10A NCAC 09 .1102 · Violation

Name of Operation: BRI'S SCHOOL AGE CARE 2 Facility ID: 24000164 Consultant: AMY WANGLER Operation Type: Center Case Number: Visit Date: 4/9/2024 Number Present: 11 Completed Date: 4/9/2024 Age: From 6 To 12 Total Minutes: 121 Time In: 02:29 PM Time Out: 04:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable child care requirements pertinent to this visit type. This facility currently operates with a Five Star license issued November 18, 2022, earning 6 points in Education, 6 points in Program Standards, and 1 Quality Point. Restrictions on the permit include: school age only, a first shift capacity of 30 children 5-12 years of age, meets enhanced space, and meets enhanced ratios. Restrictions were in compliance today. The last annual compliance visit was conducted April 20, 2023. A Superior sanitation rating was earned April 13, 2023, and a satisfactory fire inspection was conducted June 28, 2023; the facility was approved for day time care only. Prior to today’s visit, the facility had an eighteen-month compliance history score of 98%. Administrator/Group Leader, M. Sykes, was present and available for consultation during the visit. Child Care Consultant April Bosse was also present and assisted with the visit today. Due to the hours of operation, this visit began after 9:00 A.M. Upon arrival, children were not yet present, so Ms. Sykes provided records for review. A second staff member, A. Parks, arrived at 3:05 P.M. and began to prepare supper. One child was dropped off by a parent at 3:15 P.M. Ms. Parks walked outside, spoke to the parent, and returned inside with the child. Upon arrival the child washed hands and sat at the table to begin homework. A school bus arrived at 3:40 P.M. with nine additional children, and Ms. Sykes met the bus driver at the gate. Ms. Sykes counted the children and documented their arrival times as they got off the bus, before escorting them into the center. Children put belongings in their cubbies and completed toileting and handwashing routines before a meal of spaghetti, green beans, mixed fruit, and skim chocolate milk was served. After supper, children who wanted to complete homework did so, while other children engaged in free choice activities including drawing, coloring with markers, and building with Legos. An additional child was dropped off by a school bus at 4:06 P.M. and entered into the same routine as the rest of the group had. All staff members employed more than one year have completed the Health and Safety trainings as outlined in Child Care Rule 10A NCAC 09 .1102, and repeated each topic within five years as required. Child Care programs are expected to always achieve and maintain compliance with child care rules, and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The following violation was observed today and corrected during the visit. Violation Number Comment Rule 1902 The professional development plan was not reviewed annually. Copies of updated professional development plans were not on file for either of the two staff members today. .1104 A compliance letter is not required as the only violation cited was corrected during the visit. Technical Assistance Regarding Violations Cited Technical assistance was provided today regarding completion and maintenance of the Staff and Training worksheet. As discussed, you must ensure each line is filled out based on what is documented in staff files, and items which have deadlines or require annual updates are in compliance. For example, professional development plans and staff evaluations should be updated annually; if they are updated at one of the other facilities you may simply ensure copies of the updated items are made for the files kept here. Today you and the other staff member employed both reviewed your professional development plans and filed them accordingly to correct the violation. Please update your Staff and Training Worksheet based on revisions made today and ensure you keep it updated as needed. This document should serve as a tracking tool for required paperwork and deadlines. Technical Assistance Child Care Rule 10A NCAC .1104 states the professional development plan shall: (1) document the individual's professional development goals; (2) be appropriate for the ages of children in their care; (3) include the continuing education, coursework, or training needed to meet the individual's planned goals; (4) be completed by the administrator and staff member in a collaborative manner; and (5) be maintained in their personnel file. Sample professional development plan templates may be found on the Division's website at http://ncchildcare.nc.gov/providers/pv_provideforms.asp, however as discussed today a form may be used other than the sample templates provided by the Division as long as the form includes the information listed above. Continuing and monitoring staff professional development ensures staff members are up to date on current research in the field and can improve the quality of care they provide. Technical assistance was also provided today regarding the cozy area. As discussed, a cozy area is a planned area which should have a considerable amount of softness (more than 4 items/pillows, beach towels, rugs, stuffed animals, pop-up camping chairs/different sizes to accommodate ages 5-12). Today I suggested adding one more large “pet bed” and two to three soft items such as pillows to provide the substantial amount of softness required by the School Age Care Environment Rating Scales- Updated. Remember all items must be clean and in good repair as well. In addition, we discussed that children should not be allowed to sleep in the cozy area for sanitation reasons; you should have some mats and clean sheets available if you find that some children need to sleep at the facility. Rated License Information As discussed during the November 16, 2023, Routine Unannounced visit, your program was assigned to “Cohort 3” in the “cohort model” of resuming reassessments. 