of further assistance, you may contact me at 704-853-9196 or Kristen.Mauney@dhhs.nc.gov. Kristen Mauney, Child Care Consultant PO Box 674, Denver, NC 28037 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
Open Not marked corrected in the state record
Category: supervision. Open / not marked corrected.
10A NCAC 09 .0102 · Violation
Name of Operation: VALDESE ELEMENTARY YMCA CHILDCARE Facility ID: 12000441 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 11/6/2025 Number Present: 29 Completed Date: 11/6/2025 Age: From 5 To 10 Total Minutes: 200 Time In: 02:00 PM Time Out: 05:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. You, Kaitlyn Cuthbertson, group leader, assisted me with the visit. You provided me with applicable program records for review. The most recent annual compliance visit was conducted on June 12, 2025. This program currently operates with a Four star rated license effective February 17, 2022, meeting daytime care only, school age only, enhanced ratios, and playground area does not meet child care playground safety standards. The restriction “playground area does not meet child care playground safety standards” is being removed based on statute. An updated star rated license will be mailed to you reflecting the removal of this restriction. This facility has earned 4 points in program standards component (meeting enhanced ratios), 7 points in the education component, and 1 quality point for having a staff benefits package and an infrastructure of parent involvement. The program’s compliance history was 92 percent prior to today’s visit. The NC Secretary of State website was viewed before the visit and Young Men’s Christian Association of Catawba Valley, Inc. was current/active as of November 6, 2025. On October 30, 2025, the registered agent for this corporation was updated on the Secretary of State website. Limited monitoring was conducted. Staff and children were observed during arrival, free play activities indoors, handwashing routines, snack, and gross motor activities outdoors. During today’s visit, you were utilizing classroom #105, the gym, and the cafeteria. Applicable staff records were unable to be monitored during today’s visit. All current staff records were not on site and staff were not able to access staff records via the computer during the visit. The most recent monthly fire drill was documented as conducted on August 25, 2025, at 2:30pm. The most recent quarterly lockdown/shelter-in-place drill was documented as conducted on August 25, 2025, at 11:30am. Violations observed today were discussed with you and documented in the handwritten Visit Summary left with you at the conclusion of this visit. The computer-generated Visit Summary was emailed to you. The following violations were observed: Violation Number Comment Rule 125 Daily records of arrival and departure times for children at the center were not maintained as children arrive and depart and/or were not made available for review. Two children were not signed out on October 17, 2025. 10A NCAC 09 .0302(d)(4) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The most recent monthly fire drill was documented on the Emergency Drill Log as conducted on August 25, 2025. A fire drill was not documented for September 2025 or October 2025. .0604(t); .0302(d)(5) 853 Incident logs were not completed and maintained as required. Incident reports for injuries that occurred on September 12, 2025, October 3, 2025, October 6, 2025, and October 29, 2025, were not recorded on the incident log. .0802(g)(1-6) 1043 All staff records, except financial records, were not made available for review. Staff members present were not able to access staff records kept on the computer to make them available for review. G.S. 110-91( 9) 1428 Program coordinator was not on site in a program offering before and after school care only. A staff member who meets the requirements of a program coordinator was not on site. 10A NCAC 09 .2510(b)(3) 1756 Enhanced staff/child ratios and group sizes were not met. As children began arriving to classroom #105 at approximately 2:37pm, twenty-one (21) school age children were observed with one staff member. The youngest child present was five (5) years of age. At 2:43pm, a total of twenty-nine (29) school age children, five (5) to ten (10) years of age, were present with one staff member in classroom #105. At 2:50pm, a second staff member arrived in classroom #105. At 3:05pm, after the children were divided into two groups, one group was observed in the gym with sixteen (16) children five (5) to eight (8) years of age with one staff member. At 3:21pm, the two groups were combined in the cafeteria for snack, and one staff member took a child to the bathroom down the hall leaving one staff member with twenty-eight (28) children five (5) to ten (10) years of age. 10A NCAC 09 .2818 1805 A child care operator did not notify the Division of any new child care providers, as defined in G.S. 110-90.2(a)(2), who were hired or moved into the child care facility within five business days. Two staff members, K. Cuthbertson and Z. Dixon, were not added to the ABCMS Provider Portal roster for this facility. G.S. 110-90.2 & .2703(r) 1914 The person identified as the person or alternate person responsible for carrying out the emergency medical care plan was not on the premises at all times and/or did not accompany children for off premise activities. The two staff members present on November 6, 2025, were not listed on the facilities Emergency Medical Care Plan. .0802(b)(1-2) The violations documented above must be corrected immediately. On or before November 20, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. Mail or email the information to: Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. The email address listed for this facility is ericas@ymcacv.org. Due to the nature of a violation observed, an unannounced follow-up visit will be made in the near future to verify correction of the violation. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least 75 percent. Any violation(s) documented may impact the compliance history score. Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Technical Assistance was provided on the following: Staff to Child Ratio- -The staff/child ratio for the youngest child in each group must be maintained at all times. Staff should be scheduled to ensure proper coverage for each group to prevent any compliance issues regarding ratios. We discussed taking one group of children with the staff member to use the restroom so that the other staff member is not out of compliance with staff/child ratio. Your facility meets enhanced ratios. I reminded you that when a child who is five (5) years of age is in a group, the staff/child ratio is 1 to 15. I suggested that administrative staff provide training on staff/child ratio and group sizes with all staff members individually or during a staff meeting. The following staff/child ratios must be maintained at all times: AGE RATIO STAFF/CHILDREN (MAXIMUM GROUP SIZE) 5 to 6 Years 1/15 (25) 6 Years and Older 1/20 (25) Emergency Medical Care Plan- -Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. There must be at least one staff member listed on the Emergency Medical Care Plan who is present at the facility at all times. I suggested that you add multiple individuals to the plan to ensure a responsible individual is on site for before-school care and after-school care. To correct this violation, the Emergency Medical Care Plan must be updated and reviewed with all staff. As a reminder, the Emergency Medical Care Plan must be reviewed annually and when changes occur with all staff. Staff who do not have current CPR and First Aid certification cannot open, close, be alone at the facility caring for children, transport children, or be listed on the Emergency Medical Care Plan to respond to medical emergencies. Program Coordinator- -Staff members present informed me that this facility has not had a program coordinator since this past summer 2025. I suggested that you employ or reassign a program coordinator for this program or have current staff enroll in applicable coursework as soon as possible. You must designate a program coordinator for this site by November 20, 2025, and that individual must be on site daily. 10A NCAC 09 .2510 STAFF QUALIFICATIONS (b) At least one individual who is responsible for planning and ensuring the implementation of daily activities for a school-age program (program coordinator) shall: (1) Be at least 18 years old and have a high school diploma or its equivalent prior to employment; (2) Have completed two semester credit hours in child and youth development and two semester credit hours in school-age programming. Each individual who does not meet this requirement shall enroll in coursework within six months after becoming employed and shall complete this coursework within 18 months of enrollment. An individual who meets the staff requirements for administrator or lead teacher shall be considered as meeting the requirements for program coordinator, provided the individual completes Basic School-Age Care (BSAC) training as defined in 10A NCAC 09 .0102(4) of this Chapter, and (3) Be on site when children are in care for programs offering before and after school care only. For a full day program, the program coordinator shall be on site for two thirds of the hours of operation. This includes times when the individual is off site due to illness or vacation. Criminal Background Checks- -Operators shall notify the Division of all new child care providers, as defined in G.S. 110-90.2(a)(2), who are hired within five business days. According to the ABCMS Provider Portal, K. Cuthbertson and Z. Dixon are not connected to a facility for their employment and are not listed on the facility roster for Valdese Elementary YMCA Childcare. These staff members do have current qualifying letters. To correct this violation, these two staff members must be added to the ABCMS Provider Portal roster for this facility. I suggested that you add staff members to the roster as soon as they are employed, or at least within five days of their employment. Fire Drills- -Fire drills must be completed and documented monthly. I suggested adding reminder alerts on your computer or phone to complete these inspections at various times each month. To correct this violation, a fire drill must be completed by November 20, 2025. Incident Log- -The incident log must be available for review by a representative of the Division per child care requirements 10A NCAC 09 .0802 (g). I suggested that you post an incident log in the office or somewhere in the facility and log injuries that occur at the facility on the log as incidents occur. An incident log shall be completed any time an incident report is completed. This log shall: (1) include the name of the child; (2) include the date of the incident; (3) include the date the incident report was submitted to the Division, if applicable; (4) include the name of the staff member who complete the incident report; (5) be cumulative and maintained in a separate file; and (6) be available for review by a representative of the Division. This log shall be completed on a form provided by the Division. A copy of the log may be found on the Division's website at https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/I/incident_log_i.pdf?ver=2017-05-16-105723-723. Arrival and Departure Records- -All children must be signed in and out each day for before and after school care as well as full day care. I suggested that you designate one staff member to monitor the arrival and departure records at designated times each day to ensure all children have been signed in and signed out. I also suggested that you designate one staff member to review the records at the end of the day to ensure the records are completed with an arrival time and departure time recorded for each child who was present that day. Staff Records- -The two staff members present stated they did not know how to access the staff records on the facilities computer. I suggested that hard copies of staff records be kept on site. All records of any child care facility, except financial records, shall be available for review by the Secretary or by duly authorized representatives of the Department or a cooperating agency who shall be designated by the Secretary and shall be submitted as required by the Department. Consultation: We discussed the following during the visit: -We discussed eliminating the amount of time children are expected to wait when transitioning from activity to activity. Increased waiting time with nothing to do may increase challenging behaviors and disputes among children. -Per HB 412 SL 2025-36, inspections are no longer required for this school age only facility operating in a public school. -The health and safety training regarding safe sleep practices (available of Moodle) is a required training for all staff members, even for facilities who do not care for infants. I suggested that you double check to ensure all staff members have completed this health and safety training. QRIS Pathways to the Stars: -I encouraged you to review Pathways #1, #2, and #3, Family and Community Engagement Foundational Practices, and Continuous Quality Improvement by visiting https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization. -I suggested that you review Environment Rating Scale information and resources at www.ncrlap.org for SACERS-U, should you choose Pathway #1. -Reach out to Child Care Connections for additional technical assistance and support at 828-439-2328. -Erica Simmons, administrator, informed me that a meeting is scheduled next week to review the QRIS Pathways and make a decision for the YMCA programs. I requested that you let me know which Pathway you are interested in by November 14, 2025. Reminders and Resources: -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. Providers may also submit questions to a Behavior Support Advisor online and receive a call or email in response. In addition, providers may post questions in the ‘Talk to the Expert’ Group on an online network, Social Emotional Connections, for early childhood educators. There are also opportunities to join free webinars on challenging topics or classroom activities. For a flyer including active links to access these resources, please reach out to me and I will send this to you via email. I encouraged you to place a copy of the flyer in each classroom so that staff may access the information when needed. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. Stay up to date with the Division of Child Development and Early Education by visiting https://ncchildcare.ncdhhs.gov. This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. Thank you for your time today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, at Tammy.McGalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 704-853-9196 or Kristen.Mauney@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
Open Not marked corrected in the state record
Category: supervision. Open / not marked corrected.
10A NCAC 09 .0302 · Violation
Name of Operation: VALDESE ELEMENTARY YMCA CHILDCARE Facility ID: 12000441 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 11/6/2025 Number Present: 29 Completed Date: 11/6/2025 Age: From 5 To 10 Total Minutes: 200 Time In: 02:00 PM Time Out: 05:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. You, Kaitlyn Cuthbertson, group leader, assisted me with the visit. You provided me with applicable program records for review. The most recent annual compliance visit was conducted on June 12, 2025. This program currently operates with a Four star rated license effective February 17, 2022, meeting daytime care only, school age only, enhanced ratios, and playground area does not meet child care playground safety standards. The restriction “playground area does not meet child care playground safety standards” is being removed based on statute. An updated star rated license will be mailed to you reflecting the removal of this restriction. This facility has earned 4 points in program standards component (meeting enhanced ratios), 7 points in the education component, and 1 quality point for having a staff benefits package and an infrastructure of parent involvement. The program’s compliance history was 92 percent prior to today’s visit. The NC Secretary of State website was viewed before the visit and Young Men’s Christian Association of Catawba Valley, Inc. was current/active as of November 6, 2025. On October 30, 2025, the registered agent for this corporation was updated on the Secretary of State website. Limited monitoring was conducted. Staff and children were observed during arrival, free play activities indoors, handwashing routines, snack, and gross motor activities outdoors. During today’s visit, you were utilizing classroom #105, the gym, and the cafeteria. Applicable staff records were unable to be monitored during today’s visit. All current staff records were not on site and staff were not able to access staff records via the computer during the visit. The most recent monthly fire drill was documented as conducted on August 25, 2025, at 2:30pm. The most recent quarterly lockdown/shelter-in-place drill was documented as conducted on August 25, 2025, at 11:30am. Violations observed today were discussed with you and documented in the handwritten Visit Summary left with you at the conclusion of this visit. The computer-generated Visit Summary was emailed to you. The following violations were observed: Violation Number Comment Rule 125 Daily records of arrival and departure times for children at the center were not maintained as children arrive and depart and/or were not made available for review. Two children were not signed out on October 17, 2025. 10A NCAC 09 .0302(d)(4) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The most recent monthly fire drill was documented on the Emergency Drill Log as conducted on August 25, 2025. A fire drill was not documented for September 2025 or October 2025. .0604(t); .0302(d)(5) 853 Incident logs were not completed and maintained as required. Incident reports for injuries that occurred on September 12, 2025, October 3, 2025, October 6, 2025, and October 29, 2025, were not recorded on the incident log. .0802(g)(1-6) 1043 All staff records, except financial records, were not made available for review. Staff members present were not able to access staff records kept on the computer to make them available for review. G.S. 110-91( 9) 1428 Program coordinator was not on site in a program offering before and after school care only. A staff member who meets the requirements of a program coordinator was not on site. 10A NCAC 09 .2510(b)(3) 1756 Enhanced staff/child ratios and group sizes were not met. As children began arriving to classroom #105 at approximately 2:37pm, twenty-one (21) school age children were observed with one staff member. The youngest child present was five (5) years of age. At 2:43pm, a total of twenty-nine (29) school age children, five (5) to ten (10) years of age, were present with one staff member in classroom #105. At 2:50pm, a second staff member arrived in classroom #105. At 3:05pm, after the children were divided into two groups, one group was observed in the gym with sixteen (16) children five (5) to eight (8) years of age with one staff member. At 3:21pm, the two groups were combined in the cafeteria for snack, and one staff member took a child to the bathroom down the hall leaving one staff member with twenty-eight (28) children five (5) to ten (10) years of age. 10A NCAC 09 .2818 1805 A child care operator did not notify the Division of any new child care providers, as defined in G.S. 110-90.2(a)(2), who were hired or moved into the child care facility within five business days. Two staff members, K. Cuthbertson and Z. Dixon, were not added to the ABCMS Provider Portal roster for this facility. G.S. 110-90.2 & .2703(r) 1914 The person identified as the person or alternate person responsible for carrying out the emergency medical care plan was not on the premises at all times and/or did not accompany children for off premise activities. The two staff members present on November 6, 2025, were not listed on the facilities Emergency Medical Care Plan. .0802(b)(1-2) The violations documented above must be corrected immediately. On or before November 20, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. Mail or email the information to: Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. The email address listed for this facility is ericas@ymcacv.org. Due to the nature of a violation observed, an unannounced follow-up visit will be made in the near future to verify correction of the violation. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least 75 percent. Any violation(s) documented may impact the compliance history score. Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Technical Assistance was provided on the following: Staff to Child Ratio- -The staff/child ratio for the youngest child in each group must be maintained at all times. Staff should be scheduled to ensure proper coverage for each group to prevent any compliance issues regarding ratios. We discussed taking one group of children with the staff member to use the restroom so that the other staff member is not out of compliance with staff/child ratio. Your facility meets enhanced ratios. I reminded you that when a child who is five (5) years of age is in a group, the staff/child ratio is 1 to 15. I suggested that administrative staff provide training on staff/child ratio and group sizes with all staff members individually or during a staff meeting. The following staff/child ratios must be maintained at all times: AGE RATIO STAFF/CHILDREN (MAXIMUM GROUP SIZE) 5 to 6 Years 1/15 (25) 6 Years and Older 1/20 (25) Emergency Medical Care Plan- -Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. There must be at least one staff member listed on the Emergency Medical Care Plan who is present at the facility at all times. I suggested that you add multiple individuals to the plan to ensure a responsible individual is on site for before-school care and after-school care. To correct this violation, the Emergency Medical Care Plan must be updated and reviewed with all staff. As a reminder, the Emergency Medical Care Plan must be reviewed annually and when changes occur with all staff. Staff who do not have current CPR and First Aid certification cannot open, close, be alone at the facility caring for children, transport children, or be listed on the Emergency Medical Care Plan to respond to medical emergencies. Program Coordinator- -Staff members present informed me that this facility has not had a program coordinator since this past summer 2025. I suggested that you employ or reassign a program coordinator for this program or have current staff enroll in applicable coursework as soon as possible. You must designate a program coordinator for this site by November 20, 2025, and that individual must be on site daily. 