10A NCAC 09 .0701 · Violation

Name of Operation: LITTLE PINES ACADEMY Facility ID: 63000531 Consultant: BRANDON FRY Operation Type: Center Case Number: Visit Date: 9/4/2024 Number Present: 81 Completed Date: 9/4/2024 Age: From 2 To 5 Total Minutes: 145 Time In: 09:10 AM Time Out: 11:35 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. Your program currently operates with a three-star license, issued October 27, 2022, earning 4 points in the education component, 2 points in the program standards component meting enhanced space requirements and 1 quality point by the center having a turnover rate of 20% or less for the administrator, program coordinator, lead teacher, teacher and group leader over the last 12 months. The center's compliance history was reviewed with the operator. The program’s compliance history was 93 percent as of September 4, 2024. The NC Secretary of State website was reviewed on September 4, 2024, and Little Pines Academy LLC was listed as current- active. The license was posted, and the restrictions were in compliance. A walk-through of the facility was completed today, all indoor and outdoor areas were monitored. I observed children in both the indoor and outdoor learning environments and found supervision and staff/child ratios to be in compliance. Children throughout the facility were participating in group time, free play in activity areas, transitions, and personal care routines. The caregivers were interacting and meeting the developmental needs for each of the children. Files for new staff were reviewed. Rated license requirements were reviewed to ensure compliance was maintained with current program and education components as well as the quality point. The most recent fire inspection was December 8, 2023, and the most recent sanitation inspection was August 21, 2024. The following was cited during today's inspection. Violation Number Comment Rule 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. Teacher EP completed their medical report after being employed. 10A NCAC 09 .0701(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. Teacher EP completed their TB Test after the first day of work. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. Teacher AN did not update their health questionnaire annually. This was corrected during the visit by signing a new questionnaire. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Teacher AN did not update their emergency information form annually. This was corrected during the visit by filling out a new form. .0701(a) Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Technical assistance: We discussed the push bar on the exit door to the playground. If it is pulled too hard the push bar begins to pull away from the door out of its housing joint. Please keep an eye to make sure the push bar stays in the housing joint. We discussed requesting Environment Rating Scale (ERS) assessments in an effort to increase the program's star rating. Resources such as Child Care Resource and Referral and Smart Start can be valuable when preparing for the ERS. “All about ECERS-R”, and the NCRLAP website (www.ncrlap.org) can also be helpful as staff prepare for the ERS. On the NCRLAP website, there are training videos, sample questions and clarifying information regarding the assessments you may find helpful. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Contact me at Brandon Fry, Child Care Consultant, 80 Blake Blvd, PO Box 4441, Pinehurst, NC 28374, brandon.fry@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: LITTLE PINES ACADEMY Facility ID: 63000531 Consultant: BRANDON FRY Operation Type: Center Case Number: Visit Date: 9/4/2024 Number Present: 81 Completed Date: 9/4/2024 Age: From 2 To 5 Total Minutes: 145 Time In: 09:10 AM Time Out: 11:35 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for a routine unannounced visit. Your program currently operates with a three-star license, issued October 27, 2022, earning 4 points in the education component, 2 points in the program standards component meting enhanced space requirements and 1 quality point by the center having a turnover rate of 20% or less for the administrator, program coordinator, lead teacher, teacher and group leader over the last 12 months. The center's compliance history was reviewed with the operator. The program’s compliance history was 93 percent as of September 4, 2024. The NC Secretary of State website was reviewed on September 4, 2024, and Little Pines Academy LLC was listed as current- active. The license was posted, and the restrictions were in compliance. A walk-through of the facility was completed today, all indoor and outdoor areas were monitored. I observed children in both the indoor and outdoor learning environments and found supervision and staff/child ratios to be in compliance. Children throughout the facility were participating in group time, free play in activity areas, transitions, and personal care routines. The caregivers were interacting and meeting the developmental needs for each of the children. Files for new staff were reviewed. Rated license requirements were reviewed to ensure compliance was maintained with current program and education components as well as the quality point. The most recent fire inspection was December 8, 2023, and the most recent sanitation inspection was August 21, 2024. The following was cited during today's inspection. Violation Number Comment Rule 1032 Child care providers and uncompensated providers who are not substitute providers or volunteers, including the director did not have a medical report on file prior to employment that was signed by a health care professional and/ or the medical report was older than 12 months. Teacher EP completed their medical report after being employed. 