G.S. 110-90 · Violation

Name of Operation: GRIGGS ELEMENTARY PRESCHOOL Facility ID: 27000114 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 3/11/2024 Number Present: 22 Completed Date: 3/11/2024 Age: From 3 To 5 Total Minutes: 330 Time In: 09:00 AM Time Out: 02:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced * The purpose of today’s Routine Unannounced visit was to monitor compliance with applicable child care requirements. Monitoring included NC Pre-K requirements in the NC Child Care Rules Section .3000 which are applicable to Rooms A13 and A15. Monitoring also included Developmental Day requirements in the NC Child Care Rules Section .2900 which are applicable to Room A15. Last Annual Compliance visit – 10/10/23 Last Sanitation Inspection – 10/4/23 with a Superior Rating Last Fire Inspection – 9/28/23 with Satisfactory rating; approved for daytime only *Sanitation and fire inspections are required at least annually by the date of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. 18-month compliance history from 9/9/22 – 3/8/24 = 96% B. Tidd, Administrator, was present. She and the NCPreK staff assisted me with the visit. The facility currently operates with a Five-Star Center License, issued 2/23/2023, earning points in the following components: Program (7 PTS) + Education (7 PTS) + Quality Point (1 PT) = 15 Points = 5 Stars *Quality Point met and remains in effect: Staff benefits package and parent involvement The program was also monitored for compliance with implementing an approved curriculum (Creative Curriculum 5th edition) as required for all four and five star facilities where four-year old children are enrolled. The next rated license assessment is due by 2/23/26, but DCDEE has developed a two-year cohort system to return all facilities back to rated license reassessments. Your preschool program has been assigned to Cohort 3. The Cohort 3 Rated License Preparation Year is from 7/1/2025 – 6/30/2026. You may complete your ECERS-R during the Preparation Year and choose to use your scores and complete the rated license reassessment if education is where you want it to be. If you would like to complete the ECERS-R again to improve your scores, you may do this during your Assessment Year from 7/1/2026 – 6/30/2027 at no cost to you which will also give you additional time to work on education, if needed. We will discuss more details at next year’s annual compliance visit. This facility is owned by Currituck County Schools. Please contact me prior to any information change regarding the ownership of this facility. License information was current. Contact me to make any changes to address, phone, or email or to request changes to the license. I monitored the classrooms and spaces used for child care and outdoor play area for applicable child care center requirements using the Child Care Center Requirements, effective 1/1/2024 and Item Number Listing, effective 8/2023. I monitored three staff records and all program records. The facility meets DPI requirements for transportation. I previously monitored the NCPre-K and Developmental Day requirements at the Annual Compliance visit on 10/10/23. The teachers have completed their midwinter checkpoints using Teaching Strategies Gold. Center Observations: Three children, three through five years of age were present in the Developmental Day/NCPre-K classroom in A15 with two teachers. Eighteen children, four and five years of age, were present in the NCPre-K classroom on A13 with two teachers. They had returned from breakfast and outdoor play and were putting away their coats before washing hands and transitioning to group time and then free play. The children in A15 were learning about transportation and words with the letter “V”. A fourth child arrived from speech services, offered in a different classroom. Group time was very interactive as they traced the letters on the screen and practiced the “V” sound of vehicle and vacuum. They transitioned to free play. The two teachers interacted closely with them, asking questions about the use of the materials, providing them with new vocabulary, and provide positive feedback on their efforts. Children in both classrooms washed their hands before lunch. They walked to the cafeteria. Lunches from home were stored in the full-size refrigerator in A13. School lunch was choice of meatball subs or popcorn chicken with whole wheat roll; choice of two: mashed potatoes with gravy, corn, applesauce or orange slices; and milk. Lunch was very relaxing. Children ate and chatted with each other. They cleaned up their spots, washed hands and returned to the classroom where they put on coats and played in the courtyard directly outside the classrooms. The children in the NCPre-K classroom played in the sandbox and playhouses, used portable gross motor toys and equipment, and had access to typical “indoor” centers. The teachers supervised but also gave them ideas to enrich their play. After outdoor time, the children, three and four years of age from A15 went home. The rest of the children rested on linen-covered mats. Teachers engaged the children in learning activities but also spent time observing and documenting their play and interactions. I observed and documented the following violations during today’s visit. Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. A long term substitute who facilitated virtual speech therapy for pre-k children in a separate classroom away from the pre-k classrooms had not completed a DHHS criminal background check. G.S. 110-90.2(b) 1757 A valid qualification letter was not on file and available to review at the facility. A qualification letter was not available for a long-term substitute who facilitated virtual speech therapy for pre-k children in a separate classroom not supervised by a staff member with a current qualification letter. G.S. 110-90.2(b) & (d) & .2703(e) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to C. Quinney, DD/NCPreK Teacher. I will follow-up with an electronic visit summary to B. Tidd, Administrator, and R. Palumbo, Pre-K Coordinator. We reviewed the visit summary and violation(s) documented during today’s visit. The two violations were corrected so no further action is needed except to ensure that any services not available in the classroom are provided by someone who has a current DHHS Criminal Background Check. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199 or Jennifer.Linhardt@dhhs.nc.gov. Technical Assistance With Documented Violations: Criminal Background Checks (CBC) – Criminal Background Checks ensure that staff have not committed any crimes which could potentially make them unsafe to be around children and other staff. Because Abuse and Neglect registries are also checked, it helps to ensure that children are protected from physical, mental, and sexual abuse. Performing diligent background screenings also protects the school against future legal challenges. Today, I observed two children from Room A15 go to and return from speech therapy at separate times with a long term substitute, Crystal Meadows. Speech therapy took place in a classroom down the hall. Children receive speech therapy via internet. The long term substitute assists the child with participation using the laptop and is alone in the classroom with the child, not supervised by an employee with a DHHS Criminal Background Check. I checked the ABCMS system where I saw that she had not completed a DHHS Criminal Background Check. I checked with R. Palumbo, Pre-K Coordinator to see if she had a qualification letter on file. She stated that she was not aware that C. Meadows was facilitating virtual speech therapy. A second long term sub, E. Givans, who facilitates speech on other days, did have a completed criminal background check. Federal requirements require all staff who work in licensed afterschool or pre-k programs operated by public schools complete a DCDEE Criminal Background Check (CBC) before hire and then every five years. This includes administrators, teachers, teacher assistants, program coordinators, group leaders, assistant group leaders, substitutes, one-on-one assistants, therapists if therapy does not take place in the classroom, and bus drivers. Until she completes her Criminal Background Checks and receives a qualifying letter, Ms. Meadows may not be alone with children enrolled in the licensed pre-k program. B. Tidd, Administrator, immediately corrected the two violations. She met with me and stated that until Ms. Meadows completes her criminal background check and provides her with a current qualification letter, only Ms. Givans will facilitate speech therapy for the children in the licensed Pre-K classrooms. Remind other therapists in the school system to provide services in the classroom with the teachers present until they are able to complete their criminal background checks. Because this is a repeated violation related to criminal background checks from your Annual Compliance visit on 10/10/23, an administrative action may be recommended. General Visit Information: Be knowledgeable of the child care laws and rules and environmental health rules; review them with your staff and assist them with understanding and implementing them to maintain compliance and keep children safe and healthy. The most recent versions of child care laws and rules (updated 1/1/24) and environmental health rules (updated 7/1/23) in North Carolina, the Items Number Listing (can be used as a detailed checklist of required items) and What’s New information are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies are available to assist you with technical assistance and training on a multitude of topics including but not limited to: Environment Rating Scales, infant/toddler practices, healthy behaviors and classroom management, developmentally appropriate practice, EPR plans, activity plans, NC Foundations for Early Learning (developmental domains), etc. Child Care Health Consultants can provide training and technical assistance on topics related to health and safety such as sanitation, handwashing, diapering, illness policies, etc. *Albemarle Alliance for Children and Families (AACF) and Region 1 Child Care Resource and Referral: Phone (252) 333-1233; website - www.aacfnc.org . *Child Care Health Consultant: C. Smith – Phone (252) 340-0212 or cindy@aacfnc.org Reminders: New NCPre-K Staff/Child Ratios