10A NCAC 09 .2510 STAFF QUALIFICATIONS (b) At least one individual who is responsible for planning and ensuring the implementation of daily activities for a school-age program (program coordinator) shall: (1) Be at least 18 years old and have a high school diploma or its equivalent prior to employment; (2) Have completed two semester credit hours in child and youth development and two semester credit hours in school-age programming. Each individual who does not meet this requirement shall enroll in coursework within six months after becoming employed and shall complete this coursework within 18 months of enrollment. An individual who meets the staff requirements for administrator or lead teacher shall be considered as meeting the requirements for program coordinator, provided the individual completes Basic School-Age Care (BSAC) training as defined in 10A NCAC 09 .0102(4) of this Chapter, and (3) Be on site when children are in care for programs offering before and after school care only. For a full day program, the program coordinator shall be on site for two thirds of the hours of operation. This includes times when the individual is off site due to illness or vacation. Criminal Background Checks- -Operators shall notify the Division of all new child care providers, as defined in G.S. 110-90.2(a)(2), who are hired within five business days. According to the ABCMS Provider Portal, K. Cuthbertson and Z. Dixon are not connected to a facility for their employment and are not listed on the facility roster for Valdese Elementary YMCA Childcare. These staff members do have current qualifying letters. To correct this violation, these two staff members must be added to the ABCMS Provider Portal roster for this facility. I suggested that you add staff members to the roster as soon as they are employed, or at least within five days of their employment. Fire Drills- -Fire drills must be completed and documented monthly. I suggested adding reminder alerts on your computer or phone to complete these inspections at various times each month. To correct this violation, a fire drill must be completed by November 20, 2025. Incident Log- -The incident log must be available for review by a representative of the Division per child care requirements 10A NCAC 09 .0802 (g). I suggested that you post an incident log in the office or somewhere in the facility and log injuries that occur at the facility on the log as incidents occur. An incident log shall be completed any time an incident report is completed. This log shall: (1) include the name of the child; (2) include the date of the incident; (3) include the date the incident report was submitted to the Division, if applicable; (4) include the name of the staff member who complete the incident report; (5) be cumulative and maintained in a separate file; and (6) be available for review by a representative of the Division. This log shall be completed on a form provided by the Division. A copy of the log may be found on the Division's website at https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/I/incident_log_i.pdf?ver=2017-05-16-105723-723. Arrival and Departure Records- -All children must be signed in and out each day for before and after school care as well as full day care. I suggested that you designate one staff member to monitor the arrival and departure records at designated times each day to ensure all children have been signed in and signed out. I also suggested that you designate one staff member to review the records at the end of the day to ensure the records are completed with an arrival time and departure time recorded for each child who was present that day. Staff Records- -The two staff members present stated they did not know how to access the staff records on the facilities computer. I suggested that hard copies of staff records be kept on site. All records of any child care facility, except financial records, shall be available for review by the Secretary or by duly authorized representatives of the Department or a cooperating agency who shall be designated by the Secretary and shall be submitted as required by the Department. Consultation: We discussed the following during the visit: -We discussed eliminating the amount of time children are expected to wait when transitioning from activity to activity. Increased waiting time with nothing to do may increase challenging behaviors and disputes among children. -Per HB 412 SL 2025-36, inspections are no longer required for this school age only facility operating in a public school. -The health and safety training regarding safe sleep practices (available of Moodle) is a required training for all staff members, even for facilities who do not care for infants. I suggested that you double check to ensure all staff members have completed this health and safety training. QRIS Pathways to the Stars: -I encouraged you to review Pathways #1, #2, and #3, Family and Community Engagement Foundational Practices, and Continuous Quality Improvement by visiting https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization. -I suggested that you review Environment Rating Scale information and resources at www.ncrlap.org for SACERS-U, should you choose Pathway #1. -Reach out to Child Care Connections for additional technical assistance and support at 828-439-2328. -Erica Simmons, administrator, informed me that a meeting is scheduled next week to review the QRIS Pathways and make a decision for the YMCA programs. I requested that you let me know which Pathway you are interested in by November 14, 2025. Reminders and Resources: -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. Providers may also submit questions to a Behavior Support Advisor online and receive a call or email in response. In addition, providers may post questions in the ‘Talk to the Expert’ Group on an online network, Social Emotional Connections, for early childhood educators. There are also opportunities to join free webinars on challenging topics or classroom activities. For a flyer including active links to access these resources, please reach out to me and I will send this to you via email. I encouraged you to place a copy of the flyer in each classroom so that staff may access the information when needed. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. Stay up to date with the Division of Child Development and Early Education by visiting https://ncchildcare.ncdhhs.gov. This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. Thank you for your time today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, at Tammy.McGalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 704-853-9196 or Kristen.Mauney@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
10A NCAC 09 .0802 · Violation
Name of Operation: VALDESE ELEMENTARY YMCA CHILDCARE Facility ID: 12000441 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 11/6/2025 Number Present: 29 Completed Date: 11/6/2025 Age: From 5 To 10 Total Minutes: 200 Time In: 02:00 PM Time Out: 05:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. You, Kaitlyn Cuthbertson, group leader, assisted me with the visit. You provided me with applicable program records for review. The most recent annual compliance visit was conducted on June 12, 2025. This program currently operates with a Four star rated license effective February 17, 2022, meeting daytime care only, school age only, enhanced ratios, and playground area does not meet child care playground safety standards. The restriction “playground area does not meet child care playground safety standards” is being removed based on statute. An updated star rated license will be mailed to you reflecting the removal of this restriction. This facility has earned 4 points in program standards component (meeting enhanced ratios), 7 points in the education component, and 1 quality point for having a staff benefits package and an infrastructure of parent involvement. The program’s compliance history was 92 percent prior to today’s visit. The NC Secretary of State website was viewed before the visit and Young Men’s Christian Association of Catawba Valley, Inc. was current/active as of November 6, 2025. On October 30, 2025, the registered agent for this corporation was updated on the Secretary of State website. Limited monitoring was conducted. Staff and children were observed during arrival, free play activities indoors, handwashing routines, snack, and gross motor activities outdoors. During today’s visit, you were utilizing classroom #105, the gym, and the cafeteria. Applicable staff records were unable to be monitored during today’s visit. All current staff records were not on site and staff were not able to access staff records via the computer during the visit. The most recent monthly fire drill was documented as conducted on August 25, 2025, at 2:30pm. The most recent quarterly lockdown/shelter-in-place drill was documented as conducted on August 25, 2025, at 11:30am. Violations observed today were discussed with you and documented in the handwritten Visit Summary left with you at the conclusion of this visit. The computer-generated Visit Summary was emailed to you. The following violations were observed: Violation Number Comment Rule 125 Daily records of arrival and departure times for children at the center were not maintained as children arrive and depart and/or were not made available for review. Two children were not signed out on October 17, 2025. 10A NCAC 09 .0302(d)(4) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The most recent monthly fire drill was documented on the Emergency Drill Log as conducted on August 25, 2025. A fire drill was not documented for September 2025 or October 2025. .0604(t); .0302(d)(5) 853 Incident logs were not completed and maintained as required. Incident reports for injuries that occurred on September 12, 2025, October 3, 2025, October 6, 2025, and October 29, 2025, were not recorded on the incident log. .0802(g)(1-6) 1043 All staff records, except financial records, were not made available for review. Staff members present were not able to access staff records kept on the computer to make them available for review. G.S. 110-91( 9) 1428 Program coordinator was not on site in a program offering before and after school care only. A staff member who meets the requirements of a program coordinator was not on site. 10A NCAC 09 .2510(b)(3) 1756 Enhanced staff/child ratios and group sizes were not met. As children began arriving to classroom #105 at approximately 2:37pm, twenty-one (21) school age children were observed with one staff member. The youngest child present was five (5) years of age. At 2:43pm, a total of twenty-nine (29) school age children, five (5) to ten (10) years of age, were present with one staff member in classroom #105. At 2:50pm, a second staff member arrived in classroom #105. At 3:05pm, after the children were divided into two groups, one group was observed in the gym with sixteen (16) children five (5) to eight (8) years of age with one staff member. At 3:21pm, the two groups were combined in the cafeteria for snack, and one staff member took a child to the bathroom down the hall leaving one staff member with twenty-eight (28) children five (5) to ten (10) years of age. 10A NCAC 09 .2818 1805 A child care operator did not notify the Division of any new child care providers, as defined in G.S. 110-90.2(a)(2), who were hired or moved into the child care facility within five business days. Two staff members, K. Cuthbertson and Z. Dixon, were not added to the ABCMS Provider Portal roster for this facility. G.S. 110-90.2 & .2703(r) 1914 The person identified as the person or alternate person responsible for carrying out the emergency medical care plan was not on the premises at all times and/or did not accompany children for off premise activities. The two staff members present on November 6, 2025, were not listed on the facilities Emergency Medical Care Plan. .0802(b)(1-2) The violations documented above must be corrected immediately. On or before November 20, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. Mail or email the information to: Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. The email address listed for this facility is ericas@ymcacv.org. Due to the nature of a violation observed, an unannounced follow-up visit will be made in the near future to verify correction of the violation. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least 75 percent. Any violation(s) documented may impact the compliance history score. Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Technical Assistance was provided on the following: Staff to Child Ratio- -The staff/child ratio for the youngest child in each group must be maintained at all times. Staff should be scheduled to ensure proper coverage for each group to prevent any compliance issues regarding ratios. We discussed taking one group of children with the staff member to use the restroom so that the other staff member is not out of compliance with staff/child ratio. Your facility meets enhanced ratios. I reminded you that when a child who is five (5) years of age is in a group, the staff/child ratio is 1 to 15. I suggested that administrative staff provide training on staff/child ratio and group sizes with all staff members individually or during a staff meeting. The following staff/child ratios must be maintained at all times: AGE RATIO STAFF/CHILDREN (MAXIMUM GROUP SIZE) 5 to 6 Years 1/15 (25) 6 Years and Older 1/20 (25) Emergency Medical Care Plan- -Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. There must be at least one staff member listed on the Emergency Medical Care Plan who is present at the facility at all times. I suggested that you add multiple individuals to the plan to ensure a responsible individual is on site for before-school care and after-school care. To correct this violation, the Emergency Medical Care Plan must be updated and reviewed with all staff. As a reminder, the Emergency Medical Care Plan must be reviewed annually and when changes occur with all staff. Staff who do not have current CPR and First Aid certification cannot open, close, be alone at the facility caring for children, transport children, or be listed on the Emergency Medical Care Plan to respond to medical emergencies. Program Coordinator- -Staff members present informed me that this facility has not had a program coordinator since this past summer 2025. I suggested that you employ or reassign a program coordinator for this program or have current staff enroll in applicable coursework as soon as possible. You must designate a program coordinator for this site by November 20, 2025, and that individual must be on site daily. 10A NCAC 09 .2510 STAFF QUALIFICATIONS (b) At least one individual who is responsible for planning and ensuring the implementation of daily activities for a school-age program (program coordinator) shall: (1) Be at least 18 years old and have a high school diploma or its equivalent prior to employment; (2) Have completed two semester credit hours in child and youth development and two semester credit hours in school-age programming. Each individual who does not meet this requirement shall enroll in coursework within six months after becoming employed and shall complete this coursework within 18 months of enrollment. An individual who meets the staff requirements for administrator or lead teacher shall be considered as meeting the requirements for program coordinator, provided the individual completes Basic School-Age Care (BSAC) training as defined in 10A NCAC 09 .0102(4) of this Chapter, and (3) Be on site when children are in care for programs offering before and after school care only. For a full day program, the program coordinator shall be on site for two thirds of the hours of operation. This includes times when the individual is off site due to illness or vacation. Criminal Background Checks- -Operators shall notify the Division of all new child care providers, as defined in G.S. 110-90.2(a)(2), who are hired within five business days. According to the ABCMS Provider Portal, K. Cuthbertson and Z. Dixon are not connected to a facility for their employment and are not listed on the facility roster for Valdese Elementary YMCA Childcare. These staff members do have current qualifying letters. To correct this violation, these two staff members must be added to the ABCMS Provider Portal roster for this facility. I suggested that you add staff members to the roster as soon as they are employed, or at least within five days of their employment. Fire Drills- -Fire drills must be completed and documented monthly. I suggested adding reminder alerts on your computer or phone to complete these inspections at various times each month. To correct this violation, a fire drill must be completed by November 20, 2025. Incident Log- -The incident log must be available for review by a representative of the Division per child care requirements 10A NCAC 09 .0802 (g). I suggested that you post an incident log in the office or somewhere in the facility and log injuries that occur at the facility on the log as incidents occur. An incident log shall be completed any time an incident report is completed. This log shall: (1) include the name of the child; (2) include the date of the incident; (3) include the date the incident report was submitted to the Division, if applicable; (4) include the name of the staff member who complete the incident report; (5) be cumulative and maintained in a separate file; and (6) be available for review by a representative of the Division. This log shall be completed on a form provided by the Division. A copy of the log may be found on the Division's website at https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/I/incident_log_i.pdf?ver=2017-05-16-105723-723. Arrival and Departure Records- -All children must be signed in and out each day for before and after school care as well as full day care. I suggested that you designate one staff member to monitor the arrival and departure records at designated times each day to ensure all children have been signed in and signed out. I also suggested that you designate one staff member to review the records at the end of the day to ensure the records are completed with an arrival time and departure time recorded for each child who was present that day. Staff Records- -The two staff members present stated they did not know how to access the staff records on the facilities computer. I suggested that hard copies of staff records be kept on site. All records of any child care facility, except financial records, shall be available for review by the Secretary or by duly authorized representatives of the Department or a cooperating agency who shall be designated by the Secretary and shall be submitted as required by the Department. Consultation: We discussed the following during the visit: -We discussed eliminating the amount of time children are expected to wait when transitioning from activity to activity. Increased waiting time with nothing to do may increase challenging behaviors and disputes among children. -Per HB 412 SL 2025-36, inspections are no longer required for this school age only facility operating in a public school. -The health and safety training regarding safe sleep practices (available of Moodle) is a required training for all staff members, even for facilities who do not care for infants. I suggested that you double check to ensure all staff members have completed this health and safety training. QRIS Pathways to the Stars: -I encouraged you to review Pathways #1, #2, and #3, Family and Community Engagement Foundational Practices, and Continuous Quality Improvement by visiting https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization. -I suggested that you review Environment Rating Scale information and resources at www.ncrlap.org for SACERS-U, should you choose Pathway #1. -Reach out to Child Care Connections for additional technical assistance and support at 828-439-2328. -Erica Simmons, administrator, informed me that a meeting is scheduled next week to review the QRIS Pathways and make a decision for the YMCA programs. I requested that you let me know which Pathway you are interested in by November 14, 2025. Reminders and Resources: -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. Providers may also submit questions to a Behavior Support Advisor online and receive a call or email in response. In addition, providers may post questions in the ‘Talk to the Expert’ Group on an online network, Social Emotional Connections, for early childhood educators. There are also opportunities to join free webinars on challenging topics or classroom activities. For a flyer including active links to access these resources, please reach out to me and I will send this to you via email. I encouraged you to place a copy of the flyer in each classroom so that staff may access the information when needed. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. Stay up to date with the Division of Child Development and Early Education by visiting https://ncchildcare.ncdhhs.gov. This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. Thank you for your time today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, at Tammy.McGalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 704-853-9196 or Kristen.Mauney@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
10A NCAC 09 .2510 · Violation
Name of Operation: VALDESE ELEMENTARY YMCA CHILDCARE Facility ID: 12000441 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 11/6/2025 Number Present: 29 Completed Date: 11/6/2025 Age: From 5 To 10 Total Minutes: 200 Time In: 02:00 PM Time Out: 05:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. You, Kaitlyn Cuthbertson, group leader, assisted me with the visit. You provided me with applicable program records for review. The most recent annual compliance visit was conducted on June 12, 2025. This program currently operates with a Four star rated license effective February 17, 2022, meeting daytime care only, school age only, enhanced ratios, and playground area does not meet child care playground safety standards. The restriction “playground area does not meet child care playground safety standards” is being removed based on statute. An updated star rated license will be mailed to you reflecting the removal of this restriction. This facility has earned 4 points in program standards component (meeting enhanced ratios), 7 points in the education component, and 1 quality point for having a staff benefits package and an infrastructure of parent involvement. The program’s compliance history was 92 percent prior to today’s visit. The NC Secretary of State website was viewed before the visit and Young Men’s Christian Association of Catawba Valley, Inc. was current/active as of November 6, 2025. On October 30, 2025, the registered agent for this corporation was updated on the Secretary of State website. Limited monitoring was conducted. Staff and children were observed during arrival, free play activities indoors, handwashing routines, snack, and gross motor activities outdoors. During today’s visit, you were utilizing classroom #105, the gym, and the cafeteria. Applicable staff records were unable to be monitored during today’s visit. All current staff records were not on site and staff were not able to access staff records via the computer during the visit. The most recent monthly fire drill was documented as conducted on August 25, 2025, at 2:30pm. The most recent quarterly lockdown/shelter-in-place drill was documented as conducted on August 25, 2025, at 11:30am. Violations observed today were discussed with you and documented in the handwritten Visit Summary left with you at the conclusion of this visit. The computer-generated Visit Summary was emailed to you. The following violations were observed: Violation Number Comment Rule 125 Daily records of arrival and departure times for children at the center were not maintained as children arrive and depart and/or were not made available for review. Two children were not signed out on October 17, 2025. 