10A NCAC 09 .0701(a) 1033 On or before the first day of work, all staff, including the director and individuals who volunteer more than once per week did not provide results indicating that they were free of active TB and/or TB test or screening was older than 12 months. Teacher EP completed their TB Test after the first day of work. .0701(a) 1034 All staff, including the director, did not have an annual health questionnaire on file following the initial medical statement. Teacher AN did not update their health questionnaire annually. This was corrected during the visit by signing a new questionnaire. .0701(a) 1035 Child care providers, including the director, uncompensated providers, substitute providers, and volunteers did not have the required Emergency Information Form on file on or before the first day of work, which included all the required information and/or the information on the form was not updated as changes occur and at least annually. Teacher AN did not update their emergency information form annually. This was corrected during the visit by filling out a new form. .0701(a) Child care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. Technical assistance: We discussed the push bar on the exit door to the playground. If it is pulled too hard the push bar begins to pull away from the door out of its housing joint. Please keep an eye to make sure the push bar stays in the housing joint. We discussed requesting Environment Rating Scale (ERS) assessments in an effort to increase the program's star rating. Resources such as Child Care Resource and Referral and Smart Start can be valuable when preparing for the ERS. “All about ECERS-R”, and the NCRLAP website (www.ncrlap.org) can also be helpful as staff prepare for the ERS. On the NCRLAP website, there are training videos, sample questions and clarifying information regarding the assessments you may find helpful. For the latest information on child care rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Contact me at Brandon Fry, Child Care Consultant, 80 Blake Blvd, PO Box 4441, Pinehurst, NC 28374, brandon.fry@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: LITTLE PINES ACADEMY Facility ID: 63000531 Consultant: BRANDON FRY Operation Type: Center Case Number: Visit Date: 4/1/2024 Number Present: 71 Completed Date: 4/1/2024 Age: From 2 To 5 Total Minutes: 150 Time In: 09:30 AM Time Out: 12:00 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable child care requirements for an annual compliance visit. Your program currently operates with a three-star license, issued October 27, 2022, earning 4 points in the education component, 2 points in the program standards component meeting enhanced space and 1 quality point for the center having a combined turnover rate of 20% or less for the administrator, program coordinator, lead teacher, teacher, and group leader over the last 12 months. The last annual compliance visit was conducted April 25, 2023. The sanitation inspection was completed August 21, 2023, with a “Superior” classification. The last fire inspection was conducted December 8, 2023, and your facility was approved for daytime care only. The center's compliance history was reviewed with the operator. The program’s compliance history was ninety-eight percent as of March 28, 2024. The NC Secretary of State website was reviewed on March 28, 2024, and Little Pines Academy LLC was listed as current- active. You visited each indoor and outdoor space with me. Children enrolled in were participating in daily routine activities that included circle time, outdoor play, personal hygiene and transitions. Teachers were seen walking around the room and playground engaging with children. During the visit, I inspected the indoor learning environment and outdoor learning environment. I found ratios, supervision and interactions to be in compliance. I also reviewed all program records to include, staff records, trainings, children records, emergency drills, as well as all child care requirements. The following was cited during today’s visit. Violation Number Comment Rule 844 Prescribed medicine was not in original labeled container or accompanied by signed and dated written instructions from prescribing physician or health care professional. The Epi-pen for Child LP was not in it's original container with the prescription label. .0803(2)(a) 1045 New staff, who had contact with children, did not receive at least 16 hrs. orientation within first 6 weeks. Teacher KK did not have documented orientation on file for review. .1101(a) 1048 All staff did not successfully complete certification in First Aid appropriate to the age of children in care. Verification of staff completion of First Aid training from an approved training organization was not in the staff file. Teacher KB did not have a current First Aid certification. Their CPR certification was current and only covered CPR. .1102(c) 1897 The child care administrator and all staff did not complete the Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Teacher FF did not completed their Recognizing and Responding to Suspicions of Child Maltreatment training within 90 days of employment. Teacher FF was hired August 4, 2023 and the training was completed on March 19, 2024. .1102(g) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before April 15, 2024, I must receive a written, dated, and signed compliance letter that describes accurately and in detail how and when the violations were corrected. Please be aware any information submitted by you is legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Brandon