NC GS 110-90 · Violation

Name of Operation: LOMAX HEAD START Facility ID: 97000017 Consultant: KAREN YOUNG Operation Type: Center Case Number: Visit Date: 5/14/2025 Number Present: 13 Completed Date: 5/14/2025 Age: From 3 To 5 Total Minutes: 111 Time In: 09:24 AM Time Out: 11:15 AM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced The purpose of today’s visit was to monitor your program for compliance with applicable childcare requirements for a routine unannounced visit. This visit was conducted with C. Johnson, teacher. Ms. Anthony, Administrator, was off property today. Ms. Brenda Roten, Head Start, Director, was called to come out and sign the visit summary today. Your program currently operates with a FIVE (5) Star license issued 5/2/19. Restrictions include Daytime care only; meets enhanced ratios minus one; meets enhanced space. The NC Secretary of State website was reviewed on 5/12/25 and Blue Ridge Opportunity Commission, Inc. was listed as current and active. The program’s compliance history was 98% prior to today’s visit. All programs are required to maintain at least 75% compliance. Today, the following items were monitored: • Supervision • Staff / Child Ratio • CPR / First Aid • Special Training • CBC Qualification • ITS – SIDS • Emergency Medical Care Plan • Administration of Medication • Storage of Hazardous Products • Storage of Medication • General Safety • Discipline • Adequate / Approved Space • Program Records • License Posted • Permit Restrictions The license was observed, and the restrictions were found in compliance. A walk-through of the facility was completed today. Indoor and outdoor areas were observed. Staff/child ratio and space capacity were monitored as indicated on the attached worksheet. Supervision was adequate during the visit. I observed staff/child interactions today. I observed children having free choice center time and individual time with teachers. No new staff were reported at this program. No files for new staff were reviewed. No medications were observed nor reported. Storage hazardous items was monitored today. A playground inspection was recorded today 5/14/25. A fire drill was recorded 3/18/25 at 1:40 pm with two (2) minutes, one (1) second to evacuate. There was no documentation of a fire drill for April 2025. A lock down emergency drill for the facility was recorded 12/4/24 at 11:50 am with one (1) minute, forty-two (42) seconds to lockdown. There was no documentation for an emergency drill within three months of the last emergency drill in December 2024. The most recent fire inspection was on 10/18/24. A copy of this fire inspection was received on the last annual compliance visit on 12/4/24. I observed a sanitation inspection was last conducted on 3/18/25 earning a Superior classification with seven (7) demerits. You stated that you do provide transportation in the morning and afternoon for Head Start children. However, during today’s visit you stated that the minibus is in the shop for service. The minibus was not on the property today. The minibus was last used on the morning of Tuesday, May 13, 2025. The following violations were cited during today’s visit: Violation Number Comment Rule 805 Fire drills were not practiced monthly and/or the drill record was incomplete. There was no documentation of a fire drill for April 2025. .0604(t); .0302(d)(5) 1811 Shelter-in-place or lockdown drills were not practiced every three months and/or drill record was incomplete. There was no documentation of an emergency drill within three (3) months of December 2024 when the last drill was conducted. .0604(u);.0302(d)(8) Child Care programs are expected to achieve and maintain compliance at all times and are required by NC GS 110-90(4) (d) to achieve and maintain an eighteen-month compliance history score of at least seventy-five percent. Any violation(s) documented may impact the compliance history score. You must correct the violations cited during today's visit immediately and send me documentation verifying compliance on or before Wednesday, May 28, 2025. The following information must be included in your signed and dated compliance letter: • the name of your center • facility ID number • date • title of the person who signs the letter • each violation number(s) • describes accurately and in detail how and when you corrected each violation If you state in your letter that corrections or changes have been made when they have not, it will be considered falsification of information and could lead to administrative action being taken by the DCDEE. You may email the letter to karen.young@dhhs.nc.gov or mail two copies of the letter to: Karen Young P.O. Box 1012 Lewisville, NC 27023 Repeated violations, continued non-compliance, or failure to submit the compliance letter prior to the date given in this visit summary can also lead to administrative action being taken by the DCDEE. Additional monitoring visits may be conducted during the year to monitor compliance with applicable childcare requirements. Technical assistance discussed during today’s visit: • There was no documentation for a fire drill for the month of April 2025. See Childcare Rule 10A NCAC 09 .0604(t) & .0302(d)(5). We discussed that it is important to record each drill as well as it is extremely important for the children to know how to react and where to go in the event of a real fire. • There was no documentation of an emergency drill within three (3) months of the last