and Space Capacity – You may be interested in changing the NCPre-K staff/child ratios from 1:9 to 1:10 which would allow you to add two children to the NCPre-K classroom. The developmental day classroom must continue to meet 1:6 staff/child ratios. I will check with my supervisor and NCPre-K Consultant for information and share the procedures for making the change with you. Staff Worksheets – Your Staff Worksheets are a great tool to help you track when items such as Criminal Background Checks, required trainings and staff forms expire and need to be updated. I encourage you to update information on the staff worksheets throughout the year as items are updated and/or staff change. *We reviewed your staff worksheet. I highlighted items that were delinquent and items that are coming due in the next year. *H&S Training for C. Smith and T. Gordon due 8/28/24 if not completed New Rules on Teacher Assistant Education - All teacher assistants shall have a high school diploma or its equivalent and a CDA or AAS-ECE. All teacher assistants shall complete a minimum of 15 hours of annual in-service professional development. A combination of college coursework, Continuing Education Units (CEUs), or clock hours may be used to complete the requirements of this Rule. *T. Gordon’s information in Works does not reflect that she has an AAS-ECE (or equivalent degree) and needs to work towards an AAS-ECE and complete six credits in early education annually. I will do some research on this and share additional information with you. School Critical Incident Plan and Emergency Medical Care Plan (EMCP) - • Licensed DPI programs are not required to complete a separate Emergency Preparedness Plan if they follow the school’s Critical Incident Plan (or similar type of plan for emergency responses). They are expected to have documentation of monthly fire drills and quarterly emergency drills – shelter-in-place or lock-down). Fire drills must be completed for any month or partial month the Pre-K or ASEP is operating. A quarterly emergency drill must be completed each quarter (July – September; October – December, January – March; April – June). Nutrition – I commented on how nutritious the children’s home lunches were. The NCPre-K teachers stated that everyone has a nutrition opt-out form, but she praised the families for packing healthy, balanced lunches fro their children Handwashing – Children and staff washed hands proficiently at required times. Additional Comments: Required Water, Lead Paint, and Asbestos Testing - New child care rules require child care facilities to test for lead in drinking water, lead paint, and asbestos. Testing is required by 1/1/2025. Check out the FAQ in the updated Clean Classrooms for Carolina Kids. Currently there is funding to pay for the testing and to mitigate lead paint or asbestos hazards. Depending on the age of your home or building and the information you provide in the enrollment process, testing for lead paint and asbestos may not be required. Water testing will be required every three years. For more information go to https://www.cleanwaterforuskids.org/en/carolina/ or contact your Environmental Health Specialist. I shared information on the following topics and emailed the information to you after the visit: 1. Love Them Through It – Understanding Trauma in Young children 2. Rules Changes, effective 1/1/2024 – Review on Moodle! 3. Provider Access to the Background Check Management System 4. Free On-line Teacher Professional Development Memberships Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

NC GS 110-90 · Violation

Name of Operation: GRIGGS ELEMENTARY PRESCHOOL Facility ID: 27000114 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 3/11/2024 Number Present: 22 Completed Date: 3/11/2024 Age: From 3 To 5 Total Minutes: 330 Time In: 09:00 AM Time Out: 02:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Routine Unannounced Announced/Unannounced: Unannounced * The purpose of today’s Routine Unannounced visit was to monitor compliance with applicable child care requirements. Monitoring included NC Pre-K requirements in the NC Child Care Rules Section .3000 which are applicable to Rooms A13 and A15. Monitoring also included Developmental Day requirements in the NC Child Care Rules Section .2900 which are applicable to Room A15. Last Annual Compliance visit – 10/10/23 Last Sanitation Inspection – 10/4/23 with a Superior Rating Last Fire Inspection – 9/28/23 with Satisfactory rating; approved for daytime only *Sanitation and fire inspections are required at least annually by the date of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. 18-month compliance history from 9/9/22 – 3/8/24 = 96% B. Tidd, Administrator, was present. She and the NCPreK staff assisted me with the visit. The facility currently operates with a Five-Star Center License, issued 2/23/2023, earning points in the following components: Program (7 PTS) + Education (7 PTS) + Quality Point (1 PT) = 15 Points = 5 Stars *Quality Point met and remains in effect: Staff benefits package and parent involvement The program was also monitored for compliance with implementing an approved curriculum (Creative Curriculum 5th edition) as required for all four and five star facilities where four-year old children are enrolled. The next rated license assessment is due by 2/23/26, but DCDEE has developed a two-year cohort system to return all facilities back to rated license reassessments. Your preschool program has been assigned to Cohort 3. The Cohort 3 Rated License Preparation Year is from 7/1/2025 – 6/30/2026. You may complete your ECERS-R during the Preparation Year and choose to use your scores and complete the rated license reassessment if education is where you want it to be. If you would like to complete the ECERS-R again to improve your scores, you may do this during your Assessment Year from 7/1/2026 – 6/30/2027 at no cost to you which will also give you additional time to work on education, if needed. We will discuss more details at next year’s annual compliance visit. This facility is owned by Currituck County Schools. Please contact me prior to any information change regarding the ownership of this facility. License information was current. Contact me to make any changes to address, phone, or email or to request changes to the license. I monitored the classrooms and spaces used for child care and outdoor play area for applicable child care center requirements using the Child Care Center Requirements, effective 1/1/2024 and Item Number Listing, effective 8/2023. I monitored three staff records and all program records. The facility meets DPI requirements for transportation. I previously monitored the NCPre-K and Developmental Day requirements at the Annual Compliance visit on 10/10/23. The teachers have completed their midwinter checkpoints using Teaching Strategies Gold. Center Observations: Three children, three through five years of age were present in the Developmental Day/NCPre-K classroom in A15 with two teachers. Eighteen children, four and five years of age, were present in the NCPre-K classroom on A13 with two teachers. They had returned from breakfast and outdoor play and were putting away their coats before washing hands and transitioning to group time and then free play. The children in A15 were learning about transportation and words with the letter “V”. A fourth child arrived from speech services, offered in a different classroom. Group time was very interactive as they traced the letters on the screen and practiced the “V” sound of vehicle and vacuum. They transitioned to free play. The two teachers interacted closely with them, asking questions about the use of the materials, providing them with new vocabulary, and provide positive feedback on their efforts. Children in both classrooms washed their hands before lunch. They walked to the cafeteria. Lunches from home were stored in the full-size refrigerator in A13. School lunch was choice of meatball subs or popcorn chicken with whole wheat roll; choice of two: mashed potatoes with gravy, corn, applesauce or orange slices; and milk. Lunch was very relaxing. Children ate and chatted with each other. They cleaned up their spots, washed hands and returned to the classroom where they put on coats and played in the courtyard directly outside the classrooms. The children in the NCPre-K classroom played in the sandbox and playhouses, used portable gross motor toys and equipment, and had access to typical “indoor” centers. The teachers supervised but also gave them ideas to enrich their play. After outdoor time, the children, three and four years of age from A15 went home. The rest of the children rested on linen-covered mats. Teachers engaged the children in learning activities but also spent time observing and documenting their play and interactions. I observed and documented the following violations during today’s visit. Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. A long term substitute who facilitated virtual speech therapy for pre-k children in a separate classroom away from the pre-k classrooms had not completed a DHHS criminal background check. G.S. 110-90.2(b) 1757 A valid qualification letter was not on file and available to review at the facility. A qualification letter was not available for a long-term substitute who facilitated virtual speech therapy for pre-k children in a separate classroom not supervised by a staff member with a current qualification letter. G.S. 110-90.2(b) & (d) & .2703(e) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to C. Quinney, DD/NCPreK Teacher. I will follow-up with an electronic visit summary to B. Tidd, Administrator, and R. Palumbo, Pre-K Coordinator. We reviewed the visit summary and violation(s) documented during today’s visit. The two violations were corrected so no further action is needed except to ensure that any services not available in the classroom are provided by someone who has a current DHHS Criminal Background Check. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199 or Jennifer.Linhardt@dhhs.nc.gov. Technical Assistance With Documented Violations: Criminal Background Checks (CBC) – Criminal Background Checks ensure that staff have not committed any crimes which could potentially make them unsafe to be around children and other staff. Because Abuse and Neglect registries are also checked, it helps to ensure that children are protected from physical, mental, and sexual abuse. Performing diligent background screenings also protects the school against future legal challenges. Today, I observed two children from Room A15 go to and return from speech therapy at separate times with a long term substitute, Crystal Meadows. Speech therapy took place in a classroom down the hall. Children receive speech therapy via internet. The long term substitute assists the child with participation using the laptop and is alone in the classroom with the child, not supervised by an employee with a DHHS Criminal Background Check. I checked the ABCMS system where I saw that she had not completed a DHHS Criminal Background Check. I checked with R. Palumbo, Pre-K Coordinator to see if she had a qualification letter on file. She stated that she was not aware that C. Meadows was facilitating virtual speech therapy. A second long term sub, E. Givans, who facilitates speech on other days, did have a completed criminal background check. Federal requirements require all staff who work in licensed afterschool or pre-k programs operated by public schools complete a DCDEE Criminal Background Check (CBC) before hire and then every five years. This includes administrators, teachers, teacher assistants, program coordinators, group leaders, assistant group leaders, substitutes, one-on-one assistants, therapists if therapy does not take place in the classroom, and bus drivers. Until she completes her Criminal Background Checks and receives a qualifying letter, Ms. Meadows may not be alone with children enrolled in the licensed pre-k program. B. Tidd, Administrator, immediately corrected the two violations. She met with me and stated that until Ms. Meadows completes her criminal background check and provides her with a current qualification letter, only Ms. Givans will facilitate speech therapy for the children in the licensed Pre-K classrooms. Remind other therapists in the school system to provide services in the classroom with the teachers present until they are able to complete their criminal background checks. Because this is a repeated violation related to criminal background checks from your Annual Compliance visit on 10/10/23, an administrative action may be recommended. General Visit Information: Be knowledgeable of the child care laws and rules and environmental health rules; review them with your staff and assist them with understanding and implementing them to maintain compliance and keep children safe and healthy. The most recent versions of child care laws and rules (updated 1/1/24) and environmental health rules (updated 7/1/23) in North Carolina, the Items Number Listing (can be used as a detailed checklist of required items) and What’s New information are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies are available to assist you with technical assistance and training on a multitude of topics including but not limited to: Environment Rating Scales, infant/toddler practices, healthy behaviors and classroom management, developmentally appropriate practice, EPR plans, activity plans, NC Foundations for Early Learning (developmental domains), etc. Child Care Health Consultants can provide training and technical assistance on topics related to health and safety such as sanitation, handwashing, diapering, illness policies, etc. *Albemarle Alliance for Children and Families (AACF) and Region 1 Child Care Resource and Referral: Phone (252) 333-1233; website - www.aacfnc.org . *Child Care Health Consultant: C. Smith – Phone (252) 340-0212 or cindy@aacfnc.org Reminders: New NCPre-K Staff/Child Ratios and Space Capacity – You may be interested in changing the NCPre-K staff/child ratios from 1:9 to 1:10 which would allow you to add two children to the NCPre-K classroom. The developmental day classroom must continue to meet 1:6 staff/child ratios. I will check with my supervisor and NCPre-K Consultant for information and share the procedures for making the change with you. Staff Worksheets – Your Staff Worksheets are a great tool to help you track when items such as Criminal Background Checks, required trainings and staff forms expire and need to be updated. I encourage you to update information on the staff worksheets throughout the year as items are updated and/or staff change. *We reviewed your staff worksheet. I highlighted items that were delinquent and items that are coming due in the next year. *H&S Training for C. Smith and T. Gordon due 8/28/24 if not completed New Rules on Teacher Assistant Education - All teacher assistants shall have a high school diploma or its equivalent and a CDA or AAS-ECE. All teacher assistants shall complete a minimum of 15 hours of annual in-service professional development. A combination of college coursework, Continuing Education Units (CEUs), or clock hours may be used to complete the requirements of this Rule. *T. Gordon’s information in Works does not reflect that she has an AAS-ECE (or equivalent degree) and needs to work towards an AAS-ECE and complete six credits in early education annually. I will do some research on this and share additional information with you. School Critical Incident Plan and Emergency Medical Care Plan (EMCP) - • Licensed DPI programs are not required to complete a separate Emergency Preparedness Plan if they follow the school’s Critical Incident Plan (or similar type of plan for emergency responses). They are expected to have documentation of monthly fire drills and quarterly emergency drills – shelter-in-place or lock-down). Fire drills must be completed for any month or partial month the Pre-K or ASEP is operating. A quarterly emergency drill must be completed each quarter (July – September; October – December, January – March; April – June). Nutrition – I commented on how nutritious the children’s home lunches were. The NCPre-K teachers stated that everyone has a nutrition opt-out form, but she praised the families for packing healthy, balanced lunches fro their children Handwashing – Children and staff washed hands proficiently at required times. Additional Comments: Required Water, Lead Paint, and Asbestos Testing - New child care rules require child care facilities to test for lead in drinking water, lead paint, and asbestos. Testing is required by 1/1/2025. Check out the FAQ in the updated Clean Classrooms for Carolina Kids. Currently there is funding to pay for the testing and to mitigate lead paint or asbestos hazards. Depending on the age of your home or building and the information you provide in the enrollment process, testing for lead paint and asbestos may not be required. Water testing will be required every three years. For more information go to https://www.cleanwaterforuskids.org/en/carolina/ or contact your Environmental Health Specialist. I shared information on the following topics and emailed the information to you after the visit: 1. Love Them Through It – Understanding Trauma in Young children 2. Rules Changes, effective 1/1/2024 – Review on Moodle! 3. Provider Access to the Background Check Management System 4. Free On-line Teacher Professional Development Memberships Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

10A NCAC 09 .2902 · Violation

Name of Operation: GRIGGS ELEMENTARY PRESCHOOL Facility ID: 27000114 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 10/10/2023 Number Present: 20 Completed Date: 10/10/2023 Age: From 3 To 5 Total Minutes: 240 Time In: 08:30 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced * The purpose of today’s Annual Compliance visit was to monitor compliance with applicable child care requirements. Monitoring included NC Pre-K requirements in the NC Child Care Rules Section .3000 which are applicable to Rooms A13 and A15. Monitoring also included Developmental Day requirements in the NC Child Care Rules Section .2900 which are applicable to A15. Last Annual Compliance visit – 12/6/22 Last Sanitation Inspection – 10/4/23 with a Superior Rating; expires 10/4/24 Last Fire Inspection – 12/5/22 with Satisfactory rating; approved for daytime only; expires 12/5/23 *Sanitation and fire inspections are required at least annually by the date of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. 18-month compliance history from 4/7/22 – 10/6/23 = 99% B. Tidd, Administrator, was present. She and the NCPreK staff assisted me with the visit. The facility currently operates with a Five-Star Center License, issued 2/23/2023, earning points in the following components: Program (7 PTS) + Education (7 PTS) + Quality Point (1 PT) = 15 Points = 5 Stars *Quality Point met and remains in effect: Staff benefits package and parent involvement See below for more information about the Division’s plan to return to rated license assessments. This facility is owned by Currituck County Schools. Please contact me prior to any information change regarding the ownership of this facility. Facility contact information and license information were current. Contact me to make any changes to address, phone, or email or to request changes to the license. I monitored the classrooms and spaces used for child care and outdoor play area for applicable child care center requirements using the Child Care Center Requirements, effective 7/1/2023 and Item Number Listing, effective 8/2023. I monitored four children’s records, three staff records and all program records. The facility meets DPI requirements for transportation. The NCPre-K requirements in Section .3000 of the child care rules were monitored for compliance in Rooms A13 and A15. The NC Pre-K Site Monitoring Tool is not due until November. Staff-child ratios were 1:9 or 2:18 or better, as required in Child Care Rule 10A NCAC 09 .3909. The current NCPre-K staff are NCPK Teachers: N. Bourne and C. Quinney and NCPK Teacher Assistant: C. Smith and T. Gordon. There are currently no NCPreK students enrolled in A15. I monitored two children’s files for completed health assessments (dental, hearing, and vision), developmental screenings, and on-going instructional assessments. The facility uses the Brigance developmental screening which were completed for children in June 2023 or as they entered the program throughout the year. The NCPreK program uses Creative Curriculum and Teaching Strategies Gold as the on-going instructional assessment tool to document evidence of each child’s progress three times throughout the school