10A NCAC 09 .0302(d)(4) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The most recent monthly fire drill was documented on the Emergency Drill Log as conducted on August 25, 2025. A fire drill was not documented for September 2025 or October 2025. .0604(t); .0302(d)(5) 853 Incident logs were not completed and maintained as required. Incident reports for injuries that occurred on September 12, 2025, October 3, 2025, October 6, 2025, and October 29, 2025, were not recorded on the incident log. .0802(g)(1-6) 1043 All staff records, except financial records, were not made available for review. Staff members present were not able to access staff records kept on the computer to make them available for review. G.S. 110-91( 9) 1428 Program coordinator was not on site in a program offering before and after school care only. A staff member who meets the requirements of a program coordinator was not on site. 10A NCAC 09 .2510(b)(3) 1756 Enhanced staff/child ratios and group sizes were not met. As children began arriving to classroom #105 at approximately 2:37pm, twenty-one (21) school age children were observed with one staff member. The youngest child present was five (5) years of age. At 2:43pm, a total of twenty-nine (29) school age children, five (5) to ten (10) years of age, were present with one staff member in classroom #105. At 2:50pm, a second staff member arrived in classroom #105. At 3:05pm, after the children were divided into two groups, one group was observed in the gym with sixteen (16) children five (5) to eight (8) years of age with one staff member. At 3:21pm, the two groups were combined in the cafeteria for snack, and one staff member took a child to the bathroom down the hall leaving one staff member with twenty-eight (28) children five (5) to ten (10) years of age. 10A NCAC 09 .2818 1805 A child care operator did not notify the Division of any new child care providers, as defined in G.S. 110-90.2(a)(2), who were hired or moved into the child care facility within five business days. Two staff members, K. Cuthbertson and Z. Dixon, were not added to the ABCMS Provider Portal roster for this facility. G.S. 110-90.2 & .2703(r) 1914 The person identified as the person or alternate person responsible for carrying out the emergency medical care plan was not on the premises at all times and/or did not accompany children for off premise activities. The two staff members present on November 6, 2025, were not listed on the facilities Emergency Medical Care Plan. .0802(b)(1-2) The violations documented above must be corrected immediately. On or before November 20, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. Mail or email the information to: Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. The email address listed for this facility is ericas@ymcacv.org. Due to the nature of a violation observed, an unannounced follow-up visit will be made in the near future to verify correction of the violation. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least 75 percent. Any violation(s) documented may impact the compliance history score. Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Technical Assistance was provided on the following: Staff to Child Ratio- -The staff/child ratio for the youngest child in each group must be maintained at all times. Staff should be scheduled to ensure proper coverage for each group to prevent any compliance issues regarding ratios. We discussed taking one group of children with the staff member to use the restroom so that the other staff member is not out of compliance with staff/child ratio. Your facility meets enhanced ratios. I reminded you that when a child who is five (5) years of age is in a group, the staff/child ratio is 1 to 15. I suggested that administrative staff provide training on staff/child ratio and group sizes with all staff members individually or during a staff meeting. The following staff/child ratios must be maintained at all times: AGE RATIO STAFF/CHILDREN (MAXIMUM GROUP SIZE) 5 to 6 Years 1/15 (25) 6 Years and Older 1/20 (25) Emergency Medical Care Plan- -Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. There must be at least one staff member listed on the Emergency Medical Care Plan who is present at the facility at all times. I suggested that you add multiple individuals to the plan to ensure a responsible individual is on site for before-school care and after-school care. To correct this violation, the Emergency Medical Care Plan must be updated and reviewed with all staff. As a reminder, the Emergency Medical Care Plan must be reviewed annually and when changes occur with all staff. Staff who do not have current CPR and First Aid certification cannot open, close, be alone at the facility caring for children, transport children, or be listed on the Emergency Medical Care Plan to respond to medical emergencies. Program Coordinator- -Staff members present informed me that this facility has not had a program coordinator since this past summer 2025. I suggested that you employ or reassign a program coordinator for this program or have current staff enroll in applicable coursework as soon as possible. You must designate a program coordinator for this site by November 20, 2025, and that individual must be on site daily. 10A NCAC 09 .2510 STAFF QUALIFICATIONS (b) At least one individual who is responsible for planning and ensuring the implementation of daily activities for a school-age program (program coordinator) shall: (1) Be at least 18 years old and have a high school diploma or its equivalent prior to employment; (2) Have completed two semester credit hours in child and youth development and two semester credit hours in school-age programming. Each individual who does not meet this requirement shall enroll in coursework within six months after becoming employed and shall complete this coursework within 18 months of enrollment. An individual who meets the staff requirements for administrator or lead teacher shall be considered as meeting the requirements for program coordinator, provided the individual completes Basic School-Age Care (BSAC) training as defined in 10A NCAC 09 .0102(4) of this Chapter, and (3) Be on site when children are in care for programs offering before and after school care only. For a full day program, the program coordinator shall be on site for two thirds of the hours of operation. This includes times when the individual is off site due to illness or vacation. Criminal Background Checks- -Operators shall notify the Division of all new child care providers, as defined in G.S. 110-90.2(a)(2), who are hired within five business days. According to the ABCMS Provider Portal, K. Cuthbertson and Z. Dixon are not connected to a facility for their employment and are not listed on the facility roster for Valdese Elementary YMCA Childcare. These staff members do have current qualifying letters. To correct this violation, these two staff members must be added to the ABCMS Provider Portal roster for this facility. I suggested that you add staff members to the roster as soon as they are employed, or at least within five days of their employment. Fire Drills- -Fire drills must be completed and documented monthly. I suggested adding reminder alerts on your computer or phone to complete these inspections at various times each month. To correct this violation, a fire drill must be completed by November 20, 2025. Incident Log- -The incident log must be available for review by a representative of the Division per child care requirements 10A NCAC 09 .0802 (g). I suggested that you post an incident log in the office or somewhere in the facility and log injuries that occur at the facility on the log as incidents occur. An incident log shall be completed any time an incident report is completed. This log shall: (1) include the name of the child; (2) include the date of the incident; (3) include the date the incident report was submitted to the Division, if applicable; (4) include the name of the staff member who complete the incident report; (5) be cumulative and maintained in a separate file; and (6) be available for review by a representative of the Division. This log shall be completed on a form provided by the Division. A copy of the log may be found on the Division's website at https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/I/incident_log_i.pdf?ver=2017-05-16-105723-723. Arrival and Departure Records- -All children must be signed in and out each day for before and after school care as well as full day care. I suggested that you designate one staff member to monitor the arrival and departure records at designated times each day to ensure all children have been signed in and signed out. I also suggested that you designate one staff member to review the records at the end of the day to ensure the records are completed with an arrival time and departure time recorded for each child who was present that day. Staff Records- -The two staff members present stated they did not know how to access the staff records on the facilities computer. I suggested that hard copies of staff records be kept on site. All records of any child care facility, except financial records, shall be available for review by the Secretary or by duly authorized representatives of the Department or a cooperating agency who shall be designated by the Secretary and shall be submitted as required by the Department. Consultation: We discussed the following during the visit: -We discussed eliminating the amount of time children are expected to wait when transitioning from activity to activity. Increased waiting time with nothing to do may increase challenging behaviors and disputes among children. -Per HB 412 SL 2025-36, inspections are no longer required for this school age only facility operating in a public school. -The health and safety training regarding safe sleep practices (available of Moodle) is a required training for all staff members, even for facilities who do not care for infants. I suggested that you double check to ensure all staff members have completed this health and safety training. QRIS Pathways to the Stars: -I encouraged you to review Pathways #1, #2, and #3, Family and Community Engagement Foundational Practices, and Continuous Quality Improvement by visiting https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization. -I suggested that you review Environment Rating Scale information and resources at www.ncrlap.org for SACERS-U, should you choose Pathway #1. -Reach out to Child Care Connections for additional technical assistance and support at 828-439-2328. -Erica Simmons, administrator, informed me that a meeting is scheduled next week to review the QRIS Pathways and make a decision for the YMCA programs. I requested that you let me know which Pathway you are interested in by November 14, 2025. Reminders and Resources: -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. Providers may also submit questions to a Behavior Support Advisor online and receive a call or email in response. In addition, providers may post questions in the ‘Talk to the Expert’ Group on an online network, Social Emotional Connections, for early childhood educators. There are also opportunities to join free webinars on challenging topics or classroom activities. For a flyer including active links to access these resources, please reach out to me and I will send this to you via email. I encouraged you to place a copy of the flyer in each classroom so that staff may access the information when needed. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. Stay up to date with the Division of Child Development and Early Education by visiting https://ncchildcare.ncdhhs.gov. This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. Thank you for your time today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, at Tammy.McGalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 704-853-9196 or Kristen.Mauney@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
10A NCAC 09 .2818 · Violation
Name of Operation: VALDESE ELEMENTARY YMCA CHILDCARE Facility ID: 12000441 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 11/6/2025 Number Present: 29 Completed Date: 11/6/2025 Age: From 5 To 10 Total Minutes: 200 Time In: 02:00 PM Time Out: 05:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. You, Kaitlyn Cuthbertson, group leader, assisted me with the visit. You provided me with applicable program records for review. The most recent annual compliance visit was conducted on June 12, 2025. This program currently operates with a Four star rated license effective February 17, 2022, meeting daytime care only, school age only, enhanced ratios, and playground area does not meet child care playground safety standards. The restriction “playground area does not meet child care playground safety standards” is being removed based on statute. An updated star rated license will be mailed to you reflecting the removal of this restriction. This facility has earned 4 points in program standards component (meeting enhanced ratios), 7 points in the education component, and 1 quality point for having a staff benefits package and an infrastructure of parent involvement. The program’s compliance history was 92 percent prior to today’s visit. The NC Secretary of State website was viewed before the visit and Young Men’s Christian Association of Catawba Valley, Inc. was current/active as of November 6, 2025. On October 30, 2025, the registered agent for this corporation was updated on the Secretary of State website. Limited monitoring was conducted. Staff and children were observed during arrival, free play activities indoors, handwashing routines, snack, and gross motor activities outdoors. During today’s visit, you were utilizing classroom #105, the gym, and the cafeteria. Applicable staff records were unable to be monitored during today’s visit. All current staff records were not on site and staff were not able to access staff records via the computer during the visit. The most recent monthly fire drill was documented as conducted on August 25, 2025, at 2:30pm. The most recent quarterly lockdown/shelter-in-place drill was documented as conducted on August 25, 2025, at 11:30am. Violations observed today were discussed with you and documented in the handwritten Visit Summary left with you at the conclusion of this visit. The computer-generated Visit Summary was emailed to you. The following violations were observed: Violation Number Comment Rule 125 Daily records of arrival and departure times for children at the center were not maintained as children arrive and depart and/or were not made available for review. Two children were not signed out on October 17, 2025. 10A NCAC 09 .0302(d)(4) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The most recent monthly fire drill was documented on the Emergency Drill Log as conducted on August 25, 2025. A fire drill was not documented for September 2025 or October 2025. .0604(t); .0302(d)(5) 853 Incident logs were not completed and maintained as required. Incident reports for injuries that occurred on September 12, 2025, October 3, 2025, October 6, 2025, and October 29, 2025, were not recorded on the incident log. .0802(g)(1-6) 1043 All staff records, except financial records, were not made available for review. Staff members present were not able to access staff records kept on the computer to make them available for review. G.S. 110-91( 9) 1428 Program coordinator was not on site in a program offering before and after school care only. A staff member who meets the requirements of a program coordinator was not on site. 10A NCAC 09 .2510(b)(3) 1756 Enhanced staff/child ratios and group sizes were not met. As children began arriving to classroom #105 at approximately 2:37pm, twenty-one (21) school age children were observed with one staff member. The youngest child present was five (5) years of age. At 2:43pm, a total of twenty-nine (29) school age children, five (5) to ten (10) years of age, were present with one staff member in classroom #105. At 2:50pm, a second staff member arrived in classroom #105. At 3:05pm, after the children were divided into two groups, one group was observed in the gym with sixteen (16) children five (5) to eight (8) years of age with one staff member. At 3:21pm, the two groups were combined in the cafeteria for snack, and one staff member took a child to the bathroom down the hall leaving one staff member with twenty-eight (28) children five (5) to ten (10) years of age. 10A NCAC 09 .2818 1805 A child care operator did not notify the Division of any new child care providers, as defined in G.S. 110-90.2(a)(2), who were hired or moved into the child care facility within five business days. Two staff members, K. Cuthbertson and Z. Dixon, were not added to the ABCMS Provider Portal roster for this facility. G.S. 110-90.2 & .2703(r) 1914 The person identified as the person or alternate person responsible for carrying out the emergency medical care plan was not on the premises at all times and/or did not accompany children for off premise activities. The two staff members present on November 6, 2025, were not listed on the facilities Emergency Medical Care Plan. .0802(b)(1-2) The violations documented above must be corrected immediately. On or before November 20, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. Mail or email the information to: Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. The email address listed for this facility is ericas@ymcacv.org. Due to the nature of a violation observed, an unannounced follow-up visit will be made in the near future to verify correction of the violation. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least 75 percent. Any violation(s) documented may impact the compliance history score. Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Technical Assistance was provided on the following: Staff to Child Ratio- -The staff/child ratio for the youngest child in each group must be maintained at all times. Staff should be scheduled to ensure proper coverage for each group to prevent any compliance issues regarding ratios. We discussed taking one group of children with the staff member to use the restroom so that the other staff member is not out of compliance with staff/child ratio. Your facility meets enhanced ratios. I reminded you that when a child who is five (5) years of age is in a group, the staff/child ratio is 1 to 15. I suggested that administrative staff provide training on staff/child ratio and group sizes with all staff members individually or during a staff meeting. The following staff/child ratios must be maintained at all times: AGE RATIO STAFF/CHILDREN (MAXIMUM GROUP SIZE) 5 to 6 Years 1/15 (25) 6 Years and Older 1/20 (25) Emergency Medical Care Plan- -Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. There must be at least one staff member listed on the Emergency Medical Care Plan who is present at the facility at all times. I suggested that you add multiple individuals to the plan to ensure a responsible individual is on site for before-school care and after-school care. To correct this violation, the Emergency Medical Care Plan must be updated and reviewed with all staff. As a reminder, the Emergency Medical Care Plan must be reviewed annually and when changes occur with all staff. Staff who do not have current CPR and First Aid certification cannot open, close, be alone at the facility caring for children, transport children, or be listed on the Emergency Medical Care Plan to respond to medical emergencies. Program Coordinator- -Staff members present informed me that this facility has not had a program coordinator since this past summer 2025. I suggested that you employ or reassign a program coordinator for this program or have current staff enroll in applicable coursework as soon as possible. You must designate a program coordinator for this site by November 20, 2025, and that individual must be on site daily. 10A NCAC 09 .2510 STAFF QUALIFICATIONS (b) At least one individual who is responsible for planning and ensuring the implementation of daily activities for a school-age program (program coordinator) shall: (1) Be at least 18 years old and have a high school diploma or its equivalent prior to employment; (2) Have completed two semester credit hours in child and youth development and two semester credit hours in school-age programming. Each individual who does not meet this requirement shall enroll in coursework within six months after becoming employed and shall complete this coursework within 18 months of enrollment. An individual who meets the staff requirements for administrator or lead teacher shall be considered as meeting the requirements for program coordinator, provided the individual completes Basic School-Age Care (BSAC) training as defined in 10A NCAC 09 .0102(4) of this Chapter, and (3) Be on site when children are in care for programs offering before and after school care only. For a full day program, the program coordinator shall be on site for two thirds of the hours of operation. This includes times when the individual is off site due to illness or vacation. Criminal Background Checks- -Operators shall notify the Division of all new child care providers, as defined in G.S. 110-90.2(a)(2), who are hired within five business days. According to the ABCMS Provider Portal, K. Cuthbertson and Z. Dixon are not connected to a facility for their employment and are not listed on the facility roster for Valdese Elementary YMCA Childcare. These staff members do have current qualifying letters. To correct this violation, these two staff members must be added to the ABCMS Provider Portal roster for this facility. I suggested that you add staff members to the roster as soon as they are employed, or at least within five days of their employment. Fire Drills- -Fire drills must be completed and documented monthly. I suggested adding reminder alerts on your computer or phone to complete these inspections at various times each month. To correct this violation, a fire drill must be completed by November 20, 2025. Incident Log- -The incident log must be available for review by a representative of the Division per child care requirements 10A NCAC 09 .0802 (g). I suggested that you post an incident log in the office or somewhere in the facility and log injuries that occur at the facility on the log as incidents occur. An incident log shall be completed any time an incident report is completed. This log shall: (1) include the name of the child; (2) include the date of the incident; (3) include the date the incident report was submitted to the Division, if applicable; (4) include the name of the staff member who complete the incident report; (5) be cumulative and maintained in a separate file; and (6) be available for review by a representative of the Division. This log shall be completed on a form provided by the Division. A copy of the log may be found on the Division's website at https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/I/incident_log_i.pdf?ver=2017-05-16-105723-723. Arrival and Departure Records- -All children must be signed in and out each day for before and after school care as well as full day care. I suggested that you designate one staff member to monitor the arrival and departure records at designated times each day to ensure all children have been signed in and signed out. I also suggested that you designate one staff member to review the records at the end of the day to ensure the records are completed with an arrival time and departure time recorded for each child who was present that day. Staff Records- -The two staff members present stated they did not know how to access the staff records on the facilities computer. I suggested that hard copies of staff records be kept on site. All records of any child care facility, except financial records, shall be available for review by the Secretary or by duly authorized representatives of the Department or a cooperating agency who shall be designated by the Secretary and shall be submitted as required by the Department. Consultation: We discussed the following during the visit: -We discussed eliminating the amount of time children are expected to wait when transitioning from activity to activity. Increased waiting time with nothing to do may increase challenging behaviors and disputes among children. -Per HB 412 SL 2025-36, inspections are no longer required for this school age only facility operating in a public school. -The health and safety training regarding safe sleep practices (available of Moodle) is a required training for all staff members, even for facilities who do not care for infants. I suggested that you double check to ensure all staff members have completed this health and safety training. QRIS Pathways to the Stars: -I encouraged you to review Pathways #1, #2, and #3, Family and Community Engagement Foundational Practices, and Continuous Quality Improvement by visiting https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization. -I suggested that you review Environment Rating Scale information and resources at www.ncrlap.org for SACERS-U, should you choose Pathway #1. -Reach out to Child Care Connections for additional technical assistance and support at 828-439-2328. -Erica Simmons, administrator, informed me that a meeting is scheduled next week to review the QRIS Pathways and make a decision for the YMCA programs. I requested that you let me know which Pathway you are interested in by November 14, 2025. Reminders and Resources: -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. Providers may also submit questions to a Behavior Support Advisor online and receive a call or email in response. In addition, providers may post questions in the ‘Talk to the Expert’ Group on an online network, Social Emotional Connections, for early childhood educators. There are also opportunities to join free webinars on challenging topics or classroom activities. For a flyer including active links to access these resources, please reach out to me and I will send this to you via email. I encouraged you to place a copy of the flyer in each classroom so that staff may access the information when needed. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. Stay up to date with the Division of Child Development and Early Education by visiting https://ncchildcare.ncdhhs.gov. This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. Thank you for your time today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, at Tammy.McGalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 704-853-9196 or Kristen.Mauney@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