7/1/25-6/30/26 will be your “planning/preparation” year, and your reassessment will be required between 7/1/26-6/30/27. As you plan to have the School Age Care Environment Rating Scales- Updated (SACERS-U) conducted, we discussed that you will have the option to request a SACERS-U assessment during your planning year if you wish, or you may wait until your reassessment year. We also discussed that by the time your reassessment is due, the way points are earned may be different as well. I will be in touch with more information as it becomes available, and as your planning year approaches. Today it was verified that you are maintaining compliance with Education standards and your Quality Point. Reminders You must schedule and obtain an approved sanitation inspection by April 13, 2024 to avoid a violation. Please send a copy upon completion. You must also schedule and obtain an approved fire inspection by June 28, 2024. Remember to send a copy within one week as required. Child Care Rules were revised January 1, 2024, and a new rule book was posted to the DCDEE website. As discussed, you should discard any old versions of the rules and ensure you are referring to the most current rule book when reviewing or researching requirements. Training modules on the new rules are now available in Moodle under the Child Care Rule Rollout section. For more information regarding the “cohort model” of resuming rated license reassessments, and opportunities for training and technical assistance as you prepare for a reassessment, you may visit https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/Resuming-Star-Rated-License. It’s time to enroll your facility in the Clean Classrooms for Carolina Kids program to identify and eliminate exposure to lead and asbestos hazards in building infrastructure. This program is an expansion of Clean Water for Carolina Kids, which previously tested all child care centers in the state for lead in water at drinking and food preparation taps. As this is a legislatively mandated effort, facilities are required to meet rule requirements to have tap water tested every three years and to have inspections for lead paint and asbestos if applicable. Please see steps below: 1. Sign Up – Pre-enrollment webinars are available at cleanwaterforUSkids.org/carolina or paste https://bit.ly/3CK-webinar into your web browser to see available dates and times for the next month. 2. Enroll – At www.cleanwaterforUSkids.org/carolina using the PIN and complete the enrollment surveys for three program sections: 1) lead in water, 2) lead-based paint, and 3) asbestos. 3. Evaluate Hazards - The program will ship your facility a water sample kit and may coordinate an on-site visit by a professional to assess for lead-based paint and asbestos hazards, if needed. 4. Receive Results – Receive your results, recommendations, and water mitigation support, if needed. 5. Request Reimbursement - If you choose to conduct lead-based paint or asbestos mitigation, you can request reimbursement from NC DHHS. Visit the web site at: https://www.ncdhhs.gov/divisions/public-health/asbestos-and-lead-based-paint-reimbursement-program-arpa At the end of this visit, documentation was completed electronically, printed and reviewed with you. Please remember it is your responsibility to comply with all child care rules and requirements at all times. If you have questions or need assistance please feel free to contact me at 910-338-7038 or amy.wangler@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: ratio. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: BRI'S SCHOOL AGE CARE 2 Facility ID: 24000164 Consultant: AMY WANGLER Operation Type: Center Case Number: Visit Date: 4/9/2024 Number Present: 11 Completed Date: 4/9/2024 Age: From 6 To 12 Total Minutes: 121 Time In: 02:29 PM Time Out: 04:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor compliance with applicable child care requirements pertinent to this visit type. This facility currently operates with a Five Star license issued November 18, 2022, earning 6 points in Education, 6 points in Program Standards, and 1 Quality Point. Restrictions on the permit include: school age only, a first shift capacity of 30 children 5-12 years of age, meets enhanced space, and meets enhanced ratios. Restrictions were in compliance today. The last annual compliance visit was conducted April 20, 2023. A Superior sanitation rating was earned April 13, 2023, and a satisfactory fire inspection was conducted June 28, 2023; the facility was approved for day time care only. Prior to today’s visit, the facility had an eighteen-month compliance history score of 98%. Administrator/Group Leader, M. Sykes, was present and available for consultation during the visit. Child Care Consultant April Bosse was also present and assisted with the visit today. Due to the hours of operation, this visit began after 9:00 A.M. Upon arrival, children were not yet present, so Ms. Sykes provided records for review. A second staff member, A. Parks, arrived at 3:05 P.M. and began to prepare supper. One child was dropped off by a parent at 3:15 P.M. Ms. Parks walked outside, spoke to the parent, and returned inside with the child. Upon arrival the child washed hands and sat at the table to begin homework. A school bus arrived at 3:40 P.M. with nine additional children, and Ms. Sykes met the bus driver at the gate. Ms. Sykes counted the children and documented their arrival times as they got off the bus, before escorting them into the center. Children put belongings in their cubbies and completed toileting and handwashing routines before a meal of spaghetti, green beans, mixed fruit, and skim chocolate milk was served. After supper, children who wanted to complete homework did so, while other children engaged in free choice activities including drawing, coloring with markers, and building with Legos. An additional child was dropped off by a school bus at 4:06 P.M. and entered into the same routine as the rest of the group had. All staff members employed more than one year have completed the Health and Safety trainings as outlined in Child Care Rule 10A NCAC 09 .1102, and repeated each topic within five years as required. Child Care programs are expected to always achieve and maintain compliance with child care rules, and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The following violation was observed today and corrected during the visit. Violation Number Comment Rule 1902 The professional development plan was not reviewed annually. Copies of updated professional development plans were not on file for either of the two staff members today. .1104 A compliance letter is not required as the only violation cited was corrected during the visit. Technical