year: Fall, Mid-Winter, Spring and were in the process of initial assessments. The NCPre-K operates daily from 8/28/23 – 5/24/24 from 8am – 2:30pm. Parent conferences are held twice a year. You stated that you use the Ready Rosie, Class DoJo app to communicate with families, along with daily notes that goes back and forth with reminders, and information for families and from families. The NCPreK program completed a modified Early Childhood Environment Rating Scale – Revised (ECERS-R) on 11/16/22 and scored 6.35. The developmental day requirements in Section .2900 of the child care rules were monitored for compliance in Room A15. Staff-child ratios were 1:6, or 2:12 or better, as required in Child Care Rule 10A NCAC 09 .2902(f). The DDPK Teacher assigned to Room 16 (C. Quinney) has completed her NC B-K License; the administrator holds a Principals License and has been approved for a NCECAC III. The program operates 7:30am – 2:30pm, Monday – Friday on a school-year schedule. Children’s individual plans for care and developmentally appropriate activities are followed and opportunities for inclusion with children who are typically developing are offered as both class rooms are also NCPreK classes. The facility provides the following all six of the following family involvement: monthly newsletters, parent/teacher conferences/IEP meetings at least twice a year, communicating with parents individually through daily notes, progress reports, opportunities for parent volunteers, providing families with referral information on community programs and resources. The program completed an Early Childhood Environment Rating Scale – Revised (ECERS-R) in the NCPreK/DD Room 15 on 11/16/22 and scored 6.35. Center Observations: Children in both classes were engaged in outdoor free play in the courtyard outside of teach classroom. The teachers showed off the new sandbox and toys and make believe barn. Children were collecting Live Oak acorns, riding the Cozy Coupes on the concrete and building structures with outdoor blocks. Teachers from both classes supervised and interacted with the children, asking questions to enhance their play and understanding. When they returned indoors, they washed hands and gathered for group time. Both classes have fall themes as reflected on the posted activity plans. During indoor free play, children chose their centers and played with the organized materials. Children in both classrooms interacted well with each other, but teachers pointed out their positive social skills as they shared and took turns with materials. When two of the students in A15 were with the speech teacher, the older children played a game where they rolled a die and pulled the number of bears out of their bear den per the number rolled. Each class had time for singing, music and movement. They ate in the cafeteria. Lunch was choice of chicken nuggets with roll or cheeseburger, choice of broccoli or sweet potato fries, choice of peaches or orange slices, and milk. Lunches brought from home were nutritious, but parents also complete the opt-out forms. After lunch they played on the fenced playground behind the school. I observed and documented the following violation during today’s visit that had been corrected prior to the visit. Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. One staff member hired on August 28, 2023 did not have a completed criminal background check and qualifying letter until August 31, 2023. One staff member hired on August 28, 2023 did not have a completed criminal background check and qualifying letter until September 5, 2023. G.S. 110-90.2(b) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to N. Bourne, NCPK Teacher. We reviewed the visit summary and violation documented during today’s visit. The violation was corrected prior to the visit so no further action is needed except to ensure that criminal background checks are completed prior to hire in the future. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199 or Jennifer.Linhardt@dhhs.nc.gov. TECHNICAL ASSISTANCE WITH DOCUMENTED VIOLATION: Criminal Background Check (CBC) – Criminal Background Checks ensure that staff have not committed any crimes which could potentially make them unsafe to be around children and other staff. Because Abuse and Neglect registries are also checked, it helps to ensure that children are protected from physical, mental, and sexual abuse. Performing diligent background screenings also protects the child care facility against future legal challenges. The teacher assistant in Room 13 was hired on 8/28/2023 but did not have a Qualification Letter until 9/5/2023. The teacher assistant in Room 15 was hired on 8/28/2023 but did not have a Qualification Letter until 8/31/2023. You stated that they started the process on 8/23/2023 but . Work with your human resources department to make them aware that all staff working in the licensed preschool classrooms must complete the CBC process and have a current Qualification Letter before their first day of work. Federal requirements require all staff who work in licensed -k programs operated by public schools complete a DCDEE Criminal Background Check (CBC) before hire and then every five years. This includes administrators, teachers, teacher assistants, program coordinators, group leaders, assistant group leaders, substitutes, one-on-one assistants, therapists if therapy does not take place in the classroom, and bus drivers. Repeated violations of failing to complete Criminal Background Checks may result in an Administrative Action. GENERAL VISIT INFORMATION: Be knowledgeable of the child care laws and rules and environmental health rules; review them with your staff and assist them with understanding and implementing them to maintain compliance and keep children safe and healthy. The most recent versions of child care laws and rules (updated 7/1/23) and environmental health rules (updated 7/1/23) in North Carolina, the Items Number Listing (can be used as a detailed checklist of required items) and What’s New information are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies are available to assist you with technical assistance and training on a multitude of topics.Child Care Health Consultants can provide training and technical assistance on topics related to health and safety such as sanitation, handwashing, diapering, illness policies, etc. *Albemarle Alliance for Children and Families (AACF) and Region 1 Child Care Resource and Referral: Phone (252) 333-1233; website - www.aacfnc.org . *Child Care Health Consultant: C. Smith – Phone (252) 340-0212 or cindy@aacfnc.org REMINDERS: Children’s Records – If parents of children who bring lunch do not complete a Nutrition Opt-out form, you are required to check their lunches to ensure they include the following components: protein, two fruits and/or vegetables, grain, and milk. If all components are not included, you are required to supplement their lunch. Health and Safety Training and Five (5) Year Cycle Tracking Requirements – Review Row 17 on Staff Worksheet for staff members needing initial H&S Training or five-year renewal. New staff are required to complete Health & Safety Training (H&S Training) within one year of hire (CPR/First Aid and Recognizing and Responding to Suspicions of Child Maltreatment within 3 months of hire) and then complete training in all topic areas every five years. On-going Training Hours – Review Row 18 (# hours to carry over) on the Staff Worksheets to determine how many on-going training hours returning staff will need by 10/10/24 (anniversary of today’s Annual Compliance visit). New staff will complete Health & Safety in their first year and then will complete on-going training annually based upon their level of education posted in DCDEE Works. Staff Education and Works – The teacher assistant in Room 13 needs to complete and upload a DPI Teacher/Teacher Assistant Education Form to her Works account. The teacher assistant in Room 15 needs to complete and upload a DPI Teacher/Teacher Assistant Education Form and an official copy of her college transcripts to her Works account School Critical Incident Plan and Emergency Medical Care Plan (EMCP) - • Licensed DPI programs are not required to complete a separate Emergency Preparedness Plan if they follow the school’s Critical Incident Plan (or similar type of plan for emergency responses). They are expected to have documentation of monthly fire drills and quarterly emergency drills – shelter-in-place or lock-down). Fire drills must be completed for any month or partial month the Pre-K or ASEP is operating. A quarterly emergency drill must be completed each quarter (July – September; October – December, January – March; April – June). • Even if the school system does not do quarterly emergency drills, you are still required to do them with the licensed pre-k classrooms in each quarter that the pre-k operates and document them. A September emergency drill could be a low-key drill to talk the children through the process of hiding in the bathroom and staying quiet or getting low on the floor and covering your head with your arms. ADDITIONAL COMMENTS: I shared information on the following topics and emailed the information to you after the visit: 1. Child Care Immunization Report – due 11/1/23 2. Environmental Health Rules Update 3. Moodle Support Email and Phone Contact 4. NC Rated License Assessment Project (NCRLAP) Resources 5. NCID – Keep it active! TRANSITION BACK TO RATED LICENSE ASSESSMENTS AND COHORTS To transition back to rated license assessments, the Division has created a two-year Cohort Model. All facilities are assigned to one of three cohorts based on their current rated license assessment due date. Each cohort will have a year for preparation and a year for assessment. (However, you are encouraged to begin preparations now so that you are ready when your cohort group is due!) Your pre-k program is due for a three-year rated license reassessment by 2/28/2026 and has been assigned to Cohort 3. I will share more information as we get closer to your cohort preparation year. The Cohort 3 Rated License Preparation Year is from 7/1/2025 – 6/30/2026. The Cohort 3 Rated License Assessment Year is from 7/1/2026 – 6/30/2027. Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

Open Not marked corrected in the state record

Category: supervision. Open / not marked corrected.