G.S. 110-90 · Violation
Name of Operation: VALDESE ELEMENTARY YMCA CHILDCARE Facility ID: 12000441 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 11/6/2025 Number Present: 29 Completed Date: 11/6/2025 Age: From 5 To 10 Total Minutes: 200 Time In: 02:00 PM Time Out: 05:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. You, Kaitlyn Cuthbertson, group leader, assisted me with the visit. You provided me with applicable program records for review. The most recent annual compliance visit was conducted on June 12, 2025. This program currently operates with a Four star rated license effective February 17, 2022, meeting daytime care only, school age only, enhanced ratios, and playground area does not meet child care playground safety standards. The restriction “playground area does not meet child care playground safety standards” is being removed based on statute. An updated star rated license will be mailed to you reflecting the removal of this restriction. This facility has earned 4 points in program standards component (meeting enhanced ratios), 7 points in the education component, and 1 quality point for having a staff benefits package and an infrastructure of parent involvement. The program’s compliance history was 92 percent prior to today’s visit. The NC Secretary of State website was viewed before the visit and Young Men’s Christian Association of Catawba Valley, Inc. was current/active as of November 6, 2025. On October 30, 2025, the registered agent for this corporation was updated on the Secretary of State website. Limited monitoring was conducted. Staff and children were observed during arrival, free play activities indoors, handwashing routines, snack, and gross motor activities outdoors. During today’s visit, you were utilizing classroom #105, the gym, and the cafeteria. Applicable staff records were unable to be monitored during today’s visit. All current staff records were not on site and staff were not able to access staff records via the computer during the visit. The most recent monthly fire drill was documented as conducted on August 25, 2025, at 2:30pm. The most recent quarterly lockdown/shelter-in-place drill was documented as conducted on August 25, 2025, at 11:30am. Violations observed today were discussed with you and documented in the handwritten Visit Summary left with you at the conclusion of this visit. The computer-generated Visit Summary was emailed to you. The following violations were observed: Violation Number Comment Rule 125 Daily records of arrival and departure times for children at the center were not maintained as children arrive and depart and/or were not made available for review. Two children were not signed out on October 17, 2025. 10A NCAC 09 .0302(d)(4) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The most recent monthly fire drill was documented on the Emergency Drill Log as conducted on August 25, 2025. A fire drill was not documented for September 2025 or October 2025. .0604(t); .0302(d)(5) 853 Incident logs were not completed and maintained as required. Incident reports for injuries that occurred on September 12, 2025, October 3, 2025, October 6, 2025, and October 29, 2025, were not recorded on the incident log. .0802(g)(1-6) 1043 All staff records, except financial records, were not made available for review. Staff members present were not able to access staff records kept on the computer to make them available for review. G.S. 110-91( 9) 1428 Program coordinator was not on site in a program offering before and after school care only. A staff member who meets the requirements of a program coordinator was not on site. 10A NCAC 09 .2510(b)(3) 1756 Enhanced staff/child ratios and group sizes were not met. As children began arriving to classroom #105 at approximately 2:37pm, twenty-one (21) school age children were observed with one staff member. The youngest child present was five (5) years of age. At 2:43pm, a total of twenty-nine (29) school age children, five (5) to ten (10) years of age, were present with one staff member in classroom #105. At 2:50pm, a second staff member arrived in classroom #105. At 3:05pm, after the children were divided into two groups, one group was observed in the gym with sixteen (16) children five (5) to eight (8) years of age with one staff member. At 3:21pm, the two groups were combined in the cafeteria for snack, and one staff member took a child to the bathroom down the hall leaving one staff member with twenty-eight (28) children five (5) to ten (10) years of age. 10A NCAC 09 .2818 1805 A child care operator did not notify the Division of any new child care providers, as defined in G.S. 110-90.2(a)(2), who were hired or moved into the child care facility within five business days. Two staff members, K. Cuthbertson and Z. Dixon, were not added to the ABCMS Provider Portal roster for this facility. G.S. 110-90.2 & .2703(r) 1914 The person identified as the person or alternate person responsible for carrying out the emergency medical care plan was not on the premises at all times and/or did not accompany children for off premise activities. The two staff members present on November 6, 2025, were not listed on the facilities Emergency Medical Care Plan. .0802(b)(1-2) The violations documented above must be corrected immediately. On or before November 20, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. Mail or email the information to: Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. The email address listed for this facility is ericas@ymcacv.org. Due to the nature of a violation observed, an unannounced follow-up visit will be made in the near future to verify correction of the violation. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least 75 percent. Any violation(s) documented may impact the compliance history score. Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Technical Assistance was provided on the following: Staff to Child Ratio- -The staff/child ratio for the youngest child in each group must be maintained at all times. Staff should be scheduled to ensure proper coverage for each group to prevent any compliance issues regarding ratios. We discussed taking one group of children with the staff member to use the restroom so that the other staff member is not out of compliance with staff/child ratio. Your facility meets enhanced ratios. I reminded you that when a child who is five (5) years of age is in a group, the staff/child ratio is 1 to 15. I suggested that administrative staff provide training on staff/child ratio and group sizes with all staff members individually or during a staff meeting. The following staff/child ratios must be maintained at all times: AGE RATIO STAFF/CHILDREN (MAXIMUM GROUP SIZE) 5 to 6 Years 1/15 (25) 6 Years and Older 1/20 (25) Emergency Medical Care Plan- -Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. There must be at least one staff member listed on the Emergency Medical Care Plan who is present at the facility at all times. I suggested that you add multiple individuals to the plan to ensure a responsible individual is on site for before-school care and after-school care. To correct this violation, the Emergency Medical Care Plan must be updated and reviewed with all staff. As a reminder, the Emergency Medical Care Plan must be reviewed annually and when changes occur with all staff. Staff who do not have current CPR and First Aid certification cannot open, close, be alone at the facility caring for children, transport children, or be listed on the Emergency Medical Care Plan to respond to medical emergencies. Program Coordinator- -Staff members present informed me that this facility has not had a program coordinator since this past summer 2025. I suggested that you employ or reassign a program coordinator for this program or have current staff enroll in applicable coursework as soon as possible. You must designate a program coordinator for this site by November 20, 2025, and that individual must be on site daily. 10A NCAC 09 .2510 STAFF QUALIFICATIONS (b) At least one individual who is responsible for planning and ensuring the implementation of daily activities for a school-age program (program coordinator) shall: (1) Be at least 18 years old and have a high school diploma or its equivalent prior to employment; (2) Have completed two semester credit hours in child and youth development and two semester credit hours in school-age programming. Each individual who does not meet this requirement shall enroll in coursework within six months after becoming employed and shall complete this coursework within 18 months of enrollment. An individual who meets the staff requirements for administrator or lead teacher shall be considered as meeting the requirements for program coordinator, provided the individual completes Basic School-Age Care (BSAC) training as defined in 10A NCAC 09 .0102(4) of this Chapter, and (3) Be on site when children are in care for programs offering before and after school care only. For a full day program, the program coordinator shall be on site for two thirds of the hours of operation. This includes times when the individual is off site due to illness or vacation. Criminal Background Checks- -Operators shall notify the Division of all new child care providers, as defined in G.S. 110-90.2(a)(2), who are hired within five business days. According to the ABCMS Provider Portal, K. Cuthbertson and Z. Dixon are not connected to a facility for their employment and are not listed on the facility roster for Valdese Elementary YMCA Childcare. These staff members do have current qualifying letters. To correct this violation, these two staff members must be added to the ABCMS Provider Portal roster for this facility. I suggested that you add staff members to the roster as soon as they are employed, or at least within five days of their employment. Fire Drills- -Fire drills must be completed and documented monthly. I suggested adding reminder alerts on your computer or phone to complete these inspections at various times each month. To correct this violation, a fire drill must be completed by November 20, 2025. Incident Log- -The incident log must be available for review by a representative of the Division per child care requirements 10A NCAC 09 .0802 (g). I suggested that you post an incident log in the office or somewhere in the facility and log injuries that occur at the facility on the log as incidents occur. An incident log shall be completed any time an incident report is completed. This log shall: (1) include the name of the child; (2) include the date of the incident; (3) include the date the incident report was submitted to the Division, if applicable; (4) include the name of the staff member who complete the incident report; (5) be cumulative and maintained in a separate file; and (6) be available for review by a representative of the Division. This log shall be completed on a form provided by the Division. A copy of the log may be found on the Division's website at https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/I/incident_log_i.pdf?ver=2017-05-16-105723-723. Arrival and Departure Records- -All children must be signed in and out each day for before and after school care as well as full day care. I suggested that you designate one staff member to monitor the arrival and departure records at designated times each day to ensure all children have been signed in and signed out. I also suggested that you designate one staff member to review the records at the end of the day to ensure the records are completed with an arrival time and departure time recorded for each child who was present that day. Staff Records- -The two staff members present stated they did not know how to access the staff records on the facilities computer. I suggested that hard copies of staff records be kept on site. All records of any child care facility, except financial records, shall be available for review by the Secretary or by duly authorized representatives of the Department or a cooperating agency who shall be designated by the Secretary and shall be submitted as required by the Department. Consultation: We discussed the following during the visit: -We discussed eliminating the amount of time children are expected to wait when transitioning from activity to activity. Increased waiting time with nothing to do may increase challenging behaviors and disputes among children. -Per HB 412 SL 2025-36, inspections are no longer required for this school age only facility operating in a public school. -The health and safety training regarding safe sleep practices (available of Moodle) is a required training for all staff members, even for facilities who do not care for infants. I suggested that you double check to ensure all staff members have completed this health and safety training. QRIS Pathways to the Stars: -I encouraged you to review Pathways #1, #2, and #3, Family and Community Engagement Foundational Practices, and Continuous Quality Improvement by visiting https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization. -I suggested that you review Environment Rating Scale information and resources at www.ncrlap.org for SACERS-U, should you choose Pathway #1. -Reach out to Child Care Connections for additional technical assistance and support at 828-439-2328. -Erica Simmons, administrator, informed me that a meeting is scheduled next week to review the QRIS Pathways and make a decision for the YMCA programs. I requested that you let me know which Pathway you are interested in by November 14, 2025. Reminders and Resources: -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. Providers may also submit questions to a Behavior Support Advisor online and receive a call or email in response. In addition, providers may post questions in the ‘Talk to the Expert’ Group on an online network, Social Emotional Connections, for early childhood educators. There are also opportunities to join free webinars on challenging topics or classroom activities. For a flyer including active links to access these resources, please reach out to me and I will send this to you via email. I encouraged you to place a copy of the flyer in each classroom so that staff may access the information when needed. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. Stay up to date with the Division of Child Development and Early Education by visiting https://ncchildcare.ncdhhs.gov. This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. Thank you for your time today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, at Tammy.McGalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 704-853-9196 or Kristen.Mauney@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
G.S. 110-91 · Violation
Name of Operation: VALDESE ELEMENTARY YMCA CHILDCARE Facility ID: 12000441 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 11/6/2025 Number Present: 29 Completed Date: 11/6/2025 Age: From 5 To 10 Total Minutes: 200 Time In: 02:00 PM Time Out: 05:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. You, Kaitlyn Cuthbertson, group leader, assisted me with the visit. You provided me with applicable program records for review. The most recent annual compliance visit was conducted on June 12, 2025. This program currently operates with a Four star rated license effective February 17, 2022, meeting daytime care only, school age only, enhanced ratios, and playground area does not meet child care playground safety standards. The restriction “playground area does not meet child care playground safety standards” is being removed based on statute. An updated star rated license will be mailed to you reflecting the removal of this restriction. This facility has earned 4 points in program standards component (meeting enhanced ratios), 7 points in the education component, and 1 quality point for having a staff benefits package and an infrastructure of parent involvement. The program’s compliance history was 92 percent prior to today’s visit. The NC Secretary of State website was viewed before the visit and Young Men’s Christian Association of Catawba Valley, Inc. was current/active as of November 6, 2025. On October 30, 2025, the registered agent for this corporation was updated on the Secretary of State website. Limited monitoring was conducted. Staff and children were observed during arrival, free play activities indoors, handwashing routines, snack, and gross motor activities outdoors. During today’s visit, you were utilizing classroom #105, the gym, and the cafeteria. Applicable staff records were unable to be monitored during today’s visit. All current staff records were not on site and staff were not able to access staff records via the computer during the visit. The most recent monthly fire drill was documented as conducted on August 25, 2025, at 2:30pm. The most recent quarterly lockdown/shelter-in-place drill was documented as conducted on August 25, 2025, at 11:30am. Violations observed today were discussed with you and documented in the handwritten Visit Summary left with you at the conclusion of this visit. The computer-generated Visit Summary was emailed to you. The following violations were observed: Violation Number Comment Rule 125 Daily records of arrival and departure times for children at the center were not maintained as children arrive and depart and/or were not made available for review. Two children were not signed out on October 17, 2025. 10A NCAC 09 .0302(d)(4) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The most recent monthly fire drill was documented on the Emergency Drill Log as conducted on August 25, 2025. A fire drill was not documented for September 2025 or October 2025. .0604(t); .0302(d)(5) 853 Incident logs were not completed and maintained as required. Incident reports for injuries that occurred on September 12, 2025, October 3, 2025, October 6, 2025, and October 29, 2025, were not recorded on the incident log. .0802(g)(1-6) 1043 All staff records, except financial records, were not made available for review. Staff members present were not able to access staff records kept on the computer to make them available for review. G.S. 110-91( 9) 1428 Program coordinator was not on site in a program offering before and after school care only. A staff member who meets the requirements of a program coordinator was not on site. 10A NCAC 09 .2510(b)(3) 1756 Enhanced staff/child ratios and group sizes were not met. As children began arriving to classroom #105 at approximately 2:37pm, twenty-one (21) school age children were observed with one staff member. The youngest child present was five (5) years of age. At 2:43pm, a total of twenty-nine (29) school age children, five (5) to ten (10) years of age, were present with one staff member in classroom #105. At 2:50pm, a second staff member arrived in classroom #105. At 3:05pm, after the children were divided into two groups, one group was observed in the gym with sixteen (16) children five (5) to eight (8) years of age with one staff member. At 3:21pm, the two groups were combined in the cafeteria for snack, and one staff member took a child to the bathroom down the hall leaving one staff member with twenty-eight (28) children five (5) to ten (10) years of age. 10A NCAC 09 .2818 1805 A child care operator did not notify the Division of any new child care providers, as defined in G.S. 110-90.2(a)(2), who were hired or moved into the child care facility within five business days. Two staff members, K. Cuthbertson and Z. Dixon, were not added to the ABCMS Provider Portal roster for this facility. G.S. 110-90.2 & .2703(r) 1914 The person identified as the person or alternate person responsible for carrying out the emergency medical care plan was not on the premises at all times and/or did not accompany children for off premise activities. The two staff members present on November 6, 2025, were not listed on the facilities Emergency Medical Care Plan. .0802(b)(1-2) The violations documented above must be corrected immediately. On or before November 20, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. Mail or email the information to: Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. The email address listed for this facility is ericas@ymcacv.org. Due to the nature of a violation observed, an unannounced follow-up visit will be made in the near future to verify correction of the violation. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least 75 percent. Any violation(s) documented may impact the compliance history score. Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Technical Assistance was provided on the following: Staff to Child Ratio- -The staff/child ratio for the youngest child in each group must be maintained at all times. Staff should be scheduled to ensure proper coverage for each group to prevent any compliance issues regarding ratios. We discussed taking one group of children with the staff member to use the restroom so that the other staff member is not out of compliance with staff/child ratio. Your facility meets enhanced ratios. I reminded you that when a child who is five (5) years of age is in a group, the staff/child ratio is 1 to 15. I suggested that administrative staff provide training on staff/child ratio and group sizes with all staff members individually or during a staff meeting. The following staff/child ratios must be maintained at all times: AGE RATIO STAFF/CHILDREN (MAXIMUM GROUP SIZE) 5 to 6 Years 1/15 (25) 6 Years and Older 1/20 (25) Emergency Medical Care Plan- -Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. There must be at least one staff member listed on the Emergency Medical Care Plan who is present at the facility at all times. I suggested that you add multiple individuals to the plan to ensure a responsible individual is on site for before-school care and after-school care. To correct this violation, the Emergency Medical Care Plan must be updated and reviewed with all staff. As a reminder, the Emergency Medical Care Plan must be reviewed annually and when changes occur with all staff. Staff who do not have current CPR and First Aid certification cannot open, close, be alone at the facility caring for children, transport children, or be listed on the Emergency Medical Care Plan to respond to medical emergencies. Program Coordinator- -Staff members present informed me that this facility has not had a program coordinator since this past summer 2025. I suggested that you employ or reassign a program coordinator for this program or have current staff enroll in applicable coursework as soon as possible. You must designate a program coordinator for this site by November 20, 2025, and that individual must be on site daily. 