emergency drill in December of 2024. See Childcare Rule 10A NCAC 09 .0604(u) & .0302(d)(8). We discussed that it is important to document each emergency drill for your records. We discussed how important it is for children to practice emergency drills to know where to go and what to do in the event of a real emergency. Additional Information/Consultation: • Make plans now to join the virtual Springtime Center Director’s meeting on May 28, 2025, from 1:00-2:00 pm. The link was sent to you in an email from me. You will receive 1 hour of training credit. • You must notify your consultant 30 days prior to changing the ownership status of your facility. • You are still in Hold & Harmless. • Visit NCRLAP website and read the information on Connecting with the Three’s! ECERS-3 and ITERS-3 which began on 2/1/25. • The QRIS is in the process of being implemented. You can go to the DCDEE homepage and go to the “What’s New?” tab, then scroll down to QRIS modernization to read about Updates. • The process of notifying the Division has changed and is now captured in ABCMS. This change has been in effect since February 2024. Effective immediately, you will need to obtain a Business NCID and complete Provider Portal training in Moodle at https://www.dcdee.moodle.nc.gov/course/view.php?id=119. No action is needed on your part if you have completed the reference training and are currently using the ABCMS Provider Portal to update information regarding new hires or residents. Once the training has been completed and access has been given, you must verify your facility roster to ensure current staff are noted on the roster. This information should be updated in ABCMS on an ongoing basis as staff members are hired and when their employment is terminated. This satisfies the requirement to notify the Division of new childcare providers working who were hired or moved into the childcare facility within five business days. The compliance of this rule will be monitored during your next visit. Please note, the hard copy of the Change of Information form will no longer be needed or accepted. Should you need assistance please contact the Criminal Background Check Unit at (919) 814-6401 and someone will assist you. Ms. Anthony has completed the ABCMS training and has all staff in the portal. • Public schools and licensed childcare facilities in North Carolina are eligible to participate in the funding mechanisms to cover the costs of testing for lead in water and inspecting for asbestos and lead-based paint hazards beyond May 1, 2024, deadline listed in 10A NCAC 41C .1002(a). Due to the recent impacts of Hurricane Helene and other natural disasters, this deadline has been revised statewide, and facilities that have not yet enrolled should complete the online process by May 31, 2025. The Clean Classrooms for Carolina Kids Program provides free facility-wide testing and inspections without any out-of-pocket costs. Due to the volume of testing and inspections, completion of the online enrollment process in the program is considered temporary compliance with the testing and inspection requirement and will allow facilities to participate in the funding mechanisms. Required water testing for childcare centers under rule 15A NCAC 18A .2816 is not affected by the new May 31, 2025, deadline. Enroll today at https://www.cleanwaterforcarolinakids.org/enroll. If you have enrolled for only one or two of the program sections, log back in to complete surveys for the remaining section(s) to comply with the rule requirements. Thank you for your participation in ensuring healthy learning environments for children across North Carolina. Please contact me at ed.norman@dhhs.nc.gov or 919-218-6511 if you have questions regarding this guidance. This facility has completed the Clean Water for Carolina Kids program. • Here are tips on MYNCID and Moodle. Please review and save for your reference. Moodle Helpful Hints 1. When on the Moodle homepage, scroll down past the three-square boxes to find directions to self-register for various training opportunities. 2. If you do not access a training opportunity for 150 days, the training will be suspended. To regain access, email a request to set status to “active” including the name of the training course to dcdee_moodle_support@dhhs.nc.gov. 3. Send any questions about DCDEE Moodle trainings to dcdee_moodle_support@dhhs.nc.gov. Tips for MY NCID Users Did you know that if you do not log in to any DCDEE platforms (e.g., Moodle, WORKS, CBC) for a period of 12 months, your account will be archived? An archived account cannot be reinstated. You will need to create a new one and then email all platforms (e.g., Moodle, WORKS, CBC) to merge accounts. Pro Tip: Set your calendar to remind you every 6 months to login and out at https://myncid.nc.gov to keep your account activated and it will NOT be archived. At the completion of the visit, this visit summary was reviewed with and provided to you. Thank you for your time and assistance during the visit. If you have any questions about the visit, please contact me or my supervisor using the information below. Karen Young, Child Care Consultant (336) 207-2151 karen.young@dhhs.nc.gov Pamela Hauser, Supervisor pamela.hauser@dhhs.nc.gov For the latest information on childcare rules and regulations, please visit the Division of Child Development and Early Education's website at https://ncchildcare.ncdhhs.gov/ If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.