10A NCAC 09 .3909 · Violation

Name of Operation: GRIGGS ELEMENTARY PRESCHOOL Facility ID: 27000114 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 10/10/2023 Number Present: 20 Completed Date: 10/10/2023 Age: From 3 To 5 Total Minutes: 240 Time In: 08:30 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced * The purpose of today’s Annual Compliance visit was to monitor compliance with applicable child care requirements. Monitoring included NC Pre-K requirements in the NC Child Care Rules Section .3000 which are applicable to Rooms A13 and A15. Monitoring also included Developmental Day requirements in the NC Child Care Rules Section .2900 which are applicable to A15. Last Annual Compliance visit – 12/6/22 Last Sanitation Inspection – 10/4/23 with a Superior Rating; expires 10/4/24 Last Fire Inspection – 12/5/22 with Satisfactory rating; approved for daytime only; expires 12/5/23 *Sanitation and fire inspections are required at least annually by the date of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. 18-month compliance history from 4/7/22 – 10/6/23 = 99% B. Tidd, Administrator, was present. She and the NCPreK staff assisted me with the visit. The facility currently operates with a Five-Star Center License, issued 2/23/2023, earning points in the following components: Program (7 PTS) + Education (7 PTS) + Quality Point (1 PT) = 15 Points = 5 Stars *Quality Point met and remains in effect: Staff benefits package and parent involvement See below for more information about the Division’s plan to return to rated license assessments. This facility is owned by Currituck County Schools. Please contact me prior to any information change regarding the ownership of this facility. Facility contact information and license information were current. Contact me to make any changes to address, phone, or email or to request changes to the license. I monitored the classrooms and spaces used for child care and outdoor play area for applicable child care center requirements using the Child Care Center Requirements, effective 7/1/2023 and Item Number Listing, effective 8/2023. I monitored four children’s records, three staff records and all program records. The facility meets DPI requirements for transportation. The NCPre-K requirements in Section .3000 of the child care rules were monitored for compliance in Rooms A13 and A15. The NC Pre-K Site Monitoring Tool is not due until November. Staff-child ratios were 1:9 or 2:18 or better, as required in Child Care Rule 10A NCAC 09 .3909. The current NCPre-K staff are NCPK Teachers: N. Bourne and C. Quinney and NCPK Teacher Assistant: C. Smith and T. Gordon. There are currently no NCPreK students enrolled in A15. I monitored two children’s files for completed health assessments (dental, hearing, and vision), developmental screenings, and on-going instructional assessments. The facility uses the Brigance developmental screening which were completed for children in June 2023 or as they entered the program throughout the year. The NCPreK program uses Creative Curriculum and Teaching Strategies Gold as the on-going instructional assessment tool to document evidence of each child’s progress three times throughout the school year: Fall, Mid-Winter, Spring and were in the process of initial assessments. The NCPre-K operates daily from 8/28/23 – 5/24/24 from 8am – 2:30pm. Parent conferences are held twice a year. You stated that you use the Ready Rosie, Class DoJo app to communicate with families, along with daily notes that goes back and forth with reminders, and information for families and from families. The NCPreK program completed a modified Early Childhood Environment Rating Scale – Revised (ECERS-R) on 11/16/22 and scored 6.35. The developmental day requirements in Section .2900 of the child care rules were monitored for compliance in Room A15. Staff-child ratios were 1:6, or 2:12 or better, as required in Child Care Rule 10A NCAC 09 .2902(f). The DDPK Teacher assigned to Room 16 (C. Quinney) has completed her NC B-K License; the administrator holds a Principals License and has been approved for a NCECAC III. The program operates 7:30am – 2:30pm, Monday – Friday on a school-year schedule. Children’s individual plans for care and developmentally appropriate activities are followed and opportunities for inclusion with children who are typically developing are offered as both class rooms are also NCPreK classes. The facility provides the following all six of the following family involvement: monthly newsletters, parent/teacher conferences/IEP meetings at least twice a year, communicating with parents individually through daily notes, progress reports, opportunities for parent volunteers, providing families with referral information on community programs and resources. The program completed an Early Childhood Environment Rating Scale – Revised (ECERS-R) in the NCPreK/DD Room 15 on 11/16/22 and scored 6.35. Center Observations: Children in both classes were engaged in outdoor free play in the courtyard outside of teach classroom. The teachers showed off the new sandbox and toys and make believe barn. Children were collecting Live Oak acorns, riding the Cozy Coupes on the concrete and building structures with outdoor blocks. Teachers from both classes supervised and interacted with the children, asking questions to enhance their play and understanding. When they returned indoors, they washed hands and gathered for group time. Both classes have fall themes as reflected on the posted activity plans. During indoor free play, children chose their centers and played with the organized materials. Children in both classrooms interacted well with each other, but teachers pointed out their positive social skills as they shared and took turns with materials. When two of the students in A15 were with the speech teacher, the older children played a game where they rolled a die and pulled the number of bears out of their bear den per the number rolled. Each class had time for singing, music and movement. They ate in the cafeteria. Lunch was choice of chicken nuggets with roll or cheeseburger, choice of broccoli or sweet potato fries, choice of peaches or orange slices, and milk. Lunches brought from home were nutritious, but parents also complete the opt-out forms. After lunch they played on the fenced playground behind the school. I observed and documented the following violation during today’s visit that had been corrected prior to the visit. Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. One staff member hired on August 28, 2023 did not have a completed criminal background check and qualifying letter until August 31, 2023. One staff member hired on August 28, 2023 did not have a completed criminal background check and qualifying letter until September 5, 2023. G.S. 110-90.2(b) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to N. Bourne, NCPK Teacher. We reviewed the visit summary and violation documented during today’s visit. The violation was corrected prior to the visit so no further action is needed except to ensure that criminal background checks are completed prior to hire in the future. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199 or Jennifer.Linhardt@dhhs.nc.gov. TECHNICAL ASSISTANCE WITH DOCUMENTED VIOLATION: Criminal Background Check (CBC) – Criminal Background Checks ensure that staff have not committed any crimes which could potentially make them unsafe to be around children and other staff. Because Abuse and Neglect registries are also checked, it helps to ensure that children are protected from physical, mental, and sexual abuse. Performing diligent background screenings also protects the child care facility against future legal challenges. The teacher assistant in Room 13 was hired on 8/28/2023 but did not have a Qualification Letter until 9/5/2023. The teacher assistant in Room 15 was hired on 8/28/2023 but did not have a Qualification Letter until 8/31/2023. You stated that they started the process on 8/23/2023 but . Work with your human resources department to make them aware that all staff working in the licensed preschool classrooms must complete the CBC process and have a current Qualification Letter before their first day of work. Federal requirements require all staff who work in licensed -k programs operated by public schools complete a DCDEE Criminal Background Check (CBC) before hire and then every five years. This includes administrators, teachers, teacher assistants, program coordinators, group leaders, assistant group leaders, substitutes, one-on-one assistants, therapists if therapy does not take place in the classroom, and bus drivers. Repeated violations of failing to complete Criminal Background Checks may result in an Administrative Action. GENERAL VISIT INFORMATION: Be knowledgeable of the child care laws and rules and environmental health rules; review them with your staff and assist them with understanding and implementing them to maintain compliance and keep children safe and healthy. The most recent versions of child care laws and rules (updated 7/1/23) and environmental health rules (updated 7/1/23) in North Carolina, the Items Number Listing (can be used as a detailed checklist of required items) and What’s New information are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies are available to assist you with technical assistance and training on a multitude of topics.Child Care Health Consultants can provide training and technical assistance on topics related to health and safety such as sanitation, handwashing, diapering, illness policies, etc. *Albemarle Alliance for Children and Families (AACF) and Region 1 Child Care Resource and Referral: Phone (252) 333-1233; website - www.aacfnc.org . *Child Care Health Consultant: C. Smith – Phone (252) 340-0212 or cindy@aacfnc.org REMINDERS: Children’s Records – If parents of children who bring lunch do not complete a Nutrition Opt-out form, you are required to check their lunches to ensure they include the following components: protein, two fruits and/or vegetables, grain, and milk. If all components are not included, you are required to supplement their lunch. Health and Safety Training and Five (5) Year Cycle Tracking Requirements – Review Row 17 on Staff Worksheet for staff members needing initial H&S Training or five-year renewal. New staff are required to complete Health & Safety Training (H&S Training) within one year of hire (CPR/First Aid and Recognizing and Responding to Suspicions of Child Maltreatment within 3 months of hire) and