10A NCAC 09 .2510 STAFF QUALIFICATIONS (b) At least one individual who is responsible for planning and ensuring the implementation of daily activities for a school-age program (program coordinator) shall: (1) Be at least 18 years old and have a high school diploma or its equivalent prior to employment; (2) Have completed two semester credit hours in child and youth development and two semester credit hours in school-age programming. Each individual who does not meet this requirement shall enroll in coursework within six months after becoming employed and shall complete this coursework within 18 months of enrollment. An individual who meets the staff requirements for administrator or lead teacher shall be considered as meeting the requirements for program coordinator, provided the individual completes Basic School-Age Care (BSAC) training as defined in 10A NCAC 09 .0102(4) of this Chapter, and (3) Be on site when children are in care for programs offering before and after school care only. For a full day program, the program coordinator shall be on site for two thirds of the hours of operation. This includes times when the individual is off site due to illness or vacation. Criminal Background Checks- -Operators shall notify the Division of all new child care providers, as defined in G.S. 110-90.2(a)(2), who are hired within five business days. According to the ABCMS Provider Portal, K. Cuthbertson and Z. Dixon are not connected to a facility for their employment and are not listed on the facility roster for Valdese Elementary YMCA Childcare. These staff members do have current qualifying letters. To correct this violation, these two staff members must be added to the ABCMS Provider Portal roster for this facility. I suggested that you add staff members to the roster as soon as they are employed, or at least within five days of their employment. Fire Drills- -Fire drills must be completed and documented monthly. I suggested adding reminder alerts on your computer or phone to complete these inspections at various times each month. To correct this violation, a fire drill must be completed by November 20, 2025. Incident Log- -The incident log must be available for review by a representative of the Division per child care requirements 10A NCAC 09 .0802 (g). I suggested that you post an incident log in the office or somewhere in the facility and log injuries that occur at the facility on the log as incidents occur. An incident log shall be completed any time an incident report is completed. This log shall: (1) include the name of the child; (2) include the date of the incident; (3) include the date the incident report was submitted to the Division, if applicable; (4) include the name of the staff member who complete the incident report; (5) be cumulative and maintained in a separate file; and (6) be available for review by a representative of the Division. This log shall be completed on a form provided by the Division. A copy of the log may be found on the Division's website at https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/I/incident_log_i.pdf?ver=2017-05-16-105723-723. Arrival and Departure Records- -All children must be signed in and out each day for before and after school care as well as full day care. I suggested that you designate one staff member to monitor the arrival and departure records at designated times each day to ensure all children have been signed in and signed out. I also suggested that you designate one staff member to review the records at the end of the day to ensure the records are completed with an arrival time and departure time recorded for each child who was present that day. Staff Records- -The two staff members present stated they did not know how to access the staff records on the facilities computer. I suggested that hard copies of staff records be kept on site. All records of any child care facility, except financial records, shall be available for review by the Secretary or by duly authorized representatives of the Department or a cooperating agency who shall be designated by the Secretary and shall be submitted as required by the Department. Consultation: We discussed the following during the visit: -We discussed eliminating the amount of time children are expected to wait when transitioning from activity to activity. Increased waiting time with nothing to do may increase challenging behaviors and disputes among children. -Per HB 412 SL 2025-36, inspections are no longer required for this school age only facility operating in a public school. -The health and safety training regarding safe sleep practices (available of Moodle) is a required training for all staff members, even for facilities who do not care for infants. I suggested that you double check to ensure all staff members have completed this health and safety training. QRIS Pathways to the Stars: -I encouraged you to review Pathways #1, #2, and #3, Family and Community Engagement Foundational Practices, and Continuous Quality Improvement by visiting https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization. -I suggested that you review Environment Rating Scale information and resources at www.ncrlap.org for SACERS-U, should you choose Pathway #1. -Reach out to Child Care Connections for additional technical assistance and support at 828-439-2328. -Erica Simmons, administrator, informed me that a meeting is scheduled next week to review the QRIS Pathways and make a decision for the YMCA programs. I requested that you let me know which Pathway you are interested in by November 14, 2025. Reminders and Resources: -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. Providers may also submit questions to a Behavior Support Advisor online and receive a call or email in response. In addition, providers may post questions in the ‘Talk to the Expert’ Group on an online network, Social Emotional Connections, for early childhood educators. There are also opportunities to join free webinars on challenging topics or classroom activities. For a flyer including active links to access these resources, please reach out to me and I will send this to you via email. I encouraged you to place a copy of the flyer in each classroom so that staff may access the information when needed. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. Stay up to date with the Division of Child Development and Early Education by visiting https://ncchildcare.ncdhhs.gov. This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. Thank you for your time today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, at Tammy.McGalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 704-853-9196 or Kristen.Mauney@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
NC GS 110-90 · Violation
Name of Operation: VALDESE ELEMENTARY YMCA CHILDCARE Facility ID: 12000441 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 11/6/2025 Number Present: 29 Completed Date: 11/6/2025 Age: From 5 To 10 Total Minutes: 200 Time In: 02:00 PM Time Out: 05:20 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. You, Kaitlyn Cuthbertson, group leader, assisted me with the visit. You provided me with applicable program records for review. The most recent annual compliance visit was conducted on June 12, 2025. This program currently operates with a Four star rated license effective February 17, 2022, meeting daytime care only, school age only, enhanced ratios, and playground area does not meet child care playground safety standards. The restriction “playground area does not meet child care playground safety standards” is being removed based on statute. An updated star rated license will be mailed to you reflecting the removal of this restriction. This facility has earned 4 points in program standards component (meeting enhanced ratios), 7 points in the education component, and 1 quality point for having a staff benefits package and an infrastructure of parent involvement. The program’s compliance history was 92 percent prior to today’s visit. The NC Secretary of State website was viewed before the visit and Young Men’s Christian Association of Catawba Valley, Inc. was current/active as of November 6, 2025. On October 30, 2025, the registered agent for this corporation was updated on the Secretary of State website. Limited monitoring was conducted. Staff and children were observed during arrival, free play activities indoors, handwashing routines, snack, and gross motor activities outdoors. During today’s visit, you were utilizing classroom #105, the gym, and the cafeteria. Applicable staff records were unable to be monitored during today’s visit. All current staff records were not on site and staff were not able to access staff records via the computer during the visit. The most recent monthly fire drill was documented as conducted on August 25, 2025, at 2:30pm. The most recent quarterly lockdown/shelter-in-place drill was documented as conducted on August 25, 2025, at 11:30am. Violations observed today were discussed with you and documented in the handwritten Visit Summary left with you at the conclusion of this visit. The computer-generated Visit Summary was emailed to you. The following violations were observed: Violation Number Comment Rule 125 Daily records of arrival and departure times for children at the center were not maintained as children arrive and depart and/or were not made available for review. Two children were not signed out on October 17, 2025. 10A NCAC 09 .0302(d)(4) 805 Fire drills were not practiced monthly and/or the drill record was incomplete. The most recent monthly fire drill was documented on the Emergency Drill Log as conducted on August 25, 2025. A fire drill was not documented for September 2025 or October 2025. .0604(t); .0302(d)(5) 853 Incident logs were not completed and maintained as required. Incident reports for injuries that occurred on September 12, 2025, October 3, 2025, October 6, 2025, and October 29, 2025, were not recorded on the incident log. .0802(g)(1-6) 1043 All staff records, except financial records, were not made available for review. Staff members present were not able to access staff records kept on the computer to make them available for review. G.S. 110-91( 9) 1428 Program coordinator was not on site in a program offering before and after school care only. A staff member who meets the requirements of a program coordinator was not on site. 10A NCAC 09 .2510(b)(3) 1756 Enhanced staff/child ratios and group sizes were not met. As children began arriving to classroom #105 at approximately 2:37pm, twenty-one (21) school age children were observed with one staff member. The youngest child present was five (5) years of age. At 2:43pm, a total of twenty-nine (29) school age children, five (5) to ten (10) years of age, were present with one staff member in classroom #105. At 2:50pm, a second staff member arrived in classroom #105. At 3:05pm, after the children were divided into two groups, one group was observed in the gym with sixteen (16) children five (5) to eight (8) years of age with one staff member. At 3:21pm, the two groups were combined in the cafeteria for snack, and one staff member took a child to the bathroom down the hall leaving one staff member with twenty-eight (28) children five (5) to ten (10) years of age. 10A NCAC 09 .2818 1805 A child care operator did not notify the Division of any new child care providers, as defined in G.S. 110-90.2(a)(2), who were hired or moved into the child care facility within five business days. Two staff members, K. Cuthbertson and Z. Dixon, were not added to the ABCMS Provider Portal roster for this facility. G.S. 110-90.2 & .2703(r) 1914 The person identified as the person or alternate person responsible for carrying out the emergency medical care plan was not on the premises at all times and/or did not accompany children for off premise activities. The two staff members present on November 6, 2025, were not listed on the facilities Emergency Medical Care Plan. .0802(b)(1-2) The violations documented above must be corrected immediately. On or before November 20, 2025, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. Mail or email the information to: Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. The email address listed for this facility is ericas@ymcacv.org. Due to the nature of a violation observed, an unannounced follow-up visit will be made in the near future to verify correction of the violation. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least 75 percent. Any violation(s) documented may impact the compliance history score. Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Technical Assistance was provided on the following: Staff to Child Ratio- -The staff/child ratio for the youngest child in each group must be maintained at all times. Staff should be scheduled to ensure proper coverage for each group to prevent any compliance issues regarding ratios. We discussed taking one group of children with the staff member to use the restroom so that the other staff member is not out of compliance with staff/child ratio. Your facility meets enhanced ratios. I reminded you that when a child who is five (5) years of age is in a group, the staff/child ratio is 1 to 15. I suggested that administrative staff provide training on staff/child ratio and group sizes with all staff members individually or during a staff meeting. The following staff/child ratios must be maintained at all times: AGE RATIO STAFF/CHILDREN (MAXIMUM GROUP SIZE) 5 to 6 Years 1/15 (25) 6 Years and Older 1/20 (25) Emergency Medical Care Plan- -Each child care center shall have a written plan that sets forth the steps to follow in the event of a child medical emergency. The plan shall be reviewed with all staff annually and whenever the plan is revised. This plan shall give the procedures to be followed to ensure that any child who becomes ill or is injured and requires medical attention while in care at the center receives appropriate medical attention. There must be at least one staff member listed on the Emergency Medical Care Plan who is present at the facility at all times. I suggested that you add multiple individuals to the plan to ensure a responsible individual is on site for before-school care and after-school care. To correct this violation, the Emergency Medical Care Plan must be updated and reviewed with all staff. As a reminder, the Emergency Medical Care Plan must be reviewed annually and when changes occur with all staff. Staff who do not have current CPR and First Aid certification cannot open, close, be alone at the facility caring for children, transport children, or be listed on the Emergency Medical Care Plan to respond to medical emergencies. Program Coordinator- -Staff members present informed me that this facility has not had a program coordinator since this past summer 2025. I suggested that you employ or reassign a program coordinator for this program or have current staff enroll in applicable coursework as soon as possible. You must designate a program coordinator for this site by November 20, 2025, and that individual must be on site daily. 10A NCAC 09 .2510 STAFF QUALIFICATIONS (b) At least one individual who is responsible for planning and ensuring the implementation of daily activities for a school-age program (program coordinator) shall: (1) Be at least 18 years old and have a high school diploma or its equivalent prior to employment; (2) Have completed two semester credit hours in child and youth development and two semester credit hours in school-age programming. Each individual who does not meet this requirement shall enroll in coursework within six months after becoming employed and shall complete this coursework within 18 months of enrollment. An individual who meets the staff requirements for administrator or lead teacher shall be considered as meeting the requirements for program coordinator, provided the individual completes Basic School-Age Care (BSAC) training as defined in 10A NCAC 09 .0102(4) of this Chapter, and (3) Be on site when children are in care for programs offering before and after school care only. For a full day program, the program coordinator shall be on site for two thirds of the hours of operation. This includes times when the individual is off site due to illness or vacation. Criminal Background Checks- -Operators shall notify the Division of all new child care providers, as defined in G.S. 110-90.2(a)(2), who are hired within five business days. According to the ABCMS Provider Portal, K. Cuthbertson and Z. Dixon are not connected to a facility for their employment and are not listed on the facility roster for Valdese Elementary YMCA Childcare. These staff members do have current qualifying letters. To correct this violation, these two staff members must be added to the ABCMS Provider Portal roster for this facility. I suggested that you add staff members to the roster as soon as they are employed, or at least within five days of their employment. Fire Drills- -Fire drills must be completed and documented monthly. I suggested adding reminder alerts on your computer or phone to complete these inspections at various times each month. To correct this violation, a fire drill must be completed by November 20, 2025. Incident Log- -The incident log must be available for review by a representative of the Division per child care requirements 10A NCAC 09 .0802 (g). I suggested that you post an incident log in the office or somewhere in the facility and log injuries that occur at the facility on the log as incidents occur. An incident log shall be completed any time an incident report is completed. This log shall: (1) include the name of the child; (2) include the date of the incident; (3) include the date the incident report was submitted to the Division, if applicable; (4) include the name of the staff member who complete the incident report; (5) be cumulative and maintained in a separate file; and (6) be available for review by a representative of the Division. This log shall be completed on a form provided by the Division. A copy of the log may be found on the Division's website at https://ncchildcare.ncdhhs.gov/Portals/0/documents/pdf/I/incident_log_i.pdf?ver=2017-05-16-105723-723. Arrival and Departure Records- -All children must be signed in and out each day for before and after school care as well as full day care. I suggested that you designate one staff member to monitor the arrival and departure records at designated times each day to ensure all children have been signed in and signed out. I also suggested that you designate one staff member to review the records at the end of the day to ensure the records are completed with an arrival time and departure time recorded for each child who was present that day. Staff Records- -The two staff members present stated they did not know how to access the staff records on the facilities computer. I suggested that hard copies of staff records be kept on site. All records of any child care facility, except financial records, shall be available for review by the Secretary or by duly authorized representatives of the Department or a cooperating agency who shall be designated by the Secretary and shall be submitted as required by the Department. Consultation: We discussed the following during the visit: -We discussed eliminating the amount of time children are expected to wait when transitioning from activity to activity. Increased waiting time with nothing to do may increase challenging behaviors and disputes among children. -Per HB 412 SL 2025-36, inspections are no longer required for this school age only facility operating in a public school. -The health and safety training regarding safe sleep practices (available of Moodle) is a required training for all staff members, even for facilities who do not care for infants. I suggested that you double check to ensure all staff members have completed this health and safety training. QRIS Pathways to the Stars: -I encouraged you to review Pathways #1, #2, and #3, Family and Community Engagement Foundational Practices, and Continuous Quality Improvement by visiting https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/QRIS-Modernization. -I suggested that you review Environment Rating Scale information and resources at www.ncrlap.org for SACERS-U, should you choose Pathway #1. -Reach out to Child Care Connections for additional technical assistance and support at 828-439-2328. -Erica Simmons, administrator, informed me that a meeting is scheduled next week to review the QRIS Pathways and make a decision for the YMCA programs. I requested that you let me know which Pathway you are interested in by November 14, 2025. Reminders and Resources: -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. Providers may also submit questions to a Behavior Support Advisor online and receive a call or email in response. In addition, providers may post questions in the ‘Talk to the Expert’ Group on an online network, Social Emotional Connections, for early childhood educators. There are also opportunities to join free webinars on challenging topics or classroom activities. For a flyer including active links to access these resources, please reach out to me and I will send this to you via email. I encouraged you to place a copy of the flyer in each classroom so that staff may access the information when needed. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. Stay up to date with the Division of Child Development and Early Education by visiting https://ncchildcare.ncdhhs.gov. This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. Thank you for your time today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, at Tammy.McGalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 704-853-9196 or Kristen.Mauney@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
G.S. 110-105 · Violation