Fry, Child Care Consultant, 80 Blake Blvd, PO Box 4441, Pinehurst, NC 28374, brandon.fry@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with the DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. An example is: Aslynn Millen, Administrator, Little Pines Academy, ID # 63000531 Technical Assistance: We discussed registering for Clean Classrooms for Carolina Kids at https://www.cleanwaterforuskids.org/en/carolina/. The deadline to register is May 1, 2024. Clean Classrooms for Carolina Kids program is a legislatively mandated effort to address lead and asbestos hazards in North Carolina public schools, licensed child care centers, and licensed family child care homes. Participation allows facilities to meet all rule requirements for identified lead and asbestos hazards, as required by law. We discussed using the staff/substitute file checklist located on the divisions website to help record required staff records and timelines. We also discussed reviewing staff records twice a year to ensure that training and certifications are completed prior to the certification expiring. We also discussed the importance of having prescription medicine with the original label and container. This helps ensure that staff are able to verify and confirm that the child is receiving the right medication. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Contact me at Brandon Fry, Child Care Consultant, 80 Blake Blvd, PO Box 4441, Pinehurst, NC 28374, brandon.fry@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .0304 · Violation

Name of Operation: LITTLE PINES ACADEMY Facility ID: 63000531 Consultant: BRANDON FRY Operation Type: Center Case Number: 1123-260L Visit Date: 12/4/2023 Number Present: 82 Completed Date: 12/4/2023 Age: From 2 To 5 Total Minutes: 80 Time In: 09:10 AM Time Out: 10:30 AM Time In: Time Out: List to Use: Center Type Of Visit: Complaint Visit Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to obtain information regarding alleged violations of child care requirements. The allegations are as follows: There is a concern that adequate precautions are not taken to prevent the spread of infections. Examples: Handwashing as required, sanitizing or disinfecting surfaces. During today’s visit Staff/child ratio, group size, supervision, use of licensed space, space capacity, license restrictions, and the indoor learning environments were monitored. The license and emergency care plan were posted. Children were participating in group activities. Teachers were seen interacting with the children. Children were washing their hands after using the bathroom. I spoke will administrator, Aslynn Millen, and informed her of the allegations that were reported. She took me to the two-year-old classroom where I could see the disinfectant and sanitizer they are using to clean surfaces before and after activities. Ms. Millen informed me that the children wash hands before and after meals, when they come back in form outside and after activities that require hand washing. I asked Ms. Millen if the children wash hands upon arrival. She stated that children come in and put away their belongings and then join the group in their activities. I reminded Ms. Millen that children are required to wash their hands upon arrival at the center. We also discussed illnesses throughout the center. She informed me that the center keeps a log of illnesses in each class. When they see that certain illnesses are impacting the center, they send out a message to parents informing them of the signs and symptoms of the illness. Based on information received from interviewed staff and my observations, the finding regarding the allegation sanitation was substantiated. The following violation(s) were observed during today’s inspection. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The center had a fire inspection on August 23, 2023 but a division fire inspection form was not filled out during the time of the inspection. 10A NCAC 09 .0304(a) 608 Children did not wash their hands upon arrival at the center, after each visit to the toilet, before eating, before and after water activity play, after outside play, and after handling animals or animal cages. Children did not wash hands upon arrival at the center. This was corrected during the visit by the administrator notifying staff and parents to have children wash hands upon arriving at the center. 15A NCAC 18A .2803(c) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before December 18, 2023, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Brandon Fry, Child Care Consultant 80 Blake Blvd. PO BOX 4441 Pinehurst, NC 28374 brandon.fry@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with the DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. An example is: Asylnn Millen, Administrator, Little Pines Academy, ID # 63000531 We discussed the requirements of handwashing. You sent a letter out to parents and staff about handwashing upon entering the facility. You must wash your hands during the following times: upon arrival at the center, after each visit to the toilet, before eating, and before and after water play, after outside play, and/or after handling animals or animal cages. We also discussed reaching out to your Child Care Health Consultant, Crystal Roberts, for additional resources and support regarding future illnesses at the center. A violation was documented for failure to maintain compliance with sanitation requirements. Violations of this nature directly impact the safety of the children while in your care. In addition, these types of violations have the greatest negative impact on your compliance history. During the visit, we discussed that repeated violations of this nature during consecutive visits may lead to an administrative action against your license. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Contact me, Brandon Fry, Child Care Consultant, at brandon.fry@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: LITTLE PINES ACADEMY Facility ID: 63000531 Consultant: BRANDON FRY Operation Type: Center Case Number: 1123-260L Visit Date: 12/4/2023 Number Present: 82 Completed Date: 12/4/2023 Age: From 2 To 5 Total Minutes: 80 Time In: 09:10 AM Time Out: 10:30 AM Time In: Time Out: List to Use: Center Type Of Visit: Complaint Visit Announced/Unannounced: Unannounced The purpose of today’s unannounced visit was to obtain information regarding alleged violations of child care requirements. The allegations are as follows: There is a concern that adequate precautions are not taken to prevent the spread of infections. Examples: Handwashing as required, sanitizing or disinfecting surfaces. During today’s visit Staff/child ratio, group size, supervision, use of licensed space, space capacity, license restrictions, and the indoor learning environments were monitored. The license and emergency care plan were posted. Children were participating in group activities. Teachers were seen interacting with the children. Children were washing their hands after using the bathroom. I spoke will administrator, Aslynn Millen, and informed her of the allegations that were reported. She took me to the two-year-old classroom where I could see the disinfectant and sanitizer they are using to clean surfaces before and after activities. Ms. Millen informed me that the children wash hands before and after meals, when they come back in form outside and after activities that require hand washing. I asked Ms. Millen if the children wash hands upon arrival. She stated that children come in and put away their belongings and then join the group in their activities. I reminded Ms. Millen that children are required to wash their hands upon arrival at the center. We also discussed illnesses throughout the center. She informed me that the center keeps a log of illnesses in each class. When they see that certain illnesses are impacting the center, they send out a message to parents informing them of the signs and symptoms of the illness. Based on information received from interviewed staff and my observations, the finding regarding the allegation sanitation was substantiated. The following violation(s) were observed during today’s inspection. Violation Number Comment Rule 106 Operator has not scheduled and obtained a fire inspection within 12 months of the previous inspection. Operator did not submit the original approved report to DCDEE within one week of the inspection visit on a form provided by the Division. The center had a fire inspection on August 23, 2023 but a division fire inspection form was not filled out during the time of the inspection. 10A NCAC 09 .0304(a) 608 Children did not wash their hands upon arrival at the center, after each visit to the toilet, before eating, before and after water activity play, after outside play, and after handling animals or animal cages. Children did not wash hands upon arrival at the center. This was corrected during the visit by the administrator notifying staff and parents to have children wash hands upon arriving at the center. 15A NCAC 18A .2803(c) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. The violation(s) documented must be corrected immediately. On or before December 18, 2023, I must receive a written, dated, and signed compliance letter that describes accurately and in detail, how and when the violations were corrected. Please be aware any information submitted by you is considered legal documentation. If it is determined the information provided in the letter is not true, this may be considered falsification of information. If sufficient information is not received by the due date, a follow-up visit will be conducted. Mail or email the information to: Brandon Fry, Child Care Consultant 80 Blake Blvd. PO BOX 4441 Pinehurst, NC 28374 brandon.fry@dhhs.nc.gov If you email the compliance letter, it must be sent from the email address registered with the DCDEE (this serves as your signature) and the following information must be included: name, position, facility name, and facility ID number. An example is: Asylnn Millen, Administrator, Little Pines Academy, ID # 63000531 We discussed the requirements of handwashing. You sent a letter out to parents and staff about handwashing upon entering the facility. You must wash your hands during the following times: upon arrival at the center, after each visit to the toilet, before eating, and before and after water play, after outside play, and/or after handling animals or animal cages. We also discussed reaching out to your Child Care Health Consultant, Crystal Roberts, for additional resources and support regarding future illnesses at the center. A violation was documented for failure to maintain compliance with sanitation requirements. Violations of this nature directly impact the safety of the children while in your care. In addition, these types of violations have the greatest negative impact on your compliance history. During the visit, we discussed that repeated violations of this nature during consecutive visits may lead to an administrative action against your license. At the completion of the visit, this visit summary was printed, reviewed, and a copy was left with you. Contact me, Brandon Fry, Child Care Consultant, at brandon.fry@dhhs.nc.gov if you have questions. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times