Assistance Regarding Violations Cited Technical assistance was provided today regarding completion and maintenance of the Staff and Training worksheet. As discussed, you must ensure each line is filled out based on what is documented in staff files, and items which have deadlines or require annual updates are in compliance. For example, professional development plans and staff evaluations should be updated annually; if they are updated at one of the other facilities you may simply ensure copies of the updated items are made for the files kept here. Today you and the other staff member employed both reviewed your professional development plans and filed them accordingly to correct the violation. Please update your Staff and Training Worksheet based on revisions made today and ensure you keep it updated as needed. This document should serve as a tracking tool for required paperwork and deadlines. Technical Assistance Child Care Rule 10A NCAC .1104 states the professional development plan shall: (1) document the individual's professional development goals; (2) be appropriate for the ages of children in their care; (3) include the continuing education, coursework, or training needed to meet the individual's planned goals; (4) be completed by the administrator and staff member in a collaborative manner; and (5) be maintained in their personnel file. Sample professional development plan templates may be found on the Division's website at http://ncchildcare.nc.gov/providers/pv_provideforms.asp, however as discussed today a form may be used other than the sample templates provided by the Division as long as the form includes the information listed above. Continuing and monitoring staff professional development ensures staff members are up to date on current research in the field and can improve the quality of care they provide. Technical assistance was also provided today regarding the cozy area. As discussed, a cozy area is a planned area which should have a considerable amount of softness (more than 4 items/pillows, beach towels, rugs, stuffed animals, pop-up camping chairs/different sizes to accommodate ages 5-12). Today I suggested adding one more large “pet bed” and two to three soft items such as pillows to provide the substantial amount of softness required by the School Age Care Environment Rating Scales- Updated. Remember all items must be clean and in good repair as well. In addition, we discussed that children should not be allowed to sleep in the cozy area for sanitation reasons; you should have some mats and clean sheets available if you find that some children need to sleep at the facility. Rated License Information As discussed during the November 16, 2023, Routine Unannounced visit, your program was assigned to “Cohort 3” in the “cohort model” of resuming reassessments. 7/1/25-6/30/26 will be your “planning/preparation” year, and your reassessment will be required between 7/1/26-6/30/27. As you plan to have the School Age Care Environment Rating Scales- Updated (SACERS-U) conducted, we discussed that you will have the option to request a SACERS-U assessment during your planning year if you wish, or you may wait until your reassessment year. We also discussed that by the time your reassessment is due, the way points are earned may be different as well. I will be in touch with more information as it becomes available, and as your planning year approaches. Today it was verified that you are maintaining compliance with Education standards and your Quality Point. Reminders You must schedule and obtain an approved sanitation inspection by April 13, 2024 to avoid a violation. Please send a copy upon completion. You must also schedule and obtain an approved fire inspection by June 28, 2024. Remember to send a copy within one week as required. Child Care Rules were revised January 1, 2024, and a new rule book was posted to the DCDEE website. As discussed, you should discard any old versions of the rules and ensure you are referring to the most current rule book when reviewing or researching requirements. Training modules on the new rules are now available in Moodle under the Child Care Rule Rollout section. For more information regarding the “cohort model” of resuming rated license reassessments, and opportunities for training and technical assistance as you prepare for a reassessment, you may visit https://ncchildcare.ncdhhs.gov/Provider/Licensing/Star-Rated-License/Resuming-Star-Rated-License. It’s time to enroll your facility in the Clean Classrooms for Carolina Kids program to identify and eliminate exposure to lead and asbestos hazards in building infrastructure. This program is an expansion of Clean Water for Carolina Kids, which previously tested all child care centers in the state for lead in water at drinking and food preparation taps. As this is a legislatively mandated effort, facilities are required to meet rule requirements to have tap water tested every three years and to have inspections for lead paint and asbestos if applicable. Please see steps below: 1. Sign Up – Pre-enrollment webinars are available at cleanwaterforUSkids.org/carolina or paste https://bit.ly/3CK-webinar into your web browser to see available dates and times for the next month. 2. Enroll – At www.cleanwaterforUSkids.org/carolina using the PIN and complete the enrollment surveys for three program sections: 1) lead in water, 2) lead-based paint, and 3) asbestos. 3. Evaluate Hazards - The program will ship your facility a water sample kit and may coordinate an on-site visit by a professional to assess for lead-based paint and asbestos hazards, if needed. 4. Receive Results – Receive your results, recommendations, and water mitigation support, if needed. 5. Request Reimbursement - If you choose to conduct lead-based paint or asbestos mitigation, you can request reimbursement from NC DHHS. Visit the web site at: https://www.ncdhhs.gov/divisions/public-health/asbestos-and-lead-based-paint-reimbursement-program-arpa At the end of this visit, documentation was completed electronically, printed and reviewed with you. Please remember it is your responsibility to comply with all child care rules and requirements at all times. If you have questions or need assistance please feel free to contact me at 910-338-7038 or amy.wangler@dhhs.nc.gov. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times