Name of Operation: VALDESE ELEMENTARY YMCA CHILDCARE Facility ID: 12000441 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 6/12/2025 Number Present: 100 Completed Date: 6/12/2025 Age: From 5 To 11 Total Minutes: 270 Time In: 12:15 PM Time Out: 04:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including health and safety. The visit was conducted with you, Sharon McSwain, Program Coordinator, and Ann Effler, Regional Director. You provided me with applicable program, staff, and children’s records for review. The North Carolina Secretary of State website was viewed before the visit and Young Men’s Christian Association of Catawba Valley, Inc. was current/active as of June 12, 2025. This program currently operates with a Four star rated license effective February 17, 2022. The program’s compliance history was 86 percent prior to today’s visit. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. A checklist was used to note the requirements I monitored today. Children and staff were observed during lunch and free play activities indoors. The most recent fire drill was completed on May 2, 2025 and the most recent shelter-in-place drill was completed on May 21, 2025. The first field trip is scheduled for June 19, 2025. Buses were parked off site, therefore, all transportation requirements were unable to be monitored. The most recent sanitation inspection for your facility was conducted on March 10, 2025. A superior sanitation classification was issued with 0 demerits noted on the grade card. The analysis date for the most recent lead water test conducted at Valdese Elementary School was April 9, 2024. Lead testing must be completed every three years. You may review your facilities results by visiting https://www.cleanwaterforuskids.org/en/carolina/. This website also indicated “survey review by RTI” for required asbestos testing and “waiting for onsite visit results” for lead based paint testing. The most recent fire inspection for your facility was conducted on June 3, 2025. Violations observed today were discussed with you and documented in the Visit Summary left with you at the conclusion of this visit. The following violations were observed: Violation Number Comment Rule 508 Special diet or food allergy information was not posted where they can be seen in food preparation and eating areas. The allergy/special diet for one child enrolled on 6/9/2025 was not posted in the cafeteria. .0901(g) 852 Incident reports were not completed each time a child was injured, it did not include all the information required in rule, it was not signed by the parent and/or it was not maintained in the child's file. An incident report dated 6/10/2025 for one child enrolled on 6/9/2025 did not include the time the parent was notified of the incident. .0802 (e) 1449 Within the first two weeks of assuming responsibilty for supervising a group of children, staff did not complete at least 6 hours of training on topics outlined in this rule. One group leader, A. Sigmon, employed on May 28, 2025, did not receive 6 hours of orientation within the first two weeks of employment. .2510(i)(1)(A-D) The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the violation item number, statement of compliance, date of the visit and license ID number in the letter. I must receive your compliance statement by June 26, 2025. Please send your letter to Kristen.Mauney@dhhs.nc.gov. Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Please be aware that any information submitted by you is considered legal documentation. If you state in your violation correction letter that corrections have been made when they have not, it will be considered falsification of information. Technical Assistance: Special diet and food allergies- The program coordinator posted the child’s allergy/special diet in the cafeteria during the visit. I suggested that you review all children’s files and have conversations with each child’s parents to discuss possible food allergies, special diets and other healthcare concerns. I also suggested that you review children’s applications for information pertaining to Medical Action Plans. Some children’s parents indicated the child had a Medical Action Plan when they did not. Educate families on when a Medical Action Plan is needed and update the child’s application to reflect accurate information as needed. Children's special diets or food allergies shall be posted where they can be seen in the food preparation area and in the child's eating area. The food required by special diets for medical, religious, or cultural reasons, or parental preferences, may be provided by the center or may be brought to the center by the parents. If the diet is prescribed by a health care professional, a statement signed by the health care professional shall be on file at the center and written instructions shall be provided by the child's parent, health care professional, or a licensed dietitian/nutritionist. If the diet is not prescribed by a health care professional, written instructions shall be provided by the child's parent and shall be on file at the center. Incident Reports- I suggested that you review all incident reports once received to ensure all required information is recorded. Review incident report requirements with all staff, especially new staff. The child care provider shall complete an incident report each time a child is injured as a result of an incident occurring while the child is in care. This incident report shall include: (1) facility identifying information; (2) the child's name; (3) date and time of the incident; (4) witness to the incident; (5) time the parent is notified of the incident and by whom; (6) piece of equipment involved, if applicable; (7) cause of injury, if applicable; (8) type of injury, if applicable; (9) body part injured, if applicable; (10) where the child received medical treatment, if applicable; (11) description of how and where the incident occurred, and the First Aid received; and (12) steps taken to prevent reoccurrence. This report shall be signed by the person completing it and by the parent, a copy given to the parent or a parent signature declining a copy and the report maintained in the child's file. A copy of the form may be found on the Division's website at http://ncchildcare.ncdhhs.gov/pdf_forms/DCDEE-0058.pdf. Orientation- I suggested that you start orientation training with new staff on the first day of their employment. All staff shall receive on-site training and orientation as follows: .2510 (1) Within the first two weeks of assuming responsibility for supervising a group of children, each employee shall complete at least six clock hours of training on: (A) recognizing, responding to, and reporting child abuse, neglect or maltreatment pursuant to G.S. 110-105.4 and G.S. 7B-301; (B) the center's operational policies, including the transportation policy, identification of building and premises safety issues, Emergency Preparedness and Response Plan and the emergency medical care plan; (C) adequate supervision of children, taking into account their age, emotional, physical, and cognitive development; and (D) prevention and control of infectious diseases, including immunization Consultation: We discussed the following during the visit: -Per Senate Bill 425, facilities are currently held harmless from star rated license assessments. -I suggested that you update the Emergency Medical Care Plan to remove staff who are no longer employed and include additional staff to ensure at least one qualified staff member listed on the plan is on site at all times. Staff who do not have current CPR and First Aid certification cannot open, close, be alone at the facility caring for children, transport children, or be listed on the Emergency Medical Care Plan to respond to medical emergencies. -URGENT TASK: This process has been started for this facility. Staff information must be updated in ABCMS on an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. I emailed administrative staff step-by-step instructions for assistance with completing this task. Stay up to date with the Division of Child Development and Early Education by visiting https://ncchildcare.ncdhhs.gov. This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. Thank you for your time and assistance today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, at Tammy.McGalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 704-853-9196 or Kristen.Mauney@dhhs.nc.gov. Kristen Mauney, Child Care Consultant PO Box 674, Denver, NC 28037 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
Open Not marked corrected in the state record
Category: supervision. Open / not marked corrected.
NC GS 110-90 · Violation
Name of Operation: VALDESE ELEMENTARY YMCA CHILDCARE Facility ID: 12000441 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 6/12/2025 Number Present: 100 Completed Date: 6/12/2025 Age: From 5 To 11 Total Minutes: 270 Time In: 12:15 PM Time Out: 04:45 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including health and safety. The visit was conducted with you, Sharon McSwain, Program Coordinator, and Ann Effler, Regional Director. You provided me with applicable program, staff, and children’s records for review. The North Carolina Secretary of State website was viewed before the visit and Young Men’s Christian Association of Catawba Valley, Inc. was current/active as of June 12, 2025. This program currently operates with a Four star rated license effective February 17, 2022. The program’s compliance history was 86 percent prior to today’s visit. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. A checklist was used to note the requirements I monitored today. Children and staff were observed during lunch and free play activities indoors. The most recent fire drill was completed on May 2, 2025 and the most recent shelter-in-place drill was completed on May 21, 2025. The first field trip is scheduled for June 19, 2025. Buses were parked off site, therefore, all transportation requirements were unable to be monitored. The most recent sanitation inspection for your facility was conducted on March 10, 2025. A superior sanitation classification was issued with 0 demerits noted on the grade card. The analysis date for the most recent lead water test conducted at Valdese Elementary School was April 9, 2024. Lead testing must be completed every three years. You may review your facilities results by visiting https://www.cleanwaterforuskids.org/en/carolina/. This website also indicated “survey review by RTI” for required asbestos testing and “waiting for onsite visit results” for lead based paint testing. The most recent fire inspection for your facility was conducted on June 3, 2025. Violations observed today were discussed with you and documented in the Visit Summary left with you at the conclusion of this visit. The following violations were observed: Violation Number Comment Rule 508 Special diet or food allergy information was not posted where they can be seen in food preparation and eating areas. The allergy/special diet for one child enrolled on 6/9/2025 was not posted in the cafeteria. .0901(g) 852 Incident reports were not completed each time a child was injured, it did not include all the information required in rule, it was not signed by the parent and/or it was not maintained in the child's file. An incident report dated 6/10/2025 for one child enrolled on 6/9/2025 did not include the time the parent was notified of the incident. .0802 (e) 1449 Within the first two weeks of assuming responsibilty for supervising a group of children, staff did not complete at least 6 hours of training on topics outlined in this rule. One group leader, A. Sigmon, employed on May 28, 2025, did not receive 6 hours of orientation within the first two weeks of employment. .2510(i)(1)(A-D) The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the violation item number, statement of compliance, date of the visit and license ID number in the letter. I must receive your compliance statement by June 26, 2025. Please send your letter to Kristen.Mauney@dhhs.nc.gov. Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Please be aware that any information submitted by you is considered legal documentation. If you state in your violation correction letter that corrections have been made when they have not, it will be considered falsification of information. Technical Assistance: Special diet and food allergies- The program coordinator posted the child’s allergy/special diet in the cafeteria during the visit. I suggested that you review all children’s files and have conversations with each child’s parents to discuss possible food allergies, special diets and other healthcare concerns. I also suggested that you review children’s applications for information pertaining to Medical Action Plans. Some children’s parents indicated the child had a Medical Action Plan when they did not. Educate families on when a Medical Action Plan is needed and update the child’s application to reflect accurate information as needed. Children's special diets or food allergies shall be posted where they can be seen in the food preparation area and in the child's eating area. The food required by special diets for medical, religious, or cultural reasons, or parental preferences, may be provided by the center or may be brought to the center by the parents. If the diet is prescribed by a health care professional, a statement signed by the health care professional shall be on file at the center and written instructions shall be provided by the child's parent, health care professional, or a licensed dietitian/nutritionist. If the diet is not prescribed by a health care professional, written instructions shall be provided by the child's parent and shall be on file at the center. Incident Reports- I suggested that you review all incident reports once received to ensure all required information is recorded. Review incident report requirements with all staff, especially new staff. The child care provider shall complete an incident report each time a child is injured as a result of an incident occurring while the child is in care. This incident report shall include: (1) facility identifying information; (2) the child's name; (3) date and time of the incident; (4) witness to the incident; (5) time the parent is notified of the incident and by whom; (6) piece of equipment involved, if applicable; (7) cause of injury, if applicable; (8) type of injury, if applicable; (9) body part injured, if applicable; (10) where the child received medical treatment, if applicable; (11) description of how and where the incident occurred, and the First Aid received; and (12) steps taken to prevent reoccurrence. This report shall be signed by the person completing it and by the parent, a copy given to the parent or a parent signature declining a copy and the report maintained in the child's file. A copy of the form may be found on the Division's website at http://ncchildcare.ncdhhs.gov/pdf_forms/DCDEE-0058.pdf. Orientation- I suggested that you start orientation training with new staff on the first day of their employment. All staff shall receive on-site training and orientation as follows: .2510 (1) Within the first two weeks of assuming responsibility for supervising a group of children, each employee shall complete at least six clock hours of training on: (A) recognizing, responding to, and reporting child abuse, neglect or maltreatment pursuant to G.S. 110-105.4 and G.S. 7B-301; (B) the center's operational policies, including the transportation policy, identification of building and premises safety issues, Emergency Preparedness and Response Plan and the emergency medical care plan; (C) adequate supervision of children, taking into account their age, emotional, physical, and cognitive development; and (D) prevention and control of infectious diseases, including immunization Consultation: We discussed the following during the visit: -Per Senate Bill 425, facilities are currently held harmless from star rated license assessments. -I suggested that you update the Emergency Medical Care Plan to remove staff who are no longer employed and include additional staff to ensure at least one qualified staff member listed on the plan is on site at all times. Staff who do not have current CPR and First Aid certification cannot open, close, be alone at the facility caring for children, transport children, or be listed on the Emergency Medical Care Plan to respond to medical emergencies. -URGENT TASK: This process has been started for this facility. Staff information must be updated in ABCMS on an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401 and someone will assist you. I emailed administrative staff step-by-step instructions for assistance with completing this task. Stay up to date with the Division of Child Development and Early Education by visiting https://ncchildcare.ncdhhs.gov. This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. Thank you for your time and assistance today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, at Tammy.McGalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 704-853-9196 or Kristen.Mauney@dhhs.nc.gov. Kristen Mauney, Child Care Consultant PO Box 674, Denver, NC 28037 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
G.S. 110-90 · Violation
Name of Operation: VALDESE ELEMENTARY YMCA CHILDCARE Facility ID: 12000441 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 3/6/2025 Number Present: 25 Completed Date: 3/6/2025 Age: From 5 To 11 Total Minutes: 135 Time In: 03:35 PM Time Out: 05:50 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor your program for compliance with applicable child care requirements. The visit was conducted with you, Ann Effler, Regional Director. Sharon McSwain, Program Coordinator, was also present. You provided me with applicable program and staff records for review. This program currently operates with a Four star rated license effective February 17, 2022. The program’s compliance history was 84 percent prior to today’s visit. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least 75 percent. Any violation(s) documented may impact the compliance history score. The NC Secretary of State website was viewed before the visit and YMCA of Catawba Valley, Inc. was current/active as of February 28, 2025. Limited monitoring was conducted. Staff and children were observed during free play activities indoors. The most recent sanitation inspection for your facility was conducted on May 17, 2024. A superior sanitation classification was issued with 8 demerits noted on the grade card. The most recent lead water test results were completed on April 9, 2024. Lead testing must be completed every three years. You may review this schools’ results by visiting https://www.cleanwaterforuskids.org/en/carolina/. This website also indicated “Survey Review by RTI” for required asbestos and lead paint testing. The most recent fire inspection for your facility was conducted on June 7, 2024. You stated three new staff have been employed since your most recent annual compliance visit. Three new staff files records were reviewed. The following violations of child care requirements were observed during today’s visit. The violations and technical assistance were thoroughly reviewed with you and documented in the Visit Summary given to you at the conclusion of the visit. Violation Number Comment Rule 1044 Prior to the expiration date of the qualification letter, the child care provider did not complete and submit required forms to complete a criminal background check (a qualification letter is valid for a maximum of five years for the date of issuance). The criminal background check for Sharon McSwain, employed on 7/8/2024, expired on 2/17/2025. G.S. 110-90.2(b) & .2703(n)&(o) 1757 A valid qualification letter was not on file and available to review at the facility. A current criminal background check qualification letter was not on file available for review for Sharon McSwain, employed on 7/8/2024. The qualification letter expired on 2/17/2025. G.S. 110-90.2(b) & (d) & .2703(e) 1835 The medical action plan was not updated on an annual basis or when changes to the plan were made by the child's parent or health care professional. A medical action plan for two different children expired on 8/28/2023. .0801(b) 1898 Staff did not complete the health and safety training within one year of employment. One staff member employed on 2/8/2024 did not complete the required health and safety training within one year of employment. .1102(a) 9995 A violation was found for which there is no item number. Bookbags and coats belonging to twenty-five children present during the visit were observed on the floor in space #1 and personal belongings were in contact with other personal belongings. This is a violation of sanitation rule 15A NCAC 18A .2820(f). The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the violation item number, statement of compliance, date of the visit and license ID number in the letter. I must receive your compliance statement by March 20, 2025. Please send your compliance letter to kristen.mauney@dhhs.nc.gov. Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your violation correction letter that corrections have been made when they have not, it will be considered falsification of information. *As a result of tropical storm Helene and a declared natural disaster in Western North Carolina, technical assistance was provided to assist the child care provider in achieving compliance with the following: Cardiopulmonary Resuscitation (CPR) and First Aid training- One staff member employed on 7/8/2024 did not complete CPR and First Aid training until 11/6/2024. The original scheduled date for CPR and First Aid training was 10/6/2024, however, this training was rescheduled due to tropical storm Helene. We discussed implementing a plan for new staff to register for CPR and First Aid training on the first day of employment so that the training is scheduled as early as possible within 90 days. Technical Assistance regarding the violations observed: Criminal Background Checks (CBC)- I suggested that you begin the process for a criminal background recheck within six months of the expiration date. As a reminder, criminal background check qualification is valid for five years. A valid criminal background check qualification letter must be on file for each employee and must be made available for review. Health and Safety training- -Alli Henry must complete all required health and safety training by March 20, 2025. New staff must complete all required health and safety training within the first year of employment. This includes Medication in Child Care training, Recognizing and Responding to Suspicions of Child Maltreatment training, CPR, and First Aid training. Training for Recognizing and Responding to Suspicions of Child Maltreatment training must be completed through https://preventchildabusenc.gov. CPR and First Aid training must be completed in person by an approved agency. You may visit the DCDEE website for a list of approved agencies at https://ncchildcare.ncdhhs.gov/Provider/Training-and-Professional-Development/Health-and-Safety-Trainings/Be-a-Smart-Consumer-of-First-Aid-and-CPR-Training. Other topics for health and safety training may be completed through Moodle at https://www.dcdee.moodle.nc.gov/. I suggested encouraging staff to complete health and safety trainings within the first six months of employment to ensure completion of this requirement within the timeframe. Medical Action Plan- I suggested that you review the Medical Action Plans for each applicable child monthly to ensure the information is accurate, current, and that the plan isn’t older than 12 months. The medical action plan shall be completed by the child's parent or a health care professional and may include the following: (1) a list of the child's diagnosis or diagnoses including dietary, environmental, and activity considerations that are applicable; (2) contact information for the child's health care professional(s); (3) medications to be administered on a scheduled basis; and (4) medications to be administered on an emergency basis with symptoms, and instructions. The medical action plan shall be updated on an annual basis and when changes to the plan are made by the child's parent or health care professional. Sample medical action plans may be found on the Division's website at http://ncchildcare.ncdhhs.gov/providers/pv_provideforms.asp. Sanitation- -We discussed sanitation requirement 15A NCAC 18A .2820(f) regarding storage of children’s belongings. Laundry baskets for storage of belongings were available for children, however, they were not being used today due to a school event that was occurring that evening at 5:00pm. Per sanitation requirements, individual cubicles, lockers, or coat hooks shall be provided for storage of coats, hats, bags, or other items and accessories. Coat hooks not in individual cubicles or lockers, shall be spaced at least 12 horizontal inches apart. A child's coats, hats, bags, and other items or accessories belonging to a child that are stored using cubicles, lockers, or coat hooks shall not come into contact with stored items belonging to other children. We discussed setting up the laundry baskets throughout the room in space #1. I suggested having a conversation with the principal to discuss options for children’s belongings in the future. Consultation: We discussed the following during the visit: -Per Senate Bill 425, facilities are currently held harmless from star rated license assessments. -Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS on an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401. Reminders and Resources: -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. As we continue expanding our training offerings, DCDEE has established a new email address and phone number for Moodle support. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. Stay up to date with the Division of Child Development and Early Education by visiting https://ncchildcare.ncdhhs.gov. This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. Thank you for your time and assistance today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, at Tammy.McGalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 704-853-9196 or Kristen.Mauney@dhhs.nc.gov. Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
Open Not marked corrected in the state record
Category: supervision. Open / not marked corrected.