then complete training in all topic areas every five years. On-going Training Hours – Review Row 18 (# hours to carry over) on the Staff Worksheets to determine how many on-going training hours returning staff will need by 10/10/24 (anniversary of today’s Annual Compliance visit). New staff will complete Health & Safety in their first year and then will complete on-going training annually based upon their level of education posted in DCDEE Works. Staff Education and Works – The teacher assistant in Room 13 needs to complete and upload a DPI Teacher/Teacher Assistant Education Form to her Works account. The teacher assistant in Room 15 needs to complete and upload a DPI Teacher/Teacher Assistant Education Form and an official copy of her college transcripts to her Works account School Critical Incident Plan and Emergency Medical Care Plan (EMCP) - • Licensed DPI programs are not required to complete a separate Emergency Preparedness Plan if they follow the school’s Critical Incident Plan (or similar type of plan for emergency responses). They are expected to have documentation of monthly fire drills and quarterly emergency drills – shelter-in-place or lock-down). Fire drills must be completed for any month or partial month the Pre-K or ASEP is operating. A quarterly emergency drill must be completed each quarter (July – September; October – December, January – March; April – June). • Even if the school system does not do quarterly emergency drills, you are still required to do them with the licensed pre-k classrooms in each quarter that the pre-k operates and document them. A September emergency drill could be a low-key drill to talk the children through the process of hiding in the bathroom and staying quiet or getting low on the floor and covering your head with your arms. ADDITIONAL COMMENTS: I shared information on the following topics and emailed the information to you after the visit: 1. Child Care Immunization Report – due 11/1/23 2. Environmental Health Rules Update 3. Moodle Support Email and Phone Contact 4. NC Rated License Assessment Project (NCRLAP) Resources 5. NCID – Keep it active! TRANSITION BACK TO RATED LICENSE ASSESSMENTS AND COHORTS To transition back to rated license assessments, the Division has created a two-year Cohort Model. All facilities are assigned to one of three cohorts based on their current rated license assessment due date. Each cohort will have a year for preparation and a year for assessment. (However, you are encouraged to begin preparations now so that you are ready when your cohort group is due!) Your pre-k program is due for a three-year rated license reassessment by 2/28/2026 and has been assigned to Cohort 3. I will share more information as we get closer to your cohort preparation year. The Cohort 3 Rated License Preparation Year is from 7/1/2025 – 6/30/2026. The Cohort 3 Rated License Assessment Year is from 7/1/2026 – 6/30/2027. Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

G.S. 110-90 · Violation

Name of Operation: GRIGGS ELEMENTARY PRESCHOOL Facility ID: 27000114 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 10/10/2023 Number Present: 20 Completed Date: 10/10/2023 Age: From 3 To 5 Total Minutes: 240 Time In: 08:30 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced * The purpose of today’s Annual Compliance visit was to monitor compliance with applicable child care requirements. Monitoring included NC Pre-K requirements in the NC Child Care Rules Section .3000 which are applicable to Rooms A13 and A15. Monitoring also included Developmental Day requirements in the NC Child Care Rules Section .2900 which are applicable to A15. Last Annual Compliance visit – 12/6/22 Last Sanitation Inspection – 10/4/23 with a Superior Rating; expires 10/4/24 Last Fire Inspection – 12/5/22 with Satisfactory rating; approved for daytime only; expires 12/5/23 *Sanitation and fire inspections are required at least annually by the date of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. 18-month compliance history from 4/7/22 – 10/6/23 = 99% B. Tidd, Administrator, was present. She and the NCPreK staff assisted me with the visit. The facility currently operates with a Five-Star Center License, issued 2/23/2023, earning points in the following components: Program (7 PTS) + Education (7 PTS) + Quality Point (1 PT) = 15 Points = 5 Stars *Quality Point met and remains in effect: Staff benefits package and parent involvement See below for more information about the Division’s plan to return to rated license assessments. This facility is owned by Currituck County Schools. Please contact me prior to any information change regarding the ownership of this facility. Facility contact information and license information were current. Contact me to make any changes to address, phone, or email or to request changes to the license. I monitored the classrooms and spaces used for child care and outdoor play area for applicable child care center requirements using the Child Care Center Requirements, effective 7/1/2023 and Item Number Listing, effective 8/2023. I monitored four children’s records, three staff records and all program records. The facility meets DPI requirements for transportation. The NCPre-K requirements in Section .3000 of the child care rules were monitored for compliance in Rooms A13 and A15. The NC Pre-K Site Monitoring Tool is not due until November. Staff-child ratios were 1:9 or 2:18 or better, as required in Child Care Rule 10A NCAC 09 .3909. The current NCPre-K staff are NCPK Teachers: N. Bourne and C. Quinney and NCPK Teacher Assistant: C. Smith and T. Gordon. There are currently no NCPreK students enrolled in A15. I monitored two children’s files for completed health assessments (dental, hearing, and vision), developmental screenings, and on-going instructional assessments. The facility uses the Brigance developmental screening which were completed for children in June 2023 or as they entered the program throughout the year. The NCPreK program uses Creative Curriculum and Teaching Strategies Gold as the on-going instructional assessment tool to document evidence of each child’s progress three times throughout the school year: Fall, Mid-Winter, Spring and were in the process of initial assessments. The NCPre-K operates daily from 8/28/23 – 5/24/24 from 8am – 2:30pm. Parent conferences are held twice a year. You stated that you use the Ready Rosie, Class DoJo app to communicate with families, along with daily notes that goes back and forth with reminders, and information for families and from families. The NCPreK program completed a modified Early Childhood Environment Rating Scale – Revised (ECERS-R) on 11/16/22 and scored 6.35. The developmental day requirements in Section .2900 of the child care rules were monitored for compliance in Room A15. Staff-child ratios were 1:6, or 2:12 or better, as required in Child Care Rule 10A NCAC 09 .2902(f). The DDPK Teacher assigned to Room 16 (C. Quinney) has completed her NC B-K License; the administrator holds a Principals License and has been approved for a NCECAC III. The program operates 7:30am – 2:30pm, Monday – Friday on a school-year schedule. Children’s individual plans for care and developmentally appropriate activities are followed and opportunities for inclusion with children who are typically developing are offered as both class rooms are also NCPreK classes. The facility provides the following all six of the following family involvement: monthly newsletters, parent/teacher conferences/IEP meetings at least twice a year, communicating with parents individually through daily notes, progress reports, opportunities for parent volunteers, providing families with referral information on community programs and resources. The program completed an Early Childhood Environment Rating Scale – Revised (ECERS-R) in the NCPreK/DD Room 15 on 11/16/22 and scored 6.35. Center Observations: Children in both classes were engaged in outdoor free play in the courtyard outside of teach classroom. The teachers showed off the new sandbox and toys and make believe barn. Children were collecting Live Oak acorns, riding the Cozy Coupes on the concrete and building structures with outdoor blocks. Teachers from both classes supervised and interacted with the children, asking questions to enhance their play and understanding. When they returned indoors, they washed hands and gathered for group time. Both classes have fall themes as reflected on the posted activity plans. During indoor free play, children chose their centers and played with the organized materials. Children in both classrooms interacted well with each other, but teachers pointed out their positive social skills as they shared and took turns with materials. When two of the students in A15 were with the speech teacher, the older children played a game where they rolled a die and pulled the number of bears out of their bear den per the number rolled. Each class had time for singing, music and movement. They ate in the cafeteria. Lunch was choice of chicken nuggets with roll or cheeseburger, choice of broccoli or sweet potato fries, choice of peaches or orange slices, and milk. Lunches brought from home were nutritious, but parents also complete the opt-out forms. After lunch they played on the fenced playground behind the school. I observed and documented the following violation during today’s visit that had been corrected prior to the visit. Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. One staff member hired on August 28, 2023 did not have a completed criminal background check and qualifying letter until August 31, 2023. One staff member hired on August 28, 2023 did not have a completed criminal background check and qualifying letter until September 5, 2023. G.S. 110-90.2(b) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to N. Bourne, NCPK Teacher. We reviewed the visit summary and violation documented during today’s visit. The violation was corrected prior to the visit so no further action is needed except to ensure that criminal background checks are completed prior to hire in the future. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199 or Jennifer.Linhardt@dhhs.nc.gov. TECHNICAL ASSISTANCE WITH DOCUMENTED VIOLATION: Criminal Background Check (CBC) – Criminal Background Checks ensure that staff have not committed any crimes which could potentially make them unsafe to be around children and other staff. Because Abuse and Neglect registries are also checked, it helps to ensure that children are protected from physical, mental, and sexual abuse. Performing diligent background screenings also protects the child care facility against future legal challenges. The teacher assistant in Room 13 was hired on 8/28/2023 but did not have a Qualification Letter until 9/5/2023. The teacher assistant in Room 15 was hired on 8/28/2023 but did not have a Qualification Letter until 8/31/2023. You stated that they started the process on 8/23/2023 but . Work with your human resources department to make them aware that all staff working in the licensed preschool classrooms must complete the CBC process and have a current Qualification Letter before their first day of work. Federal requirements require all staff who work in licensed -k programs operated by public schools complete a DCDEE Criminal Background Check (CBC) before hire and then every five years. This includes administrators, teachers, teacher assistants, program coordinators, group leaders, assistant group leaders, substitutes, one-on-one assistants, therapists if therapy does not take place in the classroom, and bus drivers. Repeated violations of failing to complete Criminal Background Checks may result in an Administrative Action. GENERAL VISIT INFORMATION: Be knowledgeable of the child care laws and rules and environmental health rules; review them with your staff and assist them with understanding and implementing them to maintain compliance and keep children safe and healthy. The most recent versions of child care laws and rules (updated 7/1/23) and environmental health rules (updated 7/1/23) in North Carolina, the Items Number Listing (can be used as a detailed checklist of required items) and What’s New information are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies are available to assist you with technical assistance and training on a multitude of topics.Child Care Health Consultants can provide training and technical assistance on topics related to health and safety such as sanitation, handwashing, diapering, illness policies, etc. *Albemarle Alliance for Children and Families (AACF) and Region 1 Child Care Resource and Referral: Phone (252) 333-1233; website - www.aacfnc.org . *Child Care Health Consultant: C. Smith – Phone (252) 340-0212 or cindy@aacfnc.org REMINDERS: Children’s Records – If parents of children who bring lunch do not complete a Nutrition Opt-out form, you are required to check their lunches to ensure they include the following components: protein, two fruits and/or vegetables, grain, and milk. If all components are not included, you are required to supplement their lunch. Health and Safety Training and Five (5) Year Cycle Tracking Requirements – Review Row 17 on Staff Worksheet for staff members needing initial H&S Training or five-year renewal. New staff are required to complete Health & Safety Training (H&S Training) within one year of hire (CPR/First Aid and Recognizing and Responding to Suspicions of Child Maltreatment within 3 months of hire) and then complete training in all topic areas every five years. On-going Training Hours – Review Row 18 (# hours to carry over) on the Staff Worksheets to determine how many on-going training hours returning staff will need by 10/10/24 (anniversary of today’s Annual Compliance visit). New staff will complete Health & Safety in their first year and then will complete on-going training annually based upon their level of education posted in DCDEE Works. Staff Education and Works – The teacher assistant in Room 13 needs to complete and upload a DPI Teacher/Teacher Assistant Education Form to her Works account. The teacher assistant in Room 15 needs to complete and upload a DPI Teacher/Teacher Assistant Education Form and an official copy of her college transcripts to her Works account School Critical Incident Plan and Emergency Medical Care Plan (EMCP) - • Licensed DPI programs are not required to complete a separate Emergency Preparedness Plan if they follow the school’s Critical Incident Plan (or similar type of plan for emergency responses). They are expected to have documentation of monthly fire drills and quarterly emergency drills – shelter-in-place or lock-down). Fire drills must be completed for any month or partial month the Pre-K or ASEP is operating. A quarterly emergency drill must be completed each quarter (July – September; October – December, January – March; April – June). • Even if the school system does not do quarterly emergency drills, you are still required to do them with the licensed pre-k classrooms in each quarter that the pre-k operates and document them. A September emergency drill could be a low-key drill to talk the children through the process of hiding in the bathroom and staying quiet or getting low on the floor and covering your head with your arms. ADDITIONAL COMMENTS: I shared information on the following topics and emailed the information to you after the visit: 1. Child Care Immunization Report – due 11/1/23 2. Environmental Health Rules Update 3. Moodle Support Email and Phone Contact 4. NC Rated License Assessment Project (NCRLAP) Resources 5. NCID – Keep it active! TRANSITION BACK TO RATED LICENSE ASSESSMENTS AND COHORTS To transition back to rated license assessments, the Division has created a two-year Cohort Model. All facilities are assigned to one of three cohorts based on their current rated license assessment due date. Each cohort will have a year for preparation and a year for assessment. (However, you are encouraged to begin preparations now so that you are ready when your cohort group is due!) Your pre-k program is due for a three-year rated license reassessment by 2/28/2026 and has been assigned to Cohort 3. I will share more information as we get closer to your cohort preparation year. The Cohort 3 Rated License Preparation Year is from 7/1/2025 – 6/30/2026. The Cohort 3 Rated License Assessment Year is from 7/1/2026 – 6/30/2027. Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times

NC GS 110-90 · Violation

Name of Operation: GRIGGS ELEMENTARY PRESCHOOL Facility ID: 27000114 Consultant: MARJORIE WHITE Operation Type: Center Case Number: Visit Date: 10/10/2023 Number Present: 20 Completed Date: 10/10/2023 Age: From 3 To 5 Total Minutes: 240 Time In: 08:30 AM Time Out: 12:30 PM Time In: Time Out: List to Use: Center Type Of Visit: Annual Comp Full Announced/Unannounced: Unannounced * The purpose of today’s Annual Compliance visit was to monitor compliance with applicable child care requirements. Monitoring included NC Pre-K requirements in the NC Child Care Rules Section .3000 which are applicable to Rooms A13 and A15. Monitoring also included Developmental Day requirements in the NC Child Care Rules Section .2900 which are applicable to A15. Last Annual Compliance visit – 12/6/22 Last Sanitation Inspection – 10/4/23 with a Superior Rating; expires 10/4/24 Last Fire Inspection – 12/5/22 with Satisfactory rating; approved for daytime only; expires 12/5/23 *Sanitation and fire inspections are required at least annually by the date of the previous inspection. Send fire inspections to me within seven (7) days of the inspection. 18-month compliance history from 4/7/22 – 10/6/23 = 99% B. Tidd, Administrator, was present. She and the NCPreK staff assisted me with the visit. The facility currently operates with a Five-Star Center License, issued 2/23/2023, earning points in the following components: Program (7 PTS) + Education (7 PTS) + Quality Point (1 PT) = 15 Points = 5 Stars *Quality Point met and remains in effect: Staff benefits package and parent involvement See below for more information about the Division’s plan to return to rated license assessments. This facility is owned by Currituck County Schools. Please contact me prior to any information change regarding the ownership of this facility. Facility contact information and license information were current. Contact me to make any changes to address, phone, or email or to request changes to the license. I monitored the classrooms and spaces used for child care and outdoor play area for applicable child care center requirements using the Child Care Center Requirements, effective 7/1/2023 and Item Number Listing, effective 8/2023. I monitored four children’s records, three staff records and all program records. The facility meets DPI requirements for transportation. The NCPre-K requirements in Section .3000 of the child care rules were monitored for compliance in Rooms A13 and A15. The NC Pre-K Site Monitoring Tool is not due until November. Staff-child ratios were 1:9 or 2:18 or better, as required in Child Care Rule 10A NCAC 09 .3909. The current NCPre-K staff are NCPK Teachers: N. Bourne and C. Quinney and NCPK Teacher Assistant: C. Smith and T. Gordon. There are currently no NCPreK students enrolled in A15. I monitored two children’s files for completed health assessments (dental, hearing, and vision), developmental screenings, and on-going instructional assessments. The facility uses the Brigance developmental screening which were completed for children in June 2023 or as they entered the program throughout the year. The NCPreK program uses Creative Curriculum and Teaching Strategies Gold as the on-going instructional assessment tool to document evidence of each child’s progress three times throughout the school year: Fall, Mid-Winter, Spring and were in the process of initial assessments. The NCPre-K operates daily from 8/28/23 – 5/24/24 from 8am – 2:30pm. Parent conferences are held twice a year. You stated that you use the Ready Rosie, Class DoJo app to communicate with families, along with daily notes that goes back and forth with reminders, and information for families and from families. The NCPreK program completed a modified Early Childhood Environment Rating Scale – Revised (ECERS-R) on 11/16/22 and scored 6.35. The developmental day requirements in Section .2900 of the child care rules were monitored for compliance in Room A15. Staff-child ratios were 1:6, or 2:12 or better, as required in Child Care Rule 10A NCAC 09 .2902(f). The DDPK Teacher assigned to Room 16 (C. Quinney) has completed her NC B-K License; the administrator holds a Principals License and has been approved for a NCECAC III. The program operates 7:30am – 2:30pm, Monday – Friday on a school-year schedule. Children’s individual plans for care and developmentally appropriate activities are followed and opportunities for inclusion with children who are typically developing are offered as both class rooms are also NCPreK classes. The facility provides the following all six of the following family involvement: monthly newsletters, parent/teacher conferences/IEP meetings at least twice a year, communicating with parents individually through daily notes, progress reports, opportunities for parent volunteers, providing families with referral information on community programs and resources. The program completed an Early Childhood Environment Rating Scale – Revised (ECERS-R) in the NCPreK/DD Room 15 on 11/16/22 and scored 6.35. Center Observations: Children in both classes were engaged in outdoor free play in the courtyard outside of teach classroom. The teachers showed off the new sandbox and toys and make believe barn. Children were collecting Live Oak acorns, riding the Cozy Coupes on the concrete and building structures with outdoor blocks. Teachers from both classes supervised and interacted with the children, asking questions to enhance their play and understanding. When they returned indoors, they washed hands and gathered for group time. Both classes have fall themes as reflected on the posted activity plans. During indoor free play, children chose their centers and played with the organized materials. Children in both classrooms interacted well with each other, but teachers pointed out their positive social skills as they shared and took turns with materials. When two of the students in A15 were with the speech teacher, the older children played a game where they rolled a die and pulled the number of bears out of their bear den per the number rolled. Each class had time for singing, music and movement. They ate in the cafeteria. Lunch was choice of chicken nuggets with roll or cheeseburger, choice of broccoli or sweet potato fries, choice of peaches or orange slices, and milk. Lunches brought from home were nutritious, but parents also complete the opt-out forms. After lunch they played on the fenced playground behind the school. I observed and documented the following violation during today’s visit that had been corrected prior to the visit. Violation Number Comment Rule 1041 Prior to employment a Criminal Background Check was not completed. One staff member hired on August 28, 2023 did not have a completed criminal background check and qualifying letter until August 31, 2023. One staff member hired on August 28, 2023 did not have a completed criminal background check and qualifying letter until September 5, 2023. G.S. 110-90.2(b) * Child care programs are expected to achieve and always maintain compliance and are required by NC GS 110-90(4)(d) to achieve and maintain an 18-month compliance history score of at least 75%. Any violations documented may impact the compliance history score. I completed an electronic copy of the visit summary and provided a printed copy of it to N. Bourne, NCPK Teacher. We reviewed the visit summary and violation documented during today’s visit. The violation was corrected prior to the visit so no further action is needed except to ensure that criminal background checks are completed prior to hire in the future. If I may be of further assistance, please contact me by phone at (252) 373-9385, by e-mail at Marjorie.White@dhhs.nc.gov. You may also call Jennifer Linhardt, Licensing Supervisor, at (252) 373-4199 or Jennifer.Linhardt@dhhs.nc.gov. TECHNICAL ASSISTANCE WITH DOCUMENTED VIOLATION: Criminal Background Check (CBC) – Criminal Background Checks ensure that staff have not committed any crimes which could potentially make them unsafe to be around children and other staff. Because Abuse and Neglect registries are also checked, it helps to ensure that children are protected from physical, mental, and sexual abuse. Performing diligent background screenings also protects the child care facility against future legal challenges. The teacher assistant in Room 13 was hired on 8/28/2023 but did not have a Qualification Letter until 9/5/2023. The teacher assistant in Room 15 was hired on 8/28/2023 but did not have a Qualification Letter until 8/31/2023. You stated that they started the process on 8/23/2023 but . Work with your human resources department to make them aware that all staff working in the licensed preschool classrooms must complete the CBC process and have a current Qualification Letter before their first day of work. Federal requirements require all staff who work in licensed -k programs operated by public schools complete a DCDEE Criminal Background Check (CBC) before hire and then every five years. This includes administrators, teachers, teacher assistants, program coordinators, group leaders, assistant group leaders, substitutes, one-on-one assistants, therapists if therapy does not take place in the classroom, and bus drivers. Repeated violations of failing to complete Criminal Background Checks may result in an Administrative Action. GENERAL VISIT INFORMATION: Be knowledgeable of the child care laws and rules and environmental health rules; review them with your staff and assist them with understanding and implementing them to maintain compliance and keep children safe and healthy. The most recent versions of child care laws and rules (updated 7/1/23) and environmental health rules (updated 7/1/23) in North Carolina, the Items Number Listing (can be used as a detailed checklist of required items) and What’s New information are available on the DCDEE website, www.ncchildcare.ncdhhs.gov. Check the designated facility email at least weekly to stay current with communication and email blasts from DCDEE. If your email is not the facility email, sign up for email blasts on the What’s New page for general information and communication from DCDEE. Your local and regional Smart Start Partnerships and Child Care Resource and Referral Agencies are available to assist you with technical assistance and training on a multitude of topics.Child Care Health Consultants can provide training and technical assistance on topics related to health and safety such as sanitation, handwashing, diapering, illness policies, etc. *Albemarle Alliance for Children and Families (AACF) and Region 1 Child Care Resource and Referral: Phone (252) 333-1233; website - www.aacfnc.org . *Child Care Health Consultant: C. Smith – Phone (252) 340-0212 or cindy@aacfnc.org REMINDERS: Children’s Records – If parents of children who bring lunch do not complete a Nutrition Opt-out form, you are required to check their lunches to ensure they include the following components: protein, two fruits and/or vegetables, grain, and milk. If all components are not included, you are required to supplement their lunch. Health and Safety Training and Five (5) Year Cycle Tracking Requirements – Review Row 17 on Staff Worksheet for staff members needing initial H&S Training or five-year renewal. New staff are required to complete Health & Safety Training (H&S Training) within one year of hire (CPR/First Aid and Recognizing and Responding to Suspicions of Child Maltreatment within 3 months of hire) and then complete training in all topic areas every five years. On-going Training Hours – Review Row 18 (# hours to carry over) on the Staff Worksheets to determine how many on-going training hours returning staff will need by 10/10/24 (anniversary of today’s Annual Compliance visit). New staff will complete Health & Safety in their first year and then will complete on-going training annually based upon their level of education posted in DCDEE Works. Staff Education and Works – The teacher assistant in Room 13 needs to complete and upload a DPI Teacher/Teacher Assistant Education Form to her Works account. The teacher assistant in Room 15 needs to complete and upload a DPI Teacher/Teacher Assistant Education Form and an official copy of her college transcripts to her Works account School Critical Incident Plan and Emergency Medical Care Plan (EMCP) - • Licensed DPI programs are not required to complete a separate Emergency Preparedness Plan if they follow the school’s Critical Incident Plan (or similar type of plan for emergency responses). They are expected to have documentation of monthly fire drills and quarterly emergency drills – shelter-in-place or lock-down). Fire drills must be completed for any month or partial month the Pre-K or ASEP is operating. A quarterly emergency drill must be completed each quarter (July – September; October – December, January – March; April – June). • Even if the school system does not do quarterly emergency drills, you are still required to do them with the licensed pre-k classrooms in each quarter that the pre-k operates and document them. A September emergency drill could be a low-key drill to talk the children through the process of hiding in the bathroom and staying quiet or getting low on the floor and covering your head with your arms. ADDITIONAL COMMENTS: I shared information on the following topics and emailed the information to you after the visit: 1. Child Care Immunization Report – due 11/1/23 2. Environmental Health Rules Update 3. Moodle Support Email and Phone Contact 4. NC Rated License Assessment Project (NCRLAP) Resources 5. NCID – Keep it active! TRANSITION BACK TO RATED LICENSE ASSESSMENTS AND COHORTS To transition back to rated license assessments, the Division has created a two-year Cohort Model. All facilities are assigned to one of three cohorts based on their current rated license assessment due date. Each cohort will have a year for preparation and a year for assessment. (However, you are encouraged to begin preparations now so that you are ready when your cohort group is due!) Your pre-k program is due for a three-year rated license reassessment by 2/28/2026 and has been assigned to Cohort 3. I will share more information as we get closer to your cohort preparation year. The Cohort 3 Rated License Preparation Year is from 7/1/2025 – 6/30/2026. The Cohort 3 Rated License Assessment Year is from 7/1/2026 – 6/30/2027. Thank you for your time and assistance today. Refer to this visit summary for a refresher of our discussions today, and I encourage you to share with staff and use the information as a teaching tool. If you have any questions, do not hesitate to call or email me at the contact information listed above. If the operator fails to correct any documented violations within the established time period, the Division of Child Development and Early Education may deny, suspend, terminate, or revoke any permit to operate (10A NCAC 09 .2000). All information in this report has been reviewed with me today.I understand that it is my responsibility to maintaincompliance with applicable NC Child Care Requirements at all times