NC GS 110-90 · Violation
Name of Operation: VALDESE ELEMENTARY YMCA CHILDCARE Facility ID: 12000441 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 3/6/2025 Number Present: 25 Completed Date: 3/6/2025 Age: From 5 To 11 Total Minutes: 135 Time In: 03:35 PM Time Out: 05:50 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor your program for compliance with applicable child care requirements. The visit was conducted with you, Ann Effler, Regional Director. Sharon McSwain, Program Coordinator, was also present. You provided me with applicable program and staff records for review. This program currently operates with a Four star rated license effective February 17, 2022. The program’s compliance history was 84 percent prior to today’s visit. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least 75 percent. Any violation(s) documented may impact the compliance history score. The NC Secretary of State website was viewed before the visit and YMCA of Catawba Valley, Inc. was current/active as of February 28, 2025. Limited monitoring was conducted. Staff and children were observed during free play activities indoors. The most recent sanitation inspection for your facility was conducted on May 17, 2024. A superior sanitation classification was issued with 8 demerits noted on the grade card. The most recent lead water test results were completed on April 9, 2024. Lead testing must be completed every three years. You may review this schools’ results by visiting https://www.cleanwaterforuskids.org/en/carolina/. This website also indicated “Survey Review by RTI” for required asbestos and lead paint testing. The most recent fire inspection for your facility was conducted on June 7, 2024. You stated three new staff have been employed since your most recent annual compliance visit. Three new staff files records were reviewed. The following violations of child care requirements were observed during today’s visit. The violations and technical assistance were thoroughly reviewed with you and documented in the Visit Summary given to you at the conclusion of the visit. Violation Number Comment Rule 1044 Prior to the expiration date of the qualification letter, the child care provider did not complete and submit required forms to complete a criminal background check (a qualification letter is valid for a maximum of five years for the date of issuance). The criminal background check for Sharon McSwain, employed on 7/8/2024, expired on 2/17/2025. G.S. 110-90.2(b) & .2703(n)&(o) 1757 A valid qualification letter was not on file and available to review at the facility. A current criminal background check qualification letter was not on file available for review for Sharon McSwain, employed on 7/8/2024. The qualification letter expired on 2/17/2025. G.S. 110-90.2(b) & (d) & .2703(e) 1835 The medical action plan was not updated on an annual basis or when changes to the plan were made by the child's parent or health care professional. A medical action plan for two different children expired on 8/28/2023. .0801(b) 1898 Staff did not complete the health and safety training within one year of employment. One staff member employed on 2/8/2024 did not complete the required health and safety training within one year of employment. .1102(a) 9995 A violation was found for which there is no item number. Bookbags and coats belonging to twenty-five children present during the visit were observed on the floor in space #1 and personal belongings were in contact with other personal belongings. This is a violation of sanitation rule 15A NCAC 18A .2820(f). The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the violation item number, statement of compliance, date of the visit and license ID number in the letter. I must receive your compliance statement by March 20, 2025. Please send your compliance letter to kristen.mauney@dhhs.nc.gov. Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your violation correction letter that corrections have been made when they have not, it will be considered falsification of information. *As a result of tropical storm Helene and a declared natural disaster in Western North Carolina, technical assistance was provided to assist the child care provider in achieving compliance with the following: Cardiopulmonary Resuscitation (CPR) and First Aid training- One staff member employed on 7/8/2024 did not complete CPR and First Aid training until 11/6/2024. The original scheduled date for CPR and First Aid training was 10/6/2024, however, this training was rescheduled due to tropical storm Helene. We discussed implementing a plan for new staff to register for CPR and First Aid training on the first day of employment so that the training is scheduled as early as possible within 90 days. Technical Assistance regarding the violations observed: Criminal Background Checks (CBC)- I suggested that you begin the process for a criminal background recheck within six months of the expiration date. As a reminder, criminal background check qualification is valid for five years. A valid criminal background check qualification letter must be on file for each employee and must be made available for review. Health and Safety training- -Alli Henry must complete all required health and safety training by March 20, 2025. New staff must complete all required health and safety training within the first year of employment. This includes Medication in Child Care training, Recognizing and Responding to Suspicions of Child Maltreatment training, CPR, and First Aid training. Training for Recognizing and Responding to Suspicions of Child Maltreatment training must be completed through https://preventchildabusenc.gov. CPR and First Aid training must be completed in person by an approved agency. You may visit the DCDEE website for a list of approved agencies at https://ncchildcare.ncdhhs.gov/Provider/Training-and-Professional-Development/Health-and-Safety-Trainings/Be-a-Smart-Consumer-of-First-Aid-and-CPR-Training. Other topics for health and safety training may be completed through Moodle at https://www.dcdee.moodle.nc.gov/. I suggested encouraging staff to complete health and safety trainings within the first six months of employment to ensure completion of this requirement within the timeframe. Medical Action Plan- I suggested that you review the Medical Action Plans for each applicable child monthly to ensure the information is accurate, current, and that the plan isn’t older than 12 months. The medical action plan shall be completed by the child's parent or a health care professional and may include the following: (1) a list of the child's diagnosis or diagnoses including dietary, environmental, and activity considerations that are applicable; (2) contact information for the child's health care professional(s); (3) medications to be administered on a scheduled basis; and (4) medications to be administered on an emergency basis with symptoms, and instructions. The medical action plan shall be updated on an annual basis and when changes to the plan are made by the child's parent or health care professional. Sample medical action plans may be found on the Division's website at http://ncchildcare.ncdhhs.gov/providers/pv_provideforms.asp. Sanitation- -We discussed sanitation requirement 15A NCAC 18A .2820(f) regarding storage of children’s belongings. Laundry baskets for storage of belongings were available for children, however, they were not being used today due to a school event that was occurring that evening at 5:00pm. Per sanitation requirements, individual cubicles, lockers, or coat hooks shall be provided for storage of coats, hats, bags, or other items and accessories. Coat hooks not in individual cubicles or lockers, shall be spaced at least 12 horizontal inches apart. A child's coats, hats, bags, and other items or accessories belonging to a child that are stored using cubicles, lockers, or coat hooks shall not come into contact with stored items belonging to other children. We discussed setting up the laundry baskets throughout the room in space #1. I suggested having a conversation with the principal to discuss options for children’s belongings in the future. Consultation: We discussed the following during the visit: -Per Senate Bill 425, facilities are currently held harmless from star rated license assessments. -Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS on an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new child care providers working who were hired or moved into the child care facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-8401. Reminders and Resources: -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. As we continue expanding our training offerings, DCDEE has established a new email address and phone number for Moodle support. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. Stay up to date with the Division of Child Development and Early Education by visiting https://ncchildcare.ncdhhs.gov. This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. Thank you for your time and assistance today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, at Tammy.McGalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 704-853-9196 or Kristen.Mauney@dhhs.nc.gov. Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
10A NCAC 09 .1002 · Violation
Name of Operation: VALDESE ELEMENTARY YMCA CHILDCARE Facility ID: 12000441 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 6/24/2024 Number Present: 23 Completed Date: 6/24/2024 Age: From 6 To 12 Total Minutes: 185 Time In: 12:25 PM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including health and safety. The visit was conducted with you, Holly Denton, Program Coordinator, and Jennifer Hawkins, Licensing and Compliance Director. You provided me with applicable program, staff, and children’s records for review. The North Carolina Secretary of State website was viewed before the visit and Young Men’s Christian Association of Catawba Valley, Inc. was current/active as of June 24, 2024. This program currently operates with a Four star rated license effective February 17, 2022. The program’s compliance history was 86 percent prior to today’s visit. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. A checklist was used to note the requirements I monitored today. Children and staff were observed during free play activities indoors and gross motor activities indoors. The most recent sanitation inspection for your facility was conducted on May 17, 2024. A superior sanitation classification was issued with 8 demerits noted on the grade card. You provided me with a copy of the sanitation inspection report during the visit. The most recent fire inspection for your facility was conducted on June 7, 2024. Violations observed today were discussed with you and documented in the Visit Summary left with you at the conclusion of this visit. The following violations were observed: Violation Number Comment Rule 508 Special diet or food allergy information was not posted where they can be seen in food preparation and eating areas. The special diet for one child enrolled on 6/17/2024 was not posted in the cafeteria. .0901(g) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. One child's epi-pen that expires in August 2024 did not include the pharmacy label. .0803(2)(a) 1123 All vehicles used to transport children were not free of hazards. On bus number 8059, a ripped hole with exposed interior padding was observed on the seat in the fifth row on the passenger side. 10A NCAC 09 .1002(a) 1898 Staff did not complete the health and safety training within one year of employment. One administrative staff employed on June 1, 2023, did not complete all required health and safety trainings within one year of employment. .1102(a) The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the violation item number, statement of compliance, date of the visit and license ID number in the letter. I must receive your compliance statement by July 8, 2024. Please send your letter to Kristen.Mauney@dhhs.nc.gov. Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your violation correction letter that corrections have been made when they have not, it will be considered falsification of information. Technical Assistance: Special diet and food allergies: Upon reviewing children’s files, a note from a child’s parent was found regarding the child’s special diet per parent preference. The special diet was not posted in the cafeteria. You posted the child’s special diet in the cafeteria during the visit. I suggested that you review all children’s files and have conversations with each child’s parents to discuss possible food allergies, special diets and other healthcare concerns. Children's special diets or food allergies shall be posted where they can be seen in the food preparation area and in the child's eating area. The food required by special diets for medical, religious, or cultural reasons, or parental preferences, may be provided by the center or may be brought to the center by the parents. If the diet is prescribed by a health care professional, a statement signed by the health care professional shall be on file at the center and written instructions shall be provided by the child's parent, health care professional, or a licensed dietitian/nutritionist. If the diet is not prescribed by a health care professional, written instructions shall be provided by the child's parent and shall be on file at the center. Medication: Prescribed medications shall be stored in the original containers in which they were dispensed with the pharmacy labels. I suggested that you monitor all medications at least monthly to ensure the pharmacy label is included with prescription medication, the permission form is current, and the medication hasn’t expired. Vehicles used for transportation: I suggested that you monitor all vehicles used to transport children prior to taking field trips to ensure the vehicles do not contain hazards. I suggested, if possible, to not allow children to sit in the fifth row until the seat is repaired. Vehicles used to transport children enrolled in child care centers shall be free of hazards such as, but not limited to, torn upholstery that allows children to remove the interior padding, broken windows, holes in the floor or roof, or tire treads of less than 2/32 of an inch. Health and safety training: All new staff must complete all required health and safety trainings within one year of employment. I suggested that new staff complete the required health and safety trainings within the first six months of employment to ensure compliance. Ann Effler must complete training in the following topic areas by July 8, 2024: administration of medication with standards for parental consent, prevention of and response to emergencies due to food and allergic reactions, and precautions in transporting children. Rated License Reassessment: -To prepare for the reassessment process, DCDEE has developed a cohort system. There are three cohorts, and each includes a preparation year and a reassessment year. Your facility is in cohort three. More information will be forthcoming once your cohort year approaches. Consultation: We discussed the following during the visit: -Four out of five children’s files reviewed are still in need of the child’s immunization record, which is still within the first 30 days of enrollment. You stated parents have been informed and if the immunization record is not received prior to the deadline, the child is not eligible to return for care. Stay up to date with the Division of Child Development and Early Education by visiting https://ncchildcare.ncdhhs.gov. This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. Thank you for your time today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, Tammy.McGalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 704-853-9196. Kristen Mauney, Child Care Consultant PO Box 674, Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
Open Not marked corrected in the state record
Category: supervision. Open / not marked corrected.
NC GS 110-90 · Violation
Name of Operation: VALDESE ELEMENTARY YMCA CHILDCARE Facility ID: 12000441 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 6/24/2024 Number Present: 23 Completed Date: 6/24/2024 Age: From 6 To 12 Total Minutes: 185 Time In: 12:25 PM Time Out: 03:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit, including health and safety. The visit was conducted with you, Holly Denton, Program Coordinator, and Jennifer Hawkins, Licensing and Compliance Director. You provided me with applicable program, staff, and children’s records for review. The North Carolina Secretary of State website was viewed before the visit and Young Men’s Christian Association of Catawba Valley, Inc. was current/active as of June 24, 2024. This program currently operates with a Four star rated license effective February 17, 2022. The program’s compliance history was 86 percent prior to today’s visit. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. A checklist was used to note the requirements I monitored today. Children and staff were observed during free play activities indoors and gross motor activities indoors. The most recent sanitation inspection for your facility was conducted on May 17, 2024. A superior sanitation classification was issued with 8 demerits noted on the grade card. You provided me with a copy of the sanitation inspection report during the visit. The most recent fire inspection for your facility was conducted on June 7, 2024. Violations observed today were discussed with you and documented in the Visit Summary left with you at the conclusion of this visit. The following violations were observed: Violation Number Comment Rule 508 Special diet or food allergy information was not posted where they can be seen in food preparation and eating areas. The special diet for one child enrolled on 6/17/2024 was not posted in the cafeteria. .0901(g) 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. One child's epi-pen that expires in August 2024 did not include the pharmacy label. .0803(2)(a) 1123 All vehicles used to transport children were not free of hazards. On bus number 8059, a ripped hole with exposed interior padding was observed on the seat in the fifth row on the passenger side. 10A NCAC 09 .1002(a) 1898 Staff did not complete the health and safety training within one year of employment. One administrative staff employed on June 1, 2023, did not complete all required health and safety trainings within one year of employment. .1102(a) The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the violation item number, statement of compliance, date of the visit and license ID number in the letter. I must receive your compliance statement by July 8, 2024. Please send your letter to Kristen.Mauney@dhhs.nc.gov. Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. If you state in your violation correction letter that corrections have been made when they have not, it will be considered falsification of information. Technical Assistance: Special diet and food allergies: Upon reviewing children’s files, a note from a child’s parent was found regarding the child’s special diet per parent preference. The special diet was not posted in the cafeteria. You posted the child’s special diet in the cafeteria during the visit. I suggested that you review all children’s files and have conversations with each child’s parents to discuss possible food allergies, special diets and other healthcare concerns. Children's special diets or food allergies shall be posted where they can be seen in the food preparation area and in the child's eating area. The food required by special diets for medical, religious, or cultural reasons, or parental preferences, may be provided by the center or may be brought to the center by the parents. If the diet is prescribed by a health care professional, a statement signed by the health care professional shall be on file at the center and written instructions shall be provided by the child's parent, health care professional, or a licensed dietitian/nutritionist. If the diet is not prescribed by a health care professional, written instructions shall be provided by the child's parent and shall be on file at the center. Medication: Prescribed medications shall be stored in the original containers in which they were dispensed with the pharmacy labels. I suggested that you monitor all medications at least monthly to ensure the pharmacy label is included with prescription medication, the permission form is current, and the medication hasn’t expired. Vehicles used for transportation: I suggested that you monitor all vehicles used to transport children prior to taking field trips to ensure the vehicles do not contain hazards. I suggested, if possible, to not allow children to sit in the fifth row until the seat is repaired. Vehicles used to transport children enrolled in child care centers shall be free of hazards such as, but not limited to, torn upholstery that allows children to remove the interior padding, broken windows, holes in the floor or roof, or tire treads of less than 2/32 of an inch. Health and safety training: All new staff must complete all required health and safety trainings within one year of employment. I suggested that new staff complete the required health and safety trainings within the first six months of employment to ensure compliance. Ann Effler must complete training in the following topic areas by July 8, 2024: administration of medication with standards for parental consent, prevention of and response to emergencies due to food and allergic reactions, and precautions in transporting children. Rated License Reassessment: -To prepare for the reassessment process, DCDEE has developed a cohort system. There are three cohorts, and each includes a preparation year and a reassessment year. Your facility is in cohort three. More information will be forthcoming once your cohort year approaches. Consultation: We discussed the following during the visit: -Four out of five children’s files reviewed are still in need of the child’s immunization record, which is still within the first 30 days of enrollment. You stated parents have been informed and if the immunization record is not received prior to the deadline, the child is not eligible to return for care. Stay up to date with the Division of Child Development and Early Education by visiting https://ncchildcare.ncdhhs.gov. This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. Thank you for your time today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard, Tammy.McGalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 704-853-9196. Kristen Mauney, Child Care Consultant PO Box 674, Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
10A NCAC 09 .0302 · Violation
Name of Operation: VALDESE ELEMENTARY YMCA CHILDCARE Facility ID: 12000441 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 1/24/2024 Number Present: 28 Completed Date: 1/24/2024 Age: From 5 To 10 Total Minutes: 130 Time In: 02:50 PM Time Out: 05:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. The following areas were monitored during the visit: supervision, staff/child ratio, CPR, first aid, special training, criminal background checks, Emergency Medical Care Plan, administering of medication, storage of hazardous products, storage of medication, general safety, discipline, adequate/approved space, program records, license posted, and permit restrictions. Upon arrival, the purpose of today’s visit was reviewed with you, Holly Denton, Program Coordinator. You provided me with applicable program and staff records for review during the visit. Cassidy Dale, Regional Director, arrived during the visit and assisted me with the remainder of the visit. This program currently operates with a Four star rated license effective February 17, 2022. The program’s compliance history was 89 percent prior to today’s visit. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The NC Secretary of State website was viewed before the visit and Young Men`s Christian Association of Catawba Valley, Inc. was current/active as of January 22, 2024. A walk-through of licensed indoor space was conducted. Staff and children were observed during snack and free play and gross motor activities indoors. The most recent sanitation inspection for your facility was conducted on October 23, 2023. A superior sanitation classification was issued with 8 demerits noted on the grade card. The most recent fire inspection for your facility was conducted on June 20, 2023. You stated four new staff have been employed since your most recent annual compliance visit conducted on July 6, 2023. Four new staff records were monitored during today’s visit. The following violations of child care requirements were observed during today’s visit. Violations and technical assistance were thoroughly reviewed with you and documented in the Visit Summary sent to you at the conclusion of the visit. Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. One child was not signed out on 1/5/2024, 1/8/2024, 1/12/2024, 1/15/2024, 1/19/2024. 10A NCAC 09 .0302(d)(4) 705 Equipment and furnishings were not sturdy, stable and free of hazards. In space #1, two 2-inch and 3-inch cracks were observed in the plastic container used for the pretend play kitchen sink accessible to children. .0601(c) 1048 All staff did not successfully complete certification in First Aid appropriate to the age of children in care. Verification of staff completion of First Aid training from an approved training organization was not in the staff file. One staff, L. Childers, employed on 8/7/2023, did not complete First Aid training until 12/9/2023. .1102(c) 1049 All staff did not successfully complete certification in CPR training appropriate to the age of the children in care. Verification of staff completion of the CPR course from an approved training organization was not in the staff file. One staff, L. Childers, employed on 8/7/2023, did not complete CPR training until 12/9/2023. .1102(d) 1911 An incident report was not completed and mailed to a Division representative within seven days after the incident when medical treatment was required. The incident report for a child's injury that occurred on November 1, 2023, resulting in medical treatment needed was not submitted to the consultant until December 11, 2023. .0802(f) The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the violation item number, statement of compliance, date of the visit and license ID number in the letter. I must receive your compliance statement by February 7, 2024. Please send your letter to Kristen.Mauney@dhhs.nc.gov. Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Technical Assistance regarding the violations observed: Incident Reports and Logs: -The incident report for an injury that occurred on 11/1/2023 was received by the Consultant on 12/11/2023. Incident reports must be completed and mailed to a Division representative within seven days after the incident when medical treatment is required. All injuries that occur at the facility must be recorded on an incident report and recorded on the incident log. When medical treatment is required, the date the incident report was mailed to the consultant must also be recorded on the incident log. I recommended that you review child care requirements 10A NCAC 09 .0802(e-g) with all staff to ensure compliance with these requirements. CPR/First Aid Training: -All new staff must complete First Aid and CPR training within 90 days of employment and must renew certification on or before the expiration date. I recommended that you check staff’s training certificates to ensure the training received was infant/child or pediatric CPR and First Aid. Arrival and Departure Records: -All children must be signed in and out each day for before and after school care as well as full day care. I recommended that you assign one person to monitor the arrival and departure records at designated times each day to ensure all children have been signed in and signed out. Safe Environment: -The Program Coordinator discarded the plastic container during the visit. Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. Rated License Reassessment: -To prepare for the reassessment process, DCDEE has developed a cohort system. There are three cohorts, and each include a preparation year and a reassessment year. Your facility is in cohort three. More information will be forthcoming once your cohort year approaches. Consultation (the following items reviewed were in compliance today): -We discussed allergies and special diets posted in the food preparation area and where children eat. -Here is the link for the current resources and information regarding COVID-19. https://covid19.ncdhhs.gov/materials-and-resources/materials-about-covid-19-symptoms-and-treatment -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. As we continue expanding our training offerings, DCDEE has established a new email address and phone number for Moodle support. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. Stay up to date with the Division of Child Development and Early Education by visiting https://ncchildcare.ncdhhs.gov. This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. Thank you for your time today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard at Tammy.McGalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 704-853-9196. Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
Open Not marked corrected in the state record
Category: supervision. Open / not marked corrected.
10A NCAC 09 .0802 · Violation
Name of Operation: VALDESE ELEMENTARY YMCA CHILDCARE Facility ID: 12000441 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 1/24/2024 Number Present: 28 Completed Date: 1/24/2024 Age: From 5 To 10 Total Minutes: 130 Time In: 02:50 PM Time Out: 05:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. The following areas were monitored during the visit: supervision, staff/child ratio, CPR, first aid, special training, criminal background checks, Emergency Medical Care Plan, administering of medication, storage of hazardous products, storage of medication, general safety, discipline, adequate/approved space, program records, license posted, and permit restrictions. Upon arrival, the purpose of today’s visit was reviewed with you, Holly Denton, Program Coordinator. You provided me with applicable program and staff records for review during the visit. Cassidy Dale, Regional Director, arrived during the visit and assisted me with the remainder of the visit. This program currently operates with a Four star rated license effective February 17, 2022. The program’s compliance history was 89 percent prior to today’s visit. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The NC Secretary of State website was viewed before the visit and Young Men`s Christian Association of Catawba Valley, Inc. was current/active as of January 22, 2024. A walk-through of licensed indoor space was conducted. Staff and children were observed during snack and free play and gross motor activities indoors. The most recent sanitation inspection for your facility was conducted on October 23, 2023. A superior sanitation classification was issued with 8 demerits noted on the grade card. The most recent fire inspection for your facility was conducted on June 20, 2023. You stated four new staff have been employed since your most recent annual compliance visit conducted on July 6, 2023. Four new staff records were monitored during today’s visit. The following violations of child care requirements were observed during today’s visit. Violations and technical assistance were thoroughly reviewed with you and documented in the Visit Summary sent to you at the conclusion of the visit. Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. One child was not signed out on 1/5/2024, 1/8/2024, 1/12/2024, 1/15/2024, 1/19/2024. 10A NCAC 09 .0302(d)(4) 705 Equipment and furnishings were not sturdy, stable and free of hazards. In space #1, two 2-inch and 3-inch cracks were observed in the plastic container used for the pretend play kitchen sink accessible to children. .0601(c) 1048 All staff did not successfully complete certification in First Aid appropriate to the age of children in care. Verification of staff completion of First Aid training from an approved training organization was not in the staff file. One staff, L. Childers, employed on 8/7/2023, did not complete First Aid training until 12/9/2023. .1102(c) 1049 All staff did not successfully complete certification in CPR training appropriate to the age of the children in care. Verification of staff completion of the CPR course from an approved training organization was not in the staff file. One staff, L. Childers, employed on 8/7/2023, did not complete CPR training until 12/9/2023. .1102(d) 1911 An incident report was not completed and mailed to a Division representative within seven days after the incident when medical treatment was required. The incident report for a child's injury that occurred on November 1, 2023, resulting in medical treatment needed was not submitted to the consultant until December 11, 2023. .0802(f) The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the violation item number, statement of compliance, date of the visit and license ID number in the letter. I must receive your compliance statement by February 7, 2024. Please send your letter to Kristen.Mauney@dhhs.nc.gov. Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Technical Assistance regarding the violations observed: Incident Reports and Logs: -The incident report for an injury that occurred on 11/1/2023 was received by the Consultant on 12/11/2023. Incident reports must be completed and mailed to a Division representative within seven days after the incident when medical treatment is required. All injuries that occur at the facility must be recorded on an incident report and recorded on the incident log. When medical treatment is required, the date the incident report was mailed to the consultant must also be recorded on the incident log. I recommended that you review child care requirements 10A NCAC 09 .0802(e-g) with all staff to ensure compliance with these requirements. CPR/First Aid Training: -All new staff must complete First Aid and CPR training within 90 days of employment and must renew certification on or before the expiration date. I recommended that you check staff’s training certificates to ensure the training received was infant/child or pediatric CPR and First Aid. Arrival and Departure Records: -All children must be signed in and out each day for before and after school care as well as full day care. I recommended that you assign one person to monitor the arrival and departure records at designated times each day to ensure all children have been signed in and signed out. Safe Environment: -The Program Coordinator discarded the plastic container during the visit. Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. Rated License Reassessment: -To prepare for the reassessment process, DCDEE has developed a cohort system. There are three cohorts, and each include a preparation year and a reassessment year. Your facility is in cohort three. More information will be forthcoming once your cohort year approaches. Consultation (the following items reviewed were in compliance today): -We discussed allergies and special diets posted in the food preparation area and where children eat. -Here is the link for the current resources and information regarding COVID-19. https://covid19.ncdhhs.gov/materials-and-resources/materials-about-covid-19-symptoms-and-treatment -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. As we continue expanding our training offerings, DCDEE has established a new email address and phone number for Moodle support. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. Stay up to date with the Division of Child Development and Early Education by visiting https://ncchildcare.ncdhhs.gov. This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. Thank you for your time today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard at Tammy.McGalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 704-853-9196. Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
NC GS 110-90 · Violation
Name of Operation: VALDESE ELEMENTARY YMCA CHILDCARE Facility ID: 12000441 Consultant: KRISTEN R. MAUNEY Operation Type: Center Case Number: Visit Date: 1/24/2024 Number Present: 28 Completed Date: 1/24/2024 Age: From 5 To 10 Total Minutes: 130 Time In: 02:50 PM Time Out: 05:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. The following areas were monitored during the visit: supervision, staff/child ratio, CPR, first aid, special training, criminal background checks, Emergency Medical Care Plan, administering of medication, storage of hazardous products, storage of medication, general safety, discipline, adequate/approved space, program records, license posted, and permit restrictions. Upon arrival, the purpose of today’s visit was reviewed with you, Holly Denton, Program Coordinator. You provided me with applicable program and staff records for review during the visit. Cassidy Dale, Regional Director, arrived during the visit and assisted me with the remainder of the visit. This program currently operates with a Four star rated license effective February 17, 2022. The program’s compliance history was 89 percent prior to today’s visit. Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The NC Secretary of State website was viewed before the visit and Young Men`s Christian Association of Catawba Valley, Inc. was current/active as of January 22, 2024. A walk-through of licensed indoor space was conducted. Staff and children were observed during snack and free play and gross motor activities indoors. The most recent sanitation inspection for your facility was conducted on October 23, 2023. A superior sanitation classification was issued with 8 demerits noted on the grade card. The most recent fire inspection for your facility was conducted on June 20, 2023. You stated four new staff have been employed since your most recent annual compliance visit conducted on July 6, 2023. Four new staff records were monitored during today’s visit. The following violations of child care requirements were observed during today’s visit. Violations and technical assistance were thoroughly reviewed with you and documented in the Visit Summary sent to you at the conclusion of the visit. Violation Number Comment Rule 125 Daily records of arrival and departure times for children enrolled at the center were not maintained as children arrive and depart and/or were not made available for review. One child was not signed out on 1/5/2024, 1/8/2024, 1/12/2024, 1/15/2024, 1/19/2024. 10A NCAC 09 .0302(d)(4) 705 Equipment and furnishings were not sturdy, stable and free of hazards. In space #1, two 2-inch and 3-inch cracks were observed in the plastic container used for the pretend play kitchen sink accessible to children. .0601(c) 1048 All staff did not successfully complete certification in First Aid appropriate to the age of children in care. Verification of staff completion of First Aid training from an approved training organization was not in the staff file. One staff, L. Childers, employed on 8/7/2023, did not complete First Aid training until 12/9/2023. .1102(c) 1049 All staff did not successfully complete certification in CPR training appropriate to the age of the children in care. Verification of staff completion of the CPR course from an approved training organization was not in the staff file. One staff, L. Childers, employed on 8/7/2023, did not complete CPR training until 12/9/2023. .1102(d) 1911 An incident report was not completed and mailed to a Division representative within seven days after the incident when medical treatment was required. The incident report for a child's injury that occurred on November 1, 2023, resulting in medical treatment needed was not submitted to the consultant until December 11, 2023. .0802(f) The violations documented above must be corrected immediately. Send me a letter of compliance describing in detail specifically how each violation was corrected and how compliance will be maintained in the future. Include the violation item number, statement of compliance, date of the visit and license ID number in the letter. I must receive your compliance statement by February 7, 2024. Please send your letter to Kristen.Mauney@dhhs.nc.gov. Failure to correct the violations and send the written statement by the due date may result in an unannounced follow-up visit being conducted or an administrative action may be recommended. The Division of Child Development may take administrative action against the license and/or impose civil penalties based on the failure of the operator to correct any documented violations within the established time period. Technical Assistance regarding the violations observed: Incident Reports and Logs: -The incident report for an injury that occurred on 11/1/2023 was received by the Consultant on 12/11/2023. Incident reports must be completed and mailed to a Division representative within seven days after the incident when medical treatment is required. All injuries that occur at the facility must be recorded on an incident report and recorded on the incident log. When medical treatment is required, the date the incident report was mailed to the consultant must also be recorded on the incident log. I recommended that you review child care requirements 10A NCAC 09 .0802(e-g) with all staff to ensure compliance with these requirements. CPR/First Aid Training: -All new staff must complete First Aid and CPR training within 90 days of employment and must renew certification on or before the expiration date. I recommended that you check staff’s training certificates to ensure the training received was infant/child or pediatric CPR and First Aid. Arrival and Departure Records: -All children must be signed in and out each day for before and after school care as well as full day care. I recommended that you assign one person to monitor the arrival and departure records at designated times each day to ensure all children have been signed in and signed out. Safe Environment: -The Program Coordinator discarded the plastic container during the visit. Equipment and furnishings shall be sturdy, stable, and free of hazards that may injure children including sharp edges, lead based or peeling paint, rust, loose nails, splinters, protrusions (excluding nuts and bolts on sides of fences), and pinch and crush points. Rated License Reassessment: -To prepare for the reassessment process, DCDEE has developed a cohort system. There are three cohorts, and each include a preparation year and a reassessment year. Your facility is in cohort three. More information will be forthcoming once your cohort year approaches. Consultation (the following items reviewed were in compliance today): -We discussed allergies and special diets posted in the food preparation area and where children eat. -Here is the link for the current resources and information regarding COVID-19. https://covid19.ncdhhs.gov/materials-and-resources/materials-about-covid-19-symptoms-and-treatment -Providers can speak to a Behavior Support Advisor for advice and resources specific to the challenging behaviors in their classroom by calling 1-888-600-1685 Option 1. -Moodle Support: The Division offers early childhood professionals a wide range of professional development opportunities through our online learning platform Moodle. As we continue expanding our training offerings, DCDEE has established a new email address and phone number for Moodle support. To get help with Moodle, email at DCDEE_Moodle_Support@dhhs.nc.gov or call (919) 814-6326. Stay up to date with the Division of Child Development and Early Education by visiting https://ncchildcare.ncdhhs.gov. This website enables you to view the entire Law and Child Care Requirements for North Carolina as well as download required forms. I encourage you to click on the "What's New" tab for important updates impacting child care in North Carolina. Thank you for your time today. If you have any questions about today’s visit, please contact me or my supervisor, Tammy McGalliard at Tammy.McGalliard@dhhs.nc.gov. If I can be of further assistance, you may contact me at 704-853-9196. Kristen Mauney, Child Care Consultant PO Box 674 Denver, NC 28037 Kristen.Mauney@dhhs